Total 4,154 job vacancies in Singapore

The Admin cum Secretary role supports the Chief Operating Officer and the Admin Department by providing administrative support for various operation functions within the organization.

Description:

• Draft and edit correspondence, emails, and documents
• Plan and coordinate meetings, calls and company events
• Liaise with internal departments and external authorities for smooth communications
• Attend external and internal meetings
• Prepare minutes of meetings and follow-up with action items

Requirements:

• Diploma or equivalent qualifications
• Minimum 3 years of working experience
• Strong writing and communication skills
• Must be proficient in Microsoft Office (MS Word, Excel and Powerpoint)

Responsibilities:

• Oversee comprehensive administrative duties, including but not limited to:
• Managing office supplies, pantry, and sanitary provisions, etc.
• Coordinating with external vendors such as security, cleaning, transport, and other service providers, supervising their duties, and renewing contracts as necessary
• Handling reception duties for office guests
• Budgeting and monitoring administrative expenses to ensure they remain within budget and processing payments promptly
• Renewing required government licenses for respective departments and individuals
• Managing Jurong Island Visitor Pass applications for HQ visitors, clients, or other guests
• Maintaining an efficient filing system for all office administrative documents
• Keeping a database of contacts and email lists updated
• Preparing Purchase Orders
• Issuing items to new staff, such as ID tags, lockers, uniforms, computers, and work desk arrangements
• Managing the company's Corppass account
• Providing support for company-related events and handling ad-hoc assignments/tasks as needed
• Responsible for all aspects of recruitment process, including sourcing, screening, interviewing and selection of potential candidates
• Conduct new hires onboarding (Appointment, confirmation), resignation off boarding
• Review and revise HR & Admin policies, regulations and procedures periodically
• Administer disciplinary actions and attend to disciplinary sessions where necessary
• Preparation of monthly payroll processing (Timesheet, CPF Contribution and Yearly IR8A Form)
• Assist in preparation of yearly budget
• Provide expatriate support eg. accommodation arrangement, orientation, salary, income tax, repatriation, etc
• Any other adhoc HR/Admin duties as assigned by Managing Director and HR & Admin Manager

    Requirements:

• Must possess at least a Diploma or an equivalent qualification
• At least 5 years of comprehensive HR, Admin/General Affairs experience; supervisory experience is advantageous
• Proficiency in MS Office (Word & Excel), Power Point
• Able to communicate and build good relationship with both internal and external stakeholders as a team player
• Able to work under pressure with the ability to prioritize tasks effectively
• Working experience in Manufacturing, especially Chemical manufacturing is advantageous

Responsibilities

• Managing end-to-end recruitment and onboarding processes
• Prepare HR documents, including employment contracts and confirmation letters
• Maintain accurate employee records and HR systems
• Support monthly payroll processing, CPF contributions, and tax submissions
• Administer employee benefits, leave, and claims
• Act as a point of contact for employee queries and HR matters
• Support performance management and employee engagement initiatives
• Oversee office administration, vendors, and workplace facilities
• Ensure compliance with MOM regulations and guidelines from SkillsFuture Singapore(SSG) and EduTrust Certification Scheme (EduTrust)
• Assisting with audits, reporting, and HR/Admin projects

Requirements:

• Diploma/Degree in Human Resource Management or related field
• 2–3years of HR/Admin or HR generalist experience (education sector is a plus)
• Familiar with the Singapore Employment Act and HR practices
• Knowledge of SSG / EduTrust requirements is an advantage
• Strong interpersonal and communication skills
• Detail-oriented, organised, and able to handle confidential information
• A team player with a hands-on and adaptable approach

DUTIES AND RESPONSIBILITIES – HR/ADMIN EXECUTIVE

Human Resources (HR)

· Manage end-to-end employee lifecycle including onboarding, offboarding, and employee records maintenance

· Coordinate onboarding logistics such as office equipment, laptops, mobile lines, and system access

· Support recruitment activities including job postings, interview coordination, and candidate communication

· Maintain and update HR policies, employee handbook, and ensure compliance with local labor regulations

· Administer employee benefits, including insurance, medical claims, and leave management

· Handle employee relations matter with professionalism and confidentiality

· Maintain accurate HR documentation and personnel files

· Liaise with HQ IT on system access, troubleshooting, and local IT requirements

· Assist in performance management processes, training coordination, and employee engagement initiatives

---

Administrative & Executive Support

· Provide full administrative support to COO / GM, including calendar management, scheduling meetings, and travel arrangements

· Coordinate meetings, prepare agendas, presentation materials, and record minutes with follow-up on action items

· Anticipate and prepare information required for meetings, reports, and presentations

· Manage flight and hotel bookings for management and staff

· Act as liaison between senior management, internal teams, and external stakeholders

· Handle sensitive and confidential information with discretion

· Receive and attend to visitors and guests professionally

---

Office Management

· Oversee daily office operations and ensure smooth administrative functioning

· Manage meeting room bookings and office calendar

· Maintain staff attendance records for office and warehouse personnel

· Procure and manage office supplies including pantry items and stationery

· Oversee office facilities and equipment (e.g. printers, furniture) and coordinate maintenance or repairs

· Liaise with building management on office maintenance, cleaning, and facility-related matters

· Organize internal events and staff engagement activities (e.g. D&D, family day, festive events)

· Chair and coordinate company recreation or welfare initiatives

---

Legal & Compliance

· Support handling of company insurance policies and renewals

· Assist in coordinating legal matters, documentation, and liaising with external legal advisor where required

· Ensure proper documentation, filing, and compliance with corporate and regulatory requirements

---

Requirements

· Diploma or Degree in Human Resource Management, Business Administration, or related field

· Minimum 3–5 years of relevant HR and administrative experience

· Strong organizational and multitasking skills

· Excellent communication and interpersonal skills

· High level of integrity and ability to handle confidential information

· Proficient in Microsoft Office applications

· Experience in supporting senior management is an advantage

Admin and HR /accounts
Team Player
Cooperative and willing to support other colleagues
Able to multi task

Able to do full set accounts
Easy going

Responsible for supporting the Assistant Director of Sales/ Account Director / Senior/ Business Development Executive/ Manager in all sales functions to achieve department goals and objectives.

RESPONSIBILITIES:

• Ensure all reports are secured in time for prompt circulation, submission and filing.

• Ensure proper filing of sales files, collaterals and documents.

• Ensure proper care and maintenance of all sales equipment.

• Maintain proper inventory of sales supplies and stocks.

• Ensure proper update and maintenance of all sales templates and reports.

• Ensure prompt retrieval of and timely response to all sales leads.

• Assist BDMs in follow up of sales leads and closure of contracts and rooming lists.

• Assist BDMs in maintaining database to ensure all information are accurate and updated.

• Assist BDMs to reply to client telephone and email enquiries promptly while they are out of office.

• Prepare and send proposals, contracts, and other reports and submissions as required by department.

• Prepare welcome cards, invite cards, amenity forms, requisition forms and other forms as scheduled and/or required by department.

• Actively participate in client activities like site inspections, entertainments and client events to build rapport with key contacts.

• Assist BDMs in planning and execution of client events and activities.

• Assist BDMs to liaise closely with other departments within the hotel to ensure efficient and regular communication of sales activities.

• Assist BDMs with travel arrangement plans and related activities.

• Assist the Secretary to EAM, Sales & Marketing as and when required.

Responsibilities:

• Manage end-to-end recruitment activities, including coordination with external recruiters, employment agencies, and vendors.
• Maintain and update employee records, personal files, and leave documentation with strict confidentiality.
• Handle work pass applications, renewals, and cancellations in compliance with regulatory requirements.
• Prepare HR-related correspondence such as employment contracts, confirmation letters, salary increment letters, and promotion letters.
• Review and verify TMS reports and overtime claims to support accurate payroll processing.
• Monitor employee confirmation timelines and coordinate performance appraisals with reporting supervisors.
• Compile and submit monthly and ad-hoc HR reports to the HR Manager.
• Assist in coordinating training programs, staff welfare initiatives, and company events when required.

Requirement

• Good communication and interpersonal skill
• Possess HR Administration Skills and Experience
• Independent and must be able to multi-task
• Able to work under pressure to meet tight deadlines and perform in a fast-paced environment

AngelineMah

Reg No: R2096146

One Vogue Pte Ltd

EA License: 19C9629

Position title : Admin Assistant
Location: 6 Chin Bee Ave [Boon Lay/Lakeside]
*****[Company will move to new place in 2027 - still finding office (either North or West)]*****
Working Days: 5. 5 days Mon - Fri; Sat / Sun half day / PH shifts required (rotational)
Working hours : 9am -6pm | 9am - 1pm (Sat) or 2pm-6pm (Sun)
Salary : Up to $2800 

Responsibilities:

• Perform data entry and maintain organized records.

• Manage emails, files, and documents efficiently.

• Provide customer service to both internal teams and clients.

• Assist in resolving issues with practical solutions.

• Support sales team with client follow-ups and sales documentation.

• Maintain customer profiles and handle enquiries professionally.

• Coordinate with operations for smooth delivery of goods.

• Carry out day-to-day administrative tasks as needed.

• Perform other related duties as assigned.

Requirements:

• 1-2 years of experience in an administrative role.
• Minimum qualification of Post Secondary / Diploma.
• Experiences in data entry, document management, customer service and keying invoice.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

About the Role:

We are a Electrical & ELV Systems contractor looking for a reliable and independent Accounts cum Admin Executive to join our team. This role is critical in supporting the company's operations, ensuring accurate financial records, timely processing of payments, and organized administration. You will work closely with the Director and Project Teams to manage finance and office matters with full ownership.

What You’ll Do:

Accounts Receivable (AR):
Invoice Issuance: Generate and issue progress claims, tax invoices, and final accounts to clients based on project milestones.
Collection Tracking: Monitor incoming payments, follow up on overdue accounts, and maintain aging reports.
Credit Control: Work with project teams to ensure timely client billing and identify any potential collection issues.

Accounts Payable (AP):
Invoice Handling: Verify vendor invoices against PO/DO and ensure timely payment processing.
Payment Preparation: Prepare payments via online banking, cheques, or other modes with proper approval routing.
Reconciliation: Maintain accurate records and reconcile supplier statements monthly.
Filing: Organize and archive paid invoices and supporting documents systematically.

Administration Support:
Reports: Stock report, GST Report & Filing GST F5, Monthly Management Reports (Income statements , Balance Sheet, Trial balance).
Documentation: Prepare company letters, compile reports, and handle e-submissions (e.g., e-invoicing, MOM, IRAS).
Data Entry: Maintain ERP records, update staff databases, and file internal forms and documents.
Office Support: Order office supplies, liaise with vendors (e.g., IT, copier service), and support HR/admin tasks such as claims or payroll.
Compliance & Filing: Ensure compliance with audit requirements and handle regular filing (hardcopy and digital).

What We’re Looking For:

Education: Diploma or Degree in Accountancy, Business Administration, or a related discipline
Experience: Minimum 3 years of relevant experience handling full set of accounts, ideally in ELV, M&E, construction, or other project-based environments
AP/AR Knowledge: Strong working knowledge of both accounts payable and receivable processes
Software Proficiency: Comfortable with ERP systems, Microsoft Office (especially Excel, SharePoint, Outlook)
Industry Familiarity: Prior experience with project billing formats, government portal invoicing (e.g., Vendors@Gov), and BQ-based invoicing will be an added advantage
Language Skills: Good command of English. Basic Mandarin is a plus for liaising with Chinese-speaking suppliers or subcontractors
Personal Qualities: Independent, detail-oriented, organized, proactive, and able to multitask in a fast-paced environment

• Preparing official forms for filing of new applications
• Generating file numbers
• Data entry
• Opening physical files
• Monitor deadlines & prepare reminders to clients on upcoming deadlines
• Generate payment vouchers and invoices
• General administrative duties including photocopying, faxing and dispatch
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
• Minimum 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-paced environment
• IT savvy and proficient in MS Office

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

Key Responsibilities

1. Administrative Support

• Handle general administrative duties including filing, data entry, and document management
• Prepare and maintain reports, correspondence, and presentation materials
• Maintain proper records of contracts, customer documents, and administrative files

2. Office & Operations Support

• Coordinate office facilities, meeting rooms, and office supplies
• Assist with onboarding and offboarding administrative processes
• Liaise with internal stakeholders and external vendors on administrative matters

3. Billing & Invoicing Support

• Assist in the preparation, checking, and verification of customer billing and invoices
• Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records
• Track billing status and follow up on outstanding invoices with internal teams
• Maintain proper records of issued invoices, billing schedules, and supporting documents
• Coordinate with finance and operations teams to resolve billing discrepancies

4. Coordination & Scheduling

• Assist in arranging meetings, appointments, and internal events
• Support logistics coordination for meetings, training sessions, and company activities
• Follow up on action items and ensure timely completion

5. Finance & Procurement Support

• Assist with purchase requisitions, invoice submissions, and expense tracking
• Support basic budget tracking and administrative cost monitoring where required

6. Ad-hoc Duties

• Provide ad-hoc administrative and operational support to managers and teams
• Undertake other duties assigned in support of overall business operations

Requirements

Education & Experience

• Minimum Diploma in Business Administration, Accounting, Finance, or related field
• Experience in invoicing, billing administration, or finance support is an advantage

Skills & Competencies

• Proficient in Microsoft Office Apps (Basic Applications, Visio and Power Apps will be an advantage)
• Comfortable working with billing data, invoices, and basic financial documentation
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Clear communication and coordination skills

Personal Attributes

• Responsible, proactive, and willing to learn
• Able to handle confidential and sensitive information professionally
• Able to manage multiple administrative and billing tasks in a structured manner

Additional Info

Working Time: 8.30am – 5.45pm

Working Days: 5 days (Monday – Friday)

Working Location: Gul

Lye Chong Herng (R1657957)

Business Edge Personnel Services Pte Ltd (96C4864)

Material Store & Logistic Assistant

Job Description:

• Responsible for the efficientmanagement of the Store and Receiving operations in inventory management,movement, and logistical co-ordination, receiving documentations and storagemanagement
• Seamless support to plantoperational and efficient day to day Store management.
•  To receive incoming shipment from forwarder,vendor & assembly plants and perform visual and  document checks, generate Goods Receipt Slip(GRS) and system transfers
• Able to handle Store KPI reports(Weekly and Monthly) and update daily transaction data
• To perform transaction such asreceiving/issuing, data entry, item loan in/out, inventory monitoring &replenishment in SAP, WOS, TED and other related applications
• To service line request by issuinggeneral/direct/indirect material/spares required to support operational needsby the Lab
• Managing store inventories andperform cycle-counts
• To communicate with requestor& provide feedback on parts & material issues
• Ensure safe and clean workenvironment and operations in terms of EHS safe work practices and 5S

Job Specification:

• GCE N or O Level or NITEC / HigherNITEC or Certificate in relevant discipline
• 1 year of relevant working experience in day to day store operation, inventory management and material management
• Experienced in support cycle counting and stock-take activities
• Proficient in MS Office and SAP
• Good communication skill
• Team player

We are seeking a detail-oriented and organised individual to coordinate and manage the operational aspects of our various programme. This role combines customer service, event coordination, administrative support, financial processing, and data management to ensure smooth programme delivery and strong stakeholder engagement.

You will also support the preparation of reports and presentations to communicate programme outcomes and strategies to internal and external stakeholders, including funders.

Key Responsibilities:

1. Programme Operations & Customer Service

• Serve as the primary point of contact for HPV and FIT KIT programme enquiries

• Coordinate and manage related events, including logistics planning

• Support Women’s Gynaecological Cancer Campaign operations and provide administrative assistance, where required

• Build and maintain strong working relationships with participating GP clinics and healthcare providers

2. Financial Management & Claims Processing

• Verify patient invoices submitted by clinics for accuracy and completeness

• Review documentation and ensure all required information is provided

• Submit claims for reimbursement in a timely manner

• Generate monthly reports on programme expenses and HPV doses administered

• Assist in drafting Income & Expenditure (I&E) statements

• Track and reconcile programme-related financial transactions

3. Data Management & Quality Control

• Input and maintain patients’ details in the programme masterlist

• Clean and validate data to minimise errors and ensure accuracy

• Flag discrepancies or errors in invoices and follow up for resolution

• Generate reports and analytics to support programme monitoring and evaluation

• Ensure compliance with data protection and privacy regulations

4. Administrative Management

• Oversee day-to-day administrative operations, including liaison with finance, operations, and legal teams

• Support department budget management and financial reporting

• Oversee vendor payment processes

• Coordinate procurement activities and ensure compliance with organisational guidelines

5. Other Functions

• Support outreach initiatives, including community and corporate talks, and other Community Engagement Cluster events

• Draft reports, project status updates, and annual report write-ups for management and key stakeholders

• Manage phone calls and respond to general enquiries, where necessary

• Support cross-deployment for other departmental events and activities, as required

Key Requirements

• Minimum Diploma in a related field

• 1–2 years of experience in healthcare administration, data management systems, or a similar role (preferred)

• Knowledge of HPV vaccination programmes, FIT KIT programme or immunisation services is an advantage

• Strong proficiency in Microsoft Office, particularly Excel

• Excellent attention to detail with strong analytical skills

• Strong organisational and time management abilities

• Effective written and verbal communication skills

• Experience in financial processing and reconciliation

• Strong problem-solving skills with ability to work independently

• Excellent interpersonal skills and professional demeanour

• High level of accuracy and ability to handle sensitive and confidential information

• Strong team player with the ability to collaborate across departments

Company Overview

MARINTEKNIK SHIPBUILDERS (S) PTE LTD is a company specializing in shipbuilding and related maritime services.

Job Summary

Perform data entry and verify invoices by liaising with purchasers, customers, suppliers, and vendors to ensure accurate payment processing. Manage daily accounts, maintain project filing and bookkeeping systems, and support administrative tasks in a fast-paced environment.

Responsibilities

• Enter data accurately to support financial and administrative processes
• Verify invoices by coordinating with purchasers, customers, suppliers, vendors, and the Accounts Department to resolve payment issues
• Perform daily accounts and administrative duties to maintain smooth office operations
• Maintain a systematic project filing and bookkeeping system to ensure organized record-keeping
• Manage ad-hoc duties as assigned by the company to support various operational needs
• Communicate effectively with Mandarin-speaking vendors to facilitate vendor relations and payment processes
• Use Microsoft Office tools to prepare documents, reports, and correspondence
• Work independently to manage workloads and meet deadlines in a fast-paced environment
• Demonstrate meticulous attention to detail to ensure accuracy in all tasks
• Collaborate as a good team player and maintain professional working etiquette

Required competencies and certifications

• Proficient in Microsoft Office applications
• Ability to communicate in English and speak with Mandarin-speaking vendors to support vendor interactions
• Minimum 1 year of relevant work experience in finance, accountancy, or administrative support

Preferred competencies and qualifications

• Higher secondary/Pre-U/A level/College, Professional Certificate, or NiTEC in Finance, Accountancy, Banking, Business Studies, or equivalent
• Experience as a Junior Executive specializing in Clerical/Administrative Support or equivalent
• Ability to work independently and handle workloads efficiently
• Good communication skills and professional working etiquette

• Admin Exp

• Support Sales & Marketing Department

• IMMD

Job Scope:

• Provide admin support to Sales & Marketing Team

• Prepare sales reports

• Process Sales Orders / Sales Return

• Attend to stakeholders and customers’ enquiries and feedback

• Any other ad-hoc duties as assigned

Requirements:

• Possess at least 1 year of Admin experience supporting Sales / Marketing Department

• Proficiency in MS Office and MS Excel

• Ability to work independently in a fast-paced environment

• Good communications and interpersonal skills

• Able to commence work immediately or with short notice

To apply please click on the APPLY NOW button or email your resume with the following detail inside your resume for faster processing:

• Reason for leaving each past & current employment

• Salary drawn for each past & current employment

• Expected Salary

• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R1105076

• Manage and process payroll for all workers on a timely basis, such as, computation of staff' salaries, allowances and deductions, processing of wages, statutory submissions, annual & ad hoc tax fillings, etc
• Manage claims from employees and with government authorities( Levy Waiver, etc)
• Supporting Employees and Management by driving, planning, coordinating and implementing effective HR guidelines, procedures and guidelines across the full spectrum of HR
• Analysis of Manpower resource allocation, visa quotas and employee satisfaction
• Manage work pass applications, renewals & cancellations
• Manage the repatriation of work permit holders
• Putting together regular and ad hoc payroll and costing reports for management and employees
• Continuous improvement of HR systems and policies
• Ensuring training is implemented to ensure all necessary certificates and / or Licenses are obtained by the company under full compliance of regulations
• Maintaining employee record, employee payment details and health records, employee relation and communication

Position Requirements:

• Entry level,have training provider
• Strong understanding of MOM guidelines for labor law requirements for the construction industry in singapore
• Biligual in English and Chinese (in order to handle queries, questions and concerns from English and Mandarin speaking staffs in regards with the payroll, allowances and deductions, annual & ad hoc tax fillings and other hr related matters.)
• Proactive approach with outstanding problem solving skills
• Full-Time position(s) available.

Job Responsibilities:
A. Manage and Support of Sharepoint Infrastructure

• Setup and customise of several Sharepoint Farm comprising of Webfront, Application and SQL servers;
• Support and troubleshoot of Sharepoint Farm issues;
• Provision and support of users’ requests for creation of new web applications, site collections and related day-day Sharepoint service requests;
• Assist in the monitoring and maintenance of the Sharepoint farm servers to ensure availability of the services to users;
• Assist in the risk management evaluation of new Sharepoint version for future Sharepoint upgrade plans;
• Assist in the provisions of statistics on Sharepoint servers’ availability
• Coordinate with Project Teams in the analysis, presentation and management of IT operations date and statistics

B. Manage and Support of Domino Servers (Preferably)

• Support and troubleshoot mail and server issues, such as mail routing, mail agents and other mail server related issues;
• Support users’ requests for creation of databases, replications, messaging (mail, SMS, Page) requests; and other similar Domino’s service requests;
• Assist in the monitoring and maintenance of the Domino servers to ensure availability of the services to users;
• Assist in the evaluation of new products and technologies to enhance or improve the integrated office systems infrastructure;
• Assist in the provisions of statistics on Domino servers availability and other server related statistics and update of mail virus pattern files
• Coordinate with Project Teams in the analysis, presentation and management of IT operations date and statistics

C. Manage and Support of Virtual Desktop Infrastructure (VDI) (Preferably)

• Setup and customise VDI clients running on VMWare’s environment;
• Support and troubleshoot of VMWare Horizon View Connection Server and VDI clients’ issues;
• Provision and support of users’ requests for creation of new VDI clients’ requests;
• Assist in the monitoring and maintenance of the VDI environment to ensure availability of the services to users;

Job Requirments:

• Must have 3 years post graduate hands on experience in Sharepoint Server Administration set up and maintenance;
• Must also be able to install and configure SQL to integrate with Sharepoint;
• Must also have hands-on experience in setting up Windows OS and server
• Must also have hands-on experience in setting up Linux OS and server
• Must also have working experience in applying Windows and Linux patches, and troubleshooting windows and Linux server issues
• Should preferably have certification as a Certified Sharepoint Specialist or have attended Sharepoint related courses
• Preferably with some knowledge and experience in VMWare Horizon View Virtual Desktop Administration set up and maintenance
• Preferably with some knowledge and experience in Lotus Domino Administration set up and maintenance

Job Description

• Industry/ Organization Type: Management of Companies and Enterprises
• Position Title: Accounts & Admin Executive
• Working Location: Tuas (Company transportation provided)
• Working Hours: 5 days (Monday – Friday, 8:30 AM – 4:30 PM)
• Salary Package: Basic Salary + Meal Allowance + AWS
• Duration: Permanent Role

Key Responsibilities

• Manage daily bookkeeping and bank reconciliations.
• Handle accounts payable (AP) and accounts receivable (AR).
• Prepare and process invoices, payments, and expense claims.
• Support monthly, quarterly, and yearly financial closing activities.
• Assist with GST submissions and tax filings, where applicable.
• Prepare financial reports and support audit activities.
• Provide general office administrative support, including filing, scheduling, and correspondence.
• Manage office supplies and maintain an organised workplace.
• Liaise with vendors on property investment and maintenance matters.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Accounting, Business Administration, or a related field.
• At least 2 years of relevant accounting and administrative experience.
• Detail-oriented, organised, and able to multitask.
• Able to work independently and handle confidential information with care.
• Responsible, able to meet deadlines, and able to comply with data privacy requirements.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82058 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: Admin Assistant
• Working Location: East (Nearest MRT: Tai Seng)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD 2200
• Duration: 1-year contract (Renewable if performance meets expectations)

Key Responsibilities

• Conduct routine equipment and system inspections remotely using online software platforms
• Record maintenance findings in Google Sheets for tracking and reporting purposes
• Perform remote audits of corrective maintenance activities carried out by onsite engineers
• Execute routine maintenance tasks remotely, including software updates, calibration verification, and system optimization
• Consistently meet individual and team targets for monthly preventive maintenance
• Coordinate with onsite engineers to plan and schedule maintenance activities effectively
• Analyze performance data and trends to proactively identify potential issues and areas for improvement

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in the related field
• Proficient in Excel

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79718 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

We are seeking a committed and detail-oriented Finance & Administration Officer to manage the organisation’s finance operations and administrative functions. The role requires the candidate to support financial reporting, grant management, audit compliance, and operational processes, working closely with the Management Committee and external stakeholders such as Sport Singapore.

Key Responsibilities

Financial Operations

• Process payments, including vendors, service providers, coaches, and officials, in accordance with internal controls and approval processes
• Maintain accurate and timely recording of financial transactions in accounting systems
• Monitor accounts payable and follow up on outstanding invoices
• Ensure proper documentation and compliance with organisational financial policies

Financial Reporting & Governance

• Prepare and present regular financial reports to Management and the Executive Committee
• Extract, analyse, and consolidate financial data for reporting and decision-making
• Support the preparation of annual financial statements and management reports
• Assist in budgeting and financial planning processes

Audit & Regulatory Compliance

• Coordinate with external auditors, SportSG, and relevant authorities on audit and compliance matters
• Prepare audit schedules, reconciliations, and supporting documentation
• Ensure compliance with regulatory, funding, and financial reporting requirements

Grant & Fund Management

• Support the preparation and submission of grant applications and claims to SportSG
• Monitor grant utilisation and ensure compliance with funding guidelines
• Maintain proper documentation and audit trails for all grant-related transactions

Claims & Reimbursements

• Process and verify claims submitted by staff, committee members, coaches, and officials
• Ensure completeness and accuracy of supporting documents prior to reimbursement
• Maintain proper records of claims, approvals, and disbursements

Administrative & Operational Support

• Coordinate logistics and bookings (e.g. venues, travel, accommodation) as required
• Provide administrative support for daily office operations and organisational activities
• Support the General Manager in the oversight of the National Training Facility, including coordination of day-to-day operations
• Assist in monitoring the upkeep, maintenance, and cleanliness of the facility to ensure it remains in proper working condition
• Liaise with relevant vendors, service providers, and stakeholders for facility maintenance and operational needs
• Support scheduling and coordination of facility usage by teams, coaches, and external parties

Other Duties

• Perform ad-hoc finance and administrative duties as assigned by Management

Requirements

• Certificate in Accounting, Diploma, or equivalent qualification in a related field
• At least 5 years of relevant experience. Experience in-profit or sports organisation will be an advantage
• Proficient in accounting software and Microsoft Office applications (especially Excel)
• Knowledge of grant management and audit processes is an advantage
• Strong attention to detail with good organisational and time management skills
• Ability to work independently and collaboratively with stakeholders

Preferred Attributes

• Experience working with National Sports Associations or similar organisations
• Familiarity with SportSG funding frameworks and requirements
• Strong integrity and ability to handle confidential information
  

Please submit your application via MyCareersFuture. In addition, email a cover letter outlining your interest in the role, together with your CV (maximum 2 pages), to gm@sbsa.org.sg

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1hr lunch break

• Fridays: 9:00am to 6:00pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Qualification, Skill & Experience
The Personnel shall minimally have obtained ‘A level’ qualifications or its equivalent, and should preferably have the following skills and experience:

• Experience Working in front counter services
• At lease 3 years of experience in administration
• Proficient in IT environment, MS Office, Whatapps Chat,
• Good communication and inter-personal skills
• Good team player with a high level of initiative
• Able to Multitask, Good Social skills & Problem solving
  

Roles & Responsibilities

1.Reception Duties

• Manage school front counter services and ensure smooth daily operations
• Attend to visitors, parents, staff, and students, addressing enquiries and needs professionally
• Handle phone enquiries and complaints in a timely and courteous manner
• Take accurate messages and ensure they are relayed to the appropriate staff
• Transfer calls efficiently to relevant personnel
• Maintain office inventory, including stationery and administrative supplies
• Receive, sort, and distribute incoming and outgoing mail
• Oversee the lost and found process
• Manage loan records of school items (e.g., uniforms, umbrellas)
• Provide general administrative support to the administration office
• Perform data entry and other duties as assigned

2.Student Service Duties

• Manage student early release processes, including proper documentation and parent communication
• Coordinate effectively between Form Teachers and the Student Management Team (SMT) regarding student movements
• Monitor and track student attendance, late arrivals, and CCA participation
• Provide real-time attendance updates to support the SMT
• Handle student cellphone confiscation procedures in accordance with school policies
• Assist with documentation for sick bay visits, ambulance cases, and incident reports
• Manage issuance of student lift passes

Job Description

• Industry/ Organization Type: Construction/ Interior Design
• Position Title: Admin Executive
• Working Location: Woodlands
• Working Hours: 5 Days, Monday – Friday (9am – 6pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare, review, and process Purchase Orders, Invoices, Quotations, and Sales Orders accurately and in a timely manner.
• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Monitor and coordinate inventory control, including conducting periodic stock checks and maintaining accurate records.
• Manage document control, including proper filing, data entry, and maintenance of both electronic and hardcopy documentation.
• Consolidate supplier invoices for payment processing and handle staff claims, reimbursements, and related administrative matters.
• Other duties as assigned by the management

APPLY NOW!!!

• Minimum GCE ‘O’ Level.
• At least 1–2 years of administrative experience.
• Detail-oriented, organized, and able to work independently with minimal supervision.
• Proficient in Microsoft Office applications.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82564 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131