The Senior Resource Manager plays a critical role that blends strategic workforce planning with a strong focus on employee engagement and development. They are responsible for ensuring that the right people with the right skills are assigned to the right projects at the right time, while also fostering a positive and motivating work environment that nurtures talent and maximizes employee satisfaction.

Key Responsibilities with an Emphasis on Employee Engagement:

Job summary: The incumbent is responsible for assigning the right resources to the right projects at the right time to ensure successful delivery of projects.

You will

Assigning available employees to projects in accordance with their skillsets, previous experience, and availability.

Monitoring day-to-day project activities and corresponding resources.

Capacity planning, i.e. making sure that a company’s resources have the capacity to work on upcoming projects.

Monitoring and managing employees’ workload, utilization, and overtime hours.

Managing resource conflicts.

Overcoming resource shortages by means of resource management techniques, reallocating resources, assigning more staff, etc; informing senior management of any issues related to inability to meet clients’ needs due to resourcing.

Providing project executives with support when it comes to resource management issues or improving resource management processes.

Knowing all the current and upcoming projects run in an organization and business development activities and being able to plan resourcing accordingly.

Collaborating with the BO, Finance, and HR department regarding hiring or project related incentives and or company initiatives and projects.

Documenting processes (e.g. weekly utilization report or annual workforce planning, etc.

Manage New Graduate Talent and Resource Development plan.

You bring

Experience: Proven experience in resource management, preferably within a Systems Integrator or IT consulting environment, with a demonstrated focus on employee engagement and development. Strong soft skills of multi-tasking, analytics, problem solving, interpersonal skills, critical thinking, and forecasting skills.

Knowledge: Strong understanding of project management methodologies, resource allocation processes, capacity planning techniques, and human resources best practices.

Skills: Excellent analytical, problem-solving, and decision-making skills, coupled with exceptional communication, interpersonal, and negotiation skills. Proficient in using resource management tools and software.

Education: Bachelor's degree in business administration, human resources, or related field.

Relevant certifications (e.g., PMP, HRCI, SHRM-CP) are a plus.

Good knowledge in Microsoft Power Point, Excel and Power BI will be a plus.

Name of Authority: Yuan Ching Secondary School

Contract Period: from 1 May 2026 to 31 December 2027.

Personnel to be deployed at the following hours:

•Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1hr lunch break.

•Fridays: 8:30am to 5:30pm, inclusive of 1hr lunch break.

•Service not required on Saturdays, Sundays and gazetted public holidays.

School Vacation

* Required to work during between March, September and December school holiday

* Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30mins lunch break

* Service not required on Saturdays, Sundays and gazetted public holidays

For clarity, service is not required during school vacation between semester 1 and 2 (June School Holiday).

Job Scopes：

The Services required are set out as follows:

1.Investigative & Case Support

•Assist in conducting preliminary investigations and fact-finding interviews regarding minor incidents.

•Obtain student and witness statements where appropriate and compile evidence and prepare structured incident reports to relevant KPs for directions.

2.Detention and Ignite Plus Follow Up

•Supervise students assigned for either detention (Monday - Thursday) or IGNITE+ programme (Monday and Wednesday) at any point of time.

•Ensure students complete assigned tasks during detention.

•Follow up with form teachers for students assigned for and have missed their detention.

•Ensure detention tasks are meaningful and developmental in nature.

3.In-House Suspension Support

•Support school staff in managing students sent out of class, on internal suspension and who are missing from class.

•Support learning continuity during suspension through liaising with form teachers.

4.Administrative Support

•Perform data entry support for late-coming, offences and interventions.

•Compile weekly or monthly discipline statistics when required.

•Assist in monitoring student reporting channel.

•Always maintain confidentiality of student information.

•Review detention, late coming and corrective work processes during the holidays.

5.Any other duties administrative and operational duties pertaining to student management that are assigned by the Authority during the period of employment.

Requirements:

•The Personnel shall possess a minimum qualification of diploma.

•The Personnel should preferably be able to use Microsoft Office applications and collaborative tools in Google.

•The Personnel should preferably have 3 years working experience in uniformed service background (Police, Prison Service or equivalent), with involvement in youth-related case investigation.

•The Personnel should have strong communication and interpersonal skills.

•The Personnel should have the ability to multitask, work independently and in a team.

•The Personnel should have a calm disposition and able to handle challenging student situations.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301

Our client, a well-known FMCG in Singapore is looking for a 1 Year Contract Accounts Executive.

Job Responsibilities:

• Prepare and analyse monthly management reports, including variance analysis and performance insights
• Ensure timely month-end and year-end closing of accounts
• Assist in the preparation of financial statements
• Assist in the preparation of annual budgets and periodic forecast
• Maintain full set of accounts (GL, AP, AR, bank reconciliations)
• Ensure proper recording of all financial transactions in accordance with accounting standard
• Perform monthly balance sheet reconciliations and resolve discrepancies
• Update and record receipts in the accounting system accurately and promptly
• Prepare and send Statements of Account (SOA) to customers
• Monitor ageing reports and follow up on outstanding receivables
• Liaise with customers on billing and payment issues
• Prepare and submit quarterly GST returns
• Ensure proper GST treatment for transactions and maintain supporting documentation
• Assist in corporate tax filing and liaise with external tax agents where required
• Liaise with auditors, tax agents, and corporate secretaries
• Any other Ashok duties as per assigned

Requirements

• Diploma or Degree in Accounting, Finance, or equivalent
• Minimum 2–3 years of relevant experience, preferably handling full set of accounts in Singapore
• Familiarity with Singapore GST regulations and statutory reporting requirements

We regret that only shortlisted candidates will be notified.

Employment Agency License No.: 08C3209

Registration No.: R1326393

Name of Authority: Montfort Junior School

Contract Period: From 1 June 2026 to 31 May 2027

Option to Extend: From 1 June 2027 to 31 May 2028

Personnel to be deployed at the following hours:

* School term Mondays to Fridays: Based on 2-shift roster between 6.00 a.m. to 6:30 p.m. (inclusive of 0.5-hr lunch break), not exceeding 44 hours a week

* School holidays Mondays to Fridays: Based on 2-shift roster between 6:30 a.m. to 5:15 p.m., inclusive of 0.5-hr lunch break, not exceeding 44 hours a week

* Service not required on Saturdays, Sundays and gazetted public holidays

Job Scopes：

The Services required are set out as follows:

* Perform general cleaning duties in the school premises.

* Keep the classrooms and special rooms clean.

* Provide logistical support in school events and activities, including carrying and arranging of furniture and equipment.

* Opening and/or closing of school premises

* Traffic control during peak hours

* Any other job assigned by the supervisor.

The School Attendant is expected to work closely with the school personnel-in-charge to deliver the services as detailed in the scope of work. He/She shall use his/her best endeavour to ensure the work tasks and responsibilities assigned are carried out promptly and efficiently.

Requirements:

The Personnel shall minimally skills and experience:

* 2 – 3 years of relevant working experience preferred.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301

Looking for an AssistantHR & Admin Manager / HR & Admin Manager to handle the full spectrum ofHR functions and administration duties for a Singapore-based cleaning services company.To work closely with business stakeholders, department heads and employees toensure effective management of the workforce.

Responsibilities

• Recruitment: Draft and post job descriptions, screen / shortlist candidates, interview and onboard new employees. Liaise with department heads on recruitment needs and hiring process
• Policies: Develop, implement, and ensure compliance with HR policies and procedures
• Payroll: Prepare and/or review payroll worksheets and overtime computations. Handle CPF, IRAS and MOM submissions
• Reports: Produce monthly payroll report, HR report etc
• Compliance: Ensure compliance with all relevant labour laws including those related to employment contracts, benefits and workplace rights
• Employee management: Hire, train, and manage employees.Handle employee onboarding and offboarding. Manage company work pass matters
• Employee issues: Handle employee grievances and other issues
• Employee performance: Develop and implement programs to improve employee performance
• Office management: Manage office operations including equipment and facilities. Assist withISO matters
• Training and development: Ensures staff are trained in their own competencies and skills.
• HR-related letters: Prepare letters related to HR
• HR files: Manage HR-related files
• Attendance andleave: Manage employee attendance and leave
• Budget: Manage HR’s department budget and proactively suggest cost-effective HR-related solutions Work with management on manpower budget and manpower cost control

Experiencerequired

• Degree/Diploma in HR, Business Adminstration or related field
• Minimum of 3 years in an equivalent HumanResource role
• Industry experience in cleaning /facilities / construction would be a strong advantage
• Strong understanding of MOM regulations,Employment Act and CPF rules
• Well-versed with payroll systems /HRIS
• Strong people-management skills
• Strong team player, with ability to work in a fast-paced, high-performance environment
• Excellent in Microsoft skills (Outlook, Excel, Word, PowerPoint)
• Able to work independently and effectively with personnel at different levels

Benefits

• 0–20% Monthly Performance Related Pay

• 2% Monthly Medical Allowance

• Yearly Salary Increment

Key Responsibilities

• Review and interpret Mechanical and/or Electrical tender documents and drawings.

• Prepare quantity take-offs, bills of quantities (BQ), and cost estimates for M&E works.

• Support preliminary Mechanical or Electrical design for Design & Build tenders.

• Prepare technical documentation and proposals for tender submissions.

• Manage contract administration for main contractors and subcontractors.

• Review Letters of Award from clients or main contractors.

• Source, evaluate, negotiate, and shortlist suppliers and subcontractors based on project requirements.

• Prepare monthly progress claims and process subcontractor and supplier payments.

• Monitor project budgets, propose value engineering solutions, and coordinate closely with site teams.

Requirements

• Diploma or Degree in Quantity Surveying, Mechanical Engineering, Electrical Engineering, or related disciplines.

• Minimum 2 years of relevant working experience.

• Experience in either Mechanical OR Electrical works is acceptable.

• Experience in cost control, tendering, or contract administration will be an advantage.

• Able to work independently and collaboratively in a team environment.

• Good communication and interpersonal skills.

• Able to manage multiple tasks and meet project deadlines in a fast-paced environment.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301

Benefits of joining us:

• Performance related pay;

• Yearly Salary increment.

• 2% Medical Allowance

Job Description:

• Co-ordination and supervision of Electrical works

• Monitor progress, quality of workmanship and compliance with authority requirements.

• Attend to technical clarifications as and when required to address technical issues and establish method statements

• Perform all duties in accordance with company policies, processes, systems and procedures.

Job Requirement:

• Diploma / Degree in Electrical Engineering or equivalent

• Familiar with AutoCAD

• Minimum 3 years of Electrical related working experience in construction sector.

• Electrical working experience with M&E/Electrical sub contractors is preferred.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301

Benefits:

• 0–20% Performance-Based Bonus (PRP) per month

• 2% Medical Allowance per month

Job Responsibilities:

• Ensure project is carried out on time, within budget and with excellent quality.

• Oversee construction activities on site, any Changes to Works and check the drawing to ensure the design can be carried in an effective manner.

• Project management, coordination, implementation, execution, control and completion of specific project.

• Ensure all changes to specifications, work scopes and drawings are properly documented.

• Main point of contact, attend meeting at site, clients and our project team and relevant authorities.

• Responsible for site supervision and implementations.

• Monitor project costing, budget, claims and schedule.

• Manage and lead a project team to ensure site progress accordingly to project schedule.

• Ensure Environment, Safety and Health practices are always adhered.

Job Requirements:

• Diploma / Degree in Mechanical Engineering or equivalent.

• Minimum 3 years’ experience in mechanical works for construction subcontractor (preferably ACMV).

• Able to read and use AutoCAD drawings.

• Strong coordination, communication, and problem-solving skills

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301

Responsibilities:

1. Event Operations Support:

Provide day-to-day support to the project lead in managing event operations.

Oversee team management, supplier/vendor coordination, and venue logistics to meet event, internal, and client expectations.

2. Project Workflow Planning:

Plan and propose efficient workflow structures for projects.

Collaborate with the team to streamline project execution.

3. Proposal Development:

Create innovative and compelling event proposals for clients.

Present creative ideas and concepts to clients effectively.

4. Cost-effective Solutions:

Source and secure cost-effective solutions for event requirements and logistics from various suppliers.

Prepare accurate purchase requisition documents and invoices for processing.

5. On-site Coordination:

Supervise and coordinate on-site setup and teardown activities, working closely with suppliers to ensure smooth execution.

6. Stakeholder Coordination:

Collaborate with internal departments and external stakeholders to align project requirements.

Maintain open communication channels for successful project delivery.

7. Administrative Excellence:

Ensure proper and accurate administration and paperwork to facilitate efficient project management.

8. Venue Management:

Liaise with venue owners, ensuring all necessary paperwork is submitted in a timely manner.

Coordinate layout and event day run sheet preparation accurately and promptly.

9. Crew and Volunteer Management:

Assist in sourcing, recruiting, and managing volunteers and event crews.

Ensure a smooth and efficient event operation.

10. Media and Influencer Coordination:

Liaise with media outlets and influencers to promote events.

Coordinate press releases, interviews, and media coverage.

Identify and engage relevant influencers for event partnerships.

11. Creativity and Trend Awareness:

Develop innovative and engaging event concepts aligned with brand and audience.

Stay up-to-date with current trends in music, entertainment, and social media.

Translate trending ideas into creative event experiences and content.

Continuously propose fresh concepts to enhance audience engagement and event impact.

Requirements:

•Proficient in Microsoft word, excel, powerpoint

•Dedicated, self-oriented and results driven

•At least 2 years of relevant experience in Event or Marketing Industry.

•Possess good communication skills

•Strong collaboration skills to accomplish the work assigned

•Able to multi-task and work independently, with good time-management and organizational skills.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301

Working day: 6 days (Rest day fall on weekday)

Working hour: Retail Working Hour (11am-10pm, can leave at 9pm if no booking)

Benefits:

• 5-20% performance related pay (PRP) per month

• 2% medical pay per month

• Annual salary increase

Job Responsibilities

• Test, familiarize yourself with, and stay updated on all VR games offered in the store.
• Guide customers through game rules and usage procedures to ensure a safe and enjoyable experience.
• Oversee the operation of VR gaming stations and perform basic technical troubleshooting (e.g., PC, VR system, VR game setup).
• Conduct VR equipment maintenance and minor repairs (training will be provided).
• Assist customers with enquiries, recommend suitable game packages, handle bookings, and close sales.
• Perform daily operational duties such as cashiering, cleaning, and sanitizing equipment.
• Ensure good customer service standards are maintained.
• Carry out any other reasonable duties as assigned by the Company aligned with the scope of the role.

Job Requirements

• Passion and interest in VR/gaming entertainment.
• Basic PC operation and troubleshooting skills.
• Customer service oriented, with good communication and interpersonal skills.
• Friendly, diligent, proactive, and able to work in a fast-paced environment.
• Able to work independently and as part of a team.
• Ability to communicate in English is required.
• Experience in retail, entertainment or service industry will be an added advantage.
• No prior experience is required. Training will be provided. Candidates who are keen to learn and willing to be trained are encouraged to apply.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301

Benefits:

• 0-20% Monthly Performance Related Pay

• 2% Monthly Medical Allowance

• Yearly Salary Increment

Key Responsibilities:

• Develop creative interior design concepts tailored to client needs, including space planning, color schemes, furniture, lighting, and material selection.

• Produce detailed 2D and 3D drawings, renderings, and presentations for client approval.

• Meet with clients to understand their needs, preferences, and budget, and convert enquiries into confirmed sales.

• Follow up on marketing-generated leads and manage the sales process from consultation to closing.

• Manage project timelines, budgets, and deliverables to ensure client satisfaction.

• Stay updated on the latest design trends, materials, and technologies.

• Perform ad-hoc duties as required to support the business.

Qualifications & Requirements:

• Creative with strong knowledge of detailed design drawings.

• Proficient in AutoCAD, 3D Studio Max or SketchUp, and Adobe Photoshop.

• Preferably 1 year or more of relevant experience in interior design and/or sales.

• Strong communication and client-facing skills with the ability to close sales effectively.

• Ability to work independently and manage multiple projects efficiently.

• Experience in a B2C customized product environment is an advantage.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301

• Location: Orchard Central / Kallang Wave Mall (Near Stadium MRT)
• $10 – $11 per hour

Work Schedule

• Shifts based on roster
• Flexible part-time hours

Job Scope:

• Teach & guide customers on VR game rules
• Operate & monitor VR gaming stations
• Test and get familiar with all VR games
• Answer customer enquiries
• Simple troubleshooting (PC / booking system / games)
• Basic outlet operations (cashier, cleaning, sanitising)

• Training provided — No experience welcome!
• Fun working environment

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301

Responsibilities

• Design and implement Windows Server 2019/2016 configurations including Windows Domain Administration and Microsoft Failover Clustering to ensure high availability and performance
• Develop and maintain Windows RDS Architecture to support remote desktop services effectively
• Apply Group Policy Objects (GPO) and perform OS hardening to enhance system security and compliance
• Execute OS patching and upgrading to maintain system stability and security
• Configure, upgrade, harden, and administer Microsoft SQL Server 2019/2016/2017 to optimize database performance and security
• Deploy and maintain Linux-based Virtual Appliances and Ubuntu OS to support diverse operating environments
• Configure and manage Commvault backup jobs to ensure reliable data protection and recovery
• Design and implement network and network security solutions to safeguard ICT infrastructure
• Apply system security concepts including SSL certificate management to protect data integrity and privacy
• Perform preventive maintenance tasks to minimize system downtime and extend hardware lifespan
• Respond promptly to system faults on-site 24/7 and communicate effectively with users to resolve issues
• Conduct hands-on management of virtual machines (VMs) in the datacenter to ensure operational continuity
• Analyze system requirements and propose architecture and solutions that align with business needs
• Develop and maintain comprehensive system documentation to support operational transparency and knowledge sharing

Preferred competencies and qualifications

• Minimum 1–3 years of hands-on experience in system engineering roles
• Proficiency in the following skills: Windows Server configuration, Windows Domain Administration, Microsoft Failover Clustering, Windows RDS Architecture, GPO, OS hardening, OS patching/upgrading, Microsoft SQL Server configuration and administration

Other Information

• Work schedule: 5-day week
• Work location: AMK

Maestro HR
damien lee tian hong
R1106726
16C8462

• Manage, guide, coordinate and lead with the operation team and administration team together
• Read blueprints, drawings and sketches to fully grasp requirements
• Take measurements and calculate the size and amount of material needed
• Cut, shape and smooth lumber and other material (e.g. fiberglass) according to measurements
• Build window frames, doors, staircases and frame buildings by using raw materials or pre-constructed items
• Lay out floorings, roofings or drywalls ensuring they are leveled and compatible
• Carve and assemble furniture, cabinets, shelves and other items and install them where designated
• Inspect places and conduct repairs or maintenance
• Build scaffolding and other construction structures
• Read blueprints and drawings and take or read measurements to plan layout and procedures
• Determine the appropriate welding equipment or method based on requirements
• Set up components for welding according to specifications (e.g. cut material with powered saws to match measurements)
• Operate angle grinders to prepare the parts that must be welded
• Align components using calipers, rulers etc. and clamp pieces
• Weld components using manual or semi-automatic welding equipment in various positions (vertical, horizontal or overhead)
• Repair machinery and other components by welding pieces and filling gaps
• Test and inspect welded surfaces and structure to discover flaws
• Attained Shipyard Safety Supervisor Course with min 10 years experience
• Must possess welding certificate.

• Adhere to welding-related environmental regulations
• Collaborate with other construction professionals
• Communicate effectively with team members
• Comply with all relevant safety regulations
• Follow strict safety procedures (PPE)
• Implement safety measures
• Inspect welded joints both visually and using testing methods
• Maintain accurate records of welding activities
• Make necessary adjustments to welding parameters
• Perform routine welding equipment maintenance/repairs
• Perform various welding techniques
• Seek opportunities for skill development/training
• Select the appropriate electrodes, welding process, and materials
• Select/prepare the metal materials for welding
• Set up/adjust welding equipment
• Stay updated on new welding techniques
• Study/interpret construction blueprints and welding symbols
• Troubleshoot welding issues

Align tiles and straighten them with straightedges, levels and squares to ensure

patterns are even and precise

Cut, install, polish and surface granite and marble and ensure accuracy during the installation process for lasting results

Prepare various surfaces for tiling with waterproofing material or lath and by cleaning the surfaces properly

Create decorative wall and floor designs by laying and setting mosaic tiles in kitchens, bathrooms and living rooms

Tap tiles into place carefully using tools to properly adhere tiles to the base, making sure not to break or damage tiles

Follow blueprints precisely and mark and measure surfaces that need to be tiled to determine how to go about jobs

Ensuring teams work together to deliver quality work to strict deadlines.

Monitoring renovation processes, and providing materials and team building sessions are required.

Ensuring adherence to health and safety regulations at all times.

Cut tiles and shape them properly to ensure they fit around obstacles and in tight corners and odd spaces using power and hand tools

Form tile beds using concrete, plaster, mastic, cement, glue or mortar utilizing tools such as screeds, brushes and trowels

Prepare Delivery of goods to construction sites.

Must be physically fit to carry heavy tiles and materials.

Office and Admin Specialist, Contract

Summary
A crucial role in supporting the day-to-day operations of the Facilities department. This position is responsible for ensuring that the workplace is safe, clean, and well-maintained, contributing to a positive and productive work environment for all employees.

Office Management/Facilities:
• Manage the concierge function by providing frontline office and facilities support to employees, visitors, and internal stakeholders
• Manage building access for visitors
• Liaise with building management to ensure effective communication and coordination between external parties and internal teams
• Assist in coordinating with vendors and contractors for repair and maintenance tasks
• Support the onboarding of new hires by providing an office overview and liaising with relevant departments to ensure all setups are ready for Day One
• Support office events by coordinating logistics (e.g., ordering supplies and catering) and ensuring smooth execution

Administrative:
• Assist with the setup and breakdown of internal training sessions and office events
• Perform general administrative duties, including business card orders, office supply ordering, invoice processing, etc.
• Support ad hoc administrative projects and tasks

Position Overview

This role is to manage all human resources and administrative functions. The successful candidate will play a key role in supporting day-to-day operations, ensuring HR compliance, and maintaining smooth administrative workflows across the organization.

Key Responsibilities

Work Environment

• Maintain a safe and positive work environment, and ensuring compliance with local employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.

• Support manpower planning and liaise with other departments on hiring needs.HR Operations & Employee Records

• Manage employee onboarding and onboarding processes, ensuring accurate documentation and compliance.

• Maintain up-to-date personnel files, HR databases, and employee information systems.

• Manage employee relations.

Compensation & Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.

• Track staff attendance, leave applications, and prepare payroll-related data for processing.

• Manage performance appraisal systems

Learning and Development

• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.

• Organise team building/bonding activities.

Asset & Policy Management

• Maintain company assets, accurate assets records and documentation.

• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning

• Support on strategic planning and decisions that impact all management levels

• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management

• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration

• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.

• Support general office maintenance and ensure a well-organized and efficient workplace environment.

And other ad-hoc duties as assigned by the company

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.

• Strong interpersonal, written, and verbal communication skills.

• Highly organized, meticulous, and able to handle confidential information with discretion.

• Capable of working independently and managing multiple priorities effectively.

Working hours:

Mon to Fri 8.30am - 5.30pm

St Joseph's Home, a Person-centred residential healthcare facility located in Jurong West, is redefining the way we take care of our elderly, and would like to invite suitable candidates to apply for the position of:

Admin Executive, Operations

Key Responsibilities:

· Asset Management

- Maintain asset inventory and conduct stock takes

- Tagging of assets for audit purposes

- Monitor asset movement and utilisation

- Manage the purchase, servicing and disposal of assets, and ensure proper documentation

- Coordinate with vendors and contractors on servicing, repairs and replacement of assets

- Plan for asset renewal/budgeting based on lifespan

- Liaise with vendors and internal departments on asset-related matters

Vendor Contract Management

- Manage contractor contracts, including monitoring expiry and renewals

- Review the need to retain or change contractors

- Propose new contractors/vendors for approval, with reasons, cost comparison, and performance review

Estate Management & Operational Support

- Oversee estate upgrading, maintenance and repairs

- Ensure safety and regulatory compliance

- Handle space planning and allocation

- Conduct routine inspections

- Coordinate with contractors to address any issues

- Manage security and access control

- Plan maintenance schedules

- Respond to estate issues and emergencies

Scheduling and Roster Management

- Consolidate monthly rosters from all teams within Operations Services

- Track leave and overlaps

- Track and submit overtime records for HO, HGO, FM, Laundry and kitchen teams

- Update rosters and leave records (by 25th monthly)

Fire Safety Management & Incident Reporting

- Liaise with fire safety inspectors and submit assessment reports to the Reporting Officer

- Coordinate with relevant departments to ensure any non-compliance issues are addressed and resolved

- Promptly submit incident reports

Donor Management

- Liaise with donor to ensure timely monthly replenishment of rice for kitchen

- Liaise with donors for perishable and non-perishable items for the Home

ADHOC AND COVERAGE

Goods Handling Support

- Assist with goods receiving in the absence of the front desk officer

Medical Store Support

- Assist in receiving and distributing medical and housekeeping supplies in the absence of the Admin Assistant (Medical Store)

Access Control & Key Management

- Issue access cards and manage key press system

Conference Room and Venue Requests

- Handle conference room and venue arrangements

SOP Review and Other Administrative Duties

- Assist in SOP review and perform other assigned duties by the Reporting Officer/Operations Lead

- Handle filing, scanning, laminating, and binding of documents, etc

- Ensure proper organisation and upkeep of records and materials

Training & Development

- Attend training to maintain and enhance competencies

PRINCIPAL ACCOUNTABILITIES

- Ensure a safe and conducive environment

- Ensure proper inventory and asset management

- Perform all duties responsibly and independently

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

Educational Qualifications

Diploma/Degree in:

· Business Administration

· Operations Management

· Healthcare Administration (for nursing home / healthcare setting) Or any relevant qualifications

Experience Requirements

· 1–3 years of experience in:

o   Administrative or operations support roles

o   Coordination of workflows, scheduling, or logistics

· Experience in healthcare / nursing home / service operations is a plus

· Exposure to procurement, vendor coordination, or reporting is advantageous

Core Competencies

· Strong organisational and coordination skills

· Good communication (written & verbal)

· Problem-solving and ability to handle multiple tasks

· Attention to detail

· Ability to work independently and as part of a team

Personal Attributes

· Responsible and dependable

· Proactive and willing to learn

· Able to handle fast-paced environment

· Good interpersonal skills (important when working with multiple departments)

Salary will be commensurate with experience and qualifications.

Applicants are invited to apply with comprehensive resume, current and salary expected and state why you would like to take up this position to:

careers@stjh.org.sg

We regret that only shortlisted candidates will be notified.

Admin Executive (6-Month Contract)