We are seeking a Corporate Secretarial Executive to manage a client portfolio and handle end-to-end corporate secretarial matters, including incorporations and statutory compliance under the Singapore Companies Act. The role involves liaising with clients, regulators, and internal teams in a fast-paced environment. Chinese proficiency is required to liaise with Chinese-speaking clients.

Responsibilities:

• Manage a diverse portfolio of clients across various industries.
• Oversee the formation of Singapore and offshore companies.
• Handle routine corporate secretarial matters, including Annual General Meetings, changes of officers, share transfers and allotments, updating registers, and maintaining minute books.
• Address clients’ requests and inquiries, including client meetings as necessary.
• Manage the striking-off of companies and administration of CorpPass.
• Ensure compliance with statutory and regulatory requirements.
• Liaise with regulatory bodies and external advisors.
• Perform administrative and other relevant duties as assigned from time to time.

Requirements:

• Possess a diploma, degree, or other professional qualifications.
• Minimum 2 years of Singapore corporate secretarial experience.
• Familiar with ACRA BizFile+ and CorpPass administration.
• Strong knowledge of the Singapore Companies Act and other relevant regulations.
• Proficiency in Chinese (spoken and written) to effectively liaise with Chinese-speaking clients.
• Good interpersonal and communication skills.
• Ability to work independently and manage multiple tasks under tight deadlines.
• Service-oriented with mature thinking and a positive attitude.

We Offer

Based in MSC’s Singapore Regional Office, the Logistics Team is responsible for overall Intermodal, Equipment, Warehouse, Maintenance and Repair. In this position, the incumbent will have opportunities to display their abilities, acquire skills and knowledge in the following areas:

• A great journey with excellent career development opportunities in a global organization
• Be part of the dynamics of Asia to Worldwide trade
• Work alongside senior management (both internal and external) across diverse cultures
• Interpersonal, influencing and negotiation skills

Key Responsibilities

Oversee all matters pertaining to dry equipment planning, reporting and ensuring cost efficiency in different aspects of the equipment flow.

• Manage equipment distribution and control in Far East
• Oversee and guide Far East agents regarding performance standards
• Prepare, review, and verify container and costing reports
• Supervise and regulate inventory levels to reduce terminal/depot storage costs
• Maintain and analyze database records and container reports for cost management

Who We Are Looking For

• Diploma or Degree in Logistics or Supply Chain Management
• Minimum 1-2 years of relevant working experience in container shipping industry
• Proficiency in Microsoft Office (Word, Excel, Power BI)
• Good interpersonal and organizational skills
• Collaborative team player with a positive and proactive work attitude
• Detail-oriented with the ability to analyze information beyond numerical data

How to Apply

Interested applicants may click Apply Now and submit your updated resume, together with your last drawn and/or expected salary.

Job Description:

• Take pride in professional account servicing and be committed to close every business deal with integrity and thorough servicing
• Meet and liaise with clients to understand their requirements and provide regular updates on projects, including project status reports and sales forecast reports
• Prepare and deliver marketing plans to achieve key objectives
• Maintain good relationship with media vendors and publishers to ensure collaboration in campaign / events
• Spearhead and develop creative and integrated media solutions for clients to maximise the impact of the marketing campaigns by using offline and online engagement solutions offered by the agency
• Strategies, execute and evaluate all digital marketing and social media campaigns and activities – across all different platforms – for internal and external projects
• Produce, execute and deliver projects on time, within budget and exceeding all clients’ expectations
• Identify trends and insights, keep abreast of new social media or creative executions and digital marketing trends
• Participate and provide ideas during internal creative brainstorming sessions and occasionally for client pitches
• Collaborate with a team of creative staff from concept development to delivery of final product
• Any ad-hoc duties as directed

Job Requirements:

• Possess at least a Business Administration / Sales / Digital Marketing / Marketing / Mass Communications / Creative / Media and Advertising or equivalent
• Minimum 2 years of client servicing or B2B experience
• Be proactive with good communication skill, customer focused and interpersonal skills
• Meticulous, ability to multi-task and work within tight timeline
• Possess positive disposition, independent, resourceful and a team player

Job Responsibilities

• Drive visitation to our resort and membership sign-ups through delivering excellent customer service standards
• Assist supervisor in daily operations and during festive or adhoc events
• Be equipped with the latest product knowledge on all in–house programs, products and services and keep guests updated on the latest changes and development
• Collaborate with team members from other departments such as Reservations, Transport and F&B to ensure that guests’ requests are handled timely and appropriately
• Support cross-functional projects including administrative support and liaising with other business units where needed

Job Requirements

• Meet the relevant Regulatory Authority's statutory requirement of minimum 21 years of age
• Degree / Diploma in Business or related field with proficiency in Microsoft Office applications
• Willing to work rotating shifts, including weekends and public holidays

Responsibilities
You will support the growth of the company’s international sales for automotive products (tyres, rims, and batteries). This includes identifying new business opportunities, managing client relationships, and contributing to sales and marketing strategies.

Key responsibilities:

• Support and manage overseas customer accounts to achieve team sales targets
• Follow up on sales activities and ensure smooth order fulfilment to maintain customer satisfaction
• Identify and develop new business opportunities in international markets
• Assist in executing sales and marketing initiatives to drive business growth

Requirements

• Diploma or Degree in Business, Marketing, or related field
• At least 1 year of experience in sales or business development
• Strong communication and interpersonal skills
• Proficiency in English and Mandarin (to liaise with Mandarin-speaking clients)
• Competent in Microsoft Office (Excel and PowerPoint) for reporting and presentations
• Good business acumen with analytical thinking skills
• Comfortable with a desk-based role
• Willing to travel overseas when required (including developing markets)

Additional Information

• Location: Pandan Road
• Working hours: Monday to Friday, 8.30am – 6.00pm
• Fully onsite role (no remote work arrangement)
• Company transport available from Clementi MRT (one way)

Compensation & Benefits

• Performance bonus based on company and individual performance
• Mobile allowance up to $65/month
• Annual leave starting from 15 days (increases with years of service)
• Dental and medical benefits provided in accordance with company policy

Interested candidates please WhatsApp me at +65 6509 0823 or send in your resume to willie.goh@swiftsearchglobal.com

https://wa.me/6565090823

We regret to inform you that only shortlisted candidates will be notified.

Willie Goh | EA Reg No: R2197853

Swift Search Global Pte Ltd | EA No: 18C9495

Join our team as a Finance Executive (or Assistant), where you'll play a key role in supporting day-to-day finance operations and assisting with both financial and administrative tasks. You'll work closely with our finance team to ensure smooth, accurate, and efficient processes that help drive the organisation forward.

Major Duties and Responsibilities

• Invoice Processing (Accounts Receivable (AR) / Accounts Payable (AP) )
  Process AP invoices (PO Invoices, Direct Invoices ) accurately and promptly in Synergix (ERP) and related platforms (e.g., RPA tools, InvoiceNow, and approval systems) to support timely month-end closing. Address processing issues to ensure smooth and efficient operations. The same applies if assigned on AR.

• Transaction Verification and Three-Way Matching (AR / AP)
  Perform three-way matching for AP transactions (Purchase Orders, Goods Received Notes, Delivery Orders, and supplier invoices) and apply relevant verification controls for AP, AR transactions (when assigned). Ensure completeness, accuracy, and proper documentation to support downstream processes such as payments and collections.

• Reconciliation and Schedule Preparation
  Perform reconciliations for vendor statements, customer accounts, and fixed assets (as assigned), ensuring accuracy and timely resolution of discrepancies. Prepare clear and audit-ready schedules and supporting documentation.

• Fixed Assets Management
  Manage the full lifecycle of fixed assets, including capitalization, depreciation, transfers, and disposals, in compliance with accounting standards and company policies. Maintain accurate asset registers, perform periodic verifications, reconcile with the general ledger, and support physical asset sighting exercises.

• Documentation, Audit, and Workflow Coordination
  Manage document workflows, including email sorting, indexing, archival, and circulation for approvals and system processing. Maintain complete and organized supporting documentation for finance transactions and audits, including filing, scanning, and retrieval.

• Finance Systems and ERP Support
  Support ERP and finance systems activities, including implementation, enhancements, data validation, and reporting. Coordinate vendor onboarding to InvoiceNow, including communication, follow-ups, and status tracking.

• Assist with Audit requirements and clarifications

• Other ad-hoc duties that may be assigned from time to time by the HOD/ CFO

• Assigned tasks may varies and subject to re-deployment by the HOD subject to work exigencies and corporate development

Other Requirements

Education: At least a diploma in Finance/Accountancy or equivalent.

Experience: Preferably 2-year experience in Accounts Payable and/or related function (such as Accounts Receivables, Assets management, Finance Robots and/or AI, InvoiceNow systems softwares)

Skills:

• Meticulous, Responsive to queries and have an eye for detail

• Proactive to resolve issues, well organised and possess good time management

• Proficient in Microsoft Office, particularly Excel.

• Prior experience using Synergix or ERP will be advantageous

• The FME will be the key front line of the Contractor in responding and attending to each Site and Employer Representatives, and including supervision to ensure that the Works and Services under the Contract are rendered and performed professionally, effectively, and efficiently.
• The FME shall assist the SFM and FM as the Site supervisors and assist the Core Team but not limited to the following: in all site measurement and records, uploading of field data to the computerised FM system, planning of works and services including considerations for improvement works, and controlling the resourcing and support of subcontractors and specialists.

Requirements:

• Possesses Diploma preferably in Building, Technical or Facilities Management or relevant disciplines from a recognised establishment (preferably with M&E background).
• Where the FME does not possess the relevant Diploma, the candidate must have at least 8 continuous years’ of relevant working experience as a FME.
• Minimum 3 years of relevant working experience.
• Preferably with Tier 4 Certified Facilities Management Expert (CFME) accreditation by Singapore International Facility Management Association (SIFMA) accreditation scheme.

For interested applicant, please send your resume at recruitment@stie.com.sg. Thank you.

Company Overview

All Out Pest Management Pte Ltd is licensed environmental services company providing professional cleaning and pest/wildlife management solutions across a wide range of client sectors. We are looking for a results-driven Business Development Executive to grow our client base, drive revenue, and strengthen our market presence in Singapore.

Job Summary

We seek a results-driven Business Development Executive to expand our client base, increase revenue, and enhance market presence in Singapore’s environmental services sector.

Responsibilities

• Identify and pursue new business opportunities through prospecting, cold calling, networking, and referrals to grow client base
• Prepare and present customized proposals, quotations, and service packages that meet client needs
• Manage the entire sales cycle from lead generation to contract closure, ensuring timely follow-up and conversion
• Build and maintain strong client relationships to drive retention and upselling opportunities
• Conduct site surveys and needs assessments at prospective client locations to tailor solutions effectively
• Collaborate with operations teams to ensure smooth onboarding and service delivery for new clients
• Track and report sales pipeline, activity metrics, and revenue targets to support business goals
• Support preparation of tender submissions and government procurement bids to secure contracts
• Monitor market trends and competitor activities to identify and capitalize on growth opportunities

Preferred competencies and qualifications

• Experience in environmental services, facilities management, or B2B sales is an advantage but not mandatory
• Proficient in Microsoft Office; experience with CRM tools is a plus
• Valid Class 3 driving licence preferred

Other Information

Benefits

• Competitive base salary with attractive commission structure
• Structured training and career advancement opportunities
• Annual Wage Supplement (AWS) and performance bonus

Company Overview

We are a licensed environmental services company providing professional cleaning and pest management solutions across a wide range of client sectors. We are looking for a driven and hands-on Operations Executive / Manager to oversee daily service operations, manage field teams, and ensure consistent service excellence.

Job Summary

The Operations Executive / Manager will lead daily cleaning and pest control operations, manage field teams, ensure service quality and compliance, and drive client satisfaction and business growth.

Responsibilities

• Plan, coordinate, and oversee daily cleaning and pest control service operations to ensure timely and effective delivery
• Supervise field staff to maintain quality standards, safety protocols, and regulatory compliance
• Conduct site inspections and quality audits at client locations to verify service effectiveness and adherence to standards
• Manage inventory of chemicals, equipment, and consumables to support uninterrupted service delivery
• Address client feedback, complaints, and service escalations promptly and professionally to maintain client trust
• Prepare detailed service reports, records, and documentation for audits and compliance verification
• Recruit, onboard, train, and monitor operations staff performance to build a competent and motivated team
• Build and sustain strong client relationships to identify opportunities for service renewal and business expansion
• Support tender preparation, quotations, and business development activities to contribute to company growth
• Monitor key performance indicators (KPIs) and implement operational improvements to enhance efficiency and service quality

Preferred competencies and qualifications

• Minimum 2–3 years of experience in operations, facilities management, or service delivery roles
• Prior experience in environmental services, cleaning, or pest control is advantageous but not mandatory
• Proficient in Microsoft Office; familiarity with operations or scheduling software is a plus
• Valid Class 3 driving licence preferred
• Bilingual ability in English and Mandarin or Malay is an advantage to facilitate communication with diverse clients and teams

Other Information

Benefits

• Competitive salary commensurate with experience
• Structured training and career advancement opportunities
• AWS and performance bonus

Job Summary

The Accounts & HR Executive is responsible for managing day-to-day finance and HR functions to support smooth organisational operations. This role ensures accurate financial management, effective HR processes, and close coordination with internal teams to support business growth and employee experience.

Key Responsibilities

1. Accounts & Finance (Core Function)

• Manage full/partial sets of accounts (AP, AR, GL)
• Prepare and process invoices, receipts, and payments
• Track student payments, instalments, and outstanding balances
• Perform bank reconciliations and monitor cash flow
• Support month-end and year-end closing
• Prepare financial reports and assist in budgeting and forecasting
• Liaise with auditors, tax agents, and external vendors

2. Revenue & Sales Coordination (Sales Alignment)

• Work closely with Sales team on payment status and enrolment confirmation
• Ensure timely invoicing and follow-up on collections
• Maintain accurate financial records for student accounts
• Support reporting on revenue and sales performance

3. HR Operations & Employee Lifecycle

• Manage end-to-end employee lifecycle (onboarding to offboarding)
• Prepare HR documentation (contracts, confirmation letters, etc.)
• Maintain employee records and HR systems
• Administer leave, attendance, and staff benefits

4. Payroll & Compensation

• Process payroll for lecturers and part-timers, ensuring accuracy and compliance
• Administer staff claims and and benefits
• Support salary reviews and compensation benchmarking

5. Talent Acquisition & Recruitment Support

• Support recruitment activities (job postings, screening, interview coordination)
• Liaise with hiring managers on staffing needs
• Coordinate onboarding and orientation for new hires

6. Compliance & Audit

• Ensure compliance with financial regulations and HR policies
• Support internal and external audits (e.g., EduTrust where applicable)
• Maintain proper documentation and records for governance

7. Operations & Cross-Functional Support

• Collaborate with Operations and Academic teams on resource planning (e.g., lecturer payments, contracts)
• Support procurement and vendor management
• Assist in improving processes and operational efficiency

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial reporting
• Timely invoicing and collection of payments
• Payroll accuracy and compliance
• Efficiency of HR processes (onboarding, documentation)
• Compliance with regulatory and audit requirements
• Responsiveness to internal stakeholders

Requirements

Education & Experience

• Diploma or Degree in Accounting, Finance, HR, or related field
• 2–4 years of relevant experience in accounting and/or HR

Skills & Competencies

• Familiarity with Xero accounting software
• Strong numerical and analytical skills
• High attention to detail and accuracy
• Knowledge of accounting principles and HR practices
• Familiarity with local regulations (e.g., CPF, MOM in Singapore)
• Strong organisational and multitasking abilities
• Ability to handle confidential information with integrity

Ideal Candidate Profile

• Reliable and meticulous
• Able to balance finance precision with HR sensitivity
• Proactive and able to work independently
• Strong sense of accountability

Responsibilities

​

The Executive, Service Quality drives the execution and continuous improvement of service quality across Far East Hospitality by translating data, audits, and guest feedback into actionable insights and operational improvements.

The role partners closely with properties to strengthen service delivery at key touchpoints, ensures consistency with brand standards, and reinforces a culture of service excellence through structured audits, performance tracking, and recognition platforms.

Service Audit & Performance Tracking (35%)

• Execute and coordinate Quarterly Service & Brand Standard Audits across all properties
  
• Consolidate, analyse, and present audit findings with clear insights and recommendations
  
• Track and follow up on property action plans to ensure accountability and timely closure
  
• Identify recurring service gaps and recommend improvement actions
  
• Enhance audit processes through digitalisation and continuous improvement
  

Service Standards & Guest Experience Enhancement (35%)

• Partner with property teams to strengthen service delivery at key customer touchpoints (e.g., arrival, stay, service recovery)
  
• Support implementation of FEH service culture and standards through onboarding and engagement initiatives
  
• Contribute to service culture campaigns (e.g., Daily Dose, engagement activations)
  
• Support execution and analysis of Customer Engagement Surveys (CEI)
  
• Work with brands leaders to ensure consistency and enhancement of brand experience standards
  

Service Excellence Recognition & Awards (20%)

• Coordinate and drive participation in internal and external service excellence awards
  
• Manage end-to-end submission process, including collation of materials, storytelling, and alignment with judging criteria
  
• Partner with properties to identify and nominate strong candidates or initiatives
  
• Organise and execute the annual Hall of Excellence, including coordination, communications, and event support
  
• Leverage recognition platforms to reinforce service excellence behaviours and motivate teams
  

Insights & Continuous Improvement (10%)

• Analyse guest feedback, audit outcomes, and survey data to identify trends and opportunities
  
• Translate insights into actionable recommendations to improve service performance
  
• Support cross-functional initiatives to enhance service quality and operational effectiveness
  
• Leverage digital tools and AI to improve reporting efficiency and insight generation
  

Others

• Perform any other duties assigned by supervisor, carrying them out diligently and professionally.
  

Requirements

• Degree in Customer Service, Hospitality or related field
  
• 1–3 years’ experience in Customer Experience, Service Quality, Hospitality, or related field is preferred, otherwise those who has no experience are welcome to apply
  
• Proficient in Microsoft PowerPoint, Excel, and Office Suite
  
• Strong data analysis and reporting skills with ability to translate insights into action
  
• Familiarity with guest feedback platforms (e.g., Revinate), survey tools, and dashboards
  
• Experience in event coordination or project management is an advantage
  
• Working knowledge of Generative AI tools to enhance reporting and productivity
  
• Analytical, structured, and detail-oriented
  
• Strong communication skills (written and verbal) with ability to influence stakeholders
  
• Organised with strong project management and coordination capabilities
  
• Proactive with high ownership and follow-through
  
• Collaborative and confident engaging both corporate and operational teams
  
• Passionate about service excellence and people recognition

Key Responsibilities:

• Apply well-developed knowledge of facade defects, building envelope performance, and rectification methods to provide technical credibility in client engagements.
• Develop and maintain relationships with contractors, developers, architects, and suppliers.
• Identify new business opportunities within the construction industry.
• Present and promote products/services to prospective clients through meetings, presentations, and site visits.
• Negotiate contracts, pricing, and terms to maximize profitability while ensuring customer satisfaction.
• Collaborate with project manager and technical teams to align solutions with client requirements.
• Monitor market trends, competitor activities, and industry developments to inform sales strategies.
• Prepare regular sales reports, forecasts, and pipeline updates for management.
• Attend trade shows, industry events, and networking opportunities to expand market presence.

Job Summary:
We are looking for a proactive and organized individual to support daily administrative tasks while assisting in retail operations and customer service.

Key Responsibilities:

• Handle general administrative duties (data entry, filing, invoicing, documentation)
• Manage stock inventory and coordinate orders
• Assist walk-in customers and handle sales enquiries
• Prepare quotations and process sales orders
• Coordinate with suppliers and logistics for deliveries
• Maintain proper records of transactions and inventory
• Support daily retail operations and ensure smooth workflow

Requirements:

• Minimum [N/O/A Level / Diploma]
• Experience in administrative work and/or retail environment
• Basic knowledge of Microsoft Excel and Word
• Good communication and customer service skills
• Able to multitask and work independently

Preferred:

• Experience in handling inventory or sales support
• Familiarity with simple accounting or invoicing systems

Working Hours:
9am-6pm

Salary:
2800-3500

Location:
10 Jalan Besar 208787

Benefits:

• Annual leave
• Medical benefits
• Performance bonus

Recruitment & Selection

• Recruitment Exercise (Manpower Requisition, Advertisement, Shortlisting, interview, Salary Recommendation, Job offer and etc.)

• Prepare staff to come on board (Signing of Employment Contract)

• Work Pass Administration (Application, Renewal, Replacement and Cancellation)

• Arrange pre-employment medical examination

• Create and maintain employee records

• Employer branding

Performance Management

• Employee Confirmation /Extension /Resignation

• Performance Appraisal Exercise

• Disciplinary and Grievance handling

• Employee Exit interview and clearance

Compensation & Benefits

• Full spectrum of payroll processing and statutory submissions

• To handle Time Management System and verifying total number of hours and overtime that employees have

worked

• Processing medical claims (if any)

• To handle Leave Administration matters

• To perform Ad.Hoc duties as per assigned

Learning & Development

• Manage end-to-end training course administration, including course registration, stakeholder coordination. certificate collection, and payment processing.

• Oversee training bond agreements by preparing and issuing Training, Bond Letters when applicable.
• Ensure the completion and submission of the Training, Effectiveness Review form to assess learning impact.

• Handle the timely registration and renewal of mandatory courses and trade certifications.
• Track and monitor employees' training, hours to maintain a competent and multi-skilled workforce.
• Support the annual training, needs analysis in alignment with the performance appraisal process.

Job Requirements:

• NITEC, Diploma or Bachelor's Degree in HR, Business Administration, or equivalent.
• At least 3 years of relevant working experience; including hands·
• on experience on Payroll processing & administration.
• Matters and MOM Passes knowledge
• Proficient in MÃM Foreign Manpower Act and Employment Act

• Proficient in MS office
• Good interpersonal skills, independent and positive working attitude.
• Experience in Construction field is an added advantage.

About Acestes

Acestes Pte Ltd is a Singapore-based social enterprise committed to empowering local workers, particularly those from lower-income families and underserved communities. By providing stable employment, fairwages, and genuine opportunities for professional growth, we uplift individuals while building a resilient, community-centered organization.

As we enter a significant growth phase—including strategic expansion, potential M&A activity, and the scaling of subsidiary operations—we require a proactive and adaptable Talent Acquisition Executive to build a diverse, high-performing workforce aligned with both our commercial objectives and social mission.

Position Overview

The Talent Acquisition Executive will own the end-to-end recruitment function during a critical scaling period. This role requires balancing high-volume operational hiring with strategic workforce planning, ensuring Acestes and its subsidiaries attract, vet, and retain talent capable of thriving in a transforming organizational structure. The successful candidate will serve as a cultural ambassador, ensuring every hire reinforces our commitment to inclusive employment and community impact.

Key Responsibilities

Strategic Workforce Planning & Growth Recruitment

• Execute recruitment strategies supporting 30-50% annual headcount growth across core operations and subsidiary entities
• Develop workforce scaling plans aligned with business expansion, M&A integration timelines, and new venture launches
• Build proactive talent pipelines for critical roles, including succession planning for leadership positions in a matrix organizational structure
• Conduct labor market analysis to inform compensation benchmarking and sourcing strategy adjustments

Mission-Aligned Talent Sourcing

• Design and implement targeted outreach strategies to identify candidates from lower-income backgrounds, mid-career switchers, and non-traditional talent pools
• Partner with community organizations, Social Service Agencies, vocational institutions, and government agencies to access underserved candidate markets
• Implement skills-based hiring and competency-based assessment frameworks that prioritize potential and values alignment over formal qualifications where appropriate
• Ensure recruitment practices comply with Progressive Wage Model (PWM) requirements and inclusive hiring grant conditions

End-to-End Recruitment Operations

• Manage complete recruitment lifecycle from requisition approval through offer negotiation, onboarding, and probationary period follow-up
• Conduct rigorous screening processes including behavioral interviews, skills assessments, and structured reference checks
• Maintain meticulous documentation and applicant tracking to support audit readiness and ensure proper running of the HR department
• Optimize recruitment workflows to reduce time-to-fill while maintaining quality standards during high-volume periods

Stakeholder Management & Business Partnering

• Partner with department heads and hiring managers across parent company and subsidiary entities to define role requirements and cultural fit criteria
• Facilitate structured interview panels involving multiple stakeholders, ensuring consistent evaluation standards
• Advise leaders on talent market conditions, employment legislation, and best practices for inclusive interviewing
• Support change management and cultural integration during M&A transitions by aligning recruitment messaging with combined entity values

Employer Branding & Candidate Experience

• Develop and execute employer branding initiatives highlighting Acestes' dual value proposition: commercial stability and social impact
• Create compelling recruitment content for job portals, social media, and community outreach materials
• Ensure transparent, respectful communication with all candidates, maintaining positive relationships with silver medalist candidates for future opportunities
• Represent Acestes at job fairs, community events, and partnership networking functions

Compliance & Data Integrity

• Maintain full compliance with Singapore Employment Act, MOM regulations, and CPF contribution requirements
• Ensure accurate, confidential record-keeping in HRIS/ATS systems to support financial audits and impact reporting
• Track and analyze recruitment metrics (cost-per-hire, time-to-fill, source effectiveness, diversity ratios) to drive continuous improvement
• Support preparation of workforce documentation for investor due diligence, grant applications, and social enterprise certification renewals

Process Optimization & Technology Adoption

• Identify and implement AI-powered recruitment tools and automation solutions to enhance sourcing efficiency, screening accuracy, and candidate communication workflows
• Continuously evaluate recruitment metrics and process bottlenecks to drive productivity improvements and reduce manual administrative burden
• Pilot emerging HR technologies (e.g., AI-assisted resume parsing, chatbot screening, predictive analytics for candidate success) and recommend scalable adoption
• Maintain proficiency in evolving digital recruitment landscapes, ensuring Acestes leverages cost-effective technology to maximize limited HR resources during growth phases

Qualifications

Required:

• Diploma or Degree in Human Resources, Business Administration, Psychology, or related field (or demonstrable equivalent practical experience)
• Minimum 2-3 years of full-cycle recruitment experience, preferably within high-growth SMEs, social enterprises, or organizations undergoing structural transformation
• Demonstrated experience with high-volume hiring (processing 20+ requisitions simultaneously) and fast-paced recruitment environments
• Proficiency in Applicant Tracking Systems (ATS) and HRIS platforms; strong MS Office skills
• Solid understanding of Singapore employment legislation, MOM work pass frameworks, and CPF regulations
• Genuine commitment to social impact and inclusive employment practices

Preferred:

• Experience with recruitment during M&A, business restructuring, or post-merger cultural integration
• Familiarity with government support schemes for inclusive hiring (e.g., Enabling Employment Credit, Career Support Programme, P-Max)
• Background recruiting across diverse functional areas: logistics, facilities management, community services, sports administration, or social services
• Exposure to competency-based interviewing techniques (e.g., behavioral event interviewing, skills assessment design)
• Understanding of social enterprise accreditation standards and impact measurement frameworks

Core Competencies

Growth-Oriented Mindset: Ability to recruit for evolving, sometimes ambiguously defined roles in a transforming organization; comfortable with rapid iteration and shifting priorities.

Mission Fluency: Authentic commitment to Acestes' social purpose; ability to assess candidates for values alignment with community empowerment mission and to articulate the organization's impact to prospective hires.

Stakeholder Navigation: Diplomatic, influential communication skills to manage competing priorities across parent company, subsidiaries, and diverse business units; comfort operating in a matrix reporting structure.

Data-Driven Approach: Rigor in tracking metrics and maintaining documentation standards required for investor reporting, grant compliance, and social enterprise audits.

Adaptive Problem Solving: Creative sourcing capabilities for hard-to-fill roles while maintaining inclusive hiring standards; resourcefulness in managing recruitment with varying budget constraints.

Relationship Architecture: Strong interpersonal skills to build lasting partnerships with community organizations, governement agencies, and candidate networks; ability to establish trust with candidates from disadvantaged backgrounds.

Operational Excellence: Exceptional organizationalskills to manage high requisition volumes without compromising candidateexperience or compliance standards.

Digital Fluency & AI Adoption: Proactive inidentifying opportunities to automate repetitive tasks and enhance decision-making through AI tools; comfortable experimenting with new recruitment technologies and training others on system efficiencies; data-informed approach to optimizing the recruitment tech stack for SME resource constraints.

Benefits & Development

• Competitive salary commensurate with experience in social enterprise sector
• Comprehensive health insurance and wellness programs
• Professional development support including SHRI certification, interviewing skills training, and HR tech upskilling
• Exposure to strategic HR operations including M&A integration and investor-grade workforce planning
• Meaningful work contributing directly to community uplift and individual economic empowerment
• Collaborative, mission-driven work environment with cross-functional exposure to operations, finance, and business development

To Apply

We value potential over perfect alignment with every qualification. If you are passionate about connecting people with purpose-driven work and thrive in dynamic, high-growth environments, we encourage your application.

Acestes Pte Ltd is an equal opportunity employer committed to inclusive hiring practices. We particularly welcome applications from individuals who share our commitment to community empowerment and social impact.

Job Description:

We are seeking an IT & Technical Support to join our dynamic team. This role involves supporting the design, implementation, and maintenance of IT infrastructure, while also providing technical support across the organization.

Key Responsibilities:

• Oversee daily operations, administration, monitoring, and backup of IP networks and IT infrastructure, including security compliance
• Provide L1, L2, and L3 support for hardware, software, and network issues. Troubleshoot applications and resolve end-user issues
• Coordinate software updates, integration, and maintenance.
• Assist with installing and setting up workstations, PCs, printers, and other ITequipment
• Track IT assets, software licenses, and hardware inventory
• Manage asset tagging, software installations, and network patching
• Administer Windows OS, MS Office apps, and other software
• Ensure smooth operation of network systems, including handling printer andlabel printer issues
• [HR related] Onboarding tasks (email accounts, device setup, user access) and Offboarding processes (account deactivation, device reset)
• Maintain technical support documentation, manage IT inventory lists, and track asset movements
• Perform ad-hoc administrative duties as required
• Assist in generating and managing service requests for new employees' IT assets
• Maintain the company’s network, firewall, and ensure system security
• To maintain an up-to-date database of company IT related
• Work closely with different business units to understand their needs and align IT initiatives with business and clinical objectives
• Lead the planning, execution, and monitoring of major IT projects, ensuring they are completed on time and within budget

[Maintenance of mission-critical network and infrastructure systems] including:

• Perform on-site corrective maintenance within agreed timescale to restore normal service to users as quick as possible
• Perform routine preventive maintenance to minimize unscheduled system downtime
• Any other adhoc duties as assigned from time to time

Requirements:

• Minimum NITEC / Diploma / Degree in Information Technology or related field of studies.
• Min 2–3 year relevant experience 
• Basic knowledge of IT data security principles
• Technically proficient in Microsoft Office 365 and Asset Management
• Resourceful, proactive and able to take ownership of tasks with minimal supervision.
• Good interpersonal communication skills and ability to interact effectively with users.
• A team player with logical / Critical thinking and attention to details
• Experience in on-premise and IT infrastructure network administration and critical IT service management is a plus.
• Knowledge of operating systems, software applications, and remote connection systems is a plus.
• Knowledge and delivery of facilities management and integrated building solutions related projects is a plus.
• Based in Buona Vista (occasional travel to subsidiary clinic at Orchard).
• Working hours are 5.5 days per week (Saturday Alternate).

Movade Innovations Pte Ltd is a growing MEP company specialising in high-end luxury retail and boutique fit-out projects across Singapore and the region. We are looking for a responsible and proactive MEP Project Executive to support the planning, coordination, and execution of multiple projects.

The role is hands-on and site-based, involving close coordination with subcontractors, consultants, landlords, and internal stakeholders to ensure projects are delivered on time, within scope, and to the expected quality standards. This position is suitable for individuals who enjoy fast-paced project environments and are looking to grow with an expanding company.

Coordinate day-to-day site activities for MEP works including electrical, ACMV, plumbing & sanitary, ELV, sound systems, and LED display installations

Liaise with subcontractors, suppliers, consultants, main contractors, and clients to ensure smooth project execution

Assist in project planning, scheduling, and tracking of work progress

Attend site meetings, inspections, and coordination meetings as required

Monitor site works to ensure compliance with approved drawings, specifications, and safety requirements

Assist in preparation and submission of shop drawings, method statements, and project documentation

Track material deliveries, manpower deployment, and site issues

Identify potential site issues early and coordinate solutions with the project team

Support project close-out activities including testing & commissioning, rectification works, and handover documentation

Carry out other project-related duties as assigned by management

Main Purpose of the Job: 

Support the Senior Finance Manager in managing outgoing payments, maintaining accurate financial records, and ensuring timely processing of invoices in compliance with company policies.

Job Description (Key Responsibilities):

•       Issue Invoices & credit notes to clients for fee billing & E submission in Government websites
•       Ensure correct account allocations and compliance with GST requirements
•       Preparing monthly invoicing forecasts with inputs from project managers
•       Prepare cash flow schedules for clients and for internal use 
•       Handling of all enquiries regarding project fee billings 
•       Liaise with Clients, Project Directors & Project Managers on project status for fee billing
•       Checking of client agreements
•       Month End closing activities for Accounts Receivables
•       Adhere to internal control procedures, ensuring proper accounting records and documentation
•       Perform ad hoc accounting, reporting and analysis tasks as required
•       Develop or assist in improve and streamlining work processes
•       Finance process improvements, continuously look to improve processes and find efficiencies
•       Involvement in future system upgrades, including preparation of data for migration and implementation of
new procedure
•   Assist the Finance Manager / Financial Director in ad-hoc financial matters.

Core Requirements for all AIS employees:

You are:

•        Culturally aware, able to embrace diversity and flourish within a multinational environment
•        Committed to maintaining a harmonious working environment by always treating colleagues and stakeholders with respect and curtesy
•  Working with integrity in everything you do and obeying all rules, regulations, and laws that affect your role
•        Committed to maintaining a safe working environment for all stakeholders
•        Able to assess challenges and ask for help when needed

Job Requirements & Person Specification (Qualifications, Experience, Skills & Behaviours) 

You are:

•        Able to demonstrate strong Finance/Accounting knowledge and procedures
•        Meticulous in attention to details, and able to handle data accurately and efficiently
•        Able to work well under pressure, meeting deadlines while maintaining high quality work
•        A team player with strong communication and interpersonal skills
•        Energetic and self-motivated with a desire to continuously improve and seek out efficiencies
•        Someone with a good understanding of wider business issues and ability to develop new ideas to add value
•        Willing to take on any task and some flexibility in work hours, as necessary, to meet business objectives

Qualifications & Requirements:
•        5+ years of relevant experience working in finance or audit
•        Degree/Diploma in Accountancy / Finance plus professional accounting qualification (ACCA/ISCA/CIMA or similar – will consider part-qualified)
•        Good knowledge of IFRS, reporting and tax requirements; US GAAP knowledge is a plus
•        Full set accounting experience is required
•        Proficient in Excel is essential plus experience using ERP systems such as Microsoft D365, SAP or Oracle.
•        Good spoken and written English is required

Company Profile  

Asia Infrastructure Solutions is a leader in delivering project & programme management, cost management, sustainable design, engineering, business advisory and consultancy solutions for the infrastructure, buildings, and environmental sectors. The company was established by Global Infrastructure Solutions Inc. (GISI), the largest privately owned construction manager in the commercial building, industrial and healthcare markets, and a leading project / construction manager in the environmental and public infrastructure sectors. GISI and its founding members have over 90 years of project experience in Asia and currently employs 12,500 employees globally, operating in more than 90 countries.

Asia Infrastructure Solutions has a strong and diversified team of project managers, construction managers, programme managers, cost managers, sustainability consultants and various disciplines of engineering professionals with a long track record in the infrastructure, building and environmental sectors delivering the future for the built and natural environment. Our professional and technical expertise and capabilities are inherited from the Arcadis Design & Engineering / Hyder / Freeman Fox in Hong Kong and Arcadis Consulting / EC Harris / Davis Langdon & Seah businesses in Singapore which span many decades in the Asia region.

Notable projects in Singapore include the Jewel at Changi, CapitaSpring, the North-South Corridor, various hotels, data centers and corporate headquarters for the world’s leading MNCs to name a few.

We empower our employees to succeed and we invest in their professional growth through learning & development programmes as well as membership of professional bodies. Our employees also receive a range of benefits that includes opportunities for hybrid/flexible working, a share-ownership scheme, and private healthcare coverage.

Asia Infrastructure Solutions . Delivering the Future . AsiaInfraSolutions.com

Fair recruitment practices:

Asia Infrastructure Solutions adheres to the Tripartite Standards for Recruitment Practices in Singapore and uses fair, merit-based, and inclusive hiring practices.

Employment agencies:

Candidates referred by employment agencies will not be considered unless the agency has been explicitly instructed to provide candidates for the stated role.

Job Highlights

• Choose your work style:
  - 3-day work week (9:00am – 6:00pm), or
  - 5-day work week (half-day AM or PM shift)
• Opportunity to build a strong foundation in insurance claims operations
• Exposure to both corporate and individual client servicing
• Supportive environment that values accuracy, learning, and teamwork

Responsibilities

• Provide administrative support to the Claims Team
• Prepare, check and submit claim forms and related documentation
• Update claims status on internal system and platform
• Communicate with clients and handle enquiries on insurance coverage, claims, pre-authorization, etc.
• Liaise with insurance partners, clinics/hospitals, third-party administrators on claims matters
• Support on claims administration of individual and corporate policies
• Ensure compliance with regulatory standards, company policy and guidelines
• Maintain client confidentiality and strictly adhering to PDPA and compliance requirements
• Any other duties and responsibilities that may be delegated from time to time

Requirements

• Customer centric, meticulous, strong analytical, written communication skill
• Able to multitask, well organized and work under pressure to meet tight deadlines
• Exposure in general insurance industry will be an added advantage but not a must
• Proficient in Microsoft Office (e.g. Microsoft Excel) and PDF editor
• Insurance Certifications such as BCP, PGI, ComGI and HI are an advantage

Key Responsibilities:

• Build, nurture, and expand strategic relationships with existing partners while onboarding new ones to drive business growth.

• Collaborate with partners, sales, and presales teams to accelerate engagement and execution.

• Partner with startups and vendors to align on technology roadmaps and initiatives.

• Work closely with founders, market researchers, and ecosystem stakeholders to understand market trends and emerging technologies.

• Translate insights from market dynamics and internal capabilities into actionable business strategies.

• Lead internal teams in exploring emerging technologies and developing innovative solutions.

• Analyze data to identify trends and opportunities that support strategic decision-making.

• Prepare clear, actionable reports, dashboards, and presentations for management review.
  

Requirements:

• Relevant experience in IT, technology innovation, or partner management.

• Strong skills in strategic collaboration, market analysis, and cross-functional coordination.

• Ability to translate complex insights into actionable recommendations.

• Excellent communication and relationship-building skills.

Location: Tampines

Only shortlisted candidates will be notified.

Please email a copy of your detailed resume to bianca@talentsis.com.sg for immediate processing.

(EA Reg No: 20C0312).

Job Title: Full-Time HQ Joint Schools Operation Executive

Location: Singapore

Job Description:

We are seeking a dedicated and proactive HQ Joint Schools Operation Executive to support the Principal in the daily operations of our schools. This role is ideal for someone who is organised, resourceful, and able to work in a dynamic environment across multiple locations.

Key Responsibilities:

1. Assist the HQ Joint School Principal in the day-to-day operations of multiple school centers

2. Coordinate administrative functions and ensure smooth operational workflow

Support communication between HQ and school centres

3. Monitor and follow up on operational matters, reports, and documentation

4. Travel between centers as required to provide on-ground support

Requirements:

1. Strong organisational and administrative skills

2. Prior experience in preschool administration will be an added advantage

3. Able to travel between centers when required

4. Good communication and interpersonal skills

5. Proficient in both English and Chinese (spoken and written)

6. Possess certain marketing experience and business operation capabilities.

What We Offer:

1. Competitive salary package

2. Opportunity to work closely with senior leadership

3. Dynamic and supportive working environment

If you are passionate about early childhood education and enjoy a fast-paced, multi-centre environment, we would love to hear from you.

Job Description

1) Issuance of monthly and quarterly billings and OPEX settlements

2) Issuance of Receipts voucher for incoming funds/refunds and monthly JV entries

3) Update of AR Aging Reports and follow up on outstanding balances

4) Updating of Balance Sheet schedules and follow up with other Divisions on unbilled items

5) Retrieval of quarterly SMF Reports and variance analysis

6) Retrieval of dry dock reports and new building reports for final settlements

7) Retrieval of Cash Book and GST Report

8) Perform weekly posting of accounting entries to external software

9) Assist in year-end audit queries and supporting documents to auditors

10) Checking of MCAS and Manning Agencies' Disbursement Accounts

11) Other ad-hoc duties as assigned by Superior

Job Requirements

• 1 to 2years of relevant working experience.
• Demonstrate excellent team player ability and be flexible to the demands of fast-paced working environment.
• Able to work with minimum supervision and multi-task with high level of detail and accuracy.
• Career growth and development opportunities.

This is not just a sales role.
It’s for people who want to learn how strong teams are built while developing real communication skills.

Responsibilities

• Represent and promote client campaigns
• Improve campaign outcomes through direct engagement
• Learn sales fundamentals
• Support recruitment / onboarding exposure where needed
• Develop skills in team building and leadership

Requirements

• Eager to learn
• Good attitude
• Comfortable in a people-facing role
• Strong team spirit

Benefits

• Leadership development track
• 1-to-1 mentorship
• Supportive and ambitious team environment
• Sales and people development exposure
• Career progression opportunities

Event Operations Executive

The applicant must be able to handle multi tasks, work efficiently and most importantly, love balloons and be passionate for this industry. Extremely secure position: we are looking for someone who wants a long-term job. Not just any job but to see it as a career in years to come.

Key Responsibilities

• Prepare, inflate and quality check balloons and event decor before dispatch
• Execute onsite event setup, installation and teardown
• Support delivery loading, packing and equipment handling
• Coordinate event logistics, timelines and setup requirements
• Liaise with internal teams, vendors and venue contacts for smooth execution 
• Monitor event setup standards and troubleshoot onsite issues independently
• Maintain inventory of balloons, materials, tools and event equipment
• Follow SOPs, safety procedures and quality control requirements
• Support warehouse and fulfilment operations when required
• Assist in post-event dismantling, returns and equipment recovery

Requirements / Skills

• Physically fit and comfortable handling hands-on setup work
• Able to work weekends, public holidays and flexible event hours
• Good attitude, responsible and willing to learn
• Able to work under pressure in fast-paced event environments
• Strong coordination and problem-solving skills
• Detail-oriented with good execution standards
• Comfortable using WhatsApp, spreadsheets and basic digital tools
• Able to work independently and as part of a team

Qualifications

• Polytechnic Diploma or equivalent (Events, Logistics, Hospitality or related fields preferred) 
• Fresh graduates may apply
• Relevant event or operations experience is an advantage

Preferred (Strong Advantage)

• Class 3 driving licence (optional)
• Experience in balloons, event decor or installations
• Experience handling onsite client requests
• Able to lead part-timers or support junior crew