Total 530 job vacancies in Singapore

Job Overview:

We are looking for a proactive and organized Administrative Assistant to support our daily office operations. This role is ideal for fresh graduates who are eager to learn and gain hands-on experience in a fast-paced working environment.

Key Responsibilities:

• Assist with day-to-day administrative duties
• Handle data entry, filing, and documentation
• Support procurement and basic operational tasks
• Liaise with internal teams and external vendors
• Perform general office support as required

Requirements:

• Diploma / Degree in any field
• Fresh graduates are welcome to apply
• Basic proficiency in Microsoft Office (Excel, Word)
• Good communication and organizational skills
• Responsible, detail-oriented, and willing to learn

What We Offer:

• Training and mentorship provided
• Friendly working environment
• Opportunity for career growth

Salary: Competitive, commensurate with experience

• Project raw materials purchases, handling of in and out materials and finished products, prepare Delivery Order, Invoices and Quotation. Prepare quotation with the understanding of cost and profit of goods.
• Prepare invoice to support Accounts Department and assist the QS department with the monthly claims and documents require for claims.

Job Description:

1. Provide administrative support to the Purchasing team
2. Assist in sourcing suppliers and obtaining quotations
3. Prepare and process purchase orders, and track order status
4. Communicate with vendors regarding pricing, delivery schedules, and order issues
5. Maintain and update supplier databases and purchasing records
6. Verify invoices against purchase orders and delivery receipts
7. Coordinate with internal departments on purchasing needs
8. Monitor inventory levels and assist with stock replenishment
9. Ensure compliance with company procurement policies and procedures
10. Perform general administrative duties such as filing, data entry, and documentation

Requirements:

1. Diploma or equivalent qualification in Business Administration or related field
2. Proven experience in administrative or purchasing support roles preferred
3. Proficient in Microsoft Office (Excel, Word, Outlook)
4. Strong organizational and multitasking skills
5. Good communication and interpersonal skills
6. Attention to detail and accuracy
7. Ability to work independently and as part of a team

Job Scope:

• Oversee administrative operations and performance-related activities within the Senior Care Centre.

• Engage with prospective clients and prepare service agreements.

• Generate fee invoices and manage payment collection.

• Coordinate client service schedules and arrange transportation when necessary.

• Adhere to Standard Operating Procedures (SOPs) of the centre.

• Prepare and submit subvention claims to relevant regulatory authorities.

• Manage inventory and ensure proper maintenance of equipment.

• Supervise procurement and purchasing processes.

• Assist in handling customer service matters and managing client feedback.

Job Requirements:

• Min Diploma in Business or Management
• Minimum 2 years experience in administration and financial
• Proficient in Microsoft
• Working Hours : 5 days

Check Aber Care Website for more details.

Interested applicants may email your updated resume to career@abercare.sg.

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

We are looking for a committed, diligent and dedicated staff to perform the following duties

• Provide clerical and administrative support to the HR/Training team.
• Document HR/Training actions by completing forms, reports, logs and records.
• Arrange 6 monthly medical for work permit holders.
• Prepare appraisal forms and confirmation letters for new foreign employees’ end of probation period.
• Maintain all Internal and External Training Records of our staff
• Maintain a list of all expiring training certificates and enroll staff for re-certification / re-assessment of competencies
• Liaise with external parties on the enrolment of staff for all external courses
• Liaise with Head of Departments and individual staff of any upcoming training programs to attend
• Prepare monthly Internal and External Training Records
• Execute all in-house trainings accordingly and ensure that all logistics planning are organized accordingly
• Assist in the coordination of various projects
• Any other ad-hoc duties assigned by the Head of Department

Job Requirements:

• Able to write and communicate effectively in English
• Proficient in Microsoft Office
• Minimum Diploma qualification

Job Duties:

• Provide professional client support in person and over the phone.

• Handle and route incoming calls, ensuring accurate and timely message delivery.

• Maintain reception and meeting rooms, including setup and cleanup.

• Support video and audio conference setups.

• Assist with seminars, conferences, and coordination with colleagues.

• Arrange travel, visas, and transfers while managing vendor relationships.

• Manage daily mail, couriers, and deliveries.

• Liaise with building management and vendors for office operations and invoices.

• Oversee office supplies, pantry stock, and equipment maintenance.

• Administer office mobile phones, provider liaison, and billing review.

• Manage access cards, office keys, and security systems.

• Coordinate facilities maintenance and building services.

• Review and process facilities invoices for finance.

• Act as point of contact for IT support on ad-hoc issues.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Description

• Plan and Manage Schedule for Technicians
• Answer All Phone calls and emails coming in
• Prepare clearance letter for routine service
• Prepare approved maintenance / service contract
• Prepare Service quotation
• HR Duties - Arrange and Manage all Training Programmes
• Key in all sales inquiry & forward accordingly via phone calls or sms
• Apply all Security Passes Applications
• Do filing for office documents
• Follow-up on renewal on Maintenance Contract
• Follow-up on un-confirmed Quotation
• Order & issue stationeries for Office use
• Key in daily service call attended by technician
• Project Planning
• Submit Namelist, RA and all other Safety Documents prior to Project or Scheduled Routine Service
• Schedule Van for Servicing & Inspection
• Key-In Works Order to Project List
• Arrange job schedule with the Sales In Charge
• Coordinate with the purchasing to make sure that all equipments needed on the job site has been purchased and prepared

• Attend to Sales Enquiries and complaints
• And other duties as may assigned

• Need to work Under pressure

Job Responsibilities

• Assist with day to day backend operations of the department
• Manage availability and efficient use of physical resources (eg: equipment, time, physical assests, supplies, etc)
• Perform administrative support duties which include appointment making, collation of appointments details and other general administrative duties
• Perform front-line role of providing information for incoming calls
• Ensure efficient, correct and accurate billing
• Ensure accurate and complete documentation for cash floats, cheques and credit transactions
• Data entry, filing and scanning of documents
• Other admin duties as assigned

Job Requirements

• Minimum GCE O Level
• Be service-oriented with good communication skills
• Systematic, organized and meticulous in work behaviour and procedure
• Proficient in MS Office especially MS Excel

*Thank you for your interest. We regret that only shortlisted candidates will be notified.

Job Description:

• Processing general administration tasks (e.g. claims, leave application, pre-trip approvals)
• Handling visa applications and flights ticket, dormitory arrangement
• Providing support to the HR Manager in employee life cycle processes (recruitment, onboarding, development, retention and exit)
• Input, update and maintain HR database, ensuring accuracy of information
• Compile, proofread and revise drafts of documents and reports
• Daily record keeping and filing of documents
• Respond to emails, messages and other correspondence
• Manage director's calendar, meeting coordination and travel arrangements
• Professionally greet and receive guests and clients
• Ensure efficient and effective administrative information and assistance

Requirements:

• Five years of experience in an executive dsupport role
• Thorough understanding of clerical and secretarial principles
• Strong knowledge of databases and tracking systems
• Organizational skills and detail oriented
• Ability to work under pressure and meet deadlines
• Written and verbal communication skills
• Proficient computer skills
• Proficient in Microsoft Office, and business communication software
• Familiar to construction project management
• Familiar to construction project human resource arrangement
• Familiarity with the MOM rules and regulations
• Great interpersonal skills to solve workplace issues

Job Overview

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-to-day office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Key Responsibilities

Office Administration

·        Support daily office administrative functions to ensure smooth operations.

·        Maintain and organize company documents, records, and shared filing systems.

·        Prepare reports, spreadsheets, and documentation as required.

·        Coordinate internal administrative matters and support cross-functional teams.

Facilities & Building Management Support

·        Maintain building maintenance records, service reports, and compliance documentation.

·        Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.

·        Track maintenance timelines, service requests, and follow up on completion of works.

·        Ensure proper documentation and filing of facilities-related records.

HR Administrative Support

·        Assist with HR administrative tasks such as maintaining employee records and documentation.

·        Support recruitment coordination, including interview scheduling and candidate documentation.

·        Ensure HR records are properly organized in digital systems.

IT & Digital Administration

·        Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).

·        Support document control and version management across departments.

·        Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.

Qualifications & Experience

·        Diploma in Business Administration or related discipline.

·        2 years of experience in office administration, facilities support, or administrative roles preferred.

·        IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.

·        Strong organizational and documentation skills with attention to detail.

·        Good communication and coordination abilities.

·        Ability to manage multiple administrative tasks independently in a structured manner.

Why Krislite?

Join Krislite, a top player in the lighting industry, and be part of a dynamic, forward-looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients.

As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.

Job Summary:
We are seeking a proactive and organized Administrative Executive to support daily office operations, with a strong focus on purchasing and order processing. This role plays a key part in ensuring smooth coordination between internal teams, suppliers, and customers.

Key Responsibilities:

• Provide administrative and operational support to the team
• Handle purchasing activities, including sourcing, requesting quotations, and issuing purchase orders
• Process sales and purchase orders accurately and in a timely manner
• Coordinate with suppliers, vendors, and internal stakeholders on order status and deliveries
• Track and follow up on orders to ensure timely fulfillment
• Maintain proper documentation of orders, invoices, and delivery records
• Support inventory coordination and basic stock tracking (if applicable)
• Prepare reports and updates related to operations and orders
• Manage general office administration such as filing, correspondence, and scheduling
• Assist with coordination of logistics and deliveries
• Others ad-hoc work, if required.

Requirements:

• Diploma or Degree in Business Administration, Operations, or related field
• 2–4 years of relevant experience in administrative or operations roles
• Experience in purchasing, order processing, or coordination work is preferred
• Proficient in Microsoft Office (especially Excel)
• Strong organizational and multitasking skills
• Good communication and coordination abilities
• Detail-oriented with a sense of urgency and accountability

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

Title : Centre Operation Executive 

Location: Yishun Outlet (with weekly visits to Hougang/Midtown & Khatib)

Working days: 5 day work week, including 1 weekend (Tues - Sun or Mon - Sat)

Weekday Hours: 12:30 PM – 9:30PM (to cover afternoon/evening classes)

Weekend Hours: 8:30 AM – 6:30 PM (1 weekend day required)

Salary: $2000 - $2500

Job summary:

Be the first point of contact for parents and students at our Yishun outlet, manage enrolment and scheduling across all three outlets, coordinate monthly billing processes, and ensure each outlet is operationally ready through regular visits.

Job Responsible:

1. Outlet Operations — Yishun (Daily)

• Open and close the outlet; ensure the centre is clean, ready, and well-stocked daily
• Greet and attend to walk-in parents and students, handling enquiries with warmth and professionalism
• Manage student attendance records and update class registers
• Handle trial class bookings, follow-up calls, and enrolment onboarding
• Liaise with teachers on scheduling, class materials, and classroom needs
• Manage the centre's shared WhatsApp number — responding to parent queries from all three outlets in a timely manner

2. Multi-Outlet Coordination (Weekly Visits)

• Visit Hougang/Midtown and Khatib outlets once or twice weekly to conduct operational checks
• Ensure each outlet is operationally ready — supplies, schedules, signage, cleanliness
• Coordinate with part-time staff and teachers at each branch on any operational matters
• Flag and escalate any issues to the founders promptly

3. Enrolment & Scheduling

• Manage student enrolment, withdrawals, and level/class changes across all outlets
• Coordinate makeup class scheduling — matching student requests with available slots and informing all parties
• Maintain accurate and up-to-date student records in the management system

4. Billing & Finance Administration

• Prepare the monthly billing spreadsheet accurately (student fees, adjustments, makeup credits)
• Reconcile incoming payments against invoices in Xero using bank feeds
• Follow up with parents on outstanding payments via WhatsApp in a professional and courteous manner
• Flag overdue accounts to the founders; liaise with our outsourced accountant when required

5. Parent Communication & Relations

• Serve as the primary point of contact for parent enquiries across all channels (walk-in, phone, WhatsApp)
• Communicate class updates, schedule changes, and centre announcements to parents promptly
• Handle feedback and complaints with empathy; escalate where needed
• Solicit and encourage Google reviews from satisfied parents

Requirement:

• Minimum GCE O-Level / Diploma; any discipline
• At least 2 years of experience in admin, operations, customer service, or a related role

WhatsApp me your resume for quicker processing! ☺️
WhatsApp: https://wa.me/6596112291 (Kyra)
Voon Yih Boon Reg No: R22106724 | The Supreme HR Advisory Pte Ltd EA No: 14C7279

Eduquest International Institute is a Registered Training Provider by SkillsFuture Singapore (SSG) to offer high quality, industry-relevant skills-based training programmes leading to the Singapore Workforce Skills Qualifications (WSQ). We are looking for enthusiastic admin staff to support our Quality Assurance team. Come join us for an exciting career!

Responsibilities -

- Daily/Monthly Adult Educator (AE) deployment for classes and make necessary changes

- To arrange induction related to Administration tasks for new AE

- Coordinate with relevant departments after CD requested for (Train The Trainer) TTT for any new courses

- To maintain updated sheet on AE class observations & MOE Registration monitoring

- Responsible for verifying, sorting, filing and storing all physical and electronic documents which include the registration forms, student contracts, confirmation letters/emails, attendance registers, assessment records and any other documents required by SSG /Committee for Private Education (CPE), Workplace Safety and Health Council (WSHC) or any other bodies.

- Follow-up with Learning Support Executives (LSES) on the absent reasons for the trainees and the reasons in the Class Run Status, and record the reasons in the tracking spreadsheet.

- Uploads data in TP Gateway (TPG) as per the internal cut-off timelines (course runs, sessions, attendance QR code, attendance upload, payment confirmation, assessment records)

- Monitors the TAEMS and TPG interfaces and attends to any errors promptly.

- TRAQOM daily update into result upload sheet and respective trainers file

- Prepares operational reports (daily, weekly, monthly) in the agreed communication channels

- Class administration including: Prepare course materials for classes (AR/Answer Sheet/MCQ/Recipe/props and lay-out rooms set- up for assessment)

- Assists in trainees morning check-in (trainee personal info update, E-Registration Form signing, Props, etc)

- Covers duties at other campuses as and when required.

- Other task assigned by the Reporting Officer from time to time

Requirements

-Candidate must possess at least Pre-U/A level/College in any field

-Proficiency in Microsoft Office in particular MS Word and MS Excel will be essential / Google Mail / Training Management System

-At least a 2 year(s) of working experience in the related field is required for this position

-Preferably Executives specializing in Clerical/Administrative Support or equivalent.

-Good team player and able to interact well with others

-Good communications (spoken & written) and interpersonal skills and able to interact effectively

-Reliable and take ownership in work

-Proactive and detail driven with a flexible, can-do attitude

-Able to prioritize, multi-task and complete job duties in a timely manner

- Able to support weekends where required.

Job Title: Administrative (ID61467)
Location: Toa Payoh (Walking distance from MRT)
Salary：$2000- $2300
Working Hour：Mon- Fri : 8:15am – 5:15pm,Sat 8:15am to 1pm

JOB SCOPE
• Perform data entry and record management
• Handle administrative tasks related to PO, DO, invoice coordination
• Organize and manage proper documentation, including sorting and filing
• Support day to day clerical duties in logistics office
• Answering calls and corresponding to emails

Administrative Associate (Finance – Claims & AP)

Job Description

We are seeking a detail-oriented and proactive Administrative Executive to support daily office operations. The ideal candidate will play a key role in ensuring smooth administrative processes and providing support to various departments.

Key Responsibilities:

• Manage day-to-day administrative tasks, including data entry, filing, and documentation
• Coordinate meetings, appointments, and travel arrangements
• Handle correspondence such as emails, phone calls, and mail
• Maintain office supplies inventory and place orders when necessary
• Assist in preparing reports, presentations, and internal documents
• Support HR or finance functions when required (e.g., onboarding paperwork, invoice processing)
• Ensure proper record-keeping and confidentiality of company information
• Liaise with vendors, clients, and internal stakeholders

Requirements

• Minimum Diploma qualification or higher in any discipline
• Proven experience in an administrative or office support role preferred
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• Ability to work independently and as part of a team
• High level of attention to detail and problem-solving skills
• Positive attitude and willingness to learn

Loh Chiang Soon (R1873093)

Business Edge Personnel Services Pte Ltd (96C4864)

Job Summary

You will manage invoice processing, monitor stock levels, and coordinate raw material orders to support smooth operations during a 6-month contract. The role requires availability for a 5-day work week with occasional weekend work.

Responsibilities

• Process invoices accurately to ensure timely payment and record-keeping
• Monitor and verify stock levels to maintain inventory accuracy and availability
• Coordinate and place orders for raw materials to meet production needs and avoid shortages
• Adapt work schedule to support occasional weekend shifts as required

Job Description:

• Handle front office duties (walk-in visitors & phone enquiries)
• Manage general office operations and counter services
• Provide basic first aid for minor injuries
• Handle incoming and outgoing mail
• Maintain cleanliness of office, reception, and work areas
• Perform administrative tasks (filing, photocopying, sorting, shredding)
• Support logistics (packing, deliveries, collections)
• Manage office supplies and stationery distribution
• Track and replenish first-aid supplies
• Assist with ad-hoc duties as assigned
• Work as a team and cover duties when required
• Able to perform both front desk and backend administrative tasks

Requirements:

• Secondary school education preferred
• Good communication and interpersonal skills
• Able to work in a fast-paced environment
• Resourceful with good time management
• Able to work independently and take initiative
• Strong team player with good organizational skills
• Basic knowledge of Microsoft Word and Excel
• Preferably at least 3 years of relevant experience

Job Purpose

To manage all administrative matters of the Global Engagement Department.

Job Responsibilities

Operations

• Provide secretarial services and administrative support to the Department

• Assist in the coordination and implementation of programmes / project which include putting forward quotations, booking of halls and equipment, and other assigned duties under the programmes / projects

• Responsible for purchase requisition, orders and goods receiving.

• Develop and maintain a central administrative and filing system

• Assist in the coordination and implementation of service, projects and activities of the department

Stakeholder Management (International Relations)

• Manage and liaison with volunteers of the organisation

• Attend to general enquiries pertaining to the services of Singapore Red Cross Society

• Undertake any other duties as assigned

Job Specifications

Qualifications and Experience

• Prior working experience in the social service sector or in administrative work would be an advantage

• Fresh graduates from polytechnics are welcome

Additional Skills and Knowledge

• Possess excellent communication skills (written & verbal) with good command of English

• Good interpersonal skills, with the ability to relate well to people of all levels

• Computer literate

• Good planning and organisational skills

• Meticulous and process-driven

• Able to work independently as well as being a good team player

Desired Behavior

• High initiative

• Meticulous mindset

• Resourceful and innovative

• Passionate about humanitarian work and interested in the work of the Red Cross Red Crescent Movement

Main Responsibilities:

• Support the security bond department by attending to clients’ enquiries
• Assist clients with the procurement of the bonds such as drafting the necessary forms, submitting the documents to insurers, generate billing, follow up on premium payment and so on
• Ensure proper documentation of policies & correspondence
• Maintain a current and accurate filing system of these documents

Job Requirements:

• Diploma holder with minimum 1 year working experience
• Meticulous and pays attention to details
• Excellent attitude towards customer service & good communication skills
• Keen to learn and has positive work attitude; good team player
• Able to multi-task in a fast-paced working environment
• Proficient in Microsoft Office application

Others: medical benefits, performance bonus, annual leave, birthday leave

Working hours: 5-day week; Monday-Thursday 8.45am to 6.00pm; Friday 8.45am to 5.45pm

**Thank you in advance to the candidates who have responded to the job placement. We regret that only short-listed candidates will be notified.

Job Description:

• Manage front counter; welcome visitors
• Answer/transfer calls; handle queries &complaints
• Take and relay messages
• Handle mail, lost & found, and item loans
• Maintain office supplies; perform admin tasks anddata entry
• Manage early releases;contact parents
• Coordinatestudent movements with teachers/SMT
• Recordattendance, lateness, CCA participation
• Issue lift passes; handle cellphone confiscations
• Assist with sickbay/incident/ambulance records

Requirements:

• Working in front counter services
• Working in school environment
• At least 3 years of experience in administration
• Proficient in IT environment, MS Office, What apps Chat,
• Good communication and inter-personal skills

Job Description:

• Welcome visitors professionally and keep reception area clean and welcoming
• Answerphone calls and help walk-in visitors
• Keep records of phone calls and visitor information
• Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
• Manage incoming and outgoing mail and deliveries
• Do filing, scanning, photocopying, and other office tasks
• Give out keys, stationery, and teaching materials to staff
• Help with school events and programmes
• Help students find lost items, get spare uniforms, or locate teachers and classrooms
• Contact parent on student related matters
• Keep records of lost and found items and spare uniforms
• Complete other tasks as assigned

Requirements:

• Minimum GCE O-Level or equivalent
• Minimum1 year of experience in reception, customer service, or administrative support
• Good communication and inter-personal skills
• Proficient in MS Office would be an advantage

Job Responsibilities

• Provide administrative/secretarial support.
• Undertake various administrative tasks (e.g. secretarial support, travel bookings, meeting room bookings etc).
• Communicate actively with the respective internal stakeholders.
• Assist in preparation of presentation materials, reports.
• Provide status updates on files and track progress using in-house database.
• Assist with some order coordination and logistics matters.
• Ad-hoc admin duties as assigned.

Job Requirements

• NITEC/Diploma in any discipline.
• Proficient in Microsoft Word and Excel.
• At least 1 year relevant admin experience.
• Ability to multi task and work under tight deadlines.

If you meet the requirements of this role, please email a detailed resume in Word document to Aaron Teo Yiau Bing.

Aaron Teo Yiau Bing (CEI No. R1103712)
Contact Number: 6737 3328
Recruit Express Pte Ltd
EA Licence No. 99C4599

We regret that only shortlisted candidates will be contacted.