At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role

As an Administrative Assistant at Knight Frank Property & Facilities Management, you will play a key role in supporting business operations, management reporting, and strategic initiatives across the organisation. Beyond administrative coordination, this role focuses on project tracking, preparation of management presentations and proposals, and supporting leadership in driving operational initiatives.

You will work closely with senior stakeholders to ensure initiatives are well-coordinated, business materials are professionally prepared, and key deliverables are executed efficiently.

What You Will Be Doing

• Support management in coordinating and tracking business initiatives, projects, and operational priorities
• Prepare high-quality PowerPoint presentations, reports, and proposal materials for management reviews, client meetings, and tender submissions
• Consolidate and analyse operational data to support reporting and decision-making
• Monitor project timelines, track action items, and follow up with stakeholders to ensure timely execution
• Assist in preparing business proposals, summaries, and presentation decks.
• Coordinate meetings, prepare materials, record minutes, and track follow-up actions
• Liaise with internal departments and external stakeholders to gather information and align deliverables
• Maintain organised documentation, trackers, and reporting records
• Provide administrative and operational support to management, including ad-hoc business projects

We’re Looking For Someone Who’s

• At least 2 years of experience in administrative, business support, project coordination, or business analyst–type roles
• Experienced in coordinating projects or tracking business initiatives across multiple stakeholders.
• Highly proficient in Microsoft Office, especially PowerPoint and Excel, with strong presentation preparation skills
• Strong organisational, analytical, and multitasking abilities with keen attention to detail
• Effective communicator who is professional, proactive, and comfortable working in a fast-paced real estate or professional services environment
• Diploma in Business Administration, Real Estate, Finance, or a related discipline

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Job Description

A passion, diligently, resourceful and teamwork, delivered with good interpersonal, communication skills and adaptive change to align with job requirements. The ability to track and tracing the status of sales work order, and being able to read engineering drawings will be an added advantage. Closely monitor the delivery status of sales orders to ensure planned schedules are met and weekly update sales order delivery to customers, conduct in-house coordinating, meeting, etc. Actively looks at ways to improve working methods, standard operating procedures (SOP) to recommend viable improvement plans and problem resolving.

Duties & Responsibilities

• Handling daily administrative work and processing local & overseas customer inquiries, formulation of quotations, order entry and updating of products price
• Execute standard operating procedure (SOP) work flow processing of sales order, technical drawing once the receipts of clients’ order
• Prepare Sales order, Invoice & Delivery order in the SAP System
• Record Item code, Bill of materials (BOM) and Routing in the SAP System
• Daily follow up with in-house production control on time delivery sales work
• Keep good filing system and effective sorting of documents
• Good maintaining In-house catalogues, compile and updating of products prices, information and database
• Prepare weekly & monthly status of sales order delivery to customers and Ad-hoc reports
• Compile relevant business documentation and filing system are put in place
• Daily data entry accurately and timely into the SAP System
• Keep good internal controls of admin work

Requirements

• minimum GCE “O” Level
• Min 3 year working experience in Administration
• Industry Proficient in SAP software and MS Office applications
• Resourceful and adaptive to work requirements change
• A problem solver and passion organized team player with good communication skills

Company Overview

STAR ENGINEERING PTE. LTD. is a growing construction company focused on continuous upgrading and expansion to succeed in a competitive market.

Job Summary

You will manage front-desk operations, coordinate office maintenance, support employee onboarding, and assist with administrative tasks to ensure smooth daily office functions.

Responsibilities

• Manage daily front-desk activities by handling phone calls, mails, guest enquiries, and courier arrangements to ensure efficient communication flow
• Greet guests, determine their visit purpose, and notify the appropriate parties promptly
• Maintain meeting rooms, reception area, toilets, pantry, and common areas to keep them neat, organized, and presentable at all times
• Monitor inventory, order, and manage stationery, pantry items, and office supplies to ensure availability and proper upkeep
• Assist in organizing events, team-building activities, and employee engagement programs to support company culture
• Coordinate office maintenance with external vendors, contractors, and property management, ensuring timely updates to employees
• Support employee onboarding and offboarding by setting up workstations, activating door access, and issuing company assets
• Manage and maintain accurate employee attendance and leave records for administrative compliance
• Maintain accurate documentation and filing systems to support office operations
• Provide additional administrative support and assist with projects as needed
• Participate in On-the-Job Training to develop relevant skills and knowledge

Required competencies and certifications

• Minimum GCE 'O' level qualification
• Minimum 2 years of relevant experience in administrative or office support roles

Preferred competencies and qualifications

• Proficient in Microsoft Office applications to perform daily administrative tasks efficiently
• Demonstrate a positive attitude, polite and cheerful demeanor to foster a welcoming office environment
• Exhibit proactivity and adaptability to work independently and handle ad-hoc responsibilities
• Maintain strong organizational skills and collaborate effectively as a team player

Responsibilities

1. Handle incoming material documents checking;

2. Prepare Monthly Stock Movement for raw material &diesel;

3. Issue PO/PR for truck & machineries parts forConcrete Plant;

4. AP invoice verification;

5. Handle worker & drivers time-sheet, incentive andprocessing summary;

6. Handle & liaise with HR on worker hiring,resignation, work pass renewal & course renewal;

7. Prepare Daily Production, Booking Report & MonthlyReport

8. Ad-Hoc Admin Duties related to fixed assets & roadpermit. 

Requirements

• At least a N Level / O Level / Diploma
• 2 years related working experience
• Ability to multi-task and work in a fast pace environment to meet tight deadlines
• Competent in MS Office, especially Excel

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role

As an Administrative Assistant/ Officer at Knight Frank, you’ll be the key person in supporting both owners/ tenants and team. Reporting to the Site Head, you will facilitate the onboarding of new owners/ tenants, coordinate service requests and maintain an organized filing system. This position is ideal for a proactive individual with excellent interpersonal skills.

What you will be doing:

• Owners/ Tenants Support: Act as the first point of contact for owners and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Owners/ Tenants: Assist new owners and tenants in the application process for card access, keys, season parking and manage move-in/move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination: Coordinate on-site inspections for Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence: Manage petty cash vouchers and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What We’re Looking For Someone Who’s:

• Strong communication and interpersonal skills.
• Positive attitude with a can-do mindset.
• Detail-oriented.
• Proficient in Microsoft Office and comfortable using technology to streamline property management tasks.
• Candidates from property/ facilities management, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Work location: Central
Working hours: Monday to Friday office hours
Salary: up to $2290 per month

12 months contract

Job Scope:

• Pairing eligible supervisors to the professionals
• Processing of assessment reports for professionals
• Monitoring and reviewing of professional’s performance
• Any other duties as directed by supervisor

Requirements:

• Diploma in any field
• Meticulous and confident individual with good analytical and writing skills.
• Possesses good interpersonal and communication skills
• Able to work independently as well as in a team
• Possess initiative and positive work attitude, ability to multi-task with good time management and able to work under pressure and tight deadlines.
• IT savvy and proficient in Microsoft Office applications

Interested applicants please email your CV to nadirah.hirwandy@tg-hr.com

SINGAPOREANS ONLY

Our organization is expanding and is seeking an enthusiastic Administrative Assistant to be based at our warehouse located at Boon Lay area. We are a one-stop grocery provider for childcare centres and student care centres in Singapore. The incumbent will play a vital role in ensuring a smooth administrative operation of our organization.

Job Description

• Process and consolidate customers’ orders within a tight timeline
• Prepare the packing checklist
• Work closely with the store team on any amendments on customer orders
• Prepare and send sales invoices to customers
• Check and upload supplier invoices to Hubdoc for external vendor processing
• Sort and file invoices in an organized manner on a monthly basis
• Receive and check incoming goods against supplier invoices to ensure accurate delivery, and goods are received are in good condition

Key Responsibilities

• Proficient in Microsoft office suite (Word,Excel, Powerpoint)
• Meticulous, well- organized and able to multitask
• Able to work independently and follow up on tasks
• Comfortable working in industrial warehouse environment
• Prior experience in administrative role is preferred but is not a must

Working Hours

• Monday to Friday: 8.00am to 2.00pm
• Work from home (WFH) flexibility on every Wednesday

Position title : Admin Assistant
Location: 6 Chin Bee Ave [Boon Lay/Lakeside]
*****[Company will move to new place in 2027 - still finding office (either North or West)]*****
Working Days: 5. 5 days Mon - Fri; Sat / Sun half day / PH shifts required (rotational)
Working hours : 9am -6pm | 9am - 1pm (Sat) or 2pm-6pm (Sun)
Salary : Up to $2800 

Responsibilities:

• Perform data entry and maintain organized records.

• Manage emails, files, and documents efficiently.

• Provide customer service to both internal teams and clients.

• Assist in resolving issues with practical solutions.

• Support sales team with client follow-ups and sales documentation.

• Maintain customer profiles and handle enquiries professionally.

• Coordinate with operations for smooth delivery of goods.

• Carry out day-to-day administrative tasks as needed.

• Perform other related duties as assigned.

Requirements:

• 1-2 years of experience in an administrative role.
• Minimum qualification of Post Secondary / Diploma.
• Experiences in data entry, document management, customer service and keying invoice.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Key Responsibilities:

· Provide administrative support to the department.

· Perform data entry work.

· Excellent in computer skills.

· Sorting, matching and verifying all incoming Delivery Orders against purchase/sales invoices.

· Liaise with Procurement/Sales team for discrepancies on purchase/sales price, quantity, UOM & currency.

· Liaise with Procurement/Sales team to check vendors/customers for any missing trade Purchase/Sales Invoices.

· Reconcile trade purchase invoices outstanding against vendor’s statement of accounts.

· Filing of Purchase/Sales Invoices.

· General ad hoc duties as assigned.

Qualifications:

· Strong willingness to learn and adapt.

· Good organizational and multitasking skills.

· Excellent attention to detail.

· Proficiency and familiarity in MS Office.

· Ability to work independently and as part of a team.

· Excellent communication skills, both written and verbal.

5.5 Days Work Week

Name of Authority: Jurong Pioneer Junior College

Contract Period: Base year from 1 May 2026 to 31 December 2026 with option to extend for 1 year from 1 January 2027 to 31 December 2027.

Personnel to be deployed at the following hours:

* Mondays to Fridays: 8:30am to 6:00pm, inclusive of 1hr lunch break

* Service not required on Saturdays, Sundays and gazetted public holidays

Job Scopes：

The Services required are set out as follows: The Personnel shall provide key front-line and administrative support to ensure the smooth and efficient operations of the school. The scope of services includes, but is not limited to, the following: Customer Service

* Welcome visitors professionally and keep reception area clean and welcoming

* Answer phone calls and help walk-in visitors

* Keep records of phone calls and visitor information Administrative Tasks

* Handle paperwork, data entry, and letters to staff, students, parents, and suppliers

* Manage incoming and outgoing mail and deliveries

* Do filing, scanning, photocopying, and other office tasks

* Give out keys, stationery, and teaching materials to staff

* Help with school events and programmes Student Support

* Help students find lost items, get spare uniforms, or locate teachers and classrooms

* Contact parent on student related matters

* Keep records of lost and found items and spare uniforms General

* Complete other tasks as assigned The Personnel is expected to uphold professionalism, confidentiality, and service excellence while interacting with all stakeholders in the school environment.

Requirements:

The Personnel should preferably have the following qualifications, skills and experience:

* Minimum GCE O-Level or equivalent

* Minimum 1 year of experience in reception, customer service, or administrative support

* Good communication and inter-personal skills

* Proficient in MS Office would be an advantage

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301

Job Vacancy: Administrative Clerk

Industry: Semiconductor / Engineering

Work Location: Woodlands

⸻

Salary

SGD 2,000 – SGD 2,500

⸻

Working Hours

Monday to Friday, 8:30am – 5:30pm

⸻

Monthly Rest Days

8 days

⸻

About the Company

A semiconductor engineering company in Singapore supporting technical and operational functions within the industry.

⸻

Key Responsibilities

Handle general administrative and clerical duties

Maintain proper documentation and filing systems

Assist with office coordination and daily operations

Support basic data entry and record management

Perform other administrative tasks as assigned

⸻

Job Requirements

Minimum qualification: GCE O Level or equivalent

Prior administrative experience is an advantage

Proficient in basic office software

Organized and detail-oriented

Able to work independently and manage tasks efficiently

⸻

Benefits
As per MOM regulations

⸻

Interview Method
Video interview or On-site interview

Job ID: 20148

• Location: Raffles Place
• Working hours: 8:30 - 4:30 (min 4 times a week)
• Salary: up to $23 per hour (Depending on experiences)

Job Description

• Administrative and research support for Japanese-speaking clients in finance.
• Preparation of client proposal materials (PowerPoint, Excel, Word)
• Support for financial closing tasks (quarterly and annual closing, bookkeeping, etc.)
• Handling internal approval processes (preparation of approval documents, application support, etc.)
• Conducting basic desktop research (market research, information gathering, etc.)
• Support the Clients event and product promotion.
• Researching industry trends, market activities and competitors of Customers’ products and services
• Supporting on sales events and matching businesses for promoting customers’ products and services
• General internal administrative support
• Other back-office related duties as required

Job Requirement

• Japanese language is needed to liaise with Japanese-speaking clients and vendors.
• Basic PC skills (Excel, PowerPoint, Word)
• Ability to perform tasks accurately and carefully
• Experience working in a financial institution is preferred
• Experience supporting financial closing processes is preferred
• Strong skills in document preparation (ability to create clear and compelling proposal materials)
• Experience in research-related tasks
• Ability to work in a stable, long-term capacity

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for 20148, Administrative & Accounting Support".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

Location: Woodlands

Employment Type: 12-month contract (renewable)

Working Hours: Monday to Friday; 8am to 5.30pm

Role Summary:

This position provides coordination, administrative, and project support across various departmental initiatives. The role emphasizes project coordination, operational tasks, and day-to-day administrative activities, ensuring that all processes and events run smoothly and efficiently.

Key Responsibilities

• Coordinate and support various projects and programs from planning through execution

• Assist in organizing recruitment-related initiatives such as career fairs, campus programs, and candidate engagement activities

• Support problem-solving during project execution to ensure smooth delivery

• Provide general administrative and operational support, including documentation, scheduling, and coordination

• Handle travel arrangements, logistics, and scheduling for guests, visitors, and internal stakeholders

• Coordinate meeting arrangements, visit agendas, and on-site support as required

• Support reporting and basic tracking of activities

• Support general TA activities, such as onboarding coordination and recruitment event support

• Manage ad-hoc tasks and assignments as required to support business needs

• Liaise with internal teams and external parties to ensure effective communication and coordination

• Act as a coordination point for operational and project-related matters.

Requirements

• Bachelor’s degree in Business Administration, or related field.

• Minimum 3 years of experience in HR administration, coordination, or talent programs.

• Strong project management skills with ability to manage multiple priorities independently.

• Excellent collaboration, communication, and stakeholder management skills.

• Proficient in Microsoft Office 365, Teams, SharePoint, and other office tools.

• Proactive, detail-oriented, and able to work in a fast-paced environment.

  How to apply:

  Interested candidates, kindly email updated resume to sandra@wanco-manpower.com with subject of "Administrative Project Coordinator ", thank you.
  

Nanyang Institute of Social Sciences (NISS) is an institute of higher education registered with SkillsFuture Singapore (SSG) under the Ministry of Education of Singapore, aiming to create a lifelong learning platform that incorporates quality higher education resources from the East and the West. NISS cooperates with top universities in China and outstanding higher education institutions in the West. We are now inviting applications for the position of Academic Administrative Coordinator, responsible for providing academic administrative support and handling the institute’s day-to-day administrative operations.

Job Responsibilities:

• Provide administrative support for academic programmes and related activities.
• Assist with academic administrative processes, including coordination and documentation.
• Support the preparation, organisation, and maintenance of academic and administrative records.
• Handle day-to-day administrative and logistical tasks to support the smooth operation of the institute.
• Perform other administrative duties as assigned.

Job Requirements:

• Bachelor’s degree with at least 3 years of relevant work experience; prior experience in administration or academic management is an advantage.
• Meticulous, highly organised, and attentive to detail.
• Self-driven with a high level of autonomy, while also being a team player.
• Responsible, adaptable, and self-motivated.
• Proficient in Microsoft Office applications.
• Ability to communicate effectively in written and spoken Chinese is required as the role involves regular communication and coordination with Chinese-speaking partner universities, faculty members, students, and external organizations, as well as the preparation and review of academic and administrative documents in Chinese.

Job Benefits:

• 5-day work week (work-life balance)
• Attractive salary package with performance incentives
• Medical and insurance coverage
• Annual leave and company benefits
• Career growth and training opportunities

Job Responsibilities:

• Handle daily customer service inquiries via phone, email, and walk-ins in a professional and timely manner
• Provide administrative support including data entry, documentation, and report preparation
• Coordinate with internal departments to ensure smooth service delivery and issue resolution
• Maintain accurate customer records and update systems accordingly
• Assist in general office operations and ad-hoc administrative duties

Job Requirements:

• Prior experience in customer service or administrative roles preferred
• Good communication and interpersonal skills with a service-oriented mindset
• Proficient in Microsoft Office and basic computer applications

Please submit your updated resume in MS Word format via the "Apply Now" button.

We regret that only shortlisted candidates will be notified.
StaffKing Pte Ltd (20C0358) | Stanley Chin (R24124684)

Job Summary

You will provide administrative support to process customer orders accurately and efficiently, coordinate with production, delivery, andsales teams to ensure smooth daily operations, and assist with other administrative tasks as assigned by the manager.

Responsibilities

• Prepare sales orders, invoices, and delivery orders accurately to support customer order fulfilment
• Communicate effectively with Chinese and English-speaking customers to clarify order details and resolve inquiries
• Coordinate daily operations by liaising with production, delivery, and sales teams to ensure timely order processing and delivery
• Able to work in high-intensity environment who thrive in rapid-turnaround settings and are comfortable supporting high-volume team.
• Perform assigned administrative tasks to support overall team efficiency and operational goals

Preferred competencies and qualifications

• GCE “N” or “O” Level certification
• Proficiency in computer applications to manage order documentation and communication

Working Hours:

• 5-day work week (choose preferred schedule):
• 8:00 am – 5:30 pm, or
• 8:30 am – 6:00 pm

Flexible Work Arrangement:

• Saturday work from 8.00 am to 12.00 pm or 8.30 am to 12.30 pm (twice every 2 weeks) – Work from Home
• Additional Work from Home arrangements available based on operational needs

As a Sales Administrator, you will be involved in identifying new opportunities, coordinating tender submissions, preparing proposals, and ensuring quotations are delivered accurately and on time. This role is ideal for someone who is organised, detail-oriented, and enjoys working in a fast-paced project environment while collaborating closely with sales, technical, and operations teams.

Key Responsibilities

1. Lead Generation & CRM Management

• Source potential sales opportunities daily from various tender and procurement portals.

• Enter and maintain accurate lead information in the CRM system.

• Coordinate with Sales Management for timely lead assignment.

• Organise and upload all related documents and files into SharePoint for easy access by the sales team.

• Ensure proper documentation and tracking of opportunities.

2. Proposal & Tender Preparation

• Track and manage tender submission timelines to ensure all deadlines are met.

• Assist the sales team in preparing Bill of Materials (BOM), costing, and pricing proposals.

• Coordinate with internal teams to gather required technical, commercial, and compliance information.

• Prepare and compile complete tender submissions, ensuring quality, accuracy, and compliance with requirements.

• Monitor progress from various contributors to ensure timely completion of tender inputs.

• Prepare tender clarification responses when required.

• Develop tender interview presentation slides.

• Review tender documents and prepare proposal content structure and index pages.

3. Quotation Management

• Generate quotations for resellers and partners in a timely manner.

• Liaise with suppliers and manufacturers to obtain competitive pricing.

• Ensure quotation accuracy, proper documentation, and alignment with project requirements.

4. Sales Toolkits & Sales Support

• Maintain and update sales toolkits, templates, and supporting materials.

• Conduct training sessions to guide sales team members on the proper use of sales toolkits and resources.

• Prepare and circulate bi-weekly sales performance reports.

• Provide administrative support to the sales team when required.

• Support continuous improvement of sales processes and documentation.

Requirements

• Min Diploma in Business Administration, Sales, Marketing, or related field.

• Minimum 1–2 years of experience in Sales Administration, Tender Management, or Proposal Support.

• Strong organisational skills and ability to manage multiple deadlines simultaneously.

• Proficient in Microsoft Office (Excel, PowerPoint, Word) and document management systems.

• Experience with CRM systems and tender portals is preferred.

• Detail-oriented with strong coordination and communication skills.

• Candidates with experience in tender submissions, proposal preparation, or project-based industries (AV, ELV, IT, Construction) will be highly preferred

• Work Pass & Employment Legalization: Handling Work Pass (WP) applications, renewals, and cancellations via MOM (Ministry of Manpower) systems (e.g., WP Online).
• Candidate Management: Recording and updating candidate data, screening resumes, formatting resumes to meet company templates, and coordinating interview schedules.
• Client & Employer Liaison: Answering enquiries, preparing employment contracts, service agreements, and sending quotations to employers.
• General Administrative Support: Managing mail, filing documents, answering phone calls, scanning, printing, and ordering office supplies.
• Onboarding Coordination: Coordinating worker onboarding arrangements, bookings, and flight bookings for foreign workers.
• Invoicing & Payroll: Preparing invoices, tracking payments, and assisting with payroll preparation.
• CEI Certification and also KAH certification

Key Responsibilities

Administrative Operations

1. Manage daily office admin work, including office supplies procurement, inventory and distribution, office environment maintenance, and utility & facility management.

2. Coordinate office logistics, such as meeting arrangement, corporate event organization, and visitor reception, ensuring seamless on-site and off-site coordination.

3. Handle office document filing, data sorting and archiving, and maintain standardized admin management systems.

4. Optimize admin workflows with new tools and methods (e.g., AI tools for data statistics, document processing) to improve work efficiency.

Human Resources (Basic)

1. Assist in end-to-end recruitment coordination: screen resumes, arrange interviews, follow up interview results, and complete onboarding document preparation for new hires.

2. Manage employee relations daily: answer employees’ basic inquiries on HR policies, organize employee onboarding and offboarding procedures, and maintain positive employee communication.

3. Assist in sorting HR data (e.g., employee attendance, personnel information), and use tools to streamline data collection and analysis.

4. Support the implementation of corporate employee activities and HR initiatives to enhance team cohesion.

Job Requirements

1. Bachelor’s degree or above, major in Human Resources Management, Business Administration, or related fields is preferred; with 1-3 years of HR & admin relevant work experience is a plus.

2. Excellent communication and coordination skills: agile in thinking, able to communicate effectively with internal teams at all levels and external vendors, and solve daily problems efficiently.

3. Open-minded and learning-oriented: eager to learn new knowledge and skills, proactive in exploring and applying AI tools and other new office tools to optimize work.

4. Strong sense of responsibility, careful and meticulous in work, with good time management and multi-tasking abilities.

5. Proficiency in MS Office (Word, Excel, PowerPoint); experience in using AI tools is highly preferred.

6. Good teamwork spirit, positive work attitude, and able to adapt to the fast-paced work environment with flexibility.

Role Overview

We are looking for a proactive and organised Administrative Executive to join our growing team! If you enjoy keeping things running smoothly, supporting events and people, and working in a dynamic environment — this role is for you.

Key Responsibilities

1. Event & Project Coordination

· Assist in planning, preparation, and execution of events, conferences, and masterclasses.

· Coordinate with venues, vendors, participants, and speakers to ensure event logistics run smoothly.

· Manage registration lists, speaker communication, and event documentation.

· Support on-site operations during events, including registration, hospitality, and logistics troubleshooting.

2. Stakeholder Communication

· Maintain communication with clients, partners, and internal teams.

· Draft and format official correspondence, proposals, and reports as required.

· Maintain contact databases of clients, sponsors, speakers, and media partners.

Key Competencies

· Excellent time management and multitasking abilities.

· Strong interpersonal and communication skills.

· High attention to detail, accuracy, and discretion.

· Adaptability and problem-solving mindset.

· Professionalism, integrity, and initiative.

Requirements

· Diploma in Business Administration, Management, or equivalent experience.

· 2–5 years of administrative experience, preferably in events, media, or maritime-related fields.

· Excellent organisational and communication skills, with strong attention to detail.

· Proficient in Microsoft Office (Word, Excel, PowerPoint).

· Able to multitask, prioritise, and work independently in a fast-paced setting.

· Positive attitude, team-oriented, and service-driven.

What We Offer

· A collaborative and supportive work environment.

· Opportunities to grow and learn within the events and maritime industries.

· Exposure to high-level conferences and international partners.

Role Overview

We are looking for a hands-on and independent HR & Admin Executive to support the full spectrum of HR functions and office operations.

This role is ideal for someone who enjoys building processes from the ground up in a fast-growing environment and is comfortable working closely with senior management.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Manage end-to-end recruitment processes including job postings, sourcing, screening, interviews, and offer management
• Build and maintain a proactive talent pipeline across functions (technology, sales, operations, healthcare)
• Partner closely with hiring managers to define role requirements and ensure timely hiring
• Strengthen employer branding through LinkedIn and job platforms

2. HR Operations & Employee Lifecycle

• Manage full employee lifecycle: onboarding, probation, confirmation, transfers, and offboarding
• Prepare and maintain HR documentation (employment contracts, offer letters, confirmation letters, etc.)
• Maintain accurate employee records in compliance with PDPA requirements
• Administer leave, attendance, and overtime in accordance with MOM regulations

3. Payroll, Compliance & Work Pass

• Process monthly payroll including CPF, claims, and statutory deductions
• Ensure compliance with Singapore Employment Act and MOM regulations
• Handle work pass applications, renewals, and cancellations (EP, S Pass, etc.)
• Monitor regulatory updates and support management on HR compliance matters

4. People & Culture

• Support performance review cycles and employee engagement initiatives
• Assist in developing HR policies, SOPs, and employee handbook
• Act as a key HR contact point to ensure a positive employee experience

5. Office Administration

• Oversee office operations, procurement, and vendor coordination
• Manage meeting arrangements and general office logistics
• Maintain proper documentation and filing systems
• Provide administrative support to senior management when required

Requirements

• 2–4 years of relevant HR & Admin experience
• Experience in payroll, CPF, and work pass management preferred
• Familiar with Singapore employment regulations (MOM, Employment Act)
• Able to work independently in a fast-paced environment
• Strong organisational and communication skills

Why Join Us

• Opportunity to build HR processes from ground up
• Exposure to a fast-growing healthcare-tech environment
• Close interaction with senior management and business decisions

Application

Interested candidates may apply or send your resume to:

• Preferably with administrative and/or HR experience
• Email knowledge is a must
• 6 days’ work week with flexibility in work-from-home arrangements
• Stationed in the Office and/or Client premises
• Perform general administrative duties and other ad-hoc tasks as assigned
• Supports the day-to-day operations. Proficient in relevant computer applications like MS Word, Excel, and PowerPoint
• Able to work independently with a positive work attitude
• Meticulous
• Liaise with relevant authorities (i.e. SPF, MOM)

Senior HR and Administrative Executive

Responsible for end-to-end HR operations and office administration. This role ensures compliance with local regulations, supports business objectives through effective HR practices, and maintains efficient administrative functions.

Key Responsibilities

Human Resources

• Manage full employee lifecycle: recruitment, onboarding, confirmation, performance management, and offboarding
• Maintain and update HR policies, SOPs, and employee handbook
• Handle leave management, employee records, and benefits administration
• Support employee relations, disciplinary matters, and grievance handling
• Coordinate training and development initiatives
• Ensure compliance with MOM and statutory requirements
• Coordinate training and development programs, welfare events
• Handle work pass applications, renewals, and cancellations
• Prepare HR reports
• Support company events, meetings,and logistics coordination

Administration

• Oversee daily office operations to ensure a smooth and efficient workplace
• Manage office facilities, equipment, supplies, and vendor relationships
• Coordinate office maintenance, IT support, and service contracts
• Support management with administrative tasks, scheduling, and documentation
• Maintain proper documentation and filing systems

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years of relevant HR and administrative experience
• Strong knowledge of Singapore employment laws and HR practices
• Experience handling payroll and work pass processes
• Proficient in HR systems and Microsoft Office
• Strong organizational, communication, and problem-solving skills
• Ability to work independently and manage multiple priorities

Administrative Assistant (Marine Operations)
Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-12PM)
Working location: Pioneer Sector 1, Singapore 628416 (Transport provided in Jurong)
Salary: $1900 -$2100

Job Description:

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Qualifications:

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |