Total 186 job vacancies in Singapore

About the Role:

Anthony Law Corporation is seeking a dedicated Conveyancing Executive to join our dynamic team. In this role, you will play a key part in supporting our legal team and ensuring the smooth and efficient handling of conveyancing matters.

Key Responsibilities:

• Provide comprehensive administrative support, including handling claims, conducting searches, managing billing, tracking deadlines, and addressing general queries.

• Assist lawyers with conveyancing-related matters, including the sale and purchase of private properties.

• Review, proofread, and prepare legal documents related to conveyancing transactions.

• Draft correspondence (letters, emails) and respond to client and third-party inquiries promptly.

• Maintain systematic filing and documentation for efficient record-keeping.

• Perform other administrative duties as assigned.

Requirements:

• Strong written and verbal communication skills in English.

• 2–5 years of relevant experience in conveyancing, legal administration, or a related field.

• Background in Law/Legal Services is preferred, but fresh graduates or candidates without prior experience are welcome to apply.

• Positive work attitude with a professional and approachable demeanor.

• Highly organized, detail-oriented, and adept at managing multiple tasks efficiently.

• Ability to work well under pressure in a fast-paced environment.

• Tech-savvy, with proficiency in Microsoft Office and legal software (if applicable).

How to Apply:

Interested candidates are invited to submit a detailed resume (including expected salary) to hr@alcorp.com.sg.

Note: Only shortlisted candidates will be contacted for an interview.

Benefits

• Training & Upskilling opportunities
• Hybrid Work Arrangement
• Competitive Remuneration Package

Who We Looking For

Our secretaries typically support several lawyers and the role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

Job Description

• Provide efficient secretarial and administrative support to the lawyers in the Arbitration / Litigation or General Disputes practices.
• Maintain lawyer’s clients contact list in the firm’s CRM system.
• Prepare and send out bills including bill narrations.
• Track bills status and send out chasers.
• Prepare legal documents and court bundles.
• Open new legal files or close files.
• Any other secretarial duties as assigned by supporting lawyers.

Requirements

• Solid secretarial skills and prior experience in a law firm is preferred.
• Good proficiency in legal documentation and Microsoft Office applications (e.g. Table of Contents in MS Word).

Attributes

• Meticulous, able to multi-task and work within tight timelines.

We offer a competitive and attractive compensation & benefits package and exciting career development opportunities.

Interested candidates are invited to apply online with a comprehensive resume, via the APPLY button. We regret only shortlisted candidates will be notified.

[Job ID: 1608472]

Responsibilities:

• Manage accounting documentation, including payment processing, expense calculations, disbursement preparation via accounting systems, and maintenance of accurate payment and receipt records.
• Coordinate business travel arrangements, including flight and accommodation bookings, airport transfers, and visa documentation in accordance with meeting schedules.
• Provide guest reception support and arrange business meals and related hospitality logistics.
• Deliver administrative and logistics support for internal and external business functions, events, and regional meetings, including transportation, accommodation, restaurant, and meeting room bookings.
• Oversee department assets and manage office supplies and miscellaneous items for the office.
• Maintain an organised administrative documentation system, ensuring proper record-keeping of confidential and important documents.
• Perform additional administrative duties as assigned.

Requirements:

• Minimum of two years’ experience in an administrative or office support role.
• Proficiency in MS Office applications and experience using accounting systems such as SAP is an added advantage.
• Proficiency in Japanese (JLPT N1 or business-level proficiency) for liaising with Japanese-speaking clients and stakeholders.
• Demonstrates a positive attitude, strong organisational skills, and a willingness to learn in a dynamic work environment.
  

To Apply, please kindly email your updated resume to cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

about the company

My client is a global energy giant and Asia’s largest producer and distributor of oil and gas. 

about the job

As an Executive Support, you will play a pivotal role in ensuring smooth day-to-day office operations while providing high-level, multifaceted administrative support to senior management. This role offers strong exposure to senior stakeholders and cross-functional projects, making it an excellent opportunity to expand your business acumen.

Key Responsibilities:

• Executive Secretariat: Manage complex calendars, schedule meetings, handle expense claims, draft documents, and manage business reservations for senior management.

• Travel & Delegation Management: Oversee end-to-end corporate travel logistics (flights, visas, hotels), manage travel vendors, and coordinate high-profile HQ delegation visits, stakeholder engagements, and MOU signings.

• Global Mobility Support: Manage housing arrangements for Management Team secondees, including agent liaison, lease negotiations, and maintenance coordination.

• Finance & Procurement: Handle procurement activities, process documents, and perform payment verifications (invoices, approval requests) in line with company policies.

• Reporting & Communication: Prepare and draft comprehensive meeting minutes and reports in both English and Chinese for weekly and quarterly HQ submissions.

• Events & Operations: Plan and execute company events (CSR initiatives, business functions) and provide general office administrative support (driver management, office supplies).

About the Manager/Team

You will be working closely with 2 other secretaries and supporting a team of 11 - 12 stakeholders.

skills and experience required

Applicants need to be minimally Bachelor’s degree in any discipline, with a minimum of 3 years of relevant experience in a secretarial or executive support role. Excellent communication skills with the ability to draft professional reports and handle housing/HQ correspondence in both English and Chinese to service the HQ stakeholders who are only able to converse in Chinese.  You should be strong in relationship building and stakeholder management, and come with great communication skills to interact efficiently and professionally.

If you believe you have the right skills, experience and drive to succeed, please apply now. 

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)

Our Client, a Leading Prestigious law firm is seeking to recruit a Legal Secretary due to the growth of their organisation.

Location: Central Singapore

Responsibilities:

• Provide secretarial and administrative support to lawyers in the assigned department
• Prepare, format, and proofread legal documents and other documents
• Manage diaries, schedule meetings, and coordinate travel arrangements
• Maintain and organize client files, both electronic and physical
• Assist with billing processes, including time entry, invoice preparation, and follow-ups
• Liaise with clients and other internal stakeholders professionally and efficiently
• Monitor deadlines and ensure timely submission of documents and filings
• Other duties and responsibilities as assigned.

Requirements: 

• Degree, Diploma or ITE certification, preferably in business studies or courses of relevance 
• Minimum 4 to 6 years of relevant secretarial experience in law firms
• Conversant with Microsoft Office Applications
• Excellent communication skills in both spoken and written English
• A team player with good interpersonal skills

Responsibilities

• Handle collection and sorting of daily mails, scanning and arranging of documents
• Assist in scanning bank statements, letters and other related accounting documents for clients
• Update Viewpoint system and scan documents needed
• Update details and information into systems
• Maintain and follow up on due cases and update identification documents
• Ad-hoc admin duties as assigned

Requirements

• Minimum 1 year experience in Secretarial Support/Paralegal

Interested candidates, please email your resume to meganng@recruitexpress.com.sg
Attention to: Megan Ng Su Ting (CEI: R23115059)
Recruit Express Pte Ltd
EA No. 99C4599

*** We regret that only shortlisted candidates will be contacted.

We are a headhunting and recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary who can help support through the next phase of growth and development roadmap.

Duties

• Provide full spectrum of secretarial support to Director
• In charge of all private and confidential materials of the organization and Directors
• Improving on current process and implementing new business processes and procedures
• Assist in HR related matters
• Ensure business operations are in line with Statutory regulations
• Generate detailed reports and business data through various key platforms
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned
  

Requirements

• Diploma / Degree in any discipline
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organized, detail-oriented and responsible
  
  

Interested candidates please email your resume to jk@recruitpedia.sg

We regret that only the shortlisted candidates will be notified.

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R1107107 (TAN JIA SHENG)

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage schedules, meetings, travel arrangements, and email correspondence.
• Handle flight, hotel, transport bookings, and expense claims.
• Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
• Assist with personal matters,including property-related coordination and liaising with personal driver.
• Support the purchase of business or corporate gifts when required.
• Prepare and arrange meetings and appointments.
• Handle ad-hoc duties and administrative tasks as assigned.

Requirements:

• At least 5 years of experience as a Personal Assistant or ExecutiveAssistant.
• Proactive, organised, and able to multitask in a fast-paced environment.
• Good communication skills with a positive and professional attitude.
• Able to handle confidential information with discretion and proficiency in Microsoft Office.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

PostingPersonnel: Ng Jwee Ken

Key Responsibilities

• Handle residential and/or commercial conveyancing matters, refinancing and redemption
• Prepare legal documents and correspondence
• Liaise with clients, banks, law firms, developers, and government agencies
• Conduct conveyancing searches and submissions
• Assist lawyers in completion matters
• Manage timelines, appointments, and filing systems
• Handle CPF, IRAS, SLA, and e-stamping processes
• Prepare billing and completion accounts where required

Requirements

• Prior experience in conveyancing practice in Singapore preferred
• Familiar with Singapore conveyancing procedures and documentation
• Knowledge of: CPF submissions, e-stamping, SLA/INLIS searches and bank loan documentation
• Proficient in Microsoft Office applications
• Good communication and organisational skills
• Able to work independently and meet deadlines

Preferred Qualifications

• Experience handling refinancing, HDB and private property transactions
• Familiarity with legal practice management systems
• Ability to multitask in a fast-paced environment

Salary & Benefits

• Salary commensurate with experience

Please send your CV directly to nigelhoe@aashlaw.com.sg

Duties & Responsibilities

1.         Provide secretarial and administrative support.

2.         Managing of work calendar, schedule internal/external meetings and appointments.

3.         Preparation of presentation materials and other documents.

4.         Travel arrangements.

5.         Processing expense claims.

6.         Prepare reports and maintain filing system.

7.         Organizing office operations and office maintenance.

8.         Clerical functions e.g. correspondence and expense management, maintaining filing systems.

9.         Retention, protection, retrieval, transfer, and disposal of records.

10.       Keeping management informed by regularly providing reports; summarizing information.

11.       Event planning and execution.

12.Perform any other ad-hoc duties assigned by immediate supervisor

Qualification & Experience Generally Required

1.         Diploma in any discipline, preferably qualification in Secretarial.

2.         5 years of confidential secretariat experience is preferred.

3.         Good knowledge in bookkeeping/accounting.

4.         Self-driver, resourceful and a good team player.

5.         Excellent interpersonal and communication skills.

6.         Meticulous, organized and able to handle high level of confidentiality. 

7.         Effectively bilingual to liaise with overseas counterparts.  

8.         Proficient in all MS Office Application.

Job Summary

You will assist with client communication including handling enquiries, scheduling appointments and, providing relevant information, vet or obtain documents to enable the provision of services as required, assist to prepare documents as needed and maintain accurate client and work records.

Responsibilities

• Respond promptly to enquiries received to provide accurate information and support client needs
• Assist to provide service to clients in a professional manner
• Preliminary vetting of clients documents to ensure completeness and compliance with requirements for the services required
• Update client and work registers accurately to maintain organized and current records
• Assist in preparing documents as required by client
• Communicate updates to clients clearly and timely to maintain transparency and trust
• Perform such supporting and administrative duties as assigned

Job Description & Requirements

AGP Law LLC is a Singapore-based full-service law firm that provides legal services to a diverse range of clients including MNCs, SGX listed entities, and SMEs. We provide excellent service levels and value-added solutions. The firm has a strong reputation in the legal industry. The firm provides a positive work environment. We offer attractive remuneration packages including competitive salaries. All employees will be afforded both fixed and variable bonuses.

Responsibilities

• Assist and work with solicitor(s);

• Full secretarial support in preparation of correspondence and legal documents;

• Other administrative support.

Requirements

• Good command of written and spoken English;

• Willing to work beyond office hours when required;

• Meticulous, well organized and able to work under time constraints;

• Motivated, pro-active and able to work in a team;

• Good working knowledge of Microsoft Word, Excel and Outlook;

• Training will be provided.

Interested applicants are to send their resume stating current/ expected salaries to hr@agp.com.sg.

about the company.

A growing global private investment group with an established presence in Singapore. The organization focuses on long-term stability and oversees a diverse, high-value international asset portfolio spanning public equities, commercial ventures, and real estate.

about the job.

• Direct the complete lifecycle of corporate governance and administrative functions for dedicated local and overseas entities.
• Organize and facilitate internal board meetings annually for small, Singapore-based committees.
• Maintain complete compliance, statutory filings, and accurate corporate records across multiple investment holding units.
• Draft foundational legal documentation, non-disclosure agreements, and records for internal corporate transactions, loans, and dividends.
• Alleviate administrative operational volume for the senior leadership team through proactive portfolio management.

skills and experience required.

• Corporate secretarial experience, preferably developed within a corporate services provider or a specialized firm.
• Strong knowledge of local statutory compliance requirements and corporate secretarial processes.
• Excellent verbal and written English communication skills to engage effectively with senior internal stakeholders.
• Highly adaptable and resilient professional who remains structured when business priorities pivot.
• Self-motivated and proactive mindset with the capability to manage an independent portfolio autonomously.

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

EA: 94C3609 / Reg: R2095759

• Daily management and administration assistance
• Scheduling of appointment, booking of meeting rooms (or external venue as may be required), arrange conference call, etc.
• Attend selected meetings and preparation of meeting minutes as necessary.
• Business travel arrangements including but not limited to booking of tickets, transportation, hotels.
• Preparing documents for business travel (e.g. visa application), processing expenses claims
• Received and process internal and external mail
• Assist with presentations, reports, emails and letters.
• Organizing internal and external events, including periodic team meetings, retreat, e.g. official get togethers as needed.
• Assisting with obtaining signatories

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

• To support the governance and compliance functions of our professional service firm.
• Maintaining the firm’s regulatory standards, coordinating board meetings, and managing corporate records.
• Organize and facilitate board meetings, committee meetings, and annual general meetings, including preparing agendas, distributing materials, and recording accurate minutes.
• Advise the board on governance matters, regulatory compliance, and fiduciary responsibilities to support informed decision-making.
• Maintain corporate records, including board resolutions, meeting minutes, and statutory registers, ensuring accurate and up-to-date documentation.
• Oversee filings with regulatory bodies, ensuring compliance with statutory reporting requirements.
• Assist in policy development and implementation to ensure that the firm’s governance framework aligns with current laws, regulations, and industry standards.
• Support internal stakeholders by providing guidance on corporate governance, risk management, and regulatory changes impacting operations.
• Ensure transparency and accuracy in all communications with shareholders and stakeholders, particularly during annual reporting cycles.

Job Requirements

• Diploma holder (Welcome entry level - On Job Training)
• Good communication and interpersonal skills
• Discretion and integrity in handling confidential information.
• 5 days work (9am to 6pm) at Orchard road
• Salary $2600 - $3500

Interested applicants please send over your Resume. Shortlisted candidates will be contacted very soon. Thank you.

Executive Secretary (6-Month Contract)

We are seeking an experienced Executive Secretary to provide administrative and secretarial support to senior stakeholders within a corporate environment.

Responsibilities

• Manage calendars, appointments and meeting schedules
• Coordinate meetings, conference calls and prepare meeting minutes
• Arrange business travel, accommodation, transportation and visa applications
• Process expense claims and travel-related documentation
• Prepare presentations, reports, emails and correspondence
• Organise team events and meetings
• Provide general administrative support and assist with ad-hoc tasks

Requirements

• Diploma with at least 8 years of secretarial or administrative experience
• Experience supporting senior management or executives
• Strong organisational and communication skills
• Ability to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

6-month maternity cover | Immediate/short notice candidates preferred | 5-day work-in-office

Job Title: Executive Secretary to Managers (DPG)

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Executive Secretary to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: $2800 - $3800 is the range for the pay, but is negotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Multilingual Skills: Preferred, as the environment of our company (both clients and colleagues), are Chinese-speaking.
• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

We are looking for a driven and dedicated executive secretary, if you believe you're capable, do sign up and we will contact you! Thank you.

Job Type: Full-time

Pay: $2,800.00 - $3,800.00 per month

License/Certification:

• Singapore Work Visa (Required)

Work Location: In person

We are looking for a meticulous corporate secretarial and administrative assistant who is a team player. Prior experience in another administrative job is preferred as you are expected to work independently.

Job description:

- Prepare directors and shareholders resolution

- Incorporation of companies

- Annual filing

- XBRL

- Servicing of clients (updating address, position holders details)

Admin duties include:

- Scanning to digital copies and proper naming of the documents

- Filing into the correct files

- Purchasing duties (gifts, office supplies, stationery, food & drinks)

- Data entry for housekeeping

- Respond to client queries and to direct to relevant team mates

- Compare different supplier quotes for best deals. To always act in the best interest of the company.

- This is an in person job. There is no working from home.

- Must be willing to travel to client place at Commonwealth and home office above Jurong Point mall(Boon lay).

- Accounting knowledge is a plus.

Job Types: Full-time, Permanent

Benefits:

• Flexible schedule
• Promotion to permanent employee

Willingness to travel:

• 100% (Required)

Work Location: In person

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,500+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Company Secretary (Corporate Secretariat Leadership) | 20+ PQE | Singapore (CL-OC-11)

If this matches your background and you’re open to a confidential chat, drop me a message with your CV or a quick summary (current role, notice, compensation range) and quote CL-OC-11. Please do not only apply through this job portal, TQ!

Context
A large, internationally active group is appointing a Group Company Secretary to lead the corporate secretariat function across a complex multi-jurisdiction structure and provide close support to the Board and senior leadership.

What you’ll be accountable for

• Principal advisor on corporate governance, directors’ duties, and statutory compliance across jurisdictions

• Lead Board/Committee meetings and AGMs, including agendas, papers, minutes, and action follow-through

• Oversee statutory filings, corporate records, and governance controls across the Group (subsidiaries and JVs)

• Support group-level transactions (M&A, divestments, restructurings, JVs) from a governance/cosec perspective

• Lead, coach, and quality-control the corporate secretarial team; manage external providers where needed

• Drive best practices and optimise board/cosec systems (e.g., Viewpoint or equivalent)

• Ensure alignment with shareholder governance directives and internal policies

What they’re looking for

• CSIS qualification is essential

• Degree in Law, Business, or related discipline; legal background preferred

• 20+ years legal and corporate secretarial experience, including 10+ years in a group-level leadership role

• Proven Board/C-suite support, strong command of international governance standards, and experience with complex group structures

• High integrity, strong stakeholder management, excellent written/spoken English, comfortable with confidential and time-sensitive work, occasional travel

Interested?
If this matches your background and you’re open to a confidential chat, drop me a message with your CV or a quick summary (current role, notice, compensation range) and quote CL-OC-11. Please do not only apply through this job portal, TQ!

Claire Lin Xiuxin
Co-Founder | 2Nats (Nat & Nat Search Pte Ltd)
Whatsapp Msg (only): +65 88921316 | Email: claire@2nats.com  
Website: https://2nats.com/  |  Linkedin: linkedin.com/in/clairelinxx/

EA Licence No.: R1103711

Conveyancing Secretary (Junior x 1 ; Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

WhatsApp me your resume for quicker processing! ☺️

WhatsApp: https://wa.me/6584067823 (Shiro)

SHEE YOKE RU|R26161758 | The Supreme Hr Advisory Pte Ltd EA No: 14C7279

about the company:

Our client is a distinguished international law firm with a sophisticated global footprint and a reputation for excellence in the Singapore market. Known for their forward-thinking approach and collaborative culture, they provide an environment that values professional development and seamless teamwork.

about the job:

We are seeking a proactive and professional Legal Secretary to provide high-level executive support to the Head of Department and a dedicated team of fee earners. This role is central to the department’s operational efficiency, ensuring that the HOD and the wider team are fully supported in their daily practices.

key responsibilities include:

• Executive Support: Managing the complex diary and professional commitments of the Head of Department, ensuring seamless scheduling and time management.

• Practice Coordination: Providing comprehensive administrative assistance to a team of fee earners, including the end-to-end management of the billing cycle and expense processing.

• Document Mastery: Formatting, proofreading, and perfecting legal correspondence and court documents to ensure they meet the firm’s high standards of excellence.

• File & Process Management: Overseeing filings and maintaining both digital and physical matter files with meticulous attention to detail.

• Liaison & Communication: Acting as a professional point of contact for clients and external stakeholders, handling all inquiries with diplomacy and discretion.

skills and experience required

To be successful in this role, you should be a seasoned administrative professional with a minimum of 5 years of secretarial or executive assistant experience, preferably within a reputable law firm or a fast-paced professional services environment. You should also have the ability to prioritize a diverse workload for multiple stakeholders while maintaining a calm and focused demeanor, and good command of English (both written and verbal) with the ability to manage confidential information with the utmost integrity.

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.  

EA: 94C3609 / Reg: R2095759

• Provide high-level coordination and administrative support to multiple senior leaders, ensuring priorities, schedules, and deliverables are effectively managed.
• Manage complex calendars, organize meetings and leadership sessions, and ensure seamless execution of agendas, logistics, and follow-ups.
• Handle travel planning, expense administration, and operational tasks in line with company policies and standards.
• Act as a key communication bridge across teams and stakeholders, ensuring alignment and timely information flow.
• Support events, team initiatives, and process improvements to enhance overall efficiency and collaboration.

Requirements:

• Degree in Business Administration or a related discipline preferred.
• At least 5 years of experience supporting senior executives in a dynamic, MNC environment.
• Proven ability to manage multiple stakeholders, priorities, and confidential information with professionalism.
• Strong proficiency in Microsoft Office tools including Outlook, Excel, PowerPoint, and Teams.
• Excellent organizational, communication, and problem-solving skills with a proactive and adaptable mindset.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

[Job ID: 1608472]

Responsibilities:

• Manage accounting documentation, including payment processing, expense calculations, disbursement preparation via accounting systems, and maintenance of accurate payment and receipt records.
• Coordinate business travel arrangements, including flight and accommodation bookings, airport transfers, and visa documentation in accordance with meeting schedules.
• Provide guest reception support and arrange business meals and related hospitality logistics.
• Deliver administrative and logistics support for internal and external business functions, events, and regional meetings, including transportation, accommodation, restaurant, and meeting room bookings.
• Oversee department assets and manage office supplies and miscellaneous items for the office.
• Maintain an organised administrative documentation system, ensuring proper record-keeping of confidential and important documents.
• Perform additional administrative duties as assigned.

Requirements:

• Minimum of two years’ experience in an administrative or office support role.
• Proficiency in MS Office applications and experience using accounting systems such as SAP is an added advantage.
• Proficiency in Japanese (JLPT N1 or business-level proficiency) for liaising with Japanese-speaking clients and stakeholders.
• Demonstrates a positive attitude, strong organisational skills, and a willingness to learn in a dynamic work environment.
  

To Apply, please kindly email your updated resume to cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

Marina One

Up to $5K

6 Months Contract, Jul onwards (Maternity cover)

• Mainly support the Head of Tax who travels a lot. Hence must be very proficient at handling calendar and travel arrangements.
• General personal assistant duties
• Other ad hoc duties assigned

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.