Total 530 job vacancies in Singapore

Procurement Functions

• Manage the end-to-end procurement process including sourcing, requesting quotations, price comparison and purchase order issuance.

• Liaise with suppliers and vendors on pricing, product availability, delivery schedules and contract terms.

• Ensure timely procurement of medical supplies, pharmaceuticals, equipment and general consumables for clinics and departments.

• Monitor stock levels and coordinate replenishment to prevent shortages or overstocking.

• Track and follow up on delivery status to ensure on-time receipt of goods.

• Verify invoices against purchase orders and delivery orders before submission for payment processing.

• Maintain proper documentation and records of procurement transactions.

Vendor Management

• Source and evaluate new suppliers to ensure quality and cost effectiveness.

• Maintain strong working relationships with existing vendors.

• Assist in contract negotiation and renewal with suppliers where required.

• Monitor supplier performance in terms of pricing, quality and delivery timelines.

Inventory Management

• Assist in inventory tracking and stock take exercises.

• Maintain accurate records of inventory movement and usage.

• Coordinate with clinic teams on stock requirements and usage trends.

• Ensure proper storage and labelling of supplies in accordance with healthcare standards.

Administrative Support

• Prepare procurement reports and cost analysis when required.

• Maintain updated procurement database and vendor list.

• Support general administrative duties within the operations department.

• Ensure compliance with company procurement policies and healthcare regulatory requirements.

Requirements

• Diploma in any discipline.

• Minimum 1–2 years of procurement or administrative experience, preferably in healthcare industry.

• Proficient in Microsoft Office applications (Excel, Word).

• Strong organisational and coordination skills.

• Good communication and interpersonal skills.

• Ability to work independently and manage multiple tasks efficiently.

• Familiarity with inventory management systems or ERP software.

• Knowledge of healthcare compliance standards will be an added advantage.

1. Job Description:

This position reports to the Account Supervisor. Need to support accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with audits, budgets and reports. The primary work focus is on accounts receivable, tenders and registration. In addition, they help with issuing invoices, collections, billing, filing and journal entries.

2. Role & Responsibilities:

a. Providing support to the Accounting Department.

b. Performing basic office tasks, such as filing, data entry, handling daily emails, processing the mail, etc.

c. Handling inventory & Assisting in stocktaking.

d. Processing transactions, registration, tenders, and updating ledgers, budgets, etc.

e. Assisting with audits, fact checks, and resolving discrepancies.

3. Requirements:

a. at least Diploma in any field.

b. Hardworking and fast learner

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

Job Summary

You will manage motor insurance client enquiries, handle policy renewals, maintain customer databases, prepare quotations, process policies, and provide administrative support to ensure smooth insurance operations.

Responsibilities

• Follow up promptly with clients on motor insurance enquiries to provide timely assistance
• Handle policy renewals for clients to maintain continuous coverage
• Update and maintain the customer database accurately to ensure data integrity
• Prepare motor insurance quotations and issue policies to meet client needs
• Process insurance policies and related documentation efficiently to support operations
• Provide administrative support including filing, printing, and managing emails to ensure office workflow

Required competencies and certifications

• Strong organisational skills demonstrated by managing multiple tasks and maintaining accurate records
• Excellent written and verbal communication skills to interact effectively with clients and team members
• Good interpersonal and customer service skills to build positive client relationships
• Ability to work independently and manage multiple tasks in a fast-paced environment
• Results and service-oriented mindset to achieve targets and deliver quality service
• Proactive and fast-paced working attitude to meet deadlines and handle urgent requests

Other Information

• Working Location: 5 minutes’ walk from Somerset MRT Station
• Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Job description:

• Provide administrative support
• Prepare quotation/DO/Invoice/CIPL
• Follow up with customer enquiry
• ⁠Follow up quotation
• Spare part inquiry
• Provide general and ad-hoc administrative support as required

Job requirements:

• O level or equivalent qualifications
• Bilingual in English & Mandarin & Malay
• Good team player, mature, independent, multi-tasker, initiative, meticulous, proactive and positive working attitude
• Proficient in MS Office applications (Word, Excel & Outlook)
• Able to work in a fast-paced environment
• Ability to start work within short notice
• No experience also welcome to apply.
• Singaporean/PR only

Job Description:

• perform billing & administrative duties
• generate prompt and accurate invoices and credit notes
• maintain proper filing system
• work closely with broking & accounts departments for timely and accurate billing of invoices and credit notes to clients
• provide back-end admin support to Managers/Executives (e.g. photocopying; sorting of policies and so on)
• perform other ad hoc duties as required

Job Requirements:

• GCE 'O'/'A' levels with minimum 1 year working experience; Entry level welcome to apply
• Meticulous in documentation & pays attention to details
• Keen to learn and has positive work attitude; Good team player
• Able to multi-task in a fast-paced working environment
• Proficient in Microsoft Office application

Other information:

** 5-day working week: Monday-Thursday 8.45am to 6.00pm; Friday 8.45am to 5.45pm

** performance bonus; medical insurance; annual leave; birthday leave

We regret to inform that only short-listed candidates will be notified.

Provide Administrative Support

- Answer of incoming calls

- Handle incoming / outgoing mails & emails

- General upkeep of office and maintenance of office supplies

- Provide ship stamp on supplier’s DO

- Maintain proper filing of sales/supplier invoices, bank statement, DO sheets/ Service Reports, etc.

We have an opening for the following position:

Receptionist cum Administrative Junior Executive

Responsibilities & Duties

– Welcome visitors in a warm and friendly manner, and answer their queries

– Manage meeting room bookings

– Co-ordinate with tea ladies to serve drinks to clients and visitors

– Coordinate overseas courier request

– Frank mails and ensure cost recovery

– Route incoming fax

– Take on any other duties as and when assigned

Qualifications / Skills:

• Relevant working experience in similar roles preferred

• Maintain a professional appearance at all times

• PC literate and good knowledge of Microsoft office software (especially Excel and Word)

• Meticulous, strong organization and communication skills

• A ‘can do’ attitude, is a team player with initiatives

• Good writing skills and phone mannerism

• Ability to multitask and adapt to environment

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

We regret to inform that only short-listed applicants will be notified.

We are looking for a responsible and hands-on Warehouse & Administrative Assistant to support daily warehouse operations and administrative activities. The role requires an organized, detail-oriented person who can coordinate paperwork, stock control, logistics arrangements, packaging activities, and communication with vendors and suppliers to ensure smooth daily operations.

Key Responsibilities  

Administrative Support  

- Handle daily administrative and documentation work assigned by management  

- Prepare, organize, and maintain filing of delivery orders, invoices, purchase records, service reports, and other operational documents  

- Update records accurately in internal systems and spreadsheets  

Warehouse Operations  

- Monitor inventory level and maintain accurate stock records  

- Receive incoming goods and verify quantity and condition against delivery documents  

- Arrange proper storage and labeling of materials, spare parts, and equipment  

- Prepare packing, labeling, and outgoing shipment arrangements  

- Support loading and unloading activities when required  

- Maintain warehouse cleanliness, orderliness, and material arrangement  

Logistics Coordination  

- Coordinate deliveries, collections, and shipment schedules  

- Liaise with courier companies, transport providers, and logistics partners  

- Track shipment status and follow up on delivery schedules  

General Support  

- Assist internal departments with material preparation and administrative support  

- Perform ad hoc duties assigned by management  

Requirements  

- Minimum secondary education, diploma, or relevant working experience  

- Good communication and coordination skills  

Preferred Qualities  

- Able to multitask between warehouse and office work  

- Good follow-up ability  

- Positive working attitude  

Work Day: 5 Days,

Working Time: 8.30am to 6pm

About Us

Trinity Methodist Church is looking for a pro-active and highly teachable individual to join our administrative team. If you have a heart for serving the church community and a knack for digital communication, we want to hear from you!

The Role : As the Administrative Executive for Comms and Worship & Music (W&M), you will play a vital supportive role in executing our communications strategy and managing W&M administration. You will be responsible for maintaining effective communication collaterals and online forms that engage both internal and external stakeholders and align with the church's goals.

Key Responsibilities

• Digital & Social Media: Manage and update the church's website and social media accounts, including Facebook, Instagram, and YouTube. Provide weekly updates to members via WhatsApp and Telegram, and schedule, edit, and publish livestreams.
• Worship & Music Coordination: Partner with the W&M teams to prepare service slides, collate materials for services, and manage schedules for service chairs and communion stewards. You will also liaise with speakers to secure sermon details and assist in reporting song usage to CCLI.
• Church-wide Communications: Edit, proofread, and publish the weekly e-bulletin. You will collaborate with the Communications Committee on publicity initiatives and coordinate the drafting, design, and distribution of Pastor’s Letters.
• Administrative Management: Create and manage registration e-forms (Google Forms, Microsoft Forms) for major church events. Maintain and update the church calendar and tiny URL links, compile local conference reports, and provide general administrative support as assigned.

Who We Are Looking For

• Qualifications: Minimum of a Diploma in any field.
• Attitude: Pro-active, highly teachable, and possesses a strong willingness to pick up new skills.
• Digital Proficiency: Proficient in managing websites and actively updating various social media platforms.
• Technical Skills: Familiar with creative, presentation, and administrative software, specifically Pro-Presenter, Canva, Adobe Photoshop, and Microsoft Office applications.

Why Join Us? (Staff Benefits) We believe in caring for those who serve. As part of the Trinity Methodist Church staff, you will enjoy:

• Work-Life Harmony: A 5-day work week with support for Flexible Work Arrangements (FWA).
• Comprehensive Leave: Generous annual leave, alongside dedicated Family Care Leave.
• Health & Protection: Medical and dental benefits, plus comprehensive Group Insurance coverage (Hospital & Surgical, Term Life, and Personal Accident).

Product area

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

Job description

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Qualifications

Job responsibilities

• Operate separately on administrative tasks with minimal supervision (e.g calendar management, travel scheduling, executive expense management, event and budget management).
• Establish trust and partnership with cross-functional teams and executives of the organization.
• Takes the initiative to lead and manage adhoc programmes to further the organization/leader's business goals.
• Exhibit highest standards to maintain confidentiality. Understand internal systems and policies.

Minimum qualifications

• 3 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).

Preferred qualifications

• 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
• Experience in calendar management over international timezones, high-volume travel scheduling and booking, and budgeting of events.
• Ability to develop and cultivate positivity and productivity in the organization and sites.
• Ability to support the culture and site programs to inculcate cross-site team motivation and collaboration.
• Ability to establish trust with executive leaders and partners, make decisions using excellent judgement and discretion when evaluating complex circumstances and conflicting needs.

Key Responsibilities

• Provide administrative and secretarial support to the Director of Operations
• Manage calendar, schedule meetings, and arrange appointments
• Coordinate meeting logistics (venue, materials, invitations)
• Assist in preparing and formatting documents, reports, and presentations
• Handle emails, correspondence, and basic communication when required
• Maintain proper filing systems (physical and digital)
• Record basic meeting notes and follow up on simple action items
• Support general administrative duties and ad-hoc tasks

Requirements

• Minimum Diploma in any discipline
• Basic administrative or secretarial experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good organizational and communication skills
• Able to follow instructions and work independently
• Bilingual in English and Chinese is an advantage

Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Administrative Assistant at the Junior Art, School of Young Talents (JA).

Founded in 1976, our Junior Art Department has grown from less than 100 students, to over 3,000 today, with courses for children of all ages. Our courses are designed to allow young talents to enjoy an enriching curriculum that inculcates independence and encourages them to explore the visual arts. In the process, they will develop their artistic skills, aesthetic sensibilities, and overall confidence to create and express themselves.

Main Roles and Responsibilities

The role involves overseeing student registration processes and maintaining accurate student records. You will be responsible for coordinating the registration exercise for siblings of current students and ensuring smooth enrolment procedures.

This includes handling data entry tasks, such as updating student particulars and processing applications for vacation programmes and regular courses. You will also manage email and phone enquiries, providing timely and accurate responses to parents and students.

A key part of the role includes tracking and following up on fee payments through phone calls, generating aging reports, and ensuring overdue payments are settled. Additionally, you will coordinate vacation programme schedules and assist with various administrative tasks as needed.

Requirements & Qualifications

• You should possess a minimum GCE ‘O’ Level qualification and demonstrate strong administrative skills with a keen eye for detail.
• Proficiency in Microsoft Office applications is required, as you will be handling data entry, generating reports, and managing communications. Your adaptability to digital tools will support smooth workflow processes.
• As a team player, you should have excellent organisational and interpersonal skills, enabling you to collaborate effectively with colleagues and stakeholders. Strong time management abilities will help ensure that tasks are completed accurately and on schedule.
• Your ability to manage data entry, maintain accurate records, and handle documentation efficiently will be essential in this role.
• You must demonstrate confidentiality in their work and be flexible to support events during evenings and weekends when required.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.

Job Vacancy: Quantity Surveyor & Administrative Clerk

Industry: Construction

Work Location: Ubi

⸻

Salary

SGD 2,800 – SGD 4,500

⸻

Working Hours

Monday to Friday, 9:00am – 6:00pm

⸻

Monthly Rest Days

8 days

⸻

About the Company

A construction company in Singapore involved in project development and site operations, supporting both technical and administrative functions.

⸻

Key Responsibilities

Perform quantity surveying duties including cost estimation and project documentation

Assist with preparation of quotations, reports, and project-related records

Handle administrative tasks and maintain proper filing systems

Support coordination between project teams and office operations

Assist with documentation, data entry, and record management

Ensure accuracy in project and administrative documentation

⸻

Job Requirements

Relevant experience in quantity surveying and administrative work

Familiar with construction project processes and documentation

Strong organizational and multitasking abilities

Detail-oriented with a responsible and diligent work attitude

Able to work independently and meet deadlines

⸻

Benefits

As per MOM regulations

⸻

Interview Method

Video interview or On-site interview

• Process a high volume of claims (cash and corporate card) accurately and in a timely manner, ensuring compliance with company policies.
• Administer the creation and maintenance of user accounts in the claims system, and provide support to staff on all claims-related matters.
• Assist with vendor invoice processing and perform vendor account reconciliations, investigating discrepancies and resolving issues promptly.
• Respond to staff and vendor inquiries regarding claims, invoices, and payments in a professional and timely manner.
• Prepare and post journal entries related to accruals and claims transactions.
• Support Accounts Payable month-end closing activities, ensuring the completeness and accuracy of financial records.
• Participate in finance system transformation projects, supporting process design, testing, data migration, and implementation activities.
• Undertake any other duties as assigned by the reporting officer, contributing to the overall efficiency and effectiveness of the finance team.

Requirements

• Min Diploma in Accounting
• At least 2-3 years of relevant experience in financial accounting, preferably with exposure in claim management and Accounts Payable.

Up to $3.5K
Healthcare industry
Ang Mo Kio

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

Job Responsibilities

• Process a high volume of claims (cash and corporate card) accurately and in a timely manner, ensuring compliance with company policies.
• Administer the creation and maintenance of user accounts in the claims system, and provide support to staff on all claims-related matters.
• Assist with vendor invoice processing and perform vendor account reconciliations, investigating discrepancies and resolving issues promptly.
• Respond to staff and vendor inquiries regarding claims, invoices, and payments in a professional and timely manner.
• Prepare and post journal entries related to accruals and claims transactions.
• Support Accounts Payable month-end closing activities, ensuring the completeness and accuracy of financial records.
• Participate in finance system transformation projects, supporting process design, testing, data migration, and implementation activities.
• Undertake any other duties as assigned by the reporting officer, contributing to the overall efficiency and effectiveness of the finance team.

Requirements:

• Minimum Diploma in Accounting from local Polytechnic or equivalent qualification.
• At least 2-3 years of relevant experience in financial accounting, preferably with exposure in claim management and Accounts Payable.
• Proficiency in MS Excel and/or Google Sheet.
• Prior experience on SAP/Visa Spend Clarity is an added advantage.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg


Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599
Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.

- Provide administrative and operational support including document control, filing, and coordination of office activities.
- Assist in preparation of quotations and basic project documentation.
- Maintain proper records of client information and project files.
- Conduct client outreach activities including follow-up calls to prospective customers to introduce company services.
- Support lead generation efforts and update customer database.
- Coordinate appointments and meetings for the sales team.
- Handle general enquiries and provide basic customer support.

Nearest MRT: Shenton Way (5 mins), Telok Ayer (6 mins), Tanjong Pagar (10 mins)

Flexibile working hours & ability to work from home

Responsibilities:

• Providing administrative support (e.g. processing of expense claims, raising of invoices, booking travel)
• E-filing of documents and contracts
• Handling other ad-hoc tasks as assigned

Requirements:

• Previous administration experience, ideally in an office
• Able to work independently
• Proficiency in written and spoken English and Mandarin
• Strong communication skills
• Computer literacy (Microsoft Word and Excel)

Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant/Office Clerk to join our team. This role involves handling daily administrative tasks, assisting in managing office affairs, executing file management, and coordinating meetings. Ideal candidates should possess excellent organizational and communication skills, proficiency in office software, and adeptness at handling office tasks.

Responsibilities:

- Answer customer calls and place orders according to customer requirements

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

-Night shifts

Requirements:

-Can work night shifts, weekends and public holidays

-Diploma

- Excellent communication and coordination skills

- Proficient in office software such as Microsoft Office Suite

- Detail-oriented, patient, and strong sense of responsibility

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

We are looking for a detail-oriented and proactive Administrative Assistant to support the PeopleSearch team. This role focuses on administrative coordination, data management, and ensuring smooth day-to-day operations within the recruitment process.

Key Responsibilities

• Provide administrative support to the recruitment team
• Perform data entry and maintain accurate candidate records in internal systems
• Assist in scheduling interviews and coordinating with candidates and consultants
• Prepare and organise documents, reports, and candidate profiles
• Support onboarding and documentation processes where required
• Track and update recruitment progress and status reports
• Handle general enquiries and administrative tasks

Requirements

• Minimum GCE ‘A’ Level / Diploma or equivalent
• Strong attention to detail and organisational skills
• Comfortable with data entry and administrative work
• Proficient in Microsoft Office (especially Excel)
• Good communication skills and able to coordinate with stakeholders
• Able to multitask and work in a fast-paced environment

What We Offer

• Exposure to executive search and recruitment processes
• Hands-on experience in a professional corporate environment
• Opportunity to learn from experienced consultants

Additional Information

• Temp role (3–6 months, extendable based on performance)
• Immediate / short notice preferred

We offer attractive benefits such as 5 days week, Flexible Work Arrangement, AWS, Variable Bonus etc. to successful candidate.

Job Description:

• Perform routine administrative duties, including maintaining project files and filing quality records.

• Manage procurement of construction materials and hardware.

• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.

• Provide clerical and administrative support to the project team.

• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.

• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.

• Schedule appointments, manage calendars, and prepare meeting minutes.

• Assist in preparing project reports and submissions to clients.

• Undertake other ad-hoc duties as assigned by project management.

Job Requirements:

• Minimum GCE ‘A’ Level qualification.

• At least 2 years of relevant experience in the construction industry.

• Proficiency in Microsoft Office applications.

• Strong command of English with excellent communication skills.

• Positive attitude, team-oriented, and able to work independently when required.

• Detail-oriented with strong organizational skills.

• Knowledge of AutoCAD will be an added advantage.

What we offer:

• Flexible Work Arrangement
• 5 days week
• Medical benefits
• Annual Wages Supplement
• Variable Bonus
• Insurance Company
• Transport provided at Admiralty and Sengkang MRT

We are seeking a proactive and well-organised Administrative Executive to support the Electrical and Electronics team. This role is key to ensuring smooth day-to-day operations through effective management of administrative processes and coordination with multiple stakeholders.

Key Responsibilities

• Provide administrative support, including but not limited to quotation preparation, order creation, and accurate record maintenance
• Prepare and track job orders and related documentation
• Support customer service activities, ensuring timely and professional responses and follow-ups
• Coordinate schedules and service arrangements with relevant internal and external stakeholders
• Maintain proper filing of all documentation (softcopy and hardcopy)
• Provide general and ad-hoc administrative support as required
• Continuously review and improve administrative processes

Requirements

• Diploma or equivalent qualification
• At least 2–3 years of relevant administrative experience, preferably in a customer-facing, engineering, technical environment
• Strong customer service mindset with good communication skills
• Well-organised, detail-oriented, and able to manage multiple tasks effectively
• Comfortable working with IT systems and Microsoft Office (Word, Excel, Outlook)
• Able to work independently and collaboratively in a team environment

Desired Attributes

• Proactive and positive attitude
• Strong follow-up, coordination, and stakeholder management skills
• Ability to thrive in a fast-paced operational environment

Why Join Us

• Opportunity to work closely with engineering and project teams
• Exposure to end-to-end operational and administrative processes
• Stable role with opportunities to contribute to process improvement

CONTRACT/ PERMANENT POSITION

ADMINISTRATIVE EXECUTIVE

SINGAPOREANS/PRs ONLY

Salary up to $3,000.00

LOCATION

City Hall

ABOUT THE COMPANY

A well-established Singapore-based law firm specialising in a wide range of legal services, including corporate and commercial law, dispute resolution, and advisory work. The firm is known for its client-centric approach, providing practical and strategic legal solutions tailored to meet the needs of both individuals and organisations. With a team of experienced legal professionals, the firm is committed to delivering high-quality services with integrity, professionalism, and efficiency.

JOB DESCRIPTION

• Providing administrative such as handling of calls, emails, follow-ups
• Supporting the department in managing appointments, calendar, and scheduling of meetings via face to face / online
• Performing filing (physical and electronic)
• Handling client communications
• Preparing, drafting, and formatting legal documents
• Organising and maintaining legal files and records
• Assisting with trial preparation (binding, photocopying, document arrangement)
• Preparing and submitting reports and applications
• Onboarding and managing files efficiently
• Assisting with billing, invoices, and other basic administrative tasks
• Ensuring confidentiality of all documents
•  Assisting in supporting other duties as required

WORKING HOURS

• Monday to Friday – 9am to 6am with 1 hour lunch break

JOB REQUIREMENTS

• Minimum a GCE O Level or Diploma in Business Administration or related field
• 2 -5 years of administrative/secretarial experience
• Experience in legal firm is an added advantage
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills
• Organised, detail-oriented, and able to multitask
• Able to handle confidential information with professionalism
• Able to start work immediately or on short notice preferred

Interested applicants, please email detailed to-

SERVICE CONNECTIONS HR CONSULTANCY PTE LTD

Email resume to - servcon@singnet.com.sg / recruit@serviceconnections.com.sg

OR

Call for more details please call at 6333 0052
Mondays to Fridays
9.00am - 5.00pm

111 North Bridge Road
#07-30 Peninsula Plaza
Singapore179098
www.serviceconnections.com.sg
License no: 09C4937

Job Summary

We are seeking a proactive and organized Administrative Assistant to support daily office operations.

Responsibilities

• Coordinate and organize staff meetings to ensure smooth communication and effective scheduling
• Facilitate onboarding processes to integrate new employees efficiently into the company
• Complete daily administrative tasks to maintain smooth and efficient office operations
• Handle incoming calls attentively and provide clear, accurate responses to inquiries
• Take accurate messages and manage email correspondence promptly to support communication flow
• Maintain organized filing systems and perform detailed data entry to ensure accurate and accessible records
• Manage multiple tasks simultaneously while maintaining high performance under pressure in a fast-paced environment

Preferred competencies and qualifications

• Honors or degree in Accounting
• Basic proficiency in Microsoft Office (Excel, Word, PowerPoint) to support office tasks
• Basic proficiency in AutoCAD (Drafting) for handling technical documents
• Effective communication and organizational skills to support teamwork and office coordination
• Responsible, detail-oriented, and willing to learn to adapt to evolving office needs
• Minimum 2 years of experience in administrative or related role

Candidates who know Bangla / Tamil will get preference.

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to support the efficient operation of our office and project teams.

Key Responsibilities

• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Assist the project team with various administrative tasks, including processing requests by coordinating with internal and external stakeholders.
• Perform accurate data entry of daily job sheets for the project team.
• Maintain and update paperwork, ensuring proper organization of documents in both electronic and hard copy filing systems.
• Support the preparation and compilation of project-related documents.
• Carry out additional duties as assigned by immediate supervisors or the Head of Department (HOD).

• No prior experience required - entry-level candidates are welcome to apply
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and work effectively in a team.
• Positive attitude and willingness to learn.

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Job Description & Responsibilities:

Oversee the arrangement and preparation of training room facilities to meet program requirements.
Coordinate the distribution and organization of training materials for each session.

Confirm trainer availability and communicate with trainers regarding scheduled classes.

Facilitate webinar demo sessions as required.

Guide and direct participants to the appropriate training rooms.

Conduct final verification of participants’ entry requirements for training sessions.

Manage attendance tracking by taking photos and uploading them accurately for record-keeping and card issuance.

Collect and organize trainee feedback forms as well as pre- and post-course evaluation forms.

Receive and process trainer feedback forms promptly.

Distribute examination materials including question papers and answer sheets, while maintaining accurate movement and accountability records.

Handle payment collection from individual participants efficiently.

Announce results and manage the issuance of attendance cards and certificates to successful participants.

Ensure timely uploading and maintenance of all relevant training documents including registration forms, attendance records, feedback forms, and attrition reports.

Conduct monthly equipment inspections and oversee the registration of new equipment as needed.

Provide support during weekends and public holidays according to operational needs.

Qualifications:

Bachelor’s Degree any field or equivalent.

Must Possess minimum 5–7 years of relevant experience in a safety training environment.

(The 4–7 years of experience requirement is based on operational needs, including regulatory expectations for trainer competency, the safety-critical nature of the training, and the experience level of our learners. It is applied consistently to all applicants and set at a reasonable range to ensure a fair and sufficient candidate pool.)

Experience in administrative, training coordination, or operations support roles is preferred.

Strong organizational and multitasking skills with good attention to detail.

Good communication and interpersonal skills.

Proficient in Microsoft Office applications and familiar with online systems.

Able to work both independently and collaboratively in a team environment.

Responsible, proactive, and customer-oriented approach to work.

Working Hours & Work Sites

5.5 working days per week.

Required to work on a shift roster basis to support operational hours between 8:00 AM and 10:00 PM.

Required to work on weekends and public holidays, with rest days scheduled on weekdays.

Required to travel between multiple branches as part of operational support.