Total 566 job vacancies in Singapore

Job Description

• Industry/ Organization Type: Skin Care and Cosmetics Manufacturing
• Position Title: HR cum Admin Assistant
• Working Location: North – Ang Mo Kio (Require taking few bus stops)
• Working Hours: 5 days / Mon-Fri: 8am-5pm
• Salary Package: Up to SGD 2600 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Handle all incoming calls, transfer, take down and pass message to relevant department
• Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc)
• Renew and follow up on insurance policies, infrastructure permit and certification
• Liaise with vendors on the renewal, purchase, maintenance and other enquiries of equipment, machinery, devices and assets
• Raise PO in SAP system
• Assist in staff attendance and HR purchases
• Record & maintaining of staff leave record, staff particulars
• Assist on recruitment process such as application form preparation and related matters
• Assist in company’s function, employee welfare, events and any ISO & GMP support
• Assist in HR and ISO guidelines, policy and documentation
• Prepare and liaise any necessary for new incoming employees for orientation, PC access etc
• Packing for courier item and assist in making courier arrangement
• Prepare and record minutes of meeting for monthly departmental and ISO meeting
• Arrange and follow up on employees training & courses
• Arrange, update and schedule annual check-up for employment matter
• Any other tasks and duties assigned by the Management and HR Department

APPLY NOW!!!

• Min. ITE or relevant HR certificate required
• Min. 2 years of experience in related field
• Candidates with experience in Infotech system will be advantage
• Able to multi-task, work independently and be meticulous in the work assigned

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79940 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Human Resources Administrator

• Location: Tuas Crescent
• Working Hours: Monday to Friday | 830am – 515pm
• Company transport provided: Pick-up points at Marsiling MRT Station & Jurong East MRT Station
• Salary: $3000 - $3800

Job Purpose:

• To provide administrative and HR support within Company’s policy and procedure as well as engaging the staff at all levels to contribute to the achievement of the Company’s strategic goals.

Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare/engagement activities/ company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Qualifications & Skills:

• Diploma in Human Resource Management / Administration / Business Studies
• Minimum 1-2 years of experience in an administrative or HR support role
• Training Provided

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Responsibilities:

Food Service & Operations Support

• Ensure food preparation areas, cooking surfaces, utensils, and equipment are clean, sanitized, and well maintained.
• Check sanitation and cleanliness of equipment daily and report any faulty equipment immediately to the supervisor.
• Practice and strictly follow food hygiene, personal hygiene, and contamination prevention procedures.
• Observe safe work procedures when handling equipment and comply with emergency and employee entrance procedures at client premises.
• Assist in serving dishes when required and support daily outlet operations.
• Be professional, polite, and attentive when interacting with clients.
• Assist clients with operational needs and escalate feedback or issues promptly to the supervisor.
• Maintain accurate data recording for basic food hygiene requirements.

Learning & Development / HR Support

• Support registration and follow-up for Food Service–related training workshops and courses, including coordination with external training partners.
• Assist in communication and coordination of Learning & Development (L&D) and HR activities.
• Maintain accurate and up-to-date training records and documentation.
• Support training needs analysis and training effectiveness evaluation through survey administration and basic data analysis.
• Assist in consolidating confidential employee data and documentation for special L&D projects.
• Support coordination and participation in HR-related staff engagement activities.
• Other administrative duties assigned by the manager
• On-site location: Bukom Island

Preferences

• Food & Beverage experience is required.
• Job Skills Data Entry, Filing / Document Management, Microsoft Office
• Job languages English, Chinese (Mandarin)

• Position : HR Admin Executive
• Location : Gul Avenue (Transport from MRT)
• Working hours : Monday - Friday 8.15am to 5.30pm
• Salary (commensurate with experience) : Up to $4000 + AWS + Performance Bonus + 14 Days Leave
• Duration : Permanent
• Industry : Industrial Engineering

Main Responsibilities:

• Manage recruitment, onboarding, and offboarding processes
• Handle work pass applications, renewals, cancellations, dormitory admin & PCP
• Administer leave, medical claims, overtime, and timesheet verification
• Maintain employee records, HR systems, and confidential files
• Support employment changes (transfers, promotions)
• Implement HR policies and update handbook/forms
• Submit statutory government claims (NS, maternity, levy waiver, etc.)
• Manage training administration and needs identification
• Handle employee grievances and disciplinary matters
• Liaise with government bodies and statutory boards
• Support internship programmes
• Process work injury compensation and insurance claims (H&S)
• Provide general HR and administrative event support

Requirements:

• At least a Diploma in Human Resource
• Able to multi-task with strong office administration skills
• Good interpersonal skills, independent, resourceful and positive working attitude
• At least 2 years working experience in HRM
• Good written and verbal communication skills
• Conversant in MS Office applications

Email to: diana@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

**We do not charge our candidates nor bind them with any contract.**

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

HR AND ADMINOFFICER

Roles & Responsibilities

• Work closely with HR Manager and team to ensure smooth operation in HR matters
• Maintaining employee database & P-filing
• Prepare employment contracts, addendum, HR letters and correspondences
• Administer employee leaves and claims
• Coordinate with production and deployment
• Handle Entry passes for the yard
• Assist to attend to phone calls and other ad-hoc duties.

Job Requirement:

• No working experience required
• Minimum Educational level: 'O' Level
• Possess positive attitude and good adaptability
• Organized & Meticulous
• Good interpersonal, communication and coordinating skills
• Able to work well in a team, fast-paced environment and under pressure
• Able to handle private and confidential matters at all times
• Proficient in Microsoft Excel and Word

Responsibilities:

• Provide administrative and personal support to ensure smooth daily operations.
• Manage schedules, appointments, and meeting arrangements.
• Handle email correspondence, phone enquiries, and follow-ups.
• Prepare and maintain records, reports, and documentation.
• Coordinate with clients, vendors, and external parties on administrative matters.
• Assist with event planning, travel arrangements, and logistics when required.
• Perform data entry, filing, and document management duties.
• Support ad-hoc tasks and projects as assigned.

Requirements:

• Minimum Diploma or equivalent qualification.
• Prior experience in administrative, coordinator, or personal assistant roles preferred.
• Proficient in Microsoft Office applications.
• Strong organizational and communication skills.

Interested Applicants, please click Apply Now

Chow Zi Qing

R2199258

Revup Proservices Pte Ltd

EA.24C2366

JOB QUALIFICATIONS:

·       High school diploma or equivalent qualification required, associate or bachelor's degree preferred.

·       Proven experience in an administrative support role, preferably in an educational or virtual work environment.

·       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (e.g., Zoom, Microsoft Teams).

·       Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

JOB DETAILS:

·       Perform and Assist in coordinating maintenance, repairs, cleaning, and overall facility upkeep.

·       Work with the Facilities Officer on issues like air conditioning and power failures.

·       Support event setup, logistics, and school operational activities.

·       Ensure cleanliness and organization of rooms and secure doors before leaving as per NEA checklist.

·       Manage inventory of supplies, assets, and equipment(including Vending Machine)

·       Control inventory, order supplies, verify deliveries, and manage stock movement.

·       Handle filing, scanning, and printing of documents; communicate professionally; monitor report submissions; perform ad-hoc tasks.

·       Assists in processing access cards request to building management.

·       Prepare, pack, and endorse orders (both internal and external) ; assist with annual distribution.

·       Actively contribute ideas to enhance service levels.

About Us:

We are an established manufacturing company seeking a proactive and detail oriented Sales & Admin Coordinator to join our team. This role is ideal for candidates who enjoy coordinating sales activities while supporting daily administrative operations.

Key Responsibilities:

• Provide administrative and sales support to the Sales Team
• Prepare sales orders, invoices, and delivery documents
• Coordinate customer orders and follow up on delivery schedules
• Liaise with customers, suppliers, and internal departments to ensure smooth operations
• Maintain accurate records sales, customer information and inventory
• Handle customer inquiries and provide timely support
• Manage filing, data entry, and general office administration duties
• Assist management with reports, correspondence, and other assigned tasks

Requirements:

• Minimum Diploma or equivalent qualification
• At least 2-3 years of experience in sales coordination, administration
• Good communication and interpersonal skills
• Well organized, responsible, and able to work independently
• Experience in a manufacturing environment will be an advantage

Benefits:

• Company transport provided from Woodlands MRT
• Friendly and stable working environment
• Opportunity to work a reputable manufacturing company

Job Scope

Performance Management – Achieve operational goals and key performance indicators that are stipulated by the Client in an accurate and timely manner in accordance with the requirement.

Operation Management – Handle the day-to-day operations in Admin Matters such as, Contract Management / Finance Management / Project Administration / Staff Screening / Staff Onboarding and Off Boarding / User Access Review / Annual Review of Roles and Access Rights for the client’s team / and any other administrative task as assigned by the Client from time to time.

Customer Service – Staff handles and executes the customer service support initiatives to deliver a highly professional standard of service to customers.

Employee Development – Staff will have to grow and develop in their job skills through training to their fullest potential and to be able to leverage on their strengths for better performance. This will allow them to meet Client’s expectations.

Teamwork – Staff must be able to work as a team and to cover one another during absence so that there is no stoppage in the delivery of services to the Client. While working as a team, they are to ensure consistency, fairness and prudence in decisions making as well as the services being delivered.

Process Review – Identify process and/or system gaps and propose enhancements to improve productivity and accuracy. Review, streamline and implement solutions to enhance operational efficiency and effectiveness.

Requirements

1) At least Diploma holder
2) 1 to 2 years of admin working experiences
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

JOB PURPOSE

We are seeking a highly skilled and motivated Procurement Executive to join our team. The ideal candidate will have hands-on in Construction field and will play a critical role in project cost estimation, tender processes, and materials sourcing management. This position demands expertise in equipment and materials sourcing, cost estimation and management, effective vendor coordination, and material control to support the successful execution of construction projects.

Key Responsibilities

1. Material Procurement and Control

• Oversee the full range of procurement activities.
• Identify, assess and establish strong relationships with potential suppliers, contractors and other vendors.
• Negotiate key commercial terms such as pricing, payment schedules, and delivery timelines with vendors. Continuously monitor and evaluate supplier performance in terms of quality, cost, and delivery.
• Assist in the procurement process, generating, validating, and updating Purchase Orders in alignment with project and company requirements.
• Involve in vendor selection and negotiate prices and delivery lead time with vendors/contractors.
• Enter and maintain accurate data in procurement systems and tools.
• Perform any ad-hoc tasks as assigned by the superior or procurement manager.
• Source, onboard, and engage new suppliers as needed, ensuring compliance with proper procedures and documentation.
• Identify and finalise materials requirement and to ensure in-line with project specifications and timelines.
• Monitor and control materials usage to minimize waste and ensure project efficiency.
• Ensure items purchased are within safety regulation and environment friendly (e.g. RoHS, lead-free, recyclable, energy saving)
• Ensure stock level for all items, if any.

2. Quotation Management

• Review vendors’ quotations for accuracy and alignment with project requirements.
• Review, compare, analyze and approve products and services for purchase.
• Manage and update costing budget sheet for project reference and reporting.
• Gather vendors’ quotations for comparison and cost analysis.
• Manage and update labour, equipment and materials pricing rate reference and analysis.

3. Document Control

• Support the maintenance of the Quality Management System (ISO 9001).
• Enhance Purchasing Policy for the company.
• Maintain accurate and comprehensive information on all purchases made and ensure that all purchasing records are updated and filed accordingly.
• Monitor and update equipment & instruments expiry date validity
• Ensure that all vendor contracts are current and maintain organized records of all related documentation.
• Manage and update yearly vendor assessment.

4. Collaboration and Coordination

• Coordinate with inter-department, clients/consultant, contractors, and suppliers to ensure smooth interaction and execution. (Such as technical specifications, delivery/collection schedule and supplier payments etc.)
• Provide assistance and support to project and QS team during the tender to construction phases.
• Provide assistance and support to vendor during the tender to construction phases.
• Coordinate with Inbound & Outbound shipments & deliveries.
• Provide assistance with office IT coordination, including troubleshooting, managing PC hardware and software assets, and email setup in collaboration with external technical support.

Qualifications and Requirements

1. Education: (i) Bachelor’s degree in business, Mechanical Engineering, or a related field. (ii)Diploma Holder is welcome
2. Experience: (i) Minimum of [2] years in quantity surveying or a similar role in the construction industry. (ii) Understanding and familiar in Mechanical, Electrical & Process System and terminology is an advantage.
3. Technical Skills: (i) Proficient in Microsoft Office such as WORDS, EXCEL & POWERPOINT. (ii) Strong knowledge of SAP & GLOBE 3 Software. (iii) Familiarity with construction project cost, estimation and material procurement.
4. Soft Skills: (i) Excellent analytical, organizational, and problem-solving abilities. (ii) Critical thinking to spot issues and come up with smart solutions (iii) Attentive to detail to ensure every aspect is considered for better results (iv) Strong communication and negotiation skills to manage contracts confidently (v) Ability to work collaboratively in a fast-paced environment. (vi) Time management skills to be able to meet deadlines under pressure (vii) Teamwork capabilities with all parties to avoid costly misunderstandings
5. Computer Skills : (i) Microsoft Office (Words, Excel & PowerPoint) – Compulsory (ii) SAP (If any) (iii) Globe 3 Software (If any)
6. Mobility: As and when needed
7. Language: English

Job Description:

· Main role handle full set of accounts, including preparation of accounting journal entires, quarterly GST filing, intercompany transation

· Prepare monthly audit schedules, accounts reconciliations and Fixed Assets

· Prepare month-end financial and management reports

· Order Processing and Sales Orders confirmation to customer

· Coordinate with forwarders and suppliers to ensure timely shipment and delivery.

· Prepare shipping documents and monitor shipments to ensure timely delivery

· Generate DOs & invoices

· Gross Profit Analysis

· Handle general office administration matters

· Assist in other ad-hoc projects as required

Job Requirements

· Possess LCCI or Diploma in Finance, Accountancy, or equivalent qualification

· 2–3 years of relevant working experience preferred

· To close full set accounts independently

· Experience in freight forwarding & ocean freight is an advantage

· Sound knowledge of INCOTERMS and logistics processes

· Familiar in SAP B1 & Salesforce is an advantages

· Proficient in Microsoft applications (Word & Excel)

· Independent, highly motivated, good team player and able to meet dateline

· Positive working attitude, with an ability to take ownership of all tasks assigned

· Well-organised, meticulous, detail-oriented, and able to manage time effectively

· Availability on short notice is preferred

Only for Singaporean or Permanent resident (PR) as there is no quota.

You may send in your full resume, photo and expected salary

Thank you for your application.

CONTRACT Training & Admin Coordinator - Central

Position Overview

This role is to manage all human resources and administrative functions. The successful candidate will play a key role in supporting day-to-day operations, ensuring HR compliance, and maintaining smooth administrative workflows across the organization.

Key Responsibilities

Work Environment

• Maintain a safe and positive work environment, and ensuring compliance with local employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.

• Support manpower planning and liaise with other departments on hiring needs.HR Operations & Employee Records

• Manage employee onboarding and onboarding processes, ensuring accurate documentation and compliance.

• Maintain up-to-date personnel files, HR databases, and employee information systems.

• Manage employee relations.

Compensation & Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.

• Track staff attendance, leave applications, and prepare payroll-related data for processing.

• Manage performance appraisal systems

Learning and Development

• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.

• Organise team building/bonding activities.

Asset & Policy Management

• Maintain company assets, accurate assets records and documentation.

• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning

• Support on strategic planning and decisions that impact all management levels

• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management

• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration

• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.

• Support general office maintenance and ensure a well-organized and efficient workplace environment.

And other ad-hoc duties as assigned by the company

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.

• Strong interpersonal, written, and verbal communication skills.

• Highly organized, meticulous, and able to handle confidential information with discretion.

• Capable of working independently and managing multiple priorities effectively.

Working hours:

Mon to Fri 8.30am - 5.30pm

Job Scope:

• Editing / verification of returns, including clarification with respondents
• Email / telephone chasing of outstanding returns
• Extracting, organising and tabulating data from accounts
• Data entry

Requirements:

• At least 'O' Level/Nitec/Higher Nitec certificate (at least 3 passes)
• Relevant background in Business Admin/Accountacy/Statistics
• Basic computer skills
• Basic Microsoft Office skills
• Good communications/ customer-service skills

Working Hours: Office Hours

• 5 days a week, excluding weekends and PH and
• 8.5 hours per day except for 1 designated day / week will be 8 hours

Contract Period: 9 months (estimated Aug 2026 to April 2027)

Salary: $2760/month

Location: City Hall

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Job Responsibilities

• Handle customer enquiries via phone, email, and walk-in customers.
• Process sales orders, quotations, invoices, and related documents.
• Coordinate with internal departments to ensure smooth order fulfilment and customer satisfaction.
• Maintain accurate customer records and filing systems.
• Assist in scheduling appointments and administrative duties.
• Follow up on customer requests, payments, and outstanding matters.
• Provide general administrative support to the team and management.

Requirements

• Minimum 1 year of relevant experience in customer service and administrative support.
• Good communication and interpersonal skills.
• Self-motivated, responsible, and able to work independently.
• Strong team player with the ability to work cohesively with team members.
• Proficient in Microsoft Office applications.
• Positive attitude and willingness to learn.

Preferred Traits

• Customer-oriented with good problem-solving skills.
• Able to multitask and work in a fast-paced environment.
• Detail-oriented and organized.

Job Summary

We are seeking a detail-oriented and organized Data Entry Clerk to accurately input, update, and maintain data in company systems and databases. The ideal candidate possesses strong typing skills, attention to detail, and the ability to handle confidential information while meeting deadlines.

Key Responsibilities

• Enter, verify, and update data accurately into databases, spreadsheets, and internal systems.
• Review source documents for accuracy and completeness.
• Perform regular data audits and quality checks to ensure data integrity.
• Maintain and organize electronic and physical records.
• Generate reports and retrieve information as required by management.
• Identify and correct data discrepancies or errors.
• Ensure confidentiality and security of sensitive information.
• Collaborate with internal departments to obtain and validate data.
• Support administrative and clerical tasks when required.

Requirements

• Minimum GCE 'N'/'O' Level, Diploma, or equivalent qualification.
• Proven experience in data entry, administration, or clerical support is preferred.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Fast and accurate typing skills.
• Strong attention to detail and organizational abilities.
• Ability to work independently and manage multiple tasks.
• Good communication and interpersonal skills.

Applicants who are keen to apply for this position can click "Quick Apply" or send latest resumes to alex.tang@paradigmrecruitment.com.sg

Alex
EA Reg No: R2197438
EA License No: 21C0434

Company Overview

Apex Engineering Private Limited is seeking a highly organized and experienced Accounts & Admin Officer to join our team.

Job Summary

Manage daily accounting functions, payroll, invoicing, and office administration to support smooth business operations and compliance within a dynamic engineering environment.

Responsibilities

• Process daily accounting transactions including Accounts Receivable, Accounts Payable, and General Ledger entries to maintain accurate financial records
• Manage sales and purchase records, supplier invoices, and payment processing to ensure timely and accurate financial operations
• Prepare employee salaries and payslips based on monthly time cards to ensure accurate payroll processing
• Generate customer invoices from approved time cards and project records to support billing accuracy
• Prepare quotations, proposals, and business documents to facilitate client and project communications
• Organize and maintain office files, records, and documentation to ensure efficient information retrieval and compliance
• Coordinate communication and collaboration with clients, suppliers, workers, and project teams to support operational workflows
• Support management by performing administrative and operational tasks that enhance office efficiency
• Ensure proper filing and adherence to company procedures to maintain regulatory and internal compliance

Preferred competencies and qualifications

• Experience working in a Construction, Engineering, or Manpower/Labour Supply company to understand industry-specific processes
• Familiarity with worker time card management, project billing, and payroll administration to improve operational accuracy

Job Summary

Support administrative operations by accurately entering documents, coordinating with vendors and suppliers, and liaising with customers to ensure smooth communication and workflow.

Responsibilities

• Enter documents accurately into the computer system to maintain up-to-date records
• Coordinate with vendors and suppliers to facilitate timely delivery and resolve issues
• Communicate effectively with customers to handle administrative tasks and inquiries
• Able to read and interpret documents written in Malay to ensure correct data entry and processing
• Converse in Malay with staff and vendors to support clear communication and collaboration
• Apply knowledge of Halal food processes to support compliance and operational standards (bonus)
• Report to the office 2-3 days per week and work from 9am to 2pm
• The rest of the days can work from home.

Preferred competencies and qualifications

• Knowledge of Halal food processes is a bonus
• Need to be meticulous
• Able to work independently
• Proficiency in written and spoken Malay.

Company Overview

CardioScan is a global leader in cardiac monitoring solutions, providing heart data and analysis to health practitioners globally through innovative cloud-based software. We focus on quality, accuracy, and speed to support critical heart health decisions.

Job Summary

The Admin & Customer Support Executive will independently manage front-line customer interactions, coordinate logistics, and support sales operations to ensure timely delivery and high-quality service, contributing to process improvements and customer satisfaction.

Responsibilities

• Serve as the first point of contact for visitors and customers, managing inquiries via phone, email, and chat to deliver prompt, professional support
• Troubleshoot and resolve customer issues related to products, services, or orders, escalating complex cases to relevant departments and ensuring timely follow-up
• Coordinate inbound and outbound logistics to ensure accurate receipt, release, and timely delivery of goods, improving operational flow
• Assist the sales team by performing administrative tasks that support sales activities and customer relationship management
• Maintain and update customer and sales databases accurately to support data integrity and reporting needs
• Prepare weekly and monthly sales reports, analyze sales and customer data to identify trends and recommend improvements
• Manage correspondence including emails, phone calls, and mail to ensure effective communication within the company and with external parties
• Organize and maintain sales and customer-related files and documents for easy retrieval and compliance
• Manage office supplies inventory to ensure availability and efficient use of resources
• Liaise between sales, customers, suppliers, vendors, and other departments to facilitate smooth communication and coordination
• Track orders from placement to delivery, monitoring inventory levels and coordinating with teams to maintain stock availability

Preferred competencies and qualifications

• 1-3 years of experience in sales, customer service, administration, or a similar role
• Diploma or ITE certification in business administration or a related field preferred
• Proficiency in CRM software (Monday.com), Microsoft Office (Excel, Word, PowerPoint), and other relevant tools
• Ability to work independently in a fast-paced environment and adapt to company growth
• Strong multitasking and prioritization skills to manage competing demands effectively
• Patience, empathy, and problem-solving skills to handle customer inquiries and complaints professionally
• Accuracy in data entry, order processing, and documentation
• Strong communication skills and a collaborative team-player attitude aligned with company core values

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

Job Scope:

1) Handle and keep track of work pass application matters and processing

2) Booking for training and certification of site workers

3) Handle bookings and develop SOPs for onboarding & repatriation of local staff and foreign workers

4) Handling welfare and employee/worker issues

5) Keep track of local and foreign worker staff attendance and process levy waiver applications

6) Handle job postings and recruitment practices

Looking for staff who:

1) Possess strong knowledge of the Singapore Employment Act and/or Singapore Foreign Employment Act

2) Able to work and communicate in a team / cross-functional collaborations

3) Has a sense of urgency and responsibility to follow up and keep track of processing matters

4) Problem-solving skills

5) Takes initiative to learn and resourceful to check for information

Job Description

• Industry/ Organization Type: Manufacture And Repair Of Construction Machinery And Part
• Position Title: Sales Coordinator / Sales Admin
• Working Location: West - Joo Koon
• Working Hours: 5 days, Monday to Friday: 8:30am – 5:30pm
• Salary Package: Basic Salary up to $3300 + Medical & Dental Benefits + AWS + VB
• Duration: Permanent Role

Key Responsibilities

• Handle customer enquiries via email, fax, phone, letters, or other channels
• Prepare supporting documents, enter orders into the company computer system, and monitor order status
• Handle special orders for items that are not in stock or not normally stocked, and update customers when items are available or have arrived, in close coordination with the supply chain team and warehouse team
• Maintain filing for correspondence, coordinate and manage shipping and delivery documents, and manage Letters of Credit (LC) documentation with banks
• Prepare documents for sales meetings, track sales records, and participate in sales meetings
• Manage shipping and customs invoices and coordinate with freight forwarders and shipping agents
• Process and update PO and records in the system
• Check supplier invoices against PO/system records
• Negotiate rates with company-appointed forwarders to obtain the best available rates in line with the company’s purchasing policy
• Coordinate all inbound shipments, improve cost efficiency, and track all consignments
• Other ad-hoc duties as assigned

APPLY NOW!!!

• Min. O Level
• At least 2 years of working experience in the related field is required for this position
• Ability to work under pressure in a fast paced environment
• Familiar with Purchase Order and Freight Forwarding
• Familiar in Microsoft Office
• Good communication & written skills in Chinese (Need to liaise with Chinese clients)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81222 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

At Shangri‑La Singapore, we are a heart‑warming family. We share something powerful – our genuine care and respect for others. Our strength lies beyond our harmonious surroundings and hideaway locations. It lies in our core values that guide us to treat everyone with honour, as kin, as family. We strive to be the preferred employer by providing great benefits, a tranquil and sincere working environment, work‑life balance, and recognition for your efforts.

Set in 15 acres of lush greenery just minutes from the vibrant Orchard Road shopping belt, Shangri‑La Singapore is a sophisticated urban retreat for business and leisure travellers. Our 792 luxurious guestrooms and suites span across three distinct wings, including family‑themed rooms supported by dedicated family‑focused amenities.

We are looking for an Admin Assistant (Chinese Banquet Kitchen) to join our team!

Job Responsibilities

• Provide administrative support to the Chinese Banquet Chefs
• Manage and respond to emails promptly on behalf of the Chinese Banquet team
• Translate menus, recipes, and communication materials accurately between Chinese and English
• Assist in preparing and updating menus in line with operational needs
• Coordinate and manage staff roster and leaves for the kitchen team
• Maintain proper filing and documentation of kitchen records and correspondence
• Take minutes and support logistics during internal and external meetings
• Liaise with internal departments to ensure smooth kitchen operations
• Monitor inventory reports and assist with basic data entry and tracking
• Support ad hoc administrative duties as assigned by the Chef

Job Requirements

• Diploma or equivalent qualification in Business Administration, Hospitality, or related field
• 3 years of working experience in related field
• Strong administrative and organizational skills with attention to detail
• Ability to manage multiple tasks in a fast-paced kitchen environment
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Able to work independently as well as collaboratively within a team
• Prior experience in administrative support or hospitality operations is an advantage
• Proficient in spoken and written English and Chinese as the role requires handling Chinese banquet menus, translating culinary materials, and coordinating with Chinese-speaking stakeholders to support operational effectiveness

Temp PSA (Admin) x1 – Eunos

At Canossaville Preschool, we believe in forming the hearts and minds of children so that they will be empowered learners and compassionate leaders. To achieve this, we believe in having close partnerships with our families and stakeholders of the child so that he/she will receive holistic care and education.

Being part of the preschool team, you will report to the Vice Principal and be responsible for coordinating the day-to-day administrative and operational functions of the Preschool.

As the first point of contact for parents, children and visitors, you will play a key role in ensuring smooth centre operations, regulatory compliance, excellent customer service and a safe, well-maintained learning environment. You will work closely with the Principal, Vice Principal, teachers, central departments, and external vendors to ensure the efficient delivery of preschool operations. The role also requires support for school and Canossian Village events, including those conducted after office hours or on weekends when required.

Critical Work Tasks

Cleanliness and Maintenance: Premises and Facilities

• Work with in-house and outsource cleaners to ensure cleanliness of the school premises
• Create and manage cleaning checklists to work closely with cleaning staff
• Ensure that the Environment Protection Requirements are met as laid out by the regulatory authorities (ECCC)
• Monitor staff weekly cleaning checklists and keep softcopy
• Assist in inspection preparation (NEA/ECDA)
• Coordinate with Estate Management to report, schedule and follow up on maintenance works to ensure timely completion
• Coordinate with vendor on bi-monthly School Disinfection
• Conduct regular premise checks to ensure safety for students and staff

Food-Related

• Coordinate menu planning and implementation with the kitchen team to ensure healthy and nutritious meals for children and staff
• Oversee and work with kitchen staff to ensure adherence to daily menu
• Coordinate mealtimes during special occasions, half day closures, schedule changes, etc.
• Order groceries on a weekly basis, monthly and adhoc basis coordinating with central Admin Office
• Work with OSO and VP to prepare for food and hygiene audit checks
• Order food and supplies for staff connect and events, etc.

Fire Safety and First Aid

• Work closely with Preschool Principal and Estate Management to coordinate half-yearly Fire Drills in accordance with ECDA requirements
• Conduct regular checks to ensure fire safety standards for students and staff
• Conduct regular checks on First Aid Boxes to ensure validity of supplies
• Ensure supplies in First Aid Boxes are sufficient and to replenish where required
• Track validity of CPS Staff’s Child First Aid Certification and work with HR to ensure timely renewal of Certification before expiry date

Stakeholder Liaison

• Act as first point of contact for parents and visitors
• Provide accurate information on preschool programmes, fees, and enrolment procedures
• Manage and respond to all centre enquiries (calls, emails, walk-ins, inbox)
• Handle parent communication and ensure timely follow-up
• Update any concerns or requests brought up by parents to VP/P and escalate any urgent matters if needed
• Share notices and updates veted by VP/P to parents

Enrolment

• Maintain waitlist and update enrolment records
• Coordinate school tours and parent follow-ups
• Ensure completion of enrolment documentation
• Process enrolment and withdrawal administration with VP approval
• Flag and escalate special cases to VP/Principal

Administration

• Manage data entry in ECDA CMS and LittleLives
• Maintain student records, contact lists and files
• File and organise documents (children’s records, attendance, etc.)
• Maintain centre documentation, SOPs, filing system and audit readiness
• Assist with attendance and event responses
• Maintain inventories, databases and centre records, including student files, allergy records, contact lists and other operational documents
• Ensure proper document control and PDPA compliance
• Responsible for proper storage of stationery, uniform, craft materials
• Perform general administrative and clerical duties
• Support the smooth execution of daily centre operations
• Prepare staff attendance summaries where required

Vendor Management

• Coordinate and manage service providers and vendors (e.g. transport, photography, field trips, HPB and maintenance contractors)
• Schedule and coordinate maintenance works with estate team and contractors
• Ensure servicing schedules are followed and documentation is completed
• Monitor cleanliness, pest control and disinfection schedules

Procurement

• Procure supplies including educational materials, stationery, uniforms, household items, kitchen supplies and capital expenditure items in accordance with the approved budget
• Prepare Expenditure Requisition Forms and obtain price quotations from suppliers
• Ensure purchases are made in accordance with the approved budget and procurement policies

Supporting Centre Operations

• Support organization of events at CCCS/CPS
• Support teachers during emergencies
• Support daily centre operations including attendance, health checks and dismissal
• Supervise children during excursions and transition periods
• Ensure smooth daily operational flow of the centre
• Support centre opening and closing operational readiness
• Respond to operational issues promptly and escalate significant matters to the Vice Principal or Principal where necessary

Compliance

• Coordinate and maintain ECDA licensing documentation and audit readiness
• Support NEA/ECDA inspections and prepare required records
• Maintain PDPA compliance in handling data and records

General

• Perform any other duties as assigned by the Vice Principal or Principal

Education and Experience

• Minimum GCE “O” level
• At least 1 to 2 years of relevant work experience in a preschool setting

Technical Skills and Competencies

• Must be proficient in Microsoft Office
• Be IT savvy
• Possess knowledge and use of various digital and social media platforms
• Able to multi-task, is resourceful, well organised and meticulous in handling databases and tasks
• Enjoy working with young children and is passionate about preschool education
• Be First Aid and ECC certified

Generic Skills and Competencies

• Excellent interpersonal and communication skills 
• Ability to collaborate, build and maintain strong relationships with different stakeholders 
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care 
• Ability to adapt to change and a willingness to embrace new strategies and ways of working 
• Ability to work independently with minimal supervision 
• Ability to work effectively in a team-oriented environment 
• Ability to multi-task and prioritise responsibilities  
• Effective analytical and problem-solving skills
• Strong organisational and time management skills 
• Demonstrated professionalism and a strong work ethic