Job Descriptions:

• Handle full spectrum of HR administrative functions, in compliance with HR Policies, Audit requirements and legal obligations

• Coordinate with HQ on work pass application, cancellation and renewal

• Manage the end-to-end recruitment and selection process

• Support onboarding & off-boarding of staff, e.g. Orientation, Issue of Contract, Uniform, Locker, Name tag

• Perform an array of administrative tasks, e.g. airport pass application, security clearance for sensitive areas, arrange for foreign workers’ medical check-up, issue of employment contracts and letters, maintain employee record and personnel files etc.)

• Data entry of employee data, training records…etc.

• Prepare attendance report with supporting documents and assist in managing payroll.

• Track staff movement from hiring to resignation and assist with the staff deployment plan

• Work on initiative and exercises like performance appraisals, incentive packages, the nomination of good performers to Client

• Preparation of monthly/Ad hoc reports.

• Assist in conflict resolution

• Purchase stationery items, ensuring all office equipment are working and well maintained

• Any other duties as assigned.

Job Requirements:

• Diploma in HRM or related discipline

• Knowledge of Employment Act

• Proficient in MS Office Applications

• Good interpersonal and communications skills

• Able to commence work immediately

• 5-day work week, 8am to 5:30pm

• Able to commit full time work at Changi Airport

• Provide day to day support of HR and administrative functions

• Strong administrative skills with high attention to detail
• Ability to handle confidential information with discretion and integrity
• Effective communicator across internal teams and external vendors

• Location: 3 Depot Close
• Working Hour: Mon-Fri : 8.30am to 6pm

Job Summary

We are seeking a highly organized and detail-oriented Administrative Executive to oversee and support the daily administrative operations of the company. The successful candidate will play a vital role in ensuring smooth office operations by managing documentation, coordinating internal and external communications, supporting management, and maintaining efficient administrative processes.

The Administrative Executive serves as a key liaison between departments, clients, vendors, and management, ensuring operational efficiency and compliance with company policies. The ideal candidate possesses strong organizational skills, excellent communication abilities, and the capacity to multitask effectively in a fast-paced environment.

Key Responsibilities

Office Administration

• Manage and coordinate daily office operations to ensure smooth business activities.
• Maintain office supplies inventory and coordinate procurement when necessary.
• Monitor office facilities and coordinate maintenance, repairs, and service providers.
• Ensure office equipment and resources are properly maintained and operational.
• Develop and maintain efficient administrative systems and processes.

Document Management & Record Keeping

• Prepare, organize, and maintain company records, reports, contracts, and correspondence.
• Ensure proper filing and retrieval of physical and electronic documents.
• Maintain accurate employee, vendor, customer, and operational records.
• Assist in the preparation of reports, presentations, meeting materials, and business documents.
• Ensure document confidentiality and compliance with data protection requirements.

Coordination & Communication

• Serve as the primary point of contact for administrative enquiries.
• Coordinate communication between departments to facilitate smooth workflow.
• Liaise with external vendors, service providers, customers, and business partners.
• Handle incoming calls, emails, and correspondence professionally.
• Support management in scheduling appointments, meetings, and business engagements.

Meeting & Calendar Management

• Coordinate and schedule meetings, appointments, and company events.
• Prepare meeting agendas, minutes, and follow-up action items.
• Arrange travel bookings, accommodations, and transportation when required.
• Maintain management calendars and coordinate scheduling conflicts.

Human Resources Support

• Assist with employee onboarding and offboarding processes.
• Maintain employee records and documentation.
• Support recruitment activities, interview scheduling, and candidate coordination.
• Assist in leave administration and attendance record management.
• Support employee engagement and welfare initiatives.

Finance & Procurement Support

• Assist with invoice processing, payment tracking, and purchase documentation.
• Coordinate with the finance department on administrative and accounting matters.
• Manage purchase requests and vendor documentation.
• Monitor office expenditure and maintain procurement records.

Compliance & Policy Administration

• Ensure compliance with company policies, procedures, and administrative standards.
• Assist in maintaining company licenses, permits, and regulatory documentation.
• Support audits and internal compliance reviews when required.
• Recommend process improvements to enhance operational efficiency.

Reporting & Operational Support

• Prepare periodic administrative and operational reports.
• Monitor administrative performance and identify areas for improvement.
• Support management with special projects and business initiatives.
• Perform ad-hoc administrative and operational duties assigned by management.

Requirements

Education & Experience

• Diploma or Degree in Business Administration, Management, Human Resources, or related fields.
• Minimum 2 years of administrative experience preferred.
• Experience in office administration, operations support, or executive administration is advantageous.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong document management and reporting capabilities.

Core Competencies

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to multitask and prioritize workload effectively.
• Strong problem-solving and coordination abilities.
• Ability to maintain confidentiality and professionalism.
• Positive attitude and willingness to learn.

Job Overview

We are looking for a detail-oriented and organized Admin Executive to support administrative operations within the automotive financing sector.

This role primarily involves assisting with loan processing, documentation, and coordination with internal teams and external partners. The ideal candidate is meticulous, efficient, and comfortable working in a fast-paced environment with high accuracy requirements.

Key Responsibilities

Assist in processing automotive loan applications and documentation

Verify customer information and ensure completeness of submitted documents

Liaise with financial institutions, dealers, and clients regarding loan matters

Maintain accurate records and update internal systems

Prepare reports, forms, and administrative documentsMonitor loan application status and follow up where necessary

Handle general administrative duties such as filing, data entry, and correspondence

Support the team with ad hoc administrative tasks

Key Requirements

Minimum 2 years of administrative experience

Strong attention to detail and accuracy in handling documentation

Good organizational and time-management skills

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Ability to handle confidential information with integrity

Strong communication and interpersonal skills

Ability to multitask and meet deadlines in a fast-paced environment

Basic understanding of loan processing or financial services is an advantage

Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

The Warehouse Admin Support Assistant will be assisting where needed to ensure the smooth functioning and running of all warehouse and logistics concerning activities. which contributes to the optimum growth of the Company.

Work Location: 18 Jalan Besut
Working Day: Monday to Friday 9am - 6pm, Saturday 9am - 1pm

Main duties and responsibilities:

Daily Operations Support

• Ensure readiness and accuracy of documentation for inbound and outbound shipments in timely manner.
• Generate warehouse picks and monitor shipment processing in WMS.
• Post warehouse shipments in WMS upon completion of the picking done by warehouse via handheld device.
• Post warehouse receipts in the WMS system upon confirmation from the warehouse supervisor that the accuracy and condition of the stocks are acceptable.
• Coordinate with purchasers to resolve discrepancies between physical stock and documentation.
• Coordinate with business units and warehouse colleagues to support operational requests (the scope includes but not limited to assisting in providing physical count quantities, coordinating the delivery status, lead time and eta, etc).
• Retrieve and archive signed delivery documents from the logistics team
• Scan and distribute documents and photos to relevant stakeholders (Purchaser / Market Support / Compliance) upon job completion according to SOP. (e.g. Container stuffing and unstuffing photos/endorsed documents, etc).
• Generate pallet markings in accordance with Singapore Customs physical tagging guidelines and coordinate with warehouse supervisor and purchaser to facilitate space preparation and collection for inbound shipments.
• Coordinate with warehouse colleagues for the internal transfer orders to ensure smooth and efficient completion.

Record Maintenance

• Maintain proper physical and electronic filing of shipment, including daily inbound/outbound record updates in shared folders. It is to track the order details, vehicle and driver assignments which are crucial for future report generation and investigation for various purposes.
• Detect and report documentation discrepancies to the line supervisor, record incidents for further investigation.
• Ensure proper maintenance of office equipment and regularly update the warehouse asset maintenance record.
• Maintain the daily attendance record.
• Ensure the reverse logistics is done in system in accordance with the physical return. For the VDP/KIV/Damaged stocks, monitor and follow up to maintain the stock accuracy.
• Update the lot book upon receiving inbound shipments.
• Maintain required photo documentation (embassy orders, return stock receipt, inbound discrepancy etc) based on business or compliance requirements.

Ad hoc duties

• Assist in cycle count/annual stock take if being assigned.
• Undertake any other duties in relation to the job scope as assigned by your superior from time to time.

Qualifications:

• Proficient in MS Outlook, Excel and Word

• Strong attention to detail with good communication and interpersonal skills

• Positive team player, willing to learn and adapt in a fast-paced environment

• Familiarity with warehouse operations is an advantage

• Knowledge of permits or shipping documentation is a plus

• Experience in administrative and coordination support, ensuring accurate documentation and compliance

• Proper record keeping and upkeep of records

Work Location: Woodlands

Working Hours: Mon - Fri 8:30-5:30

Accounts Responsibilities

• Handle accounts payable & receivable
• Issue invoices, receipts, debit/credit notes
• Process supplier payments and staff claims
• Perform bank reconciliation
• Prepare monthly financial reports
• Maintain accounting records and filing
• Assist with GST submission and audit preparation
• Follow up on outstanding payments
• Support payroll processing (sometimes)

Admin Responsibilities

• General office administration and documentation
• Handle phone calls, emails, and correspondence
• Maintain office supplies and inventory
• Arrange meetings and appointments
• Prepare reports, letters, and contracts
• Maintain employee records and attendance
• Liaise with vendors, customers, and government agencies
• Support HR/admin coordination when needed

Skills Required

• Knowledge of accounting software (e.g. MYOB, Xero, QuickBooks)
• Microsoft Excel and Office skills
• Attention to detail and organization
• Communication and multitasking ability
• Basic bookkeeping knowledge

R1100200
Lu Zeng Pei
Senior Recruiter

Job Description & Requirements

• Respond to customer inquiries and feedback.
• Process cars registration and update company inventory database.
• Prepare quotation for repairs.
• Manage schedule for vehicle servicing.
• Maintaining company vehicles insurance records.
• Follow up with insurer and authorized workshop on the accident case (if a any)
• Provide support to customers during emergency situations and vehicle break down

Requirements:

• At least 1-2 years of experience in customer service, operations or relevant fields.
• Ability to work independently.
• Responsible, team-player and organized.
• Proficient in MS Office.

Benefit

• Staggered working hours available
• Work From Home arrangement (subject to role and operational needs)
• Performance Bonus & AWS
• Medical coverage with panel clinics

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiative

Requirements

• SPM or equivalent
• Fluent in English for better coordination
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context
• Experience in Aircon servicing is advantageous

Responsibilities:

• Provide customer service to clients on the general enquiries pertaining to clients policies
• Create and modify client/agent codes and updating of clients’ information in the system
• Process and issue policies/endorsements;
• Check all policies and endorsements processed
• Prepare cover letters to attach to policies for dispatch ton clients;
• Prepare draft policy clauses and endorsements;
• Responsible for ensuring the accuracy of renewal notices, claims statistics and summary of insurance for review
• Sort renewal notices and extract policy files for renewals due
• Support the maintenance of an effective policy and/or document filing system by ensuring proper filing endorsement copies faxed by clients are being filed together with office copy
• Ensure policy jacket’s accuracy and sufficient stocks are in place.

Requirements:

• Minimum GCE 'O' Level qualification and at least 1 year of relevant experience in policy administration, policy servicing, or underwriting support functions.
• BCP, PGI and CGI certified.

Jerlin Aw Bi Zhi (R1218675) | CSGROUP Pte. Ltd. (25C2702)

Company Overview:

One Excalibur Pte Ltd is a leading wholesale telecommunications equipment supplier across Asia, providing networking hardware and cabling solutions.

Job Summary:

We seek a reliable Admin Operations Specialist to manage office tasks, coordinate logistics, and support our sales and operations teams. This role involves handling paperwork, basic inventory, and general office management in a fast-paced environment.

Responsibilities:

•Organize documents and accurately enter data.

•Manage purchase orders, delivery orders, and invoices.

•Prepare reports, memos, and letters.

•Support sales and operations with administrative tasks.

•Coordinate logistics documentation with partners.

•Track basic inventory levels.

•Use MS Word, Excel (formulas, pivot tables), email, and cloud sharing.

Requirements:

•GCE ‘O’ Level or Diploma in Business Admin/Logistics.

•1-2 years admin experience.

•Proficiency in MS Office (Word, Excel).

•Familiarity with email and cloud platforms.

•Strong organizational and multitasking skills.

•Good written and verbal English communication.

•Attention to detail.

•Ability to work independently and in a team.

What We Offer:

•Work From Home, 5-day week upon selection.

•Training and career development.

•Exposure to operations and client handling.

•Supportive team.

•High salary with performance bonuses.

•Fixed hours (9 AM - 5 PM, Mon-Fri).

•Annual leave, public holidays, medical benefits.

Job Summary

You will manage administrative and HR tasks, including calendar coordination, event logistics, candidate sourcing, and communication with clients and internal teams to support smooth operations and recruitment processes.

Responsibilities

• Coordinate and manage calendars by scheduling meetings and appointments to optimize time management
• Organize logistics for company events, including catering, transportation, and equipment setup to ensure seamless execution
• Facilitate professional communication as a primary contact point for clients, stakeholders, and internal teams
• Source candidates to support recruitment efforts and maintain an updated pipeline of potential hires
• Track candidates’ application progress to ensure timely follow-up and status updates
• Write, post, and update job advertisements to attract qualified candidates
• Liaise effectively between clients, stakeholders, and internal teams to maintain smooth communication flow

Required competencies and certifications

• Minimum A Levels or a Local Polytechnic Diploma

Preferred competencies and qualifications

• Excellent organizational skills demonstrated through managing multiple administrative and HR tasks efficiently
• Strong communication and interpersonal abilities to engage professionally with diverse stakeholders

Other Information

Benefits

• Opportunities for career advancement and personal development
• A collaborative and supportive work environment

Pay

• Part time -- $13-17/hr
• Full time -- $3000-5000 depending on experience

Job Summary

Manage and coordinate calendar schedules, company event logistics, and communications with clients and internal teams to ensure smooth operations and professional engagement.

Responsibilities

• Coordinate and manage calendar schedules to organize meetings and appointments efficiently
• Plan and execute logistical arrangements for company events, including catering, transportation, and equipment setup to ensure seamless event delivery
• Communicate professionally with clients, stakeholders, and internal teams to serve as a reliable point of contact and maintain positive engagement

Required competencies and certifications

• Achieved at least A Levels or a local Polytechnic Diploma

Preferred competencies and qualifications

• Demonstrated ability to organize multiple tasks effectively to meet deadlines and priorities
• Strong communication and interpersonal skills to build and maintain positive relationships with stakeholders

Other Information

Benefits:

• Opportunities for personal growth and career development
• A collaborative and supportive work environment

Pay:

• Full time -- $2800 - $4500 depending on working experience

Benefits:

• Salary up to $2,800 (Depends on experience)

• 5 days work week, Mon-Fri 8:30am - 5:30pm

• Career Progression

• Location: Tuas

Job Scope:

• Provide support to the Team.

• Manage customer purchase orders (POs), forecasts, and backlogs.

• Oversee the shipment process from start to finish.

• Address customer inquiries and prepare quotations.

• Handle assigned local and international customer accounts.

• Respond to customer feedback and resolve any complaints.
  

  We are looking for candidates with Export documentation experience.

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | EA License No: 24C2559
Charlotte Lim (Limanqi) | EA Personnel No: R23113764

Responsibilities including but not limited to:

• Staff recruitment including advertisement, interviews, reference checks
• Maintaining proper records and administrate employee benefits includes annual leave, insurance, etc
• Co-ordinating Recruitment process (job advertisement posting, arranging interviews for suitable candidate)
• Compensation and evaluation
• Handling full spectrum of the basic pay and overtime to process workers’ salary
• Producing work passes applications, work permit, renewal and cancellation
• Training and development
• Health and safety at work
• Termination
• Ensure HR policies are in compliance with the local labour regulations
• General administrative duties including documentation, filing & updating data
• Provide secretarial support to the Executive Director
• Perform any ad-hoc tasks given by the Finance & Admin Manager

Requirements:

• Diploma in HR/Business Administration
• Minimum one (1) year of related experience
• Good interpersonal skills and proficient in spoken and written English
• Good communication skills
• Ability to work with minimum supervision and under pressure
• Good time management and ability to meet deadlines
• High integrity
• Proficient in MS Office

Tuas

Working Timing: 8.30am-6pm, (Mon-Fri), 8.30am-12.30pm (Sat) 5.5 Working days

Admin Assistant

Roles & Responsibilities

Job Purpose

The Sales Coordinator (Issue Order) is responsible for accurately processing sales orders after deal confirmation, ensuring all documentation, pricing, and internal approvals are in place.

Key Responsibilities

Order Processing & Documentation

• Issue Sales Orders (SO)upon deal confirmation
• Verify accuracy of sales details including pricing, packages
• Prepare and maintain complete sales documentation, Ensure all required approvals are obtained before issuing orders
• Liaise closely with Sales team to clarify deal terms and requirements
• Work with Operations / Delivery teams to ensure order details are correctly handed over
• Maintain proper filing (digital & physical) of sales records and contracts
• Track order status and follow up on pending actions or missing documents
• Support internal audits by providing accurate and complete sales documentation
• Assist with ad-hoc sales administration tasks as required

Requirements & Qualifications

Education

• Diploma in Business Administration, Sales, Operations, or related field

Experience

• Minimum 1–2 years of experience in sales coordination, sales administration, or order processing
• Prior experience handling sales orders, contracts, or billing coordination is preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Good coordination and communication skills
• Ability to manage multiple orders and deadlines simultaneously

Rango Loh (R1873093)

Business Edge Personnel Services Pte Ltd (96C4864)

· Support quarterly GST submission and receivables

· Perform Accounts Payable function (i.e process invoices and payments)

· Manage month end close process and ensure all journals, bank reconciliations & etc

· Prepare monthly management reports

· Preparing documents for annual audits and liaising with auditors

· Ensuring compliance with current accounting standards

· Assist in any other ad-hoc duties as assigned

· Prepare software Skills MYOB Software , IFCA ,Others

. Respond to vendor and customer inquiries regarding billing and payment status

. Handle general office administration and provide ad‑hoc support for finance and administrative activities

· At least 3 years of working experience in Building & Construction

This is a temporary short-term position attached to a trade union. Location: Paya Lebar

Duration: 1 to 2 months 

Job Scope

· Support the digitisation of HR records, including scanning, sorting, naming, and filing of documents into electronic systems.

· Ensure accuracy, completeness, and proper indexing of digitised HR records.

· Maintain confidentiality and proper handling of sensitive employee information at all times.

· Manage office supplies, including stock monitoring and ordering when required.

· Collect, sort, and distribute incoming mails; file physical and electronic documents.

· Liaise with vendors for purchase orders and confirmation of deliveries.

· Provide general administrative, office operations, and basic HR support as required.

· Perform any other ad hoc duties as assigned.

Requirements

· GCE ‘O’ Level or NITEC 

· Prior experience in office administration or document management would be beneficial.

· Comfortable handling large volumes of paperwork and repetitive tasks with accuracy.

· Organised, meticulous, and able to work independently as well as in a team.

· Proficient in basic computer use (e.g. scanning, file management, Microsoft Office).

Working Hours

Monday to Friday 8am to 5pm OR 9am to 6pm

5 day week 

To Apply

WhatsApp resume: 8023-1992 or

Email resume: acerec@singnet.com.sg