Total 530 job vacancies in Singapore

Job Duties:

• Manage and maintain accurate records related to personnel onboarding and offboarding processes.
• Prepare and distribute required forms and documentation to applicants.
• Follow up to resolve any missing or incorrect information during the application process.
• Support verification procedures and report any concerns to the appropriate parties.
• Communicate outcomes of application reviews through official correspondence.
• Coordinate the production and distribution of access credentials or identification materials.
• Maintain updated logs for tracking and reporting purposes.
• Provide general administrative support for additional tasks as needed.

Requirements

• Prior experience in administrative functions

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Administrative Coordinator

Location:(Accessible from Mattar, Geylang Bahru, and Potong Pasir MRT)

Responsibilities

• Team Support: Provide reliable administrative assistance to Director and staff to ensure office efficiency.

• Schedules: Coordinate calendars, book meetings, and handle travel arrangements.

• Data & Reporting: Maintain accurate records and assist in preparing business reports and presentations.

• Event Logistics: Help organize company events, training sessions, and meetings.

• Finance Support: Handle basic expense tracking, invoice processing, and budget updates.

• HR Admin: Support human resources with staff records, leave tracking, and new-hire paperwork.

• Confidentiality: Manage sensitive documents and information with high discretion.

  
  

Requirements

• Diploma or Certificate in Business Administration or a related field.

• Proven experience in an admin or coordination role.

• Basic understanding of HR administrative tasks.

• Strong organizational and communication skills.

• Proficient in MS Office; experience with ERP systems (like SAP or Sage) is a plus.

• Independent, proactive, and self-motivated.

Additional Information

• Working Hours: 9:30 am – 6:00 pm (5-day work week).

Job Description:

We are looking for a dedicated and organised Administrative Executive to join our growing team at JL Cable Detection. You will play a key role in supporting the smooth day-to-day operations of the company by handling both administrative and finance-related tasks.

Key Responsibilities:

• Process and manage workers’ salaries, overtime (OT) pay, and other related matters
• Assist with general office administrative duties and documentation
• Perform basic bookkeeping using Xero (training will be provided – no prior experience required)
• Monitor payment status and follow up on progress claims from clients
• Liaise and communicate with clients on project updates and administrative matters
• Answer and manage incoming office calls and inquiries

Requirements:

• No prior experience required (related experience will be a bonus)
• O-Level / ITE / Polytechnic qualification, preferably in Business Administration or a related field
• Only open to Singapore Citizens or Permanent Residents (PR)
• Good communication skills and a responsible attitude
• Willingness to learn and take ownership of tasks

• Working Days: 5.5 days / 8am - 6pm
• Salary: (depends on experience)

Requirements:

• At least 5 years of admin experience
• Proficient in MS Office & Excel

Responsibilities:

• Correspondence with clients
• Provide admin duties and clerical supports
• Support in submission of monthly claim / receivables for projects
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries
• Other ad-hoc duties as assigned

Job Description:

1. Reception duties

• Answer customer or corporate enquiries through phone and email
• Facilitate and follow up on customer payments and purchases
• Administer income & expenses tracking
• Ensure timely payments of Vendor purchases and Manage vendor invoice tracking
• Manage Shopify system orders
• Manage and follow-up on the customer waiting list

2. Scheduling and Coordination

• Prepare training notes or materials
• Maintain Google Calendar schedule
• Arrange logistics for deliveries
• Manage Email App for scheduling emails to customers
• Post and update classes on website and booking portals
• Check lesson booking portals, schedule appointments/classes and send confirmation to customers
• Maintain overall training schedule; ensure optimum class balance
• Procure and track inventory

3. Any other ad-hoc duties as per assigned

Minimum qualifications:

• Diploma in a related field or equivalent relevant experience (Fresh graduates welcome!)
• Relevant work experience in administrative positions preferred

5 days work week, off days are 1 weekday and 1 weekend

Job Description:-

Customer Service

• Welcome visitors professionally and keep reception area clean and welcoming
• Answer phone calls and help walk-in visitors
• Keep records of phone calls and visitor information

Administrative Tasks

• Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
• Manage incoming and outgoing mail and deliveries
• Do filing, scanning, photocopying, and other office tasks
• Give out keys, stationery, and teaching materials to staff
• Help with school events and programmes

Student Support

• Help students find lost items, get spare uniforms, or locate teachers and classrooms
• Contact parent on student related matters
• Keep records of lost and found items and spare uniforms

General

• Complete other tasks as assigned The Personnel is expected to uphold professionalism, confidentiality, and service excellence while interacting with all stakeholders in the school environment.

Requirements:-

• Minimum GCE O-Level or equivalent
• Minimum 1 year of experience in reception, customer service, or administrative support
• Good communication and inter-personal skills
• Proficient in MS Office would be an advantage

Job Summary

As part of the Hospital Operations team, you will work closely with stakeholders to ensure smooth day-to-day operations. This role supports the General Services Department in achieving operational KPIs and maintaining efficient administrative processes.

Key Responsibilities

1.    Mail & Mailroom Operations

• Manage incoming and outgoing mail, including sorting and distribution across departments

• Oversee mail franking processes, ensuring accurate postage and timely dispatch

• Track postage usage, reconcile expenses, and coordinate with Finance and relevant parties

2.    Office & Inventory Management

• Procure office, pantry, and operational supplies

• Monitor inventory levels, usage, and ensure timely replenishment

• Maintain organised and up-to-date inventory records

 3.    Contract & Vendor Coordination

• Track maintenance schedules for equipment, assets, and vending machines

• Liaise with vendors for servicing, repairs, and technical support

4.    Facilities & Noticeboard Management

• Manage and update noticeboards across the organisation

• Handle bookings of meeting rooms and facilities, including setup and coordination

• Work with Finance on billing for facility usage

5.    Administrative & Operational Support

• Support policy implementation and process improvements

• Coordinate with departments to ensure smooth workflows and communication

• Assist in projects and perform ad-hoc duties as assigned

Job Requirements

• Diploma / Higher Nitec / Certification in Office Administration.

• Preferably with experience in healthcare or a similar environment.

• Well-organised with good interpersonal and communication skills.

• Able to handle both operational and administrative tasks effectively.

• Proactive team player with a positive work attitude.

Job Description & Requirements

• Input, update, and maintain data accurately in the system.
• Ensure data is entered correctly and in the proper format.
• Identify and rectify any errors or inaccuracies, updating the information as needed.
• Provide on-demand administrative support to the finance team.

Job Requirements:

• Proficient in MS Office

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

About the Role

We are looking for a reliable and detail-oriented Administrative Executive to support our daily operations. This role is ideal for someone who enjoys a dynamic environment and is capable of handling administrative, accounts, and HR-related tasks to ensure smooth office operations.

Key Responsibilities

• Provide day-to-day administrative support to the office and management team
• Manage incoming and outgoing correspondence
• Coordinate office supplies, equipment, and vendor services
• Maintain proper records of invoices, payment vouchers, and related documents
• Support basic accounts administration and documentation for audit purposes
• Assist in recruitment activities (job postings, screening, interview coordination)
• Arrange interviews and support onboarding processes
• Schedule meetings, prepare agendas, and take minutes when required
• Assist in organizing company events and staff engagement activities
• Ensure proper filing, documentation, and record-keeping systems
• Promote workplace safety and health practices
• Support general HR administrative functions

Requirements

• Diploma in Business Administration, Accounting, HR or related field
• Minimum 3 years of relevant experience
• Proficient in Microsoft Office applications
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Trustworthy, responsible, and able to handle confidential information

What We Offer

• Annual Leave entitlement
• Medical benefits (up to S$500 per year)
• Stable, long-term career opportunity
• Supportive and collaborative work environment

Job Duties:

• Manage and maintain accurate records related to personnel onboarding and offboarding processes.
• Prepare and distribute required forms and documentation to applicants.
• Follow up to resolve any missing or incorrect information during the application process.
• Support verification procedures and report any concerns to the appropriate parties.
• Communicate outcomes of application reviews through official correspondence.
• Coordinate the production and distribution of access credentials or identification materials.
• Maintain updated logs for tracking and reporting purposes.
• Provide general administrative support for additional tasks as needed.

Requirements

• Prior experience in administrative functions

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Administrative & Digital Records Support (1-Month Contract)