Total 4,237 job vacancies in Singapore

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

Our client is a leading player in construction industry. Due to ongoing expansion, they are looking for a Corporate Counsel to support their growing legal and project teams. They are located in the (North) – easily accessible.

Responsibilities:

• Prepare, review and negotiate various commercial agreements including vendor and service-related contracts.
• Conduct legal due diligence and assess contractual obligations, exposures and liabilities.
• Provide advisory support to project teams on contract interpretation, claims, variations and delay-related matters across project phases.
• Manage disputes arising from business and project contracts, including arbitration and litigation processes.
• Assess legal exposure associated with contractual arrangements and recommend mitigation measures.
• Coordinate with external counsel and relevant authorities on legal matters and proceedings.
• Track regulatory updates and assess implications on business activities.
• Advise on corporate governance frameworks, statutory compliance and regulatory requirements.
• Support implementation and maintenance of internal compliance policies and frameworks.

Requirements:

• Degree in Law from a recognised institution with admission to the Singapore Bar.
• At least 5 years of relevant experience in corporate or commercial legal practice.
• Experience handling contract management within project-based or construction environments.
• Experience in dispute management, arbitration or litigation matters.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/CV.
We regret that only shortlisted candidates will be notified.

Email Address: jobs@recruitpedia.sg
EA License No: 19C9682
EA Personnel No: R25157233
EA Personnel Name: Loh Pooi Keng

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Position : Senior Quantity Surveyor (Construction/ Civil Engineering)
• Location : Tuas South Street (Bus nearby)
• Working hours : 5 days a week - 9:00 am - 6:00 pm (Monday - Friday)
• Salary (commensurate with experience) : Up to $8000 + Performance Bonus
• Duration : Permanent
• Industry :  Civil Engineering & Construction

Main Responsibilities:

• Interpret drawings, perform quantity take-offs, and prepare cost budgets and estimates for civil infrastructure projects.
• Manage all financial aspects of contracts, including progress claims, variation orders, and final accounts.
• Track design changes, adjust budget projections, and manage all contract cost reporting to ensure project financial control.
• Administer subcontractor quotations, payments, and variation orders.
• Prepare interim valuations, monthly claims, and ensure timely submission of all variation orders and cost claims.

Requirements:

• At least a Diploma in Civil Engineering or related industries.
• 5 years of Quantity Surveyor experience (road work, drain work, earth work, etc.).

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on LinkedIn: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Position : Project Coordinator (Landscape / Construction) - ALL WELCOME

• Location : Jalan Lekar (Bus nearby)

• Working hours : 5 days a week - 8:00 am - 5:00 pm (Monday - Friday)

• Salary (commensurate with experience) : Up to $4000 + 14 days Annual Leave

• Duration : Permanent

• Industry : Landscape Architecture

Main Responsibilities:

• Coordinate and support the planning, scheduling, and execution of landscape projects.

• Assist the Project Manager with daily site operations, including manpower, materials, and equipment coordination.

• Liaise with internal teams, subcontractors, suppliers, and consultants to ensure smooth project delivery.

• Conduct regular site checks to ensure work quality, safety standards, and regulatory compliance.

• Prepare and maintain project documentation such as progress reports, RFIs, variations, and claims.

• Track project progress and assist with cost control and resource management.

• Support client and stakeholder communications and help resolve site-related issues.

Requirements:

• Diploma/ ITE certification in Landscape, Horticulture, Civil Engineering, Project Management, or a related discipline.

• Minimum 2 years of relevant experience in landscape or construction-related projects.

• Proficient in Microsoft Office (MS Project and AutoCAD is an advantage).

• Possession of a valid Class 3 driving license is preferred.

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on LinkedIn: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

JOB RESPONSIBILITIES

• To manage day-to-day estate matters, including the inspection, identify building defects, manage & supervise maintenance including improvement works done by contractors.
• Arrange and inspect the work for horticulture, pest control, conservancy cleaning, projects upgrading and other estate maintenance works.
• Attend and follow up on enquiries from residents.
• Carry out enforcement actions for common property and open spaces in accordance to Town Council by-laws.

JOB REQUIREMENTS

• NITEC in Facilities Technology/ Building Management / Facilities Management or related.
• Fresh graduates and entry level in Diploma are welcome to apply. No experience needed as training will be provided.
• Working hours: Mon - Fri: 8am to 5pm AND one Saturday per month: 8am to 1pm.
• Must possess excellent communication skills as the officer will have to communicate with residents from time to time when needed.
• IT savvy.

Only shortlisted candidates will be notified.

• Supervise construction activities on-site, ensuring compliance with design specifications and safety regulations.
• Implement site safety programs and ensure compliance with workplace safety standards.
• Monitor progress, quality, and productivity of subcontractors and workforce.
• Resolve construction-related issues proactively.

Requirements:

• Degree in Civil Engineering, Construction Management, or equivalent.
• At least 5 years’ experience in HDB, Condo, and Landed projects.
• Proven track record of managing large-scale construction teams effectively.
• Strong leadership and problem-solving skills.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Responsibilities:

• Ensure all payment documents are prepared and submitted to the Finance Department within stipulated timelines.

• Perform matching of payment documents and forward them to the respective Purchaser for verification and/or amendment.

• Organise, file, and maintain payment documents on a daily basis to ensure proper record-keeping.

• Prepare accurate and complete summaries of all payment documents.

• Enter invoice details into the Treasury Integrated System in a timely and accurate manner.

• Submit payment document summaries together with supporting documents to the Purchaser for verification.

• Follow up with the Purchaser and site QS on document submissions and any required corrections or amendments.

• Carry out any other ad hoc duties as assigned by Management.

Requirements:

• 3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work.

• Basic understanding of purchasing, invoicing, and payment documentation processes.

• Familiarity with accounting systems, ERP, or treasury systems is an advantage.

• Detail-oriented, organised, and able to handle high volumes of documents accurately.

• Good coordination and follow-up skills with internal stakeholders.

• Proficient in Microsoft Office applications, especially Excel.

Responsibilities:

• Ensure all payment documents are prepared and submitted to the Finance Department within stipulated timelines.

• Perform matching of payment documents and forward them to the respective Purchaser for verification and/or amendment.

• Organise, file, and maintain payment documents on a daily basis to ensure proper record-keeping.

• Prepare accurate and complete summaries of all payment documents.

• Enter invoice details into the Treasury Integrated System in a timely and accurate manner.

• Submit payment document summaries together with supporting documents to the Purchaser for verification.

• Follow up with the Purchaser and site QS on document submissions and any required corrections or amendments.

• Carry out any other ad hoc duties as assigned by Management.

Requirements:

• 3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work.

• Basic understanding of purchasing, invoicing, and payment documentation processes.

• Familiarity with accounting systems, ERP, or treasury systems is an advantage.

• Detail-oriented, organised, and able to handle high volumes of documents accurately.

• Good coordination and follow-up skills with internal stakeholders.

• Proficient in Microsoft Office applications, especially Excel.

Job Description

• Contacting and liaising with site managers, clients, contractors, and subcontractors;
• Reviewing construction plans and preparing quantity requirements;
• Conducting market research and interpreting market information;
• Scrutinizing maintenance and material costs, as well as contracts to ensure the best deals;
• Preparing reports, analyses, contracts, budgets, risk assessment, and other documents;
• Preparing cost estimates and developing budget plans for tender;
• Providing full assistance and support to the Company’s Projects team;
• Establishing and maintaining professional relationships with external and internal stakeholders; and
• Traveling from the office to various sites as required.

Job Requirements

• Min relevant Degree or equivalent.
• Minimum 2 years relevant working experience in Building Construction.
• Good team player, self-driven and able to work in a fast-paced environment.
• Positive work attitude.
• Good interpersonal and supervisory skills.

Responsibilities:

Responsible for carry out assessment on effect of proposed construction activities and precautionary measures to ensure the overall stability on the whole or any part of the works for our construction projects.

Requirements:

Degree in Civil / Building Engineering or equivalent, preferably with relevant professional qualification.

With 5 years' site experience from large-scale projects on main contractor side.

Experience in hospital or healthcare projects will be an advantage.

Candidates with more experience will be considered as Senior Engineer.

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.

Duties & Responsibilities

• Implement PDS SEA HSSE strategy into the Singapore PDS team, endorsed by Senior Management and aligned with the Region

• Support and influence Senior Leadership and employees to manage a safe work culture and uphold the JLL Global HSE Policy, Sustainability Policy, and associated

  standards.

• Promote HSSE engagement across the business that value adds to PDS in terms of training, inspections, and audit, and HSSE mentorship and advice.

• Manage and support the development, implementation, and maintenance of the HSSE elements of the PDS IMS, providing assurance that compliance is achieved through an inspection and audit program.

• Drive scheduled IMS certification programs to deliver certification and support the SEA ISO 5-year plan to maintain ISO across SEA and add services.

• Ensure the PDS IMS supports the delivery of regulatory compliance and proactively identify key HSSE trends and/or legislative changes that create opportunity for

  continuous improvement and/or compliance.

• Drive processes and procedures to become an industry leader in all aspects of:

• HSSE Management

• Risk Management

• Contractor Management

• Incident Management

• Maintain oversight of the PDS HSSE risk profile and associated supporting Risk Management systems.

• Maintain oversight of the CMO Incident Management system and associated incident investigations.

• Develop a systemic approach to reporting and advising Senior Leadership on PDS HSSE performance objectives and metrics.

• Identify, develop, and facilitate the delivery of the PDS HSSE training programs.

• Liaise and maintain construction and HSSE industry contacts, maintaining up to date knowledge of legislation, best practice techniques and methodologies.

• Maintain oversight of HSSE content on internal and external websites.

• Contribute to the HSSE collateral of RFPs and proposals.

• Manage any in country HSSE professionals in Singapore in all aspects of HSSE management.

• Promote pathways for HSSE industry recognition and awards.

Performance Objectives

A SUCCESSFUL PROJECT

• Within each project, establish and implement an effective organisation structure for reporting, communication and working procedures.

• Lead the project team to assemble and effectively lead consultants, contractors and suppliers to achieve the best possible performance from all members of the project team.

• Take a proactive role in delivering a successful project (s).

• Represent the client’s best interests from inception to completion of the project.

• Establish and maintaining a positive client relationship.

• Work with the project team to achieve the best possible performance from all members.

• Represent and promote the company throughout the project.

• Ensure accurate and timely project reporting on HSSE related issues.

• Establish and implement an appropriate quality control system.

• Lead the identification, mitigation, and reporting on project risks.

• Utilise JLL technology including AdaptiveWork, Jaggaer, DoneSafe, Project Toolkit.

BUSINESS OUTCOMES

• The Head of HSSE Singapore will be responsible for the management, development and continuous improvement of the HSSE performance in support of delivering Project Development Services in Singapore.

• Assist in the preparation of EOI’s and pricing submissions to clients to win new work.

• Assist in the development of quality templates for use by others using Project Toolkit.

• Assist in external industry award nominations to promote the business within industry.

LEADERSHIP

• Create an environment where all team members are encouraged to contribute.

• Set objectives and measurable goals and remain motivated to achieve them.

• Act as a leadership role model for JLL by embracing JLL’s Values at all times, these being Teamwork, Ethics & Excellence.

• Coach and develop staff and provide regular feedback and guidance.

PERSONAL EFFECTIVENESS

• Set stretch targets for self, and rigorously monitor and manage individual performance.

• Develop and monitor plans for team operations.

• Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.

• Delegate to others in the team in a logical and effective manner that empowers positive contribution.

• Be prepared to make tough decisions that resolve problems or improve operations.

RELATIONSHIP BUILDING

• Promote open, constructive, and collaborative relations with superiors, subordinates, peers, and clients.

• Gain respect of JLL people, clients, and where appropriate with the broader business community.

COMMUNICATION

• Regularly communicate plans and performance in a clear and motivational manner to members of the team.

• Maintain positive lines of communication with clients and other stakeholders.

• Listen effectively and communicate through actions and example.

• Analyse completed projects to promote successes and lessons learnt, including case studies to the greater business

Key skills

• Ability to engage, inspire and motivate a team enabling an environment where teams are actively encouraged to be innovative and proactive and are empowered to make decisions and take responsibility for those decisions.

• Strong interpersonal skills and situational awareness with a natural ability to adapt style to suit the situation. Ability to engage in and lead strategic conversations.

• Strong negotiation, influencing and issue resolution capability.

• Strong Risk management skills and ability to manage risk management workshops, risk assessment and preliminary hazard analysis.

• Knowledgeable across all aspects of HSSE legislation, risk and regulatory requirements across Singapore.

• Strong analytical and problem-solving skills; able to generate insights through data and evidence and provide effective presentation of data.

• Strong understanding of change management principles and track record in leading change programs.

• Passion for continuous improvement.

• Regularly expected to provide guidance, mentoring and lead management on all HSSE matters.

• Excellent written and oral communication skills with the ability to present at a senior level.

• Intermediate/advanced skills in computing applications including Microsoft Office Tools.

• Embraces Diversity and Inclusion.

• Committed to a corporate culture that embraces and promotes strong principles of business and professional ethics at every level.

Employee specification

• Relevant tertiary qualifications in HSSE or equivalent (Post graduate qualification preferred)

• Relevant tertiary qualifications in Environment (preferred for existing account)

• Leadership Management Course of equivalent.

• Experienced with ISO45001/ISO9001/ISO14001 certifications.

• Trained in Incident Investigation

• Qualified as a Lead Auditor (preferred)

• Extensive and proven HSE leadership and management experience, preferably within a construction, industrial or design related commercial environment, with a geographically spread organisation.

• At least 5 years in a senior position of influence and strategy development.

• Demonstrated experience in Crisis Emergency Management and Incident Management.

• Experience in Worker’s Compensation and return to work coordination.

• Understanding of and commitment to the principles of HSSE and ethical practice.

Job Description

• Oversee tenancy management matters, build strong rapport with tenants and provide support on tenancy works.
• Oversee tenant’s fit-out work and landlord’s tenancy works. This includes conduct design and fit-out briefing to tenants and tenants’ appointed contractors, review all documentations for fit-out applications to ensure compliance with building’s and statutory requirements. Provide guidance on fit-out procedures to new tenants and monitor tenants’ fit out progress.
• Manage process for invitation of tender, request for quotations on services to be procured. Perform tender evaluation, recommendation of award to award of contracts.
• Perform regular inspection of building to identify defects, coordinate with relevant stakeholders and contractors on schedule of defects rectification. Monitor defects rectification process till the completion of rectification works.
• Plan, facilitate, execute, oversee and manage capex, asset enhancement works, repairs and maintenance works.
• Supervise and manage term contractors, including security, housekeeping, pest control, landscape, refuse disposal. Ensure term contractors deliver the service standard required.
• Manage and supervise car park operations, prepare car park occupancy reports.
• Review operational policies & processes to enhance work flow efficiency.
• Assist with other ad hoc projects and facilities management initiatives assigned.

Requirements

• Diploma / Degree in facilities, property, building and/or real estate management.
• Have relevant working experience in Facilities Management procurement & purchasing / project management / Developer.
• Experience in Facilities Operations for Retail Developments will be an advantage.
• Minimum 5 years of experience for Diploma Holders.
• Minimum 3 years of experience for Degree Holders.
• Those with more years of experience may be considered for a Senior role.

Overview:

The Project Coordinator will be responsible for providing comprehensive support to our Regional Data Centre APAC team. This includes managing various project-related tasks, coordinating with different teams, and ensuring efficient project operations.

Responsibilities:

• Development Support: Assist with legal reviews, business approvals, and Project Funding Requests (PFR) and manage bug management processes.

• Financial Administration: Facilitate and liaise with Finance and Project Control teams for purchase order and invoice management.

• Status and Tracker Management: Maintain and update the Data Centre Delivery and Engineering tracker. Calendar Management: Manage schedules and ensure availability of all attendees for meetings. Remote Project Management: Be adept at overseeing and managing project teams geographically dispersed in APAC.

• Document Management: Update, refresh and upkeep of necessary documents and ensure smooth navigation using Document Control Software tools.

• Coordination and Travel Support: Support the coordination of in-person reviews for Campus planning and other projects, including travel arrangements and scheduling.

• Meeting Support: Take meeting minutes and record action items for weekly syncs with the Regional Program Manager (RPM).

• Substation Equipment Management: Oversee the management of long lead equipment (LLE) for substation programs.

• Vendor Onboarding: Assist with document control and onboarding procedures for vendors in the substation program.

• Onboarding Support: Assist in the onboarding of new hires into the Team, including adding them to recurring meetings, the Data Centre Rotations Program (DCRP) calendar, website updates, and distributing mission and vision documents.

• Presentation Development: Create and deliver presentations as required.

• Ensure Consistency and Efficiency: Maintain consistent meeting formats, agendas, standard documents, presentations, checklists, and formatting across the Services team.

• Facilitate onboarding of new team members through initial IDAP and Tech stages.

• Manage monthly communications and newsletter for the team.

• Collate and distribute bi-weekly status reports.

• Document and optimize team tools and processes, including BIM360, Project Management Tool (PMT), and One Drive.

• Control and maintain team brand and templates.

• Assist in planning and executing team summits and workshops.

• Maintain team program documents such as team directory, team calendar, and team alias groups.

Requirements:

• What we’re looking for is a candidate with at least 5 years’ experience in an assistant or facilities coordination role.

• Bachelor Degree from an accredited institution. Preference towards a Degree in Real Estate, Engineering, or Projects / Construction Management.

• Previous experience in project coordination or a similar role

• Strong organizational and time management skills

• Fluent in written and spoken English

• Excellent communication and interpersonal skills

• Proficient in MS Office / Google Suite and other Project Collaboration tools

• Attention to detail and ability to multitask

• Understanding of project management principles

• Ability to work independently and in a team environment. Has been part of a team responsible for large / complex projects or programs previously.

• Flexibility to handle multiple projects and changing priorities

• Experience in the technology or construction industry (preferred)

• Strong interpersonal skills with an ability to interact clients as well as external team members (architects, contractors, client’s representatives, etc.). 

You will be able to demonstrate the following on a consistent basis:

• Client-focused with excellent and clear communication skills

• Pro-actively collaborate with others, a good team player and is highly organized.

• Environmental, Sustainability and Health and Safety focused

• Continuous improvement mindset

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Jobs Description :

- Building Inspector services / Estate Control Service (Day/Night)
- 12 Hours Shift with 2 hours breaktime
- 6 days work week including PH
- Inspection of the building for any defect and to ensure everything is in order within the premises
- Retirees & Ex-Security
- Secondary Level
- Read & Write simple English
- Good Presentation
- Responsible & Discipline
- Physically Fit

• Assist with all aspects of monthly, quarterly and annual finance reports/analysis in client / account

• Support Singapore Finance Lead for successful delivery of a comprehensive range of financial services and support; ensuring client meet its financial commitment goals.

• Provide financial advice and support to client / account.

• Assist in the preparation of budget and forecast and quarterly Facilities Cost Allocation to the different business units.

• Participate in business planning, quarterly updates including developing baseline by executing statistical trend analysis and review P&L forecast.

• Track monthly spend (Budget vs Actuals) and variance analysis.

• Work with Regional Finance Manager to maintain all necessary guidelines and manuals associated with the client finance process.

• Provide finance related knowledge sharing / training to new hire Ops team

• Manage financial requests, review and provide standard and ad-hoc reporting and performance analytics

Supporting the team
You will be working side-by-side with the team to ensure the success of a project – from the tendering stage, to design phase to construction, and to completion. The projects are many and varied, including variations in project dollar value and complexity. You will be exposed to Fit-outs & Refurbishments for both Tenants and Landlords in Commercial, Retail, lndustrial, Hospitality and Education. 

Managing multiple projects concurrently

Do you enjoy multi-tasking? Several projects are on-going at various stages hence you will have to coordinate with multiple vendors to ensure no downtime during works. You will be involved from preparing project specifications and project timeline, preparing tender or bid documents and vendor procurement as well as weekly project reports and updates to be submitted the stakeholders. Delivering projects within the established budgets and timelines is the key!

Sounds like you?

Our successful Assistant Cost Manger is involved in:

• Design & Build tender pricing and cost estimations, souring of quotations, cost evaluation and prepare cost comparison

• Prepare high level cost estimations / pre-tender estimates for Design & Build projects in short turnaround time

• Preparation of tender documents including review and understanding the tender documents, specifications and drawings for taking off quantities

• Confer with engineers, architects, designers, owners, contractors and subcontractors on changes and adjustments to cost estimates

• Compilation of Bill of Quantity, tender documents / amendments and submission of tender bids etc

• Familiar with Contract forms, terms and conditions, etc.

• To compare and negotiate price and with suppliers, contractors and subcontractors

• Evaluate Contract/Sub-contract works and carry out other Contracts Administration with clients and vendors

• Maintain Design & Build project cost monitoring, reporting systems and procedures

• To prepare and issue of PO and verify supplier invoice for payment

• Preparation of client invoices and processing of vendor invoices

• Managing procurement process via JLL's own cloud-based platform for all procurement

• Researching and evaluating prospective suppliers.

• Prepare on On-board and pre-qualify vendors to JLL standards; and to expand current vendor pool in directory

• Maintaining positive relations for suppliers, contractors and subcontractors

• Experience in Large scale Design & Build Interior Fit-out works preferred 

• Thrive under pressure and deal effectively with tight deadlines and high expectations

• Any other duties as assigned

To apply you need to be:

We employ talent from a wide range of backgrounds, though typically you should have:

• A degree or diploma in a relevant field, and/or at least two to five years’ experience as a QS in a Interior Design firm, D&B or Contractor firm or in a similar position.

• Proficiency in Microsoft Office and technologically savvy Strong communication and negotiation skills

• Good analytical and strategic thinking skills

• Attention to detail

• You should have a great sense of urgency when it comes to solving problems, improving products or services, finding new markets, and implementing new strategies

Duties & responsibilities

As Assistant Project Manager (APM) you will be expected to contribute independently to the tasks below. This means as an APM, you demonstrate some familiarity with the subject matter and can produce these deliverables with guidance from senior team members. Assistant Project Managers are also able to validate and oversee deliverables produced by Project Coordinators. It is expected an APM to be involved with between 2-3 projects at various stages.

As the Assistant Project Manager, you are expected to take responsibility for the effective management of all phases of smaller/ less complex projects from initial establishment to handover and project closure. These projects will be managed under the guidance of a Project Manager/Senior Project Manager. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders

• Ensure monthly project deliverables are completed, these include:Project Delivery Plans
  Monthly Status Reports
  Anticipated Cost Reports
  Meeting Agendas and Minutes
• Maintain project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget.
• Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
• Establish & maintain an accurate and up to date risk register.
• Assist in the preparation of PCG (Project Control Group) reports and attend PCG meetings as required.
• Chair weekly project meetings as required.
• Draft and issue meeting minutes and agendas.
• Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering
• Participate in value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes.
• Assist in contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and JLL.
• Establish and maintain anticipated cost reports. Including cash flows and accruals. Ensure invoices from vendors are submitted in a timely manner to both the clients and JLL accounting.
• Review and provide recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.
• Implement and maintain JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
• Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL.
• Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others.
• Be able to effectively run a project in the absence of the Project Manager.

Management of completion of the project close out.

• Financial close out
• Contractual documents (as-builts, deeds of release, client training, etc…)

Performance objectives

A SUCCESSFUL PROJECT

• Within each project, follow the organisation structure for reporting, communication and working procedures.
• Work with senior team members to assemble and manage consultants, contractors, and suppliers to achieve the best possible performance from all members of the project team.
• Take a proactive role in assisting the senior team members to deliver projects successfully.
• Represent the client’s best interests from inception to completion of the project.
• Maintain a positive client relationship.
• Work with the project team to achieve the best possible performance from all members.
• Represent and promote the company throughout the project.
• Accurate and timely project reporting.
• Ensure repeat business from existing clients.
• Assist in the production of detailed monthly reports for projects covering, safety, environment, program, resources, budgets, risk and profitability
• Assist in managing the construction phase of the project and ensure JLL is providing appropriate supervision commensurate with our role.
• Implement an appropriate quality control system.
• Identify, mitigate, and report on project risks to ensure the delivery of projects on time and under budget.
• Utilise JLL technology including AdaptiveWork, Jaggaer, Project Toolkit.

BUSINESS OUTCOMES

• Develop relationships with other business lines within JLL.
• Where possible introduce opportunities to other business lines within JLL.
• Develop relationships with existing clients to increase the profile and exposure of JLL.
• Assist in the management project revenue and payment cycles to avoid bad debt.
• Assist in the preparation of EOI’s and pricing submissions to clients to win new work.
• Assist in the development of quality templates for use by others using Project Toolkit.
• Assist in external industry award nominations to promote the business within industry.

LEADERSHIP

• Create an environment where all team members are encouraged to contribute.
• Sets objectives and measurable goals and remain motivated to achieve them.
• Acts as a leadership role model for JLL by embracing JLL’s Values at all time, these being Teamwork, Ethics & Excellence.
• Share knowledge and participate in feedback sessions where possible.

PERSONAL EFFECTIVENESS

• Set stretch targets for self, and rigorously monitor and manage individual performance.
• Participate in the development of plans for team operations
• Seek advice and collaborate with other senior staff in exploring solutions to problems and areas of risk that arise.
• Delegate to others in the team in a logical and effective manner that empowers positive contribution.
• Be prepared to make tough decisions that resolve problems or improve operations.

RELATIONSHIP BUILDING

• Promote open, constructive, and collaborative relations with superiors, subordinates, peers, and clients.
• Gain respect of JLL people, clients, and where appropriate with the broader business community.

COMMUNICATION

• Be receptive to plans and performance feedback.
• Maintain positive lines of communication with clients and other stakeholders.
• Listens effectively and communicates through actions and example.
• Participate in the analysing of completed projects to promote successes and lessons learnt, including case studies to the greater business.

Key skills

• Confidently assist in managing project delivery from inception to closure.
• Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project, and experienced in managing cost reporting systems.
• Understand the legal environment for each project in respect of planning, commercial aspects, and delivery constraints.
• Be able to assist in carrying out commercial negotiations with contractors, suppliers, consultants, and authorities within established limits of authority.
• Understand our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally.
• Assist in maintaining accreditations where applicable.
• Ability to assess clients’ basic needs and project constraints.
• Ability to assist in the commercial assessment of new projects.
• Have a detailed understanding of different delivery methods. I.e., Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc.
• Ability to assist in the preparation of project proposals and the delivery of presentations that may be required as part of securing new work.

Employee specification

• A degree in a relevant Project or Construction Management related discipline or related field and three (3) years’ experience or a combination of formal education and experience in excess of eight (8) years, three of which must be related to Design, Construction, or Project Management.
• Relevant experience with move management is advantageous. (able to lead move workshop, user engagement and understand move processes)

Job Description

• Coordinate with Main con to carry out outstanding defect works.
• Call tender for all M&E Capex works. Put up purchase requisition and coordinate the works to ensure smooth completion.
• Assist to monitor electricity and water consumption. Submit monthly report to Head FM/Dy Head FM. Recommend improvements to save electricity and water.
• Assist to identify new technologies in the market, arrange for meet up to understand the technologies, and evaluate the practicality of the technologies and the usefulness of it in applying to our buildings.
• Continue assessment of our current system and identify area for improvements.
• Analyze the frequent issues brought up by tenants, recurring problems with building services, find root cause to the problem and make recommendations to resolve it.
• Assist to keep track of all licensing matters like BCA, EMA licensing renewal, structural inspection, lifts annual load test, building annual electrical consumption reporting to BCA.
• Coordinate and assist with the green mark recertification assessment, submission and BCA presentation.
• Update and keep track of all equipment (asset) list in the facility management system, assist to implement maintenance regime for the equipment and services through the facility management system.
• Review and provide inputs on maintenance and operation of MEP systems for new developments.

Requirements

• Degree in engineering (mechanical or electrical).
• Candidate with GMFM/SCEM qualification is an advantage.

Requirements :

• Degree in Building /Civil Engineering /Architectural with at least 7-8 years related working experience in residential buildings.
• Diploma in Bldg/Civil Eng/Architectural/Quantity Surveying with at least 15 years related working experience.
• Possession of SCDP / CCPP certification would be advantage.

Responsibilities:

• Able to coordinate with sub-contractors, consultants and relevant authorities.
• Able to handle all trades of works on-site (ie structural works, architectural works,building works, M&E works, interior fitting-out works).
• Responsible for the effective management and completion of assigned projects including progress, quality, cost and client relations.
• Review and provide project-related correspondence including progress reports, proposals, requirements documentation and presentations.
• Manage and monitor contractors’ input and performance to meet project objectives
• Manage defects’ rectification and improvement works of completed projects.
• Implement various quality, safety and environmental management systems.

Company Overview

Hexacon Construction is a reputable main contractor based in Singapore, dedicated to delivering reliable, timely, excellent, and safe construction services to clients.

Job Summary

Lead and oversee Environmental, Health & Safety functions across construction projects, ensuring regulatory compliance and fostering a strong safety culture on all sites.

Responsibilities

• Advise management on current and changing EHS legal requirements to ensure compliance with regulations such as the WSH Act and WSH (Construction) Regulations
• Monitor and evaluate EHS programmes and control measures across projects to maintain safety standards
• Identify training needs and conduct in-house EHS training to enhance personnel competence
• Review company safety performance data and develop measures to drive continuous improvement
• Coordinate and lead monthly safety site walks with senior management and project teams to identify and mitigate risks
• Investigate and analyze incidents to determine root causes and recommend preventive actions to avoid recurrence
• Promote company-wide EHS awareness to embed a proactive safety culture
• Maintain communication with official and professional bodies on EHS matters to stay updated on best practices
• Disseminate updates on codes of practice and safety literature to relevant stakeholders
• Prepare and present monthly safety performance reports to management for informed decision-making
• Prepare project sites for participation in national-level safety awards to benchmark safety excellence
• Review and recommend safety resources to management to meet evolving EHS requirements
• Coordinate with external approved parties to conduct regular ISO 14001:2015, ISO 45001:2018, GGBS, and ConSASS audits to ensure compliance and certification readiness
• Develop and prepare Project Safety Plans and EHS programmes tailored to project needs

Required competencies and certifications

• Registered WSH Officer with MOM (mandatory)
• Minimum 8–10 years of EHS/WSH experience in the construction industry
• At least 3 years in a managerial or leadership role
• Strong knowledge of WSH Act, risk assessment, and Singapore safety regulations

Preferred competencies and qualifications

• Degree or Diploma in Engineering, Environmental, Safety, or related discipline
• Experience managing large-scale construction or infrastructure projects
• bizSAFE Level Star or Lead Auditor experience
• ISO 45001 and ISO 14001 knowledge or certification
• Experience with HDB or large projects
• Strong leadership, communication, and problem-solving skills

Company Overview

Hexacon Construction is a reputable main contractor based in Singapore. We are dedicated to providing reliable, timely, excellent and safe construction services to our clients.

Job Summary

You will support project and contract management by preparing and submitting progress claims, managing contractual matters, and coordinating with consultants and subcontractors to ensure accurate cost control and contract compliance.

Responsibilities

• Submit Main Contracts Progress claims with approval from Senior Contracts Manager, Contracts Manager, or Project Manager to ensure timely payment processing
• Assist Project Manager and Contracts Managers in managing contractual matters, including variation claims and extension of time (EOT) claims, to mitigate project risks
• Solicit quotations and prepare cost comparisons for review by Project Manager and Contracts Managers to support informed procurement decisions
• Liaise with Consultants’ Quantity Surveyors to resolve discrepancies in contract documents and disputes with subcontractors, ensuring contract compliance and dispute resolution
• Monitor and verify quantity status of material stock, Main Contracts Progress Claims, and payment claims from subcontractors, suppliers, and vendors to maintain accurate project cost tracking
• Determine material quantities required for ordering to support project execution and cost efficiency
• Prepare final accounts for subcontractors and vendors to facilitate contract closure and financial reconciliation
• Collaborate with Senior Contracts Manager and Contracts Manager to prepare contract documents for Main Contracts and Subcontracts, ensuring contractual accuracy and completeness
• Compile petty cash claims and submit to HR department for approval and payment to maintain financial accountability

Preferred competencies and qualifications

• Degree in Quantity Surveying or a related field such as Construction Management or Civil Engineering
• Minimum 3 years of experience as a Quantity Surveyor in the construction industry, preferably in Singapore
• Proficiency in quantity surveying software (e.g., SMM7, CostX) and Microsoft Office Suite
• Basic knowledge of Singapore building regulations and contract forms