Responsibilities:

• Attend to patient’s queries and help patient to navigate through our healthcare system.
• Provide special assistance such as wheelchair to patient as and when required.
• Observe and tag fall risk patients, issue facemask and measure temperature for patients with flu and fever.
• Promote and educate patient on the use of Self-Service Kiosk and mobile applications.
• Assist or perform height, weight and blood pressure measurement on patients when required.
• Assist patient with way-finding and general enquiries.
• Assist eligible-patient in completing medical questionnaire.

Requirements:

• Minimum N / O / A / in any courses
• No exp needed, training provided

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

Job Description:

• Ensure the approved terms of the credit proposals are accurately reflected
• Liaise with lawyers and RMs for mortgage redemption matters
• Check duly executed security documentation / conditions and ensure they are in order before limit input
• Maintain custody of credit files for dept
• Follow up with RMs on outstanding documentation

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEI No. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No. 99C4599)

Job Description

• Provide HR administrative and corporate services.
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims.
• Assist with promotion/demotion process and awards.
• Conduct gift valuation and manage welfare grants 
• Other ad-hoc duties assigned by management.

Requirements

• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience

Other Information:

• Location: Hillview
• Salary: $2,500 - $2,800
• Performance Bonus (Annually)
• 18 Days Annual Leave
• Contract until January 2029 (Possible extension beyond Jan 2029)
• Monday to Friday: 8.30am to 6.00pm

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.

About i-Consult Tech Pte Ltd (I-Consult)

i-Consult Tech Pte Ltd (I-Consult) - a wholly owned subsidiary of the i-Consult Group HK Limited in Hong Kong -- is one of the leading IOT solution provider in Hong Kong, Macau & Singapore (Asia Pacific) region with the focus to help both Government and Enterprise sectors to select, architect and implement advanced & integrated IOT solutions to empower their business & operation.

i-Consult Group HK Limited is also a member of Cyber World Creations HK Ltd., who established since 2000, being a leading System Integrator providing industrial platform solutions and Design Manufacturing Services (DMS).

I-Consult provides leading edge one-stop-shop IOT solutions of modernized infrastructure, IT security, cloud platform, updated IOT devices and a broad portfolio of IT services that serve the needs of the sectors including education, hotel, residential & health care sectors.

We are committed to deliver top quality services by conforming to important ISO/IEC quality standards backed by our established best practices and effective service management systems and processes.

I-Consult offers an excellent value proposition with its expertise of experienced professionals, and offshore facility with state-of-the-art information technology infrastructure and competent associates at an extremely cost-effective price.

Part Time Operations Executive (Sales & Marketing)

Responsibilities

We are seeking for a resourceful, experienced and committed individual to manage the following:

· Key role to support project and sales activities.

· To handle administrative related duties for project work and sales activities.

· Review documentation including proof reading, modification and improve on existing work.

· Prepare information on products and their applications for submission of tender proposal.

· Perform strategic procurement, liaise and negotiate with vendors for the best price.

· Collect customer feedback and follow up to ensure customer expectation and satisfaction is Maintain stock and follow up supplier/vendor orders

· Manage inbound and outbound calls and emails regarding inquiries, feedback, and supports/complaints.

· Invoice Billing and maintain a proper filing system for invoices and financial documents

· Provide administrative support and coordinate between the project team and external customers.

· Perform data entry work to ensure the accuracy and confidentiality of the information captured in the system if required

· Support all administrative and backend functions for the group

· Plan and schedule meetings including taking of minutes.

· Coordinate internal resources and third parties/vendors, establish and maintain relationships for the flawless execution of projects

· Adhere to the respective departmental delivery processes, procedures, work instructions, forms & templates

· Stays familiar with companies policies and goals and works to make sure that all members of a project team adhere to set standards

· Ad hoc duties and projects as assigned from time to time.

· Exposure to support Singapore and Hong Kong headquarter projects and other international exposure

Requirements

· At least a Diploma in Business Administration, Marketing, Mass Communications, Information Technology or equivalent.

· Proficient in MS Office (Word, Excel, PowerPoint, etc.)

· Self-motivated and dynamic personality with excellent interpersonal and communication skills

· Independent, organized, meticulous, team player and a fast worker.

· Good analytical and problem solving skills.

· Ability to maintain a positive attitude at all times.

· Minimum 1 year working experience in project admin, Operations, marketing, etc.

· Able to start work immediately or within short notice

Interested applicants please email your detailed resume stating your working experience, earliest available date, current & expected salary and a recent CV / Resume to info@i-consulttech.com/HR@i-consulttech.com

Salary: $2800 - $3000
Working Days: Mon – Fri (9am – 6pm)
Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Admin Manager (Training & Education Operations)

Department: Administration & Operations

Position Summary

The Admin Manager is responsible for overseeing the overall administration, student services, course coordination, operational processes, quality assurance, and regulatory compliance of the Institute. The role ensures smooth daily operations while supporting student recruitment, academic administration, and business growth objectives.

---

Key Responsibilities

1. Administration & Office Management

Manage the daily administrative and office operations of the Institute.

Develop, implement, and continuously improve administrative policies, procedures, and SOPs.

Maintain proper filing systems, records, contracts, and institutional documentation.

Oversee office facilities, equipment, and classroom resources.

Coordinate with vendors, suppliers, and external service providers.

Ensure efficient and professional office operations at all times.

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2. Student Administration

Manage student enquiries, registration, and enrolment processes.

Maintain accurate student records and databases.

Monitor student attendance and learning records.

Coordinate the issuance of certificates, transcripts, and graduation documents.

Handle student feedback, complaints, and service-related matters.

Provide excellent student support and customer service.

---

3. Course & Academic Administration

Coordinate course schedules and training timetables.

Arrange trainer and lecturer schedules.

Prepare and manage training materials and academic documents.

Coordinate assessments, examinations, and practical evaluations.

Maintain course records and learning outcome documentation.

Support the Academic Department in ensuring programme quality and compliance.

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4. Regulatory Compliance & Quality Assurance

Support the Institute in meeting regulatory and accreditation requirements.

Maintain quality assurance records, policies, and procedures.

Prepare documentation for audits, inspections, and compliance reviews.

Monitor compliance with institutional policies and regulatory standards.

Assist in accreditation, registration, and quality management activities.

Ensure continuous improvement of operational and academic processes.

---

5. Student Recruitment & Customer Service Support

Respond promptly to course enquiries and admissions requests.

Follow up with prospective students and leads.

Coordinate information sessions, open houses, and recruitment events.

Maintain CRM and student enquiry databases.

Support marketing and student recruitment campaigns.

Assist in achieving enrolment targets.

---

6. Human Resource Administration

Maintain employee records and personnel files.

Support recruitment and onboarding activities.

Coordinate staff training and professional development records.

Manage leave, attendance, and staff administrative matters.

Assist in performance management administration.

---

7. Finance & Reporting Support

Prepare invoices, receipts, and payment records.

Monitor student fee collection and payment status.

Maintain financial support documents and records.

Assist with budgeting and operational cost tracking.

Prepare monthly operational and management reports.

Provide administrative support for financial audits when required.

---

8. Quality Assurance & Continuous Improvement

Monitor service quality standards across the Institute.

Conduct student satisfaction surveys and collect feedback.

Analyse operational performance data and recommend improvements.

Implement corrective and preventive actions where necessary.

Support continuous quality improvement initiatives.

---

Quality assurance records are maintained accurately and timely manner

---

Requirements

Qualifications

Diploma or Bachelor's Degree in:

Business Administration

Education Management

Human Resource Management

Training & Development

Or related disciplines

Experience

Minimum 3–5 years of relevant administrative or operations management experience.

Experience in training centres, private education institutions, or SkillsFuture-related environments will be an advantage.

Skills & Competencies

Strong organisational and administrative skills.

Excellent communication and interpersonal abilities.

Proficient in Microsoft Office and Google Workspace.

Ability to manage multiple tasks and deadlines.

Strong attention to detail and problem-solving skills.

Customer service-oriented mindset.

Ability to work independently and collaboratively.

Preferred Qualifications

Experience in private education institutions.

Experience supporting SkillsFuture-funded programmes.

Knowledge of quality assurance and compliance systems.

Familiarity with CRM and student management systems.

Experience in student recruitment and admissions administration.

Benefits

Performance Bonus

Annual Leave

Medical Benefits

Professional Development Opportunities

Staff Training Privileges

Career Advancement Pathway

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Career Progression

Administrative Executive

⬇

Admin Manager

⬇

Operations Manager

⬇

Academic Operations Manager

⬇

Campus Director

Alexandra Road

1 year contract

8.30am to 6.30pm (Monday)

8.30am to 6.15pm (Tuesday-Friday)

• Submit the loan cases to bank for processing. 
• Record loan cases into Salesforce. 
• Liaise with Banks for update on loan status. 
• Monitor and update Salesforce with loan approval advice from the Banks. 
• Convey the loan status to Sales Consultants. 
• Release loan amount into Salesforce for registration. 
• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration. 
• Liaise with Sales Consultants for outstanding documents before & after registration. 
• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks. 
• Check the HP Agreement and other required forms are duly signed before despatch to Banks. 
•  Generate despatch batch in Salesforce and prepare documents to Banks for disbursement. 
• Update and record outgoing documents into Salesforce.  
• Liaise with Banks and arrange for daily collection of documents. 
• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc 
• Other ad hoc duties as assigned.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Admin Assistant

Location
Tuas West Road

Working Timing
8.30am-6pm, (Mon-Fri), 8.30am-12.30pm (Sat)

Salary
Up to $3000

Roles & Responsibilities

The Sales Coordinator (Issue Order) is responsible for accurately processing sales orders after deal confirmation, ensuring all documentation, pricing, and internal approvals are in place.

Key Responsibilities

Order Processing & Documentation

• Issue Sales Orders (SO)upon deal confirmation
• Verify accuracy of sales details including pricing, packages
• Prepare and maintain complete sales documentation, Ensure all required approvals are obtained before issuing orders
• Liaise closely with Sales team to clarify deal terms and requirements
• Work with Operations / Delivery teams to ensure order details are correctly handed over
• Maintain proper filing (digital & physical) of sales records and contracts
• Track order status and follow up on pending actions or missing documents
• Support internal audits by providing accurate and complete sales documentation
• Assist with ad-hoc sales administration tasks as required

Requirements & Qualifications

• Diploma in Business Administration, Sales, Operations, or related field
• Minimum 1–2 years of experience in sales coordination, sales administration, or order processing
• Prior experience handling sales orders, contracts, or billing coordination is preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Good coordination and communication skills
• Ability to manage multiple orders and deadlines simultaneously

Interested applicants, please WhatsApp your resume to +65 8229 2038

Chin Racheal (R25157940)
Business Edge Personnel Services Pte Ltd (96C4864)

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Handling of basic incoming/outgoing calls

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

• Maintain document control as required.
• To guide, motivate and mentor the Marine Safety Officer including for administrative duties and understanding the requirements.
• To assimilate distribution records and confirmation receipts.
• To maintain professional and good communication and teamwork with other staff in Office and on-board for maintaining good company synergy.
• Distribution of BCST and GROP messages and upload into system.
• Provide support to Marine Superintendents for administrative requirements.
• Inventory of logbooks and printing requirements.
• Mail dispatch duties
• Carry out other duties for the department as assigned.

Requirements:

• N/ O level holder
• Prefer some years of relevant experience in marine document control.

5 days work week
Ship Management Co.
Shenton way.


Interested Applicants, kindly forward your resume via email to hr@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063

Company Overview

Our client is a global multinational organization with established operations in Singapore, supporting regional business activities across Asia. The company operates in a structured corporate environment and is well‑known for its strong internal controls, stable business operations, and compliance‑driven practices.

They are currently looking to hire an Accounts Assistant cum Admin to support day‑to‑day accounting operations and general administrative functions, ensuring accuracy, compliance, and smooth office operations.

Working Location: Jurong East, Singapore
Working Hours: Monday - Friday, 8:30AM - 5:30PM

Key Duties

• Review and verify accounting and shipping documents, including sales invoices, purchase invoices, purchase orders, delivery orders, and bills of lading
• Prepare and maintain sales and purchase listings to ensure accuracy and completeness of Accounts Receivable (AR) and Accounts Payable (AP) records
• Perform data entry of invoices, payments, and receipts into the accounting system
• Assist with AR and AP processing, including preparation of payment vouchers and staff expense reimbursements
• Review AR ageing reports and follow up on outstanding payments with relevant internal teams
• Prepare monthly statements of accounts and resolve discrepancies with internal and external parties
• Support reconciliation between InvoiceNow (DRC system) and accounting system records, and assist with GST reporting and submissions
• Maintain proper filing and documentation for audit and compliance purposes
• Assist with contract documentation, filing, seal registry, and other compliance‑related matters
• Handle general office administration and provide ad‑hoc support for finance and administrative activities

Key Requirements

• Diploma or Advanced Diploma in Accounting, Finance, Business Administration, or a related field
• Minimum 1–2 years of relevant working experience in accounting or administrative roles
• High level of accuracy with strong attention to detail and organisational skills
• Ability to multitask, meet deadlines, and work independently on operational matters
• Good communication and interpersonal skills to liaise with internal departments and external parties
• Proficient in Microsoft Word and Excel
• Experience with accounting systems (e.g. SAP) and GST reporting is an advantage

Job Scope

To provide administrative support to ensure the smooth and effective day-to-day operations of the school. Key responsibilities include

• Reception duties, attend to stakeholders’ enquiry
• Counter services – attend to students’ needs.
• Attending to students in sick bay and students who are injured.
• Supporting co-workers in the upstream and downstream activity of financial process and student matters. Eg follow up of supporting document, data entry.
• Supporting general administrative and logistic needs of school activities and events.
• Any other duties assigned.

Requirements:

• Min. O level
• Relevant working experience

Contract duration: 1 June 2026 to 31 May 2027

Working Arrangement:

7am – 4.30pm

8.5 hr daily, (exclude 1 hr lunch hour ) excluding weekends and PH.

Location: Bukit Panjang

Salary: $2300 per month

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

• Well Established Company
• Basic $ 2000 to $ 3500 + Variable Bonus + AWS
• Excellent Welfare and Benefits + Career progression
• Working location: Northeast 
• 5 days’ work week (Normal Working Hours)

Job Responsibilities:

• Liaise and coordinate with clients, vendors, and internal teams on a regular basis in order to perform the assigned tasks
• Perform preventive and corrective maintenance to installed security systems, ELV, and controls & instrumentation systems and the related peripheral devices
• Attend urgent fault calls, troubleshoot, follow-up and resolve the issue
• Assist on the A&A, enhancement, and upgrading works related to the existing deployed system
• Monitor and maintain the minimum required to both clients and internally on a regular basis
• Assist on the claim preparation to clients

Requirements:

• Diploma in Electrical / Electronic Engineering or equivalent
• Possess own transportation would be an advantage

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG DIAUM YEE (R2198031)
EA Recruitment Pte Ltd
EA License No: 21C0492

• Salary : $1800 - $2200
• Location: Senoko, Woodlands
• Working Days: 5.5days alternate Saturday
• Working Hours: Mon - Friday 8.30am to 530pm Alternate Sat 830am to 1230pm

Job Responsibilities:

• Check and process daily order
• Update SAP / WMS System
• Liaise and coordinate with customer
• Perform daily/monthly/quarterly cycle count
• Ad-hoc warehouse duties

Requirements:

• With relevant working experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Description

Salary: Up to $2,500, + $600 (T&Cs apply) + OT

Location: 180 Orchard, Alleybar/Acid Bar

Working Timing: 5 days per week (shift), 12pm to 1030pm

Why Join Us?

At Vanguard, we believe that the best ideas stem from diverse perspectives. If you're a critical thinker seeking a rewarding career, we invite you to join our team. Experience a redefined workday with the convenience of our accessible location and an array of retail, furniture, and F&B discounts.

Job Description:

• Prepare and cook meals according to menu and recipes provided.
• Ensure all food is cooked to the correct temperature and standard.
• Monitor food stock and make orders when necessary.
• Maintain cleanliness and sanitation in kitchen area, including work station, utensils and cooking equipment.
• Assist with menu planning and recipe development.
• Follow food safety requirements and kitchen safety procedures.
• Work efficiently to deliver timely and high-quality food service.
• Manage portions and presentation of dishes.

Benefits & Perks:

• Training provided, no prior experience needed.
• Staff meals provided during the shift.
• Performance bonus of up to $600 (details shared upon contact).
• Transport home provided after late night shifts.
• Includes Paid Overtime for shifts beyond standard hours.
• Immediate Hiring- start work right away!

Job Requirement:

• 1 - 2 years of experience preferred.
• No culinary experience required.
• 5 Days Work Week.

If interested, please contact Kate Ang at 87150725 to find out more.
We thank all candidates for your interest in Vanguard Group, and regret that only shortlisted candidates will be notified.

About Us

Woodlands Hospital is a next generation healthcare systemdesigned to meet the future of care. As an integrated acute and communityhospital with specialist outpatient clinics and innovative care models, wedeliver person centred, connected and seamless care—extending far beyondtraditional hospital walls.

Our mission is to redefine healthcare for an ageing anddiverse population through digital innovation, personalized care, and strongpatient relationships while strengthening preventive and integrated care in thecommunity. Guided by teamwork, service excellence and sustainability, we arebuilding a healthier future for all.

Why This Role Matters

We are seeking an Operations Executive to play a criticalrole in enabling effective clinical service planning, operations, and deliveryacross Woodlands Health. You will be part of a high performing, engagedoperating environment where teams are empowered to deliver safe, efficient, andpatient centred care. As part of the operations team, you will translateorganisational strategy into effective operational execution to meet thehospital’s goals. You will support initiatives that enhance care quality, servicevalue, and patient experience across the OT, Endoscopy and SOC facilities andClinical Operations (surgery) services supported by this Enterprise.

This is more than an administrative or coordination role. Asa trusted partner to clinical leaders, you will help translate populationhealth needs and clinical strategy into well planned, resilient, and futureready services—supporting clinicians, nurses to ensure operational excellenceacross the care continuum.

Key Responsibilities

Support Care Services Planning & Development

• Support the analysis of population health needs within theWH catchment area to inform clinical services planning and population healthstrategies.

• Partner clinical leaders to identify, develop, andimplement clinical services aligned with projected demand and organisationalpriorities.

• Work closely with clinical leads to define servicerequirements, workload projections, and capacity considerations.

• Support the design and implementation of innovative andintegrated care delivery models across settings.

Support Facility and Clinical Operations

• Ensure that facilities, equipment, and instrumentationmeet clinical needs, standardisation norms, and regulatory compliance.

• Support planning and procurement of clinical equipment andinstruments in line with approved service requirements.

• Use data to support the development of clinical servicesand optimize efficiency of facilities.

Governance, Planning & Department Support

• Prepare and support clinical programme approval papers andwork with clinicians to operationalize these programmes for patient care.

• Prepare and support equipment procurement approval papers,tender documentation, and legal submissions related to clinical operations.

• Support annual enterprise and division work plans,budgeting exercises, and required submissions .

• Develop, maintain, and update departmental policies andwork instructions, and serve as a resource for onboarding new staff.

General Responsibilities

• Perform additional duties as assigned by the Chief/Head ofClinical Department and Director, Elective Care Enterprise.

• Support meetings, initiatives, and projects as assigned.

What You Bring

Qualifications & Experience

• University degree.

• At least 2 years of relevant experience in operations,healthcare services, or a similar environment is advantageous but notessential.

• Healthcare experience is advantageous but not essential.

Skills & Attributes

• Strong planning, organisation, and coordination skills.

• Ability to manage relationships and communicateeffectively with clinicians and multidisciplinary teams.

• Analytical mindset with the ability to translate conceptsinto operational models, and data into actionable insights.

• Confident communicator with sound negotiation andstakeholder management skills.

• Adaptable and comfortable working in a complex, fastmoving healthcare environment.

• Good presentation and writing skills

Why Join Us?

• Be part of a purpose driven organisation shaping thefuture of healthcare in Singapore.

• Work closely with clinical leaders to make a meaningfulimpact on care delivery and patient outcomes.

• Contribute to innovative care models and community basedhealthcare.

• Grow your career within an integrated healthcare systemcommitted to people development, collaboration, and service excellence.

Key responsibilities

• Supports students age 4 to 6 years old
• Supports regular/main teachers in the classroom
• Preparation of craft materials
• Administrative matters, document management

Interested candidates please send in your resume to:

Reina Patricia Johan
Outsourcing Team
Recruit Express Pte Ltd
Email: reina@recruitexpress.com.sg

EA License No: 99C4599

Are you ready to make a difference in a dynamic, data-driven environment? As an Executive Administrative Assistant, you will play a pivotal role in supporting our Chief Data & Analytics Office, helping to advance our data and analytics capabilities. You will be part of a team that values innovation, collaboration, and excellence. Your organizational skills and adaptability will help us deliver superior business outcomes. This is your opportunity to grow your career and contribute to meaningful transformation.

As an Executive Administrative Assistant in the Chief Data & Analytics Office, you will support executives and their teams by managing complex administrative tasks and coordinating efforts across the department. You will help us drive our data and analytics strategy, ensuring strong governance and effective change management. You will be part of a collaborative team that values adaptability, initiative, and sound decision-making.

Job responsibilities

• Manage and handle complex and detailed calendars, including urgent meetings and conference calls, coordinating logistics with local and overseas offices

• Exercise good judgment when handling confidential information

• Identify and escalate critical issues, following up with necessary actions

• Provide professional telephonic and visitor support, addressing issues and redirecting as appropriate with impeccable etiquette

• Arrange and coordinate domestic and international travel, preparing detailed itineraries and ensuring timely delivery of plans and documents

• Coordinate schedules and logistics for overseas VIP visitors

• Organize high-quality client and senior internal meetings and events, collaborating with internal teams and clients

• Adhere to control policies and procedures, including budget and compliance approvals, documentation, and record keeping

• Process invoices and expense claims for team members and consultants

• Take on new responsibilities as needed to support the team

• Assist with overflow, special projects, and provide backup coverage for other assistants as part of the support pool

Required qualifications, capabilities, and skills

• Minimum 4 years of administrative experience

• Strong partnership skills, with proven ability to develop relationships with peers and clients

• Ability to collaborate and work well with others in a fast-paced, team-oriented environment

• Demonstrated ability to prioritize and handle multiple tasks with flexibility

• Experience working with limited supervision, performing under pressure, and meeting tight deadlines

• Excellent interpersonal and communication skills, including experience preparing written correspondence and interacting with senior management

• Meticulous attention to detail, strong organizational skills, and discretion with confidential information

• Strong analytical, problem-solving, and critical thinking skills

Preferred qualifications, capabilities, and skills

• Experience with Concur or similar expense processing systems

• Professional qualifications from reputable training institutes or professional bodies (Hong Kong only)

• Experience supporting executives in a data or analytics-driven environment

• Ability to adapt procedures and techniques to align with department goals

• Experience coordinating logistics for international travel and VIP visitors

• Familiarity with compliance policies and procedures

• Ability to provide backup coverage and support for other assistants

To apply for this position, please use the following URL:

https://ars2.equest.com/?response_id=0d59eb680e43b44f512a30e3d0f247ad

Working Address: Central Business District 

Monthly Salary: UP to $4,500 (Negotiable) 

Working Hours: 6 Day Work Week 

Responsibilities & Duties:

• Oversee the daily operations of the restaurant to ensure smooth and efficient service delivery.

• Develop and implement operational plans aligned with organisational objectives.

• Manage business performance while fostering a positive customer and employee experience.

• Demonstrate strong commitment and passion for customer service and the food service industry.

• Remain adaptable and open to cross-outlet training and deployment where required.

• Able to be progressive and adaptable to read the business landscape and equipped with good analytical skills and problem-solving abilities.

• Report directly to the Restaurant Manager.

Qualifications and Requirements

• Proficiency in Japanese is required to communicate effectively with Japanese-speaking customers and provide a high level of customer service.

• Minimum 3 years relevant customer service experience

• Meticulous and detailed in their delivery of service and communication

• Experience in managing complex multi operating units

• Well-groomed and comfortable working under stress and a demanding environment;

• Positive attitude, cheerful and good interpersonal skills

• Comfortable working split shift and a 6 days work week

• Preferably ready to start immediately or within a short notice period 

Benefits

• Opportunities for overseas travel and international exposure.

• Clear pathways for career growth and professional development.
  

Nextbeat Singapore Pte.Ltd.

EA License Number: 22C1267

EA Personnel: R22110252

Daily Admin duties

1. Monitoring of workers attendance, medical leave (MC), and leave application via the infotech system, including resolving timekeeping discrepancies and performing manual adjustment when required.

2. Handle general administrative tasks, including managing emails and documentation received through the admin inbox or workstation.

3. Prepare correspondence email, draft memo, letter for division admin purpose.

4. Attend to any admin coordination request from maintenance site in charge that may arise. Health, Hospitalization LOG registration, insurance claim, etc.

5. Liaise with HR team on any work permit expiry, cancellation and renewal of work permit and update to Division manpower register.

6. Coordination with transport operator for any transportation requirement as need by site.

7. Coordinate with dormitory operator for check-in and check-out of workers.

8. Update of worker location in division register if worker mobilize to another site permanently.

9. Liaise and admin process for resign personnel.

10. Liaise and admin process for new recruitment personnel.

11. Arrange and coordinate industrial training courses, including course bookings as required by site personnel.

Monthly Duties

1. Compile, check for error and generate timesheet for salary processing through info tech.

2. Collect, compile, arrange for respective monthly staff claim report for approval and claim.

Ac-hoc Duties

1. Festival gift arrangement for site client (CNY orange / Moon cake festival / year end dairies, etc)

2. Represent division to attend to any new company policy briefing, training as organize by Company.

3. Liaise with agent, HR, for resolving any arising matter concerning manpower welfare.

Yearly duties

1. Represent division for Company event (eg: as committee member for annual dinner, CSC races event, any games outing organizes by division or Company level)

2. Schedule name list for yearly medical check-up.

Requirements

• Diploma in any discipline
• 2 years experience in Admin function