ROLE OBJECTIVE:
The candidate should have corporate secretariate experience - ensures legal compliance, maintains corporate records, and facilitates governance by assisting in managing board meetings (agendas, minutes, materials), and liaison with regulators/ACRA, handling statutory filings, and safeguarding sensitive information, bridging administration with strategic oversight.
ROLE RESPONSIBILITIES:
1. Board & CommitteeManagement:
- Organize meetings, prepare agendas, distribute materials, record minutes, and ensure proper documentation.
- Draft resolutions, prepare share certificates, and all corporate secretariate related matters.
2. Legal &Regulatory Compliance:
- Ensure adherence to corporate laws, listing rules and securities regulations; manage filings and liaison with authorities (e.g. ACRA).
3. Record Keeping &Information Management:
- Maintain statutory records, safeguard confidential documents, and ensure accuracy of corporate information.
Part 2: JOB REQUIREMENTS
- Degree in Law with at least 3 years in a law firm or in-house legal team, with experience in corporate secretarial tasks.
- Corporate Secretarial Expertise: Proficient in managing statutory registers, drafting minutes/resolutions, and filing.
- Legal Support: Ability to draft/review commercial agreements, conduct legal research, and assist with transactions.
- Ability to work in a fast paced and dynamic environment to meet aggressive deadline
- Excellent written & verbal skills
- Organized and an eye for detail
- A team player with excellent inter-personal skills and ability to communicate and influence effectively at all levels
