Total 530 job vacancies in Singapore

Temp Administrative Assistant (Events / Marcomms)

Organisation: Gov
Location: (Nearest MRT: Raffles Place)
Contract Duration: 10 weeks (18 May – 24 July 2026)
Working Hours: 8:30am – 6:00pm

Salary (Hourly Rate based on highest qualification)

• Min Diploma / O-Level / A-Level: $10/hr
• Min Diploma: $11/hr
• MIn Degree Holder: $15/hr

Job Scope

Events / Marcomms Support

• Assist in planning and scheduling social media content (pre-event, event, post-event publicity)
• Support event logistics and outreach activities
• Follow up on email invitations, maintain guest lists, and respond to general event enquiries
• Assist in marketing communications tasks such as drafting captions, coordinating event photography, and liaising with vendors

General Administrative Support

• Provide logistical support for departmental meetings
• Assist with outreach activities (on-site/off-site), including receiving deliveries, packing goodie bags, and booth set-up/tear-down
• Perform general admin tasks such as venue booking, meeting coordination, and sourcing of collaterals
• Support data entry and collation of survey results or straw polls
• Undertake other ad-hoc administrative duties as assigned

Interested candidates, do submit your resume to : jocelynchan@recruitexpress.com.sg OR telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1331820

Job Duties:

• Provide secretarial executive support to a team of 4-5 pax

• Manage calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 4 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.

  
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Job scope:

• Documentation & Credit Apps: Facilitate and audit all documentation for client credit account applications, ensuring 100% accuracy prior to submission.

• Approval Workflow: Coordinate the internal approval routing for account creation, liaising with authorized signatories and the Finance team for final setup.

• System Configuration: Perform SCMS (Report Management System) account creation and login setup to enable secure client access to medical reports.

• Modifications & Terminations: Manage the full lifecycle of an account, including UEN updates, company name changes, reactivations, or closures due to cessation or contract non-renewal.

• Account Tagging: Assign relevant packages, service codes, and pricing structures to billing accounts to ensure error-free invoicing.

• CAS Price Vetting: Conduct rigorous vetting of system price adjustments to ensure alignment with formal service agreements.

• Manual Scheme Review: Perform periodic manual audits of pricing schemes and discounts; collaborate with Finance to assess margin impact and validate adjustments.

• Concession Management: Prepare and document scheme forms for clients eligible for discounted à la carte services.

• HSRF Customization: Create tailored Health Screening Request Forms (HSRF) that capture specific billing instructions and report delivery preferences for corporate clients.

• Appointment Strategy: Manage the appointment web portal in liaison with the Operations team (creation and modification of slots).

• Lab Liaison: Coordinate with lab providers for official quotations regarding new or modified tests and process IT requisition forms to update the Clinical Administrative System (CAS).

• Appointment Coordination: Manage multi-channel bookings (Phone, Email, Online), ensuring clients have absolute clarity on service types, locations, and timings.

• EDM Campaigns: Execute Electronic Direct Mail (EDM) campaigns to promote upselling opportunities. Responsibilities include database segmentation, lead follow-up, and ensuring 100% compliance with PDPA and branding guidelines.

• Audit Readiness: Assist in preparing documentation and records for internal and external audits to ensure departmental compliance.

• Process Improvement: Proactively identify bottlenecks in the account creation or billing workflow. Prepare and/or update SOP documents.

• Inter-departmental Liaison: Act as a key point of contact between Sales, Operations, and Finance to resolve client-related discrepancies or urgent service requests.

• Reporting: Prepare monthly administrative reports on account statuses, pending approvals, and campaign performance for Management review.

• Ad-hoc Projects: Perform any other duties or special projects as assigned by the Management or Department Head to support the evolving needs of the business.

Requirements:
• Min N/O/A level
• Customer service experience, specifically in responding to high volume of email enquiries and phone calls, as well as generating reports.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.

• Process a high volume of claims (cash and corporate card) accurately and in a timely manner, ensuring compliance with company policies.
• Administer the creation and maintenance of user accounts in the claims system, and provide support to staff on all claims-related matters.
• Assist with vendor invoice processing and perform vendor account reconciliations, investigating discrepancies and resolving issues promptly.
• Respond to staff and vendor inquiries regarding claims, invoices, and payments in a professional and timely manner.
• Prepare and post journal entries related to accruals and claims transactions.
• Support Accounts Payable month-end closing activities, ensuring the completeness and accuracy of financial records.
• Participate in finance system transformation projects, supporting process design, testing, data migration, and implementation activities.
• Undertake any other duties as assigned by the reporting officer, contributing to the overall efficiency and effectiveness of the finance team.

Requirements

• Min Diploma in Accounting
• At least 2-3 years of relevant experience in financial accounting, preferably with exposure in claim management and Accounts Payable.

Up to $3.5K
Healthcare industry
Ang Mo Kio

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

Responsibilities

• Data entry duties and administrative duties include: Preparing quotation, final bill of quantity and sales invoices for the project you are assigned to, training, all templates are given
• Preparation preventive maintenance schedule, training, all templates are given
• Support project manager/ M&E coordinator to monitor the project
• Handling emails related to the project
• Ability to be on time and complete task in an efficient manner
• Manage databases and admin systems
• Organizing, storing paperwork, documents and computer-based documents
• Assisting in other office ad hoc duties as and when required

Skills Requirements

• Neat administrative and good organisational skills
• Able to thrive and work individually and independently
• Familiar with simple Excel like sum, subtract, multiply, discounts

Other information

• 5.5 working days (alternate Saturdays off) (Mon - Fri: 8:30am to 5:30pm, Sat: 8:30am to 1pm)
• Location is in Kaki Bukit
• Full time job
• Work life balance

Kindly state your expected salary & date of availability when submitting your application.

Kindly note that only shortlisted candidates will be notified.

The candidate should able to manage full-spectrum accounting operations and provides crucial internal administrative support to the Singapore office.

●      Compensation: Monthly BasicSalary (S$2,300).

●      Requirements:

○      Minimum 2 years of progressive working experience.

○      Possesses a recognized professional accounting qualification(e.g., CA Singapore/Malaysia, ACCA, CPA).

○      Proficient in financial and office management software.

Mandatory Functional Requirements for All Roles

●      Bilingualism(Mandarin & English): Mandatory professional fluency in both Mandarin Chinese(required for technical liaison with China HQ and production systems) and English (for local client negotiation and administration) is essential.

●      Right to Work: Singapore Citizens and Permanent Residents are strongly encouraged to apply.

• Needs to be able to write or speak simple Mandarin to communicate with counterparts. This requirement is due to regular communication with Mandarin-speaking counterparts.

• If you are interested in this position, you may submit your application via MyCareersFuture or by sending your CV directly to our HR mailbox at hr@axisoft.com.

• Your application and personal information will be treated as strictly confidential and used only for purposes of recruitment and selection.

Responsibilities:

1. Handle day-to-day general admin and office tasks independently.

2. Maintain and coordinate various company matters, including communication with colleagues in China.

3. Monitor office supplies inventory and place orders when necessary.

4. Maintain office equipment, manage the office cleaners, supplies and facilities.

5. Handle contract-related documents, including proofreading contracts, preparing pre- and post-signoff documents, and filing.

6. Prepare regular sales reports and perform basic data analysis as required.

7. Provide support for any other ad-hoc duties assigned by other Teams.

Requirements:

1. Diploma or above in any discipline.

2. More than 5 years of relevant working experience, preferably in both administrative and sales admin roles.

3. Ability to multi-task and meet tight deadlines with high level of accuracy.

4. Strong communication and interpersonal skills.

5. Meticulous, organized, and detail-oriented with good time management skills.

6. Proficient in Microsoft Office (Word, Excel and PowerPoint) and general Windows operation.

7. Willingness to learn and use AI tools or other new technologies to improve efficiency.

Monday to Friday, 08:30am - 5:30pm

• Min N/O/A level or its equivalent
• Min 2-3 years of relevant experience
• Answer phone call
• Receiving Incoming/outgoing goods collection.
• Binding/copy/filing of documents
• Keep track/order stationery
• Arrange courier documents
• Other adhoc duties such as serving drinks to client and clearing the cups to pantry.

(We regret that only shortlisted candidates will be notified)

MOM License# 02C4416
MOM Reg No: R1102566

• JOB RESPONSIBILITIES
• organising meetings and managing databases
• booking transport and accommodation
• organising company events and conferences
• ordering stationery and IT equipment
• dealing with correspondence, complaints and queries
• preparing letters, presentations and reports
• processing invoices and managing office budgets
• implementing and maintaining procedures/office administrative systems
• organising induction programmes for new employees
• ensuring that health and safety policies are up to date
• attending meetings with manager
• assisting the organisation's HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.

Benefit Highlights

• 13th month and Performance Bonus

• Medical and Dental Benefits

• Flexible Benefits

• Clear Career Progression

About the role

The Administrative Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions. This position requires a high level of professionalism, strong organizational skills, and the ability to manage a variety of tasks efficiently.

Job Scope

The scope of work includes but is not limited to:

1. Administrative

• Responsible to prepare, submit and track quotations

• Monitor and track confirmed quotations

• Preparation of tender and manage tender documents

• Verify PO/ WO issued by clients

• Calling for quotes, procurement and prepare summary/comparison table from Suppliers to obtain approval from General Manager / Director, price negotiation

• Issuance of Purchase Order to suppliers and vendors

• IT management- Installation of software for computers

• Procurement for office

• Setting up workstation when new staff onboard

• Keeping track of company assets

• Procure and delivery of festive gifts

• Coordinating between Malaysia and Singapore office

• Receptionist duties

2. Accounting

• Timely submission of progress claims and invoices to clients.

• Monitor and track payments and follow up on outstanding invoices.

• Preparation of letter of demand and filing with small claim tribunal for outstanding invoices.

• Data entry of expenses and support management claims

• Prepare Quarterly GST Filing and Monthly Management Updates

• Prepare management of account and tax filings. 

• To actively participate in ad hoc projects and other administrative duties

Requirements:

• Candidate must possess at least A-level or Diploma in Accountancy / Business Administration / Quantity Surveying or equivalent.

• At least 3 Year(s) of working experience in the related field is preferred. 

• Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required

• Positive and independent individual with good interpersonal, communication and organizational skill

• Meticulous, organise, independent and prudent in handling confidential information

• Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.

About the role

We are a dedicated oncology and haematology specialist clinic looking for a meticulous and compassionate administrative executive to join our team. You will be the first point of contact for our patients and the operational backbone of our clinic — ensuring every touchpoint is handled with care, accuracy, and efficiency.

Key responsibilities

• Manage patient registration, appointment scheduling, and clinic workflow to ensure smooth daily operations
• Handle billing, claims submission, and liaison with insurance companies and Medisave/MediShield Life for applicable cases
• Coordinate referrals, hospital admissions, and medical reports with hospitals, labs, and specialists
• Maintain accurate and confidential patient records in compliance with MOH and PDPA regulations
• Support the clinical team with administrative tasks, inventory management, and general clinic upkeep
• Provide empathetic front-desk support to patients and caregivers navigating treatment journeys

Requirements

• Minimum diploma in any discipline; a background in healthcare administration is preferred
• At least 1–2 years of administrative experience, ideally in a clinical or specialist setting
• Familiarity with clinic management systems and billing processes is an advantage
• Strong interpersonal and communication skills with a patient-first, compassionate attitude
• Meticulous, organised, and able to work well under pressure in a fast-paced environment

DESCRIPTION OF ROLE 

The Administrative Support Executive is responsible for providing end-to-end operational and administrative support to the Commercial team, ensuring the timely execution of category action plans, accurate system and master data maintenance, effective coordination with suppliers and internal stakeholders, and seamless delivery of promotions and commercial activities.

Key Responsibilities

• Partner closely with the Commercial buyer to support assigned categories in achieving sales, profit, income, market share, and productivity targets.
• Coordinate and execute category action plans, ensuring timely implementation to meet commercial objectives.
• Provide end-to-end administrative support for new supplier onboarding and new product development (NPD) processes.
• Ensure all cost, price, and commercial changes are accurately and promptly updated in the system.
• Manage timely creation and maintenance of new articles and item master data.
• Support the administration and monitoring of consignment-related activities.
• Maintain accurate, timely promotional downloads and coordinate approvals for press advertisements.
• Support weekly promotion commitments and work cross-functionally with Operations, Marketing, Supply Chain, and suppliers to ensure smooth execution.
• Liaise with suppliers on administrative updates, documentation, and operational requirements.
• Ensure timely and accurate submission of documents for system maintenance and master data updates.
• Proactively support internal stakeholders and communicate potential risks or issues that may impact business operations.
• Perform other ad-hoc duties as assigned to support the Commercial buying team team.

About You

• Diploma or Degree in any discipline.
• Prior administrative or coordination experience/internship is preferred.
• Strong proficiency in Microsoft Office, particularly Excel (e.g. Pivot Tables, VLOOKUP).
• Knowledge of SAP or similar ERP systems is an advantage.
• Strong communication and coordination skills with the ability to work across multiple stakeholders.
• Meticulous, detail-oriented, and highly organised, with the ability to manage multiple tasks concurrently.

Expanding Company in Tuas is hiring!

Position: Sales Admin Assistant

Job Responsibilities:

• Ensure document are updated and communicate information to operation team
• Perform task such as sending inquiry, issue Purchase Order, Delivery Order, Invoice.
• Communicate with customers through Email/Phones. to achieve and meet customer requirements
• Laise with various team to fulfil customer’s order when needed
• Ad-hoc job assigned by supervisors and/or managers

Job Requirements:

• Proficient in MS Office (Words, Excel, Outlook)
• With 1 year of experience working in a warehousing environment
• Able to adapt into a fast paced yet meticulous role
• Working Hour: Monday to Friday. 8.30am to 5.30 pm

Interested applicants, please send in your Resume to admin1-sg@boeaman.com.sg

Job Types: Full-time, Permanent

Pay: $2,500.00 - $2,800.00 per month

- Handle the application, renewal, and cancellation of foreign workers' passes, including S Pass, Employment Pass, and Work Permit, as well as tax clearance and other related compliance matters.

- Liaise with relevant government authorities and manage the end-to-end application process, including addressing any additional compliance requirements.

- Manage and maintain staff E-files, ensuring that all staff records, contracts, and documentation are up-to-date.

- Ensure HR policies & processes are organized and filed systematically for easy retrieval. Where applicant, they should also be made available for staff general access and references.

- Assist in preparing employment contracts, termination paperwork, and onboarding/offboarding documentation.

- Maintain and update HR databases with staff details, ensuring data accuracy and confidentiality.

The Purchasing & Administrative Executive supports both administrative operations and procurement functions to ensure efficient office management while sourcing technical materials, equipment, and services required for engineering projects. The ideal candidate is detail-oriented, cost-conscious, and familiar with engineering specifications and project timelines.

Key Responsibilities

Purchasing Duties

• Source and procure engineering materials, equipment, tools, and services

• Evaluate supplier quotations based on technical specifications, cost, and lead time

• Negotiate pricing and terms with vendors and subcontractors

• Prepare and issue purchase orders in line with project requirements

• Coordinate closely with engineers to ensure purchased items meet specifications

• Track deliveries and ensure timely supply to project sites

• Handle discrepancies in quality, quantity, or delivery schedules

• Maintain supplier performance records and approved vendor lists

Administrative Duties

• Manage daily office operations to ensure smooth day-to-day operations

• Coordinate meetings, site visits, and project schedules

• Prepare reports, minutes of meetings, and internal documentation

• Liaise with internal departments, site teams, and external stakeholders

• Support HR and management with administrative tasks as needed

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Engineering, or related field

• 2–5 years of experience in purchasing and administrative roles, preferably in engineering, construction, or manufacturing

• Familiar with technical specifications, engineering materials, and equipment

• Experience with ERP systems or procurement software

• Strong negotiation and vendor management skills

• Knowledge of inventory control and material planning

• Good organizational and multitasking abilities in a project-based environment

• Strong communication skills to liaise with engineers, suppliers, and project teams

Key Competencies

• Attention to detail in handling technical specifications

• Ability to work under tight project timelines

• Cost control and budgeting awareness

• Problem-solving and coordination skills

• Team collaboration across engineering and operations

About The Role

The Administrative & Programme Executive will provide support for the successful delivery of the creative arts therapy programme to enhance mental well-being of the vulnerable community. The role requires effective coordination of the programme’s projects and management of their inter-dependencies, and data entry.

Key responsibilities

•     Provide administrative, financial, and operational support to ensure the effective delivery of the charity programmes.

•     Assist in the preparation of presentations, programme evaluation reports, funding acquittals, and follow-up communications to support partnership development with partner organisations and creative arts therapists.

•     Collate and prepare budget reports

•     Support procurement processes and manage donations-in-kind.

•     Compile, maintain, and organise programme data, spreadsheets and statistics.

•     Perform general administrative duties, including filing, scheduling appointments, running errands, and maintaining office organisation.

Technical Competencies

·     Proficient in English with excellent written and verbal communication skills

·     Diploma or Degree from an accredited institution

·     Strong attention to detail and accuracy

·     Strong organisational, administrative skills and time management skills, with the ability to manage multiple tasks and meet deadlines

·     Proficient in Microsoft Office applications, including Excel, Powerpoint and Word.

Core Competencies

·     Take initiative, prioritise tasks and work independently with minimal supervision

·     Ability to work effectively within a small, dynamic and collaborative team environment

·     Receptive to guidance, feedback and continuous learning

·     Strong interpersonal skills, professionalism and sound judgment

Those who require a work permit need not apply.

On behalf of the hiring company we work with, we are looking for a suitable candidate to join them as an Administrative Officer :

Billing and Invoicing:

1. Prepare invoices and shipping documents to overseas customers.
2. Coordinate, monitor, and follow up with shippers/consignees/forwarders.
3. Verify shipment details upon receipt.
4. Liaise with H-companies & distributors.

Warehousing

1. Coordinates with freight forwarders and vendor warehouses.
2. Coordinates transportation between the warehouse and the site installation team.
3. Maintain records of warehouse storage and movement.
4. Performs other related duties as directed.

Others

1. Coordination with vendors, warehouse, and freight forwarders.
2. Forklift license

12-month contract, renewable, subject to job performance

EA License: 22C0971 | EA Registration: R21101298

Admin

5.5 days
9am - 5.30pm / 9am - 1pm
$ 1800 - $ 2000
Near Boon Lay MRT
 

Requirement

• Knowledge in Microsoft Office
• Customer service skill

Job Responsibilities

• Assist in coordinate and order required items
• Process related orders / emails

Interested applicants kindly submit through here or send your resume to (joevy_tan@thesupremehr.com) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Contact +65 9019 3218 for other roles!

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Key Responsibilities:

• Provide administrative support to ensure smooth and efficient day-to-day operations
• Handle scheduling, emails, and office coordination across multiple teams
• Maintain important documents and records with accuracy and confidentiality
• Process invoices, reimbursements, and other administrative paperwork
• Assist in arranging travel and accommodation bookings when required
• Work closely with management to streamline and improve internal processes
• Take charge of office inventory, supplies, and procurement
• Assist in organising team events and internal office engagements

Requirements:

• Minimum Diploma and above
• Strong organisational and time management skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Able to multitask effectively while maintaining attention to detail

EA License Number: 25C2980

Disclaimer: By applying, you consent to the collection and use of your personal data for recruitment purposes in accordance with Singapore's PDPA. Your application may be considered for this and other suitable roles.

Company Overview

RICHSUN PRECISION ENGINEERING (S) PTE. LTD.

Job Summary

You will support daily business activities by managing email correspondence, processing purchase orders, coordinating with production, maintaining records, and providing general administrative assistance in an entry-level role.

Responsibilities

• Respond professionally to customer email correspondence to maintain clear communication
• Process and track purchase orders accurately to support procurement and production needs
• Coordinate order details with the production team to ensure timely and accurate fulfillment
• Maintain organized documentation and administrative records to support operational efficiency
• Provide general administrative support to facilitate smooth daily office operations
• Follow instructions and work independently to complete assigned tasks effectively

Preferred competencies and qualifications

• Able to communicate in English, both written and spoken, to support business interactions
• Use basic computer skills, including Microsoft Word, Excel, and Outlook, to complete administrative tasks
• Demonstrate organization, responsibility, and eagerness to learn in a professional setting

We are looking for a responsible and hands-on Warehouse & Administrative Assistant to support daily warehouse operations and administrative activities. The role requires an organized, detail-oriented person who can coordinate paperwork, stock control, logistics arrangements, packaging activities, and communication with vendors and suppliers to ensure smooth daily operations.

Key Responsibilities  

Administrative Support  

- Handle daily administrative and documentation work assigned by management  

- Prepare, organize, and maintain filing of delivery orders, invoices, purchase records, service reports, and other operational documents  

- Update records accurately in internal systems and spreadsheets  

Warehouse Operations  

- Monitor inventory level and maintain accurate stock records  

- Receive incoming goods and verify quantity and condition against delivery documents  

- Arrange proper storage and labeling of materials, spare parts, and equipment  

- Prepare packing, labeling, and outgoing shipment arrangements  

- Support loading and unloading activities when required  

- Maintain warehouse cleanliness, orderliness, and material arrangement  

Logistics Coordination  

- Coordinate deliveries, collections, and shipment schedules  

- Liaise with courier companies, transport providers, and logistics partners  

- Track shipment status and follow up on delivery schedules  

General Support  

- Assist internal departments with material preparation and administrative support  

- Perform ad hoc duties assigned by management  

Requirements  

- Minimum secondary education, diploma, or relevant working experience  

- Good communication and coordination skills  

Preferred Qualities  

- Able to multitask between warehouse and office work  

- Good follow-up ability  

- Positive working attitude  

Work Day: 5 Days,

Working Time: 8.30am to 6pm

Responsibilities

• Provide administrative support to the various Heads of Department by encoding correspondence, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various departments and clients.
  
• Assist in raising Purchase Requisitions and monitoring purchase related items including but not limited to Goods Received/Service Accepted (GRSA) and capex progress monitoring for all departments.
  
• Acts as liaison between various departments and Hotel manager and make follow-ups to different departments, company, person any pending documents as requested by the Head of Departments including the status thereof.
  
• Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
  
• Assists with customer inquiries and problem resolution as well as completion of management reports which requires input from all departments as well as monitoring guests’ reviews and staff compliments.
  
• Manage all inward and outward correspondence of the hotel to ensure timely and accurate receipt and dispatch of the same.
  
• Set-up and maintain Management Office’s correspondence files and ensure safe custody and confidentiality.
  
• Stock up stationery and ensure all office/equipment are of good working conditions.
  
• Provides support in ensuring all compliance matters are adhered to in accordance with the guidelines set out.
  
• Any other responsibilities or projects assigned by the Hotel Manager and Heads of Department.
  

Requirements

• Minimum of 2-3 years of experience in a similar position at this level.
  
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
  
• Excellent organizational, interpersonal, and communications skills
  
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
  
• Strong ability to maintain and treat highly confidential information with absolute discretion.
  
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
  
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
  
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style

The Services required are set out as follows:

 Perform Professional Customer Services facing tasks such as

answering and directing phone calls, providing information and

services and attending to walk-in enquiries/requests from

students, visitors and suppliers in the General Office.

 Management of records such as maintaining and updating filing

and inventory.

 Manage lost and found items and delivery of goods.

 Maintain sickbay records and taking care of students at sickbay,

including early dismissal of students due to medical reasons and

providing basic first aid to injured students.

 Managing all student matters such as Student and Class Photos,

NRICs applications in school, School Health Checks, Dental

Checks, QSE surveys and other events with Students. Packing of

phamplets, leaflets and souvenirs for staff and students and

assist Teachers in-charge. Contact Teachers in-charge when

their goods arrived in school and assist them.

 Secretarial tasks such as arranging appointments, organising

meetings, calling students and parents for fee arreas etc.

 Upkeep Cleanliness of School Leaders Rooms and Pantry in

General Office

 Perform other related administrative duties as required by School

Leaders and Admin Manager.

1.Office Operations & Logistics

Facility Management: Maintaining office equipment, managing supplies and inventory, and liaising with vendors or building management for repairs.

Scheduling: Coordinating high-level meetings, managing executive calendars, and booking conference rooms.

Travel Coordination: Organizing domestic and international travel itineraries, including flights, accommodation, and visa requirements.

Records Management: Developing and maintaining organized filing systems (both digital and physical) to ensure data is easily retrievable and secure.

2.Communication & Stakeholder Support

Inbound Correspondence: Serving as the first point of contact for the office, managing phone calls, emails, and physical mail.

Document Preparation: Drafting reports, proofreading memos, and preparing presentations or meeting minutes for senior management.

Inter-departmental Liaison: Acting as a bridge between departments (e.g., HR, Finance, and IT) to facilitate internal requests and policy updates.

3.Financial & HR Assistance

Expense Tracking: Processing invoices, managing petty cash, and assisting with basic bookkeeping or budget monitoring.

HR Support: Assisting with the onboarding of new hires, maintaining attendance records, and organizing company-wide events or team-building activities.

Requirement:

Education: A Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with collaboration tools like Google Workspace or Slack.

Systems Knowledge:

 Familiarity with Enterprise Resource Planning (ERP) software or Customer Relationship Management (CRM) databases is often a major advantage.

Key Competencies: Attention to Detail;Multitasking;Problem-Solving;Confidentiality

Only those who are on the shortlist list will be invited for the interview.

Job Responsibilities

• Reports directly to the Centre Manager.
• Perform regular site inspections and implement follow-up actions to uphold high safety standards.
• Supervise and coordinate with contractors for maintenance, repairs and renovation works.
• Liaise with vendors and tenants on matters relating to renovation works.
• Assist with accounting and administration matters.
• Recording minutes and assisting the MCST in preparing documentation for AGMs, EGMs or Bimonthly Sub
• Committee and Management Council meetings.
• Any other ad-hoc assignments assigned by the Management.
  
  Job Requirements
• Candidates should possess a minimum Diploma in Building, Engineering, Facilities Management, Business
• Accountancy or a related discipline.
• Experience working with basic accounting will be an added advantage.
• Good computer literacy/knowledge.
• Pro-active attitude, meticulous, organized and able to multi-task with an understanding of building services.
• Willing to work on alternate Saturdays (half-day).
• Fresh graduates are welcome to apply.