Processing and verifying invoices, ensuring timely payments to vendors, and maintaining accurate financial records, all while ensuring smooth business operations and accurate financial reporting
Key Responsibilities:
Invoice Processing:
· Receiving, verifying, and entering invoices into the accounting system.
· Matching invoices with purchase orders and receiving reports to ensure accuracy.
· Ensuring invoices are coded correctly for accurate allocation of expenses.
Payment Processing:
· Preparing payment vouchers and processing payments to vendors via online submission, after seeking approvals from authorized person in charge via weekly payment schedule.
· Ensuring payments are made on time and in accordance with vendor terms.
· Reconciling bank statements with payments made.
Record Keeping:
· Updating of bank book daily
· Maintaining accurate records of invoices, payments, and vendor information.
· Scanning, filing and organizing financial documents.
Vendor Relations:
· Working with other departments and communicating with vendors to resolve invoice discrepancies or payment issues.
· Maintaining vendor relationships and ensuring smooth vendor interactions.
Other Tasks:
· Assisting with month-end and year-end closing procedures.
· Generating monthly aging reports
· Performing other ad hoc tasks as required by their supervisor.
Skills and Qualifications:
· Min Diploma or LCCI or recognized professional accounting certificate
· Min 2 years’ experience in related field
· Strong attention to detail and accuracy.
· Good organizational and time management skills.
· Proficiency in accounting software and Microsoft Office applications. Experience with Sage would be advantageous.
· Ability to work independently and as part of a team.
· Strong problem-solving and communication skills.