Total 3,312 job vacancies in Singapore

We are looking for a Project Admin Executive to support daily office operations within a dynamic IT development environment.

Key Responsibilities:

• Manage office access and security clearance requests
• Support office administration (opening/closing, onboarding/offboarding, asset tracking, resource booking, supplies)
• Handle visitor management and ensure compliance with office security protocols
• Coordinate events and incident response (e.g. fire drills, safety checks, facility issues)
• Liaise with facilities management on maintenance matters and supervise cleaning services

Requirements:

• Diploma or equivalent qualification
• 2–3 years of administrative or customer-facing experience
• Proficient in MS Office (Word, Excel, PowerPoint)
• Comfortable with shift work and flexible working hours
• Strong organisational skills with attention to detail and punctuality
• Team player with good communication skills
  

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We are looking for motivated individuals to support day-to-day operations in a healthcare setting. Training will be provided.

Responsibilities:

• Assist pharmacists with dispensing preparations (labelling, packing, sorting medications)
• Provide frontline patient service, including registration, queue management, and enquiry handling
• Perform administrative duties such as data entry, filing, and updating patient records
• Manage inventory: stock-taking, replenishment, and storage of medical supplies
• Ensure accuracy, confidentiality, and compliance with healthcare regulations
• Support the smooth workflow of the pharmacy or clinic operations
• Work closely with healthcare professionals to deliver quality service to patients
  
  

Requirements:

Minimum GCE A Levels / Diploma

No experience required; training will be provided

WA me at http://wa.me/+6598326219 or tele me at @sallytsin

For interested candidates, please send your most recent and updated resume to sallytsin@recruitexpress.com.sg

Tsin Chien Yee Sally
R25127272
Recruit Express Pte Ltd
EA License No. 99C4599

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

1) Able to write and converse in English & Mandarin. Good in MS Office software - Excel, Words etc

2) Answer telephone calls, take messages, handle queries and direct them to corresponding departments

3) Provide administrative support to project sites, purchasing and contracts department.

4) Process Invoices and Purchase Orders

5) Monitor, maintain and parking allocation for vehicles and assets

6) Prepare letters and documents

7) Open, date and sort incoming mails and deliver mails to corresponding department

8) Maintain reception and meeting rooms in a tidy manner.

9) Monitor, purchase and replenish office supplies as needed

10) Oversee maintenance and usage of general office equipment

Core Responsibilities

Administrative

roles

involve

a

mix

of

daily

operational

tasks

and

long-term

organizational

duties

.

Key

responsibilities

include:

• Office Management: Maintaining office supplies, equipment, and facilities to ensure a productive work environment, including organizing files and records both digitally and physically. 3
• Communication Handling: Managing emails, phone calls, and visitor interactions, acting as the first point of contact for clients, vendors, and colleagues. 2
• Scheduling and Coordination: Arranging meetings, appointments, travel itineraries, and coordinating calendars for executives and teams. 2
• Documentation and Reporting: Preparing reports, presentations, spreadsheets, and maintaining accurate records for internal and external use. 2
• Customer and Client Support: Assisting customers with inquiries, resolving issues, and providing professional guidance when needed. 1
• Financial and HR Support: Tracking expenses, invoicing, basic bookkeeping, and sometimes assisting with recruitment or onboarding processes. 2

We are a growing renovation company committed to delivering quality workmanship and excellent customer service. As our projects and client base expand, we are looking for a detail-oriented and proactive Admin / Accounts Executive to handle daily administrative tasks, manage accounts, and support smooth business operations.

Role Overview

The Admin / Accounts Executive will be responsible for handling day-to-day administrative duties, basic accounting, and documentation to ensure efficient office operations and accurate financial records.

Key Responsibilities

Administrative Duties

• Manage enquiries from customers
• Maintain and organise company files.
• Prepare invoices and purchase orders.
• Coordinate with suppliers, contractors, and clients for invoices

Basic Accounts

• Perform basic bookkeeping and data entry into accounting software.
• Handle accounts receivable and payable, including invoice follow-ups.
• Prepare monthly financial summaries for management.
• Process payroll and staff expense claims.

Requirements

• Proven experience in administration and basic accounting (preferably in construction/renovation industry).
• Proficient in Microsoft Office (Word, Excel) & accounting software
• Strong organisational skills and attention to detail.
• Ability to work independently and handle multiple tasks.
• Good communication skills in English (Mandarin/Malay is a bonus for supplier communication).

What We Offer

• Competitive salary based on experience.
• 5.5 day office work week (Mon–Fri) + 0.5 day Sat (work from home)
• Supportive team environment.
• Career growth opportunities in a fast-expanding company

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Job Summary

You will support client interactions and internal teams by managing communications, scheduling, administrative tasks, and product assistance to ensure smooth operations and customer satisfaction.

Responsibilities

• Respond promptly to phone inquiries to provide accurate information and support client needs
• Prepare and issue invoices and quotations accurately to facilitate sales transactions
• Schedule appointments with clients to coordinate meetings and follow-ups
• Organize and maintain schedules for technical and sales teams to optimize workflow
• Perform general administrative tasks such as documentation and filing to ensure organized records
• Introduce products to clients and assist them in selecting and purchasing items to enhance customer experience
• Restock goods on shelves to maintain inventory availability and presentation
• Apply effective multitasking and prioritization skills to manage multiple duties in a fast-paced environment
• Maintain attention to detail and accuracy in all tasks, ensuring proper follow-up and completion
• Use communication and interpersonal skills to collaborate with team members and serve clients effectively
• Work independently and as part of a team to complete assigned responsibilities efficiently

Required competencies and certifications

• Proficient in MS Office applications (Word, Excel) to support documentation and communication tasks

Preferred competencies and qualifications

• Minimum O Levels or equivalent; candidates without formal credentials may be considered based on experience
• 1 to 2 years of relevant working experience preferred but not mandatory
• Willingness to work 5 to 5.5 days per week (First / Last two Saturdays of the month)

Key Responsibilities:

• Handle general administrative duties
• Maintain proper documentation and filing systems
• Manage office operations and day-to-day functioning
• Oversee office supplies procurement and vendor management
• Coordinate utilities, maintenance, and service providers
• Support HR administrative tasks (leave records, onboarding documents, payroll coordination, CPFsubmissions)
• Schedule meetings when required
• Support director with ad-hoc administrative duties

Requirements / Skills:

• Able to communicate in both English and Mandarin
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good communication skills (written and verbal)
• Able to work independently and maintain confidentiality

• Manage accounts payable and receivable, including invoicing, payment, and following up on outstanding payments.

• Provide administrative support to the admin team, including record-keeping, data entry, and document management.

• Maintain accurate records and ensure proper filing of accounting documents.

• Enter financial transactions accurately into accounting systems.

• Reconcile bank statements and assist with month-end closing activities.
  

  *Mon, Wed, Fri (9 am - 1 pm) Tues & Thursday (1 pm - 6 pm)

Job Vacancy: HR Administrator

Industry: Construction / Semiconductor

Work Location: Paya Lebar

⸻

Salary

SGD 3,800 – SGD 5,000

⸻

Working Hours

Monday to Friday, 8:00am – 5:00pm

⸻

Monthly Rest Days

8 days

⸻

About the Company

A semiconductor company in Singapore operating within the construction sector, supporting advanced industrial and engineering projects.

⸻

Key Responsibilities

Handle HR-related duties and employee management matters

Develop and implement HR policies and compensation structures

Coordinate and liaise with headquarters on HR matters

Maintain proper documentation and HR records

Support general office administration

Ensure workplace organization and cleanliness

⸻

Job Requirements

Relevant experience in HR or administrative roles

Experience in construction industry is an advantage

Strong organizational and coordination skills

Able to manage multiple tasks and work independently

Detail-oriented with good problem-solving ability

⸻

Benefits

As per MOM regulations

⸻

Interview Method

Video interview or On-site interview

Secretary / Admin
3 months contract - maternity cover
Salary: $3000 max
5 days work week
9am - 6pm
Location: Cecil Street

Job Scope:
Executive Support & Office Administration:

• Full spectrum of secretarial and administrative support to the CEO and COO

• Manage the CEO and COO 's daily activities, which includes calendar management and appointment coordination.

• Act as a primary point of contact between the CEO and COO with internal/external stakeholders

• Handle travel arrangements – flight reservation, hotel accommodation, visa applications, logistics etc.

• Assist in planning and organizing events, conferences, and meetings hosted or attended by the CEO and COO

• Attend to the President and CEO’s personal matters, as and when required

Continuous Professional Development Administration:

• Manage classroom attendance and setup.

• Create and set up live webinars and Zoom webinars.

• Create and set up evaluation forms

• Hosting of live webinars

• Attendance taking for classroom sessions

• Download and organize recorded webinars.

• Process monthly trainer fees.

• Alignment of training materials according to slide templates, when required.

• Update quiz and exam questions on learning management platform

Administration Document Processing:

• Route documents for signing.

• Raise requisition forms (RF) and process invoices.

• Ensure all documentation is completed accurately and on time.

Collation of Course Evaluations:

• Compile feedback from course participants.

• Prepare reports based on evaluation data.

Other Ad-Hoc assignments:

• Eg. Packing of gift bags for participants

• Research and vendor sourcing, when required

Responsibilities

• Coordinate recruitment processes including job postings, screenings, and interviews.
• Manage employee onboarding and training programs.
• Administer company policies and ensure compliance with labor laws.
• Maintain employee records and handle confidential information.
• Oversee office maintenance and supply management.
• Assist with preparing payroll and handling employee benefits.
• Manage schedules, appointments, and organize meetings.
• Perform general administrative duties such as filing, photocopying, and answering phones.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Proven experience in an HR and/or administrative role.
• Strong understanding of labor laws and disciplinary procedures.
• Excellent organizational and multitasking abilities.
• High ethical standards and confidentiality.
• Good communication and interpersonal skills.

Skills

• HRIS software proficiency
• Microsoft Office Suite
• Employee relations
• Recruitment and onboarding
• Payroll management
• Office administration
• Time management
• Conflict resolution

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Job Highlights:

· Annual Bonus

· Career Progression

· 5 Days work week

· Training and support provided

Responsibilities

· Managing all sales support responsibilities including Contracts, Relocations, Service Requests through to completion

· Coordinate with other departments to resolve all sales support responsibilities

· Answering Incoming calls and managing queries through to resolution

· Coordination of the input of different departments in order to fulfil customer requirements

· Acting as primary contact person for small and medium sized accounts in assigned region

· Work according to company procedures and guidelines

· Ensure timely extension of new regular and promotional materials

· Issuing internal memos relating to trade deals/discounts/GPR, and promotional launches

· Ensure main duties are carried out fully in an efficient and professional manner

· Coordinates incoming & outgoing correspondence (to include electronic mail), and create/disseminate other critical and confidential business documentation with discretion and deals with confidential issues and subject matter in ways that requires considerable sensitivity, discretion, or judgment in replying to inquiries, and/or presenting or requesting information

· Any other ad-hoc duties relevant to the demands of the role

Requirements:

• Min. O levels and above

· Tact, confidentiality and diplomacy in handling inquiries, calls and visitors

· High initiative, drive, mature, meticulous and detail-oriented

· Possess strong communication and interpersonal skills

· Proficient in MS Office application such as Word, Excel, PowerPoint

· No experience required

· Strong multi-tasking capabilities

· Knowledge of SAP system will be an additional advantage

Job Types: Full-time, Permanent

Pay: $2,200.00 - $3,200.00 per month

Benefits:

• Health insurance
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Education:

• GCE 'O' Level or GCE 'N' Level (Preferred)

Work Location: In person

Company Overview

Zhejiang Etone Specialized Foundation Engineering Co., Ltd. Singapore Branch integrates engineering construction, machinery manufacturing, and equipment leasing. It holds multiple contracting qualifications and operates advanced piling machinery with over 1000 employees and subsidiaries in Singapore and Malaysia.

Job Summary

You will support payroll and attendance processes by collecting and verifying timesheets, assist in payroll data preparation, manage administrative tasks, and coordinate with project teams to maintain accurate records.

Responsibilities

• Collect and verify employees’ timesheets to ensure accurate attendance and working hours
• Assist in preparing and submitting payroll data to support timely salary processing
• Perform general administrative tasks including filing, data entry, and document management to maintain organized records
• Coordinate with project teams to gather and confirm accurate employee work records
• Communicate effectively in English to liaise with team members and support administrative processes
• Use Microsoft Excel and other office applications proficiently to manage data and reports
• Work independently with responsibility and attention to detail to complete assigned tasks accurately
• Perform additional ad-hoc duties as assigned to support team operations

Preferred competencies and qualifications

• Prior experience in administrative or human resources roles to enhance task efficiency and understanding

Other Information

Location: 3 Tai Seng Ave, Singapore 536465, Tower B, #03-32
Contact: etone-singapore@etonechina.com

Benefits:

• Annual bonus (performance-based)
• 13th month salary
• Medical insurance coverage

Job Summary

We are seeking a reliable and resourceful Administrative Executive to join our growing team. The ideal candidate will be highly organised, proactive, and capable of handling day-to-day administrative duties with professionalism and efficiency.

Responsibilities

• Deliver general administrative and clerical support to maintain smooth and efficient office operations
• Manage and track office supplies, furnishings, and equipment inventory to ensure availability and functionality
• Perform reception duties by welcoming visitors and responding to general enquiries promptly and courteously
• Coordinate meeting schedules and prepare agendas to facilitate productive internal communications
• Maintain accurate filing systems and digital records to support easy retrieval and data integrity
• Support the team with data entry, document preparation, and reporting to enhance operational workflows
• Uphold office security procedures to ensure a safe and secure working environment
• Execute ad-hoc tasks assigned by management to support business needs and team objectives

Company Overview

We specialise in corporate secretarial services, company incorporation, GST, accounting/bookkeeping, tax compliance, and payroll. We serve local SMEs and professionals, bridging government agencies and businesses while keeping client information confidential.

Job Summary

Support customer onboarding and administrative operations by coordinating with teams, managing communications, and maintaining accurate accounting records to ensure smooth office and client service functions.

Responsibilities

• Coordinate with new customers to facilitate a smooth onboarding process and address their initial needs
• Collaborate with department leaders and individual contributors to complete routine administrative tasks efficiently
• Verify and update accounting documents and company system records to maintain accurate financial data
• Welcome visitors, clients, and employees professionally to create a positive first impression
• Manage incoming calls by screening and directing them to the appropriate personnel promptly
• Sort and prepare incoming and outgoing mail and packages to ensure timely delivery
• Assist with filing, scanning, and photocopying to support document management
• Perform additional administrative duties as assigned to support office operations

The Admin Executive provides administrative and coordination support to the Restorative Engagement team.

Hours:

SGD13 to SGD14 per hour for 8 hours per day (3 days per week), to be able to commit at least 3 months. (WFH to be discussed).

Key Responsibilities

Training & Programme Administration

• Record and maintain attendance for CWPS sessions, CEF training, and RE-run workshops
• Update and manage training trackers (attendance, completion, hours)
• Prepare session logistics — room bookings, Zoom links, materials, reminders

Documentation & Note-Taking

• Take minutes at RE team meetings and supervision sessions (including Individual Care Supervision)
• Format and file notes in shared folders in a timely manner
• Maintain the RE documentation library — filing, naming conventions, version control

CEF Administration

• Track Fellows applications and update relevant spreadsheets
• Support stipend administration — liaise with the Admin team on paperwork and submission deadlines
• Maintain Fellows contact lists and communication logs
• Assist with scheduling Fellows sessions and sending communications via WhatsApp and email

CRM & Data Entry

• Key in session records, volunteer engagements, and attendance data into the CRM system
• Liaise with the CRM team to resolve data queries or discrepancies

Scheduling & Coordination

• Manage the RE team calendar — training dates, supervision slots, external meetings
• Coordinate scheduling with external parties and vendors
• Track and follow up on pending action items from meetings

General Administration

• Prepare and format documents, agendas, and templates as directed
• Manage printing, stationery, and materials for RE activities

What We're Looking For

• Organised, reliable, and able to manage multiple tasks with minimal supervision
• Comfortable working with people from diverse backgrounds
• Able to handle sensitive information with discretion and confidentiality
• Proficient in Microsoft Office and comfortable learning internal systems (CRM, shared drives)
• Prior admin experience preferred; experience in social services a bonus

EXECUTIVE/ SENIOR EXECUTIVE, HUMAN RESOURCE & ADMINISTRATION

Primary Job Scope

(A) Human Resource Management

· To assist in overseeing and manage the administrative and human resource needs across the Company’s multiple outlets to ensure business needs are met effectively

· Work with HR Manager and Finance department to project and implement the HR budget and manpower headcount for each outlet/business annually, and ensure that the HR budgets are met

· Responsible for wage benchmarking and market survey to ensure that our Company’s practices and salary scale are competitive and aligned with the industry

· Responsible for active recruitment to fill any vacancy promptly, including but not limited to planning of recruitment drives and working with external recruitment agencies and headhunters

· Drive career development initiatives and HR policies to maintain a high level of morale amongst staff

· Responsible for counselling and retaining of staff to minimize disruption to the outlets’ operation and business due to staff turnover

· To assist HR Manager in assessing and meting out relevant disciplinary action, including termination of employment of any staff, as where required if staff is in breach of Company policies or harm the Company’s business/reputation in any way

· Responsible for recording and monitoring staff’s performance within the Company, and to recommend appropriate promotion, re-designation and redeployment of staff as where needed

· Work with Executive Chef/Head Chef(s) and Outlet Managers to understand the business manpower requirements, and then source for and implement relevant training systems and courses to increase staff’s on-job performance productivity and customer service quality

· Develop and implement a comprehensive and systematic Staff Handbook and On-Boarding Process so that all staff have a strong understanding of the relevant Company Policies that they are required to adhere to

· To assist HR Manager in ensuring Company’s HR policies are in compliance with statutory regulations

· Responsible for payroll preparation, ensure accuracy and in a timely manner each month. Knowledge of InfoTech software is an advantage.

(B) Administrative Function

· Responsible for managing and implementing Administrative policies and systems across the Company to meet Company’s Administrative and HR needs

· Source for, implement and manage relevant HR and Admin hardware and software systems including but not limited to computers, printers, attendance, leave application and payroll software to improve staff productivity and efficiency

· Responsible for ensuring that the Company and outlets comply with all statutory regulations, including applying for and maintaining all relevant licenses required for the Company and outlets’ operational needs, and ensure these are kept up to-date and valid

· Identify and apply for suitable statutory and government grants that support the Company’s growth and business needs

· Ensure all relevant Company documents and records are filed in a complete, systematic and chronological order

· Provide effective management and training of HR and Admin Team to perform their duties to meet Company’s standards and guidelines

· Any other duties as assigned by the Company

Job Description

· Prepare technical drawings as per project and product requirements using drafting (CAD) software

· Follow through any modification to the project and product requirements and update drawings accordingly

· Work closely with all relevant parties including Operations teams to ensure drawings are feasible and effectively translated into products using CNC machines

· Coordinate for Sales Order Processing

· 5 Days work Week

Job Requirements

· Candidate must possess at least "N" Level with Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in any field

· At least 1 Year(s) of working experience as a drafter – experience in the stone or related industry will be an advantage

· Required Skill(s): Microsoft Office, Autocad (CAD)

· Possess positive attitude and able to work in a fast-paced environment

1. Build and Maintain Store Database

2. Perform Daily Out-Stock

3. Order and Replenish Store items

4. Perform Stock-in

5. Ensure Cleanliness, Organisation and Compliance for Store

6. Conduct Monthly Stock Take

7. 5 Days Work Week

Job Requirements

· Candidate should possess at least a Primary/O-Level/A-Level, any field.

· Able to work independently under minimum supervision.

· Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Any other simple adhoc admin duties

Overview:

Provide administrative and operational support for Home Personal Care team to ensure the smooth and efficient running of daily office or departmental activities during the temporary assignment period.

Responsibilities:

• Handle day-to-day office administrative tasks including filing, data entry, and document management.
• Manage correspondence such as emails, letters, and phone enquiries.
• Assist in the preparation of reports, presentations, and meeting materials when necessary.
• Maintain and update records, databases, and inventory lists.
• Assist with any other ad-hoc tasks assigned by the supervisor to support operational needs.

Requirements:

• Minimum ‘O’/‘A’ Level, Diploma or equivalent.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Fresh graduates are welcome.
• Good organizational skills and attention to detail.
• Able to work independently and handle multiple tasks efficiently.
• Positive attitude and good interpersonal skills.

Location: Queenstown

Working hours: Monday to Friday, 9am to 6pm
Hourly rate: $12

Human Resources:

• Provide day-to-day support in broad spectrum of HR and Administrative activities.
• Update or maintain HR information and leave records in the system.
• Handle staff travel arrangements including air-ticket purchase, travel insurance and accommodation.
• Serve as the first line of contact for HR-related queries, e.g. employee benefits, insurance, policies, letter requests etc.
• Support the recruitment and onboarding process - job advertisements, scheduling of interviews, documentation, new joiner orientation, etc.
• Monitor and follow up on staff confirmation and contract renewals. Prepare employees’ performance appraisal form.
• Handle all work passes related matters including application, medical check-ups, issuance, renewal, and cancellation.
• Create and maintain employee records, leave records, organisation charts and personal files.
• Administer training-related matters, update and maintain training record etc.
• Manage company insurance, i.e., vehicle insurance, medical insurance, work injury compensation and hospitalization.
• Prepare monthly HR report and ad-hoc reports
• Monthly payroll and CPF calculations and final payment calculation using payroll system.
• Year-end Forms IR8A and Form IR21 for Foreign employees, where applicable
• Responsible for data entry, proper filing, labelling, storing of documents
• Manage phone calls and correspondence (e-mail, letters etc.)
• Liaise with the Ministry of Manpower for workers-related issues
• Attend to and complete HR related surveys from various government agencies
• Submissions of all government and related claims, e.g. CPF, childcare Leave, NS makeup claims, income tax (IR8A & IR21) matters, etcFamiliar with Employment Act and HR-related policies.

Provide general HR and administrative support, including ad-hoc duties as assigned by the Superior.

• Administrative:

• Assist in vehicle road tax, COE and insurance renewal
• Oversee the renewal of vehicle road tax, insurance, and COE.
• Manage the renewal processes for Health & Safety (H&S) insurance, Work Injury Compensation Act (WICA) insurance, public liability insurance, and cover notes.
• Arrange and coordinate training sessions for employees, ensuring compliance with company training requirements.
• Maintain inventory and manage the procurement of office supplies, including stationery, cleaning supplies, uniforms, and pantry items.
• Ensure the proper maintenance of company facilities, including lifts and plumbing systems.
• Organize and schedule the boss meetings, appointments, and administrative tasks as required.
• Assist in organizing company events such as the Mooncake Festival, Seventh Month (Hungry Ghost Festival), and Chinese New Year celebrations.
• Assist in ensuring compliance with fire safety regulations and participate in fire safety drills.
• Support general administrative tasks to ensure the smooth operation of the office.

• Qualifications:

• Diploma in Human Resources, Business Administration, or a related field.

• Proven experience as an HR Assistant, Administrative Assistant, or similar role.

• Familiarity with HR software and MS Office applications (Word, Excel, Outlook).

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Ability to handle sensitive information with confidentiality.

• Detail-oriented and proactive problem-solving skills.

• Able to start work within short notice is an advantage.