Total 245 job vacancies in Singapore

Maintain and update security officers' attendance records and deployment schedules.

Manage and maintain company databases, including employee records, client information, payroll-related data, and operational records.

Generate attendance, manpower deployment and management reports.

Ensure data accuracy, completeness, and confidentiality.

Support payroll preparation by verifying attendance and timesheet records.

Monitor and maintain clocking systems, attendance systems, and related databases.

Assist in troubleshooting database and system issues.

Perform regular data backups and maintain proper records management.

Support implementation and maintenance of security technology systems, including visitor management, patrol, and clocking systems.

Work closely with Operations, HR, and Accounts departments to ensure accurate data management.

Prepare monthly reports and analytics for management review.

Job Description & Requirements

Key Responsibilities:

· Manage and administer Oracle databases (versions 12c, 19c, and newer) in production and development environments.

· Perform advanced database performance tuning, query optimization, and index management.

· Design and implement high availability (HA), disaster recovery (DR), and backup strategies (RMAN, Data Guard).

· Automate routine database tasks using PL/SQL, Shell scripting, or Ansible.

· Apply patches, perform upgrades/migrations (on-prem and cloud), and manage version control.

· Implement and enforce database security, roles, and user access controls.

· Monitor database health and proactively identify and resolve potential issues.

· Provide L3 support for escalated incidents and lead root cause analysis.

· Collaborate with development, infrastructure, and DevOps teams to support application and system integration.

· Participate in on-call rotation and support weekend deployments when necessary.

· Document architecture, configurations, and procedures for audit and knowledge transfer.

Requirements

· Bachelor's degree in Computer Science, Information Technology, or related field.

· 6 years of hands-on Oracle DBA experience with at least 3 years in a senior/L3 role.

· Expertise in Oracle, ASM, RMAN, Data Guard, and GoldenGate.

· Strong knowledge of Oracle internals, performance diagnostics (AWR, ASH, TKPROF), and troubleshooting tools.

· Experience with cloud platforms (OCI, AWS RDS for Oracle, or Azure Database for Oracle).

· Familiarity with ITIL processes and incident/change/problem management.

· Scripting experience (Shell, Python, or similar) for automation and monitoring.

· Excellent communication skills and the ability to work in a high-pressure environment.

· Willing to Learn SAP HANA

Job Description & Requirements

Job Responsibilities:

• Address and resolve database incidents promptly to minimize downtime.

• Monitor events, handle alerts, and manage database outages to restore services quickly.

• Process service requests for database changes and enhancements.

• Perform root cause analysis to prevent recurring database issues.

• Support the implementation of standard and custom database builds.

• Provide operational support for HANA and MS-SQL databases.

• Ensure adherence to backup and recovery processes.

• Optimize database performance and manage alert monitoring.

• Decommission systems/servers following proper protocols as needed.

Job Requirements:

• Bachelor’s degree or equivalent in Computer Science or related field

• Strong experience with HANA and MS-SQL databases.

• 2 - 5 years of experience in database administration, with a focus on HANA and MS-SQL..

• Bachelor's Degree / Diploma in Computer Engineering or any related field.

• Proficiency in RDBMS management and administration.

• Knowledge of backup, recovery, and decommissioning processes.

• Experience in incident management and database performance optimization in a 24x7 environment.

• Experience managing database outages and coordinating effective recovery.

• Familiarity with alert monitoring and performance optimization.

• Strong problem-solving and troubleshooting abilities.

• Ability to work under pressure in a 24x7 support environment.

• Effective communication skills for incident and service request management.

• Prior experience in 24x7 operational support.

• Willing to Learn SAP HANA

You will be a key technology partner to our customers in the Defence sector to thrive on developing the next breakthrough for the defence and security of Singapore. Working closely with the Solution Architect, Project Manager and Technical Lead, you will be part of a development team to develop, test and deploy software application as part of an overall project implementation.

Job Description:

·         Establish database performance baseline and executing workload tests such as replication, backup & recovery, log shipping, scalability, partitioning etc.

·         Responsible for Database sizing, capacity planning, performance tuning and database account management.

·         Review release notes and upgrade or patch database software based on maintenance schedules.

·         Create primary database storage structures (tablespaces), primary objects (tables, views, indexes) after application developers have designed an application.

·         Define user access and enable data distribution to the right end user in an appropriate format and in a timely manner.

·         Maintain and monitor systems to ensure optimal performance that meets established Service Level Agreements.

·         Develop and maintain the database standards and operating procedures that are aligned to IT policies, procedures, and service management frameworks.

Qualities We Value

·         Diploma in Computer Science or related technology disciplines with experience in database administration and operation management in Microsoft SQL Server, MongoDB.

·         Strong knowledge in database design, development, and administration in high volume, large scale and data intensive environment with relational & distributed databases.

·         Experience with highly-available database technology like clustering and replication.

Working Location : Central or West. Adhoc travel to customer site may require.

**We regret to inform that only shortlisted candidates will be notified. Personal data collected will be used for recruitment purposes**

Database Administrator (ref:120)

JOB RESPONSIBILITIES

• Monitor and optimize database performance and availability, ensuring service levels are met and implement improvements when needed.
• Manage database operations and governance, including configuration, permissions, hardening standards, naming standards, and documentation.
• Ensure service continuity, leading backup/restore procedures and disaster recovery planning.
• Lead database implementation and support application teams, reviewing database design and recommending improvements to data models.
• Establish and enforce database standards and procedures across implementations.
• Engage stakeholders and educate teams, explaining technical decisions and promoting best practices in coding and design.
• Develop team capability, mentoring junior DBAs, conducting training, and sharing knowledge across the organization.

Requirements:

• At least 2 years of experience in database administration.
• Posses experience with either Microsoft SQL Server or PostgreSQL.
• Experience in database migration projects.
• Specifically, migration from Oracle to Microsoft SQL Server or Oracle to PostgreSQL.

Interested applicants, please send your updated resume MS Word to hres@itcspl.com.

Please Indicate Job Code “120-DBA” on the email subject

We regret that only shortlisted candidates will be notified.

John Bryan (Reg No. R1106648)

IT Consultancy & Services Pte Ltd

EA No: 92C5311

• Perform logical and physical database design and creation, changes or removal of database, provide technical consultancy and advice on the usage of database software, advise application developers and owners on optimisation of database usage, SQL code and monitor availability of database, listener and other related processes;

• Review all daily logs, database alerts, database export logs, scheduled job logs;
• Perform database backups at frequency and within the timeframe as specified;
• Perform database recovery within the timeframe as defined; and
• Perform annual database recovery test on selected databases as determined.
• develop, review, test, implement and monitor database backup and recovery jobs, procedures and schedules.
• Plan and schedule regular database housekeeping and maintenance activities necessary to keep the database in a healthy state and at optimum performance.

Job Requirements:

• Degree in Computer Science or Information Technology
• At least three (3) years of experience in Oracle Database administration; and Oracle Database Administrator Certified Professional or at least three (3) years of experience in SQL Database Administration.
• Prior experience in large scale projects or System Integrator environment

Interested candidate please click "APPLY" to begin your job search journey.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Tech Services Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persoloutsourcing.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Tech Services Pte Ltd
UEN No. 202233837K

Responsibilities:

• Reviewing and optimising SQL queries written by application developers to ensure optimal performance and adherence to database standards
• Assisting in database design activities, including table structures, indexes, and relationships to support new application features or enhancements
• Troubleshooting database-related issues reported by application teams, including SQL error codes, performance problems, and data integrity concerns
• Supporting database changes through the development lifecycle (DEV, TEST, UAT, PROD), including coordinating database object migrations between environments
• Monitoring application database performance and implementing necessary tuning measures like reorganising tablespaces, updating statistics, and adjusting buffer pools
• Providing guidance to application developers on DB2best practices, coding standards, and efficient query writing techniques 
• Supporting application testing activities by helping with data refresh requests, test data preparation, and database-related test case validation

Requirements:

• Strong background in IT, Computer Science /Computer Engineering, or related discipline
• Minimum 8 years of relevant working experience in DB2 database administration is preferred.
• Relevant experience in the following would be advantageous:

1. Working with JCL (Jon Control Language)
2. Understanding of VSAM and other mainframe storage concepts
3. Familiar with database utilities and tools
4. Experience with database backup and recovery procedures

Role Summary

Responsible for design, deployment, and operational management of database platforms across AWS, Microsoft Azure, and on-premises environments, covering both project implementation and day-to-day BAU operations.

Key Responsibilities

• Experience in Design and deploy Microsoft SQL Server solutions on Azure (Azure VM, SQL MI, Azure SQL Database), AWS (EC2, RDS) and on-premises Microsoft SQL Server environments
• Hands on with Database Administration tasks monitoring, patching, upgrades, and configuration management across all platforms
• Manage native Microsoft SQL Server backups (full, differential, transaction log) and cloud-native backup solutions including Azure Backup for Microsoft SQL VMs and Azure SQL MI
• Configure and maintain LTR (Long-Term Retention), PITR (Point-in-Time Restore), and YTR (Yearly Retention) policies aligned to data retention and compliance requirements
• Manage TDE (Transparent Data Encryption) certificate lifecycle — creation, backup, rotation, and secure escrow — across on-premises, EC2/Azure VM, and managed cloud database services
• Conduct regular restore tests and DR drills, maintaining documented RTO/RPO targets
• Manage database security including logins, RBAC, auditing, Azure Key Vault integration for customer-managed keys (CMK), and SQL Server Audit configuration
• Perform query tuning, index management, and performance analysis using Query Store, Extended Events, AWS Performance Insights, and Azure SQL Intelligent Insights
• Automate routine DBA tasks using T-SQL and PowerShell, support database deployments
• Meet Security Compliance with Hardening Baselines, Auditor-General's Office (AGO), IM8 (Instruction Manual 8) and Vulnerability Management
• Provision and manage cloud database infrastructure using Terraform, ARM templates, or Bicep
• Create and maintain technical documentation including architecture design, runbooks, and SOP documents
• Thrives in a fast-paced, rapidly evolving cloud environment, adapting quickly to shifting priorities, new technologies, and changing business requirements
• Effectively manages multiple concurrent workloads balancing implementation projects, BAU operations, and incident response with the ability to context-switch seamlessly across teams and platforms
• Collaborate with various Application Project Managers, development teams, participate in on-call rotation for critical Database incident response, and deliver root cause analysis
• Possesses strong verbal and written communication skills, with the ability to convey complex technical concepts clearly to both technical peers and non-technical stakeholders
• Demonstrates strong self-organisation and the ability to independently plan, prioritise, and execute database engineering tasks with minimal supervision

Technical Skills Required

• Azure: SQL Server on Azure VM, Azure SQL MI, Azure SQL Database, Elastic Pools, Failover Groups, Geo-Replication, Azure Monitor, Azure Defender for SQL
• AWS: SQL Server on EC2, RDS for SQL Server, Multi-AZ, EBS storage, CloudWatch, IAM, Secrets Manager
• On-Premises: SQL Server 2016–2022, Always On AG, FCI, Log Shipping, SQL Server Agent
• Backup & Recovery: Native SQL backup, Azure Backup, LTR/PITR/YTR, Veeam/Commvault (advantageous)
• Security: TDE certificate management, Azure Key Vault (CMK), Dynamic Data Masking, Always Encrypted, Row-Level Security
• Scripting & Automation: T-SQL, PowerShell (essential); Python, Terraform, ARM/Bicep, Git (advantageous)

Technical Certifications

• Preferred: DP-300 (Administering Relational Databases on Microsoft Azure), DBS-C01 (AWS Certified Database Specialty)
• Advantageous: AZ-104 (Microsoft Azure Administrator), AWS SAA-C03 (AWS Certified Solutions Architect – Associate)

Experience & Education

• 7+ years database administration/engineering experience
• 4+ years managing cloud-hosted databases on AWS or Azure
• Degree in Computer Science, IT, or related field; equivalent experience considered

Responsibilities:

• Reviewing and optimising SQL queries written by application developers to ensure optimal performance and adherence to database standards
• Assisting in database design activities, including table structures, indexes, and relationships to support new application features or enhancements
• Troubleshooting database-related issues reported by application teams, including SQL error codes, performance problems, and data integrity concerns
• Supporting database changes through the development lifecycle (DEV, TEST, UAT, PROD), including coordinating database object migrations between environments
• Monitoring application database performance and implementing necessary tuning measures like reorganising tablespaces, updating statistics, and adjusting buffer pools
• Providing guidance to application developers on DB2best practices, coding standards, and efficient query writing techniques 
• Supporting application testing activities by helping with data refresh requests, test data preparation, and database-related test case validation

Requirements:

• Strong background in IT, Computer Science /Computer Engineering, or related discipline
• Minimum 8 years of relevant working experience in DB2 database administration is preferred.
• Relevant experience in the following would be advantageous:

1. Working with JCL (Jon Control Language)
2. Understanding of VSAM and other mainframe storage concepts
3. Familiar with database utilities and tools
4. Experience with database backup and recovery procedures

Responsibilities:

• Conduct tasks related to feasibility studies, time and cost estimates, IT planning, risk technology, applications development, model development, and establish and implement new or revised applications systems and programs to meet specific business needs or user areas

• Monitor and control all phases of development process and analysis, design, construction, testing, and implementation as well as provide user and operational support on applications to business users

• Utilize in-depth specialty knowledge of applications development to analyze complex problems/issues, provide evaluation of business process, system process, and industry standards, and make evaluative judgement

• Recommend and develop security measures in post implementation analysis of business usage to ensure successful system design and functionality

• Consult with users/clients and other technology groups on issues, recommend advanced programming solutions, and install and assist customer exposure systems

• Ensure essential procedures are followed and help define operating standards and processes

• Serve as advisor or coach to new or lower level analysts

• Has the ability to operate with a limited level of direct supervision.

• Can exercise independence of judgement and autonomy.

• Acts as SME to senior stakeholders and /or other team members.

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

  Qualifications:

• 10 years + hands on with 2+ years Financial domain experience

• Experience in Oracle is a must

• Role requires interaction with Business and Technology stakeholders on a regular basis.

• Role is expected to be hands-on

• Good communication Skills, Good analytical skills.

• Experience in systems analysis and programming of software applications

• Ability to work under pressure and manage deadlines or unexpected changes in expectations or requirements

  
  Education:

• Bachelor’s degree/University degree or equivalent experience

Job Description

• Preparing and consolidating reports
• Perform administrative support to Head of Department
• Other ad-hoc duties as assigned by the Management

Requirements

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Proficiency in MS Office Suite, particularly Excel and PowerPoint
• Ability to work independently and collaboratively in a team
• Only Singaporeans may apply

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling overseeing of goods flow, etc.
• Efficient document management such as printing and filing of the documents
• Assist with day to day operations of the office
• Monitoring of office supplies
• Handle accounts payable function
• Verify and ensure all invoices are recorded accurately
• Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Handle petty cash and monthly staff expenses claim
• Perform weekly and monthly payment forecast to support cash flow management

Key Responsibilities

• Lead Oracle-to-PostgreSQL database migration and modernization initiatives.
• Define PostgreSQL architecture, including HA/DR, scalability, performance, and security.
• Drive schema conversion, data migration, replication, and validation activities.
• Provide technical guidance to application, migration, and testing teams.
• Lead database consolidation, optimization, and cloud database adoption initiatives.
• Prepare architecture documentation and engage stakeholders on technical decisions.

Requirements

• Minimum 15 years of experience in enterprise database architecture and administration.
• Strong hands-on experience in Oracle-to-PostgreSQL migration projects.
• Expert knowledge of PostgreSQL administration, performance tuning, and optimization.
• Experience managing Oracle, PostgreSQL, SQL Server, and IBM DB2 environments.
• Expertise in HA/DR architecture, replication, failover, clustering, backup, and recovery.
• Experience with Oracle GoldenGate, IBM CDC, HVR/Fivetran, or similar replication technologies.
• Experience leading large-scale database modernization or consolidation programs.
• Experience in banking, financial services, logistics, or other large enterprise environments.
• Strong stakeholder management, documentation, and communication skills.

Preferred

• Experience with Azure Database for PostgreSQL, Azure SQL, AWS RDS, or similar cloud database platforms.
• Exposure to database automation, DevOps, or Infrastructure-as-Code practices.
• Relevant PostgreSQL, Oracle, Cloud, or Database certifications.

We are looking for an HR & Admin Officer to join our team and support the day-to-day activities of our Human Resources department.

HR & Admin Officer responsibilities include processing employee data, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Ultimately, you will make sure all HR operations run smoothly.

Responsibilities

• Final Calculation of workers’ salary/ wages including accommodation fee, transport fee, canteen fee, and tax issues, etc.
• Tax clearance, income tax payment, refund and all issues related to foreign workers’ income tax.
• Workers’ monthly payroll process & management.
• Managing & updating workers’ database, updating staff’s list.
• Applying, issuing, renewing and cancelling work pass through EPOnline and WPOnline.
• Selecting, recruiting& hiring staff according to projects’ requirements.
• Processing monthly Manpower report.
• Administration works.

Requirements

• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labour laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skillsOrganizational skills
• Good verbal and written communication skills

We are looking for a proactive and organized Administrator to join our dynamic gymnastics club. The ideal candidate will be the backbone of our operations—handling day-to-day administration, supporting coaches and management, and ensuring a smooth experience for our members and parents.

This role is perfect for someone who enjoys working in a lively sports environment, communicates well, and can juggle multiple tasks with ease.

Job Scope / Key Responsibilities

Administrative & Office Management

Manage daily club operations, including member registrations, class schedules, and attendance records.

Handle enquiries via phone, email, and in-person—providing friendly and accurate information to parents and members.

Maintain up-to-date databases, filing systems, and club documentation.

Prepare invoices, track payments, and assist with basic bookkeeping.

Member & Staff Support

Assist with onboarding of new members and coordinate trial classes.

Support coaches with class logistics (e.g., equipment booking, event coordination).

Coordinate communication between management, coaches, and parents (e.g., updates, notices, event details).

Events & Operations

Assist in planning and organizing club events, competitions, and holiday programmes.

Ensure smooth registration and administrative support for events.

Oversee inventory and ordering of office supplies and basic gym equipment.

Qualifications & Skills

Minimum GCE ‘O’ Level

At least 1–2 years of administrative experience; experience in sports/recreational clubs or customer service is an advantage.

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational skills and attention to detail.

Good written and spoken English; ability to communicate clearly with parents, staff, and vendors.

Your Style

Cheerful, approachable, and loves working with kids and families.

Organised and able to juggle tasks in a busy, active environment.

Team player who isn’t afraid to roll up your sleeves during big events.

Administrator (Work From Home)

Purely Adoptions Singapore

About Purely Adoptions

Purely Adoptions is a Singapore-based animal welfare charity dedicated to rescuing, rehabilitating and rehoming abandoned, abused and neglected animals. Through our network of volunteers, fosterers and supporters, we work tirelessly to give animals a second chance at life.

We are looking for a passionate and organised individual to join us as an Administrator. This role is ideal for someone who loves animals, enjoys administrative work, and wants to contribute meaningfully to the animal welfare community in Singapore. Animal welfare experience, volunteer experience, fostering, rescue work, or involvement with charities will be viewed favourably.

Position

Administrator (Remote / Work From Home)

Key Responsibilities

Administrative & Documentation

• Maintain and organise charity records, documents and files.
• Prepare and update reports, meeting minutes and administrative paperwork.
• Ensure proper filing and record-keeping for organisational activities.
• Maintain volunteer, donor and stakeholder databases.

Coordination & Communication

• Coordinate with department heads and volunteers on ongoing projects and activities.
• Follow up on action items and ensure timely completion of tasks.
• Schedule meetings and prepare meeting agendas when required.
• Act as a central point of contact for internal administrative matters.

Regulatory & Compliance Matters

• Prepare and respond to correspondence from government agencies, authorities and relevant stakeholders.
• Assist with charity compliance documentation and submissions.
• Maintain records required by regulatory bodies and auditors.
• Ensure organisational documents are kept up to date.

General Support

• Assist management with special projects and initiatives.
• Support fundraising events, adoption drives and community outreach activities from an administrative perspective.
• Handle general enquiries and administrative requests.

Requirements

• Passionate about animal welfare and aligned with the mission of Purely Adoptions.
• Strong organisational and administrative skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Able to work independently and manage multiple tasks.
• Meticulous, responsible and able to maintain confidentiality.
• Prior experience in administration, secretarial or non-profit organisations will be an advantage.

Working Arrangement

• Work From Home (Singapore-based preferred).
• Flexible working hours, subject to operational requirements.
• Opportunity to contribute directly to animal welfare efforts in Singapore.
• Supportive and purpose-driven team environment.

What We Are Looking For

We are seeking someone who believes that every animal deserves a chance at a better life. Beyond administrative skills, we value compassion, initiative, reliability and a genuine desire to make a difference. If you are organised, proactive and passionate about helping animals, we would love to hear from you.

To Apply
Please send your resume and a short write-up on why you would like to join Purely Adoptions and contribute to animal welfare in Singapore to estella.lien@purelyadoptions.com or Whatapp to 90078239

1. To communicate with Japan HQ managements to report daily business outcomes and sales results in Japanese

2. To discuss with Japan HQ administration department for daily HR activities

3. To receive daily instruction from Japan HQ for HR matters

4. To oversea all 5 outlets of Singapore restaurants (Suntec, Novena, Tanjong Pagar, Katong, Pasir Ris) HQ matters and administration matters

5. To interview new candidate for all the outlets staff and recruit them when it necessary

6. To communicate with suppliers in Japan with Japanese language to select fish, and seafood, vegetables and fruits for the company's needs

7. To train local administration staff to support his/her daily work

8. To Communicate with Japanese Chef to coordinate with local chef and staff for better working environment.

Responsibilities:

Asset Management

·         Maintain up-to-date network inventory in CMDB system and network database.

·         Track the lifecycle of network assets.

·         Coordinate disposal of network assets and annual fixed asset verification.

Telco Billing

·         Process and verify telco invoices, ensuring accuracy and timely payment.

·         Identify billing discrepancies and coordinate with vendors for resolutions.

·         Provide monthly costing for reporting.

Data Line Tracking and Contract Management

·         Keep track of new, upgraded and terminated network data lines.

·         Monitor contract expirations and coordinate renewal, termination or upgrades with network engineers and service providers.

·         Ensure proper documentation of all network data line changes for auditing and cost management.

Data Management and Reporting

·       Utilize MS Excel for data entry, organize, analysis and reporting on asset tracking, network data lines, contract renewals and telco billing.

Requirements:

Education:

·       Diploma / Degree in Business/Asset Management, or relevant qualifications

·       At least 2 years’ relevant experience preferably in a Finance Institution.

Essential:

·       Proficiency in Microsoft Excel (Pivot, Tables, VLOOKUP, XLOOKUP, Data Validation, Formula)

·       Experience in telco contract tracking, vendor coordination and data management are an advantage

·       Possess good written and documentation skills and effective communication skills able to collaborate and work with various stakeholders.

Key Domain/ Technical Skills:

(Indicate up to 3 areas)

·       Microsoft Excel

·       Strong attention to detail and accuracy

·       Strong communication and coordination skills

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA

Company Overview

Our company is in the dried food trading industry, supplying a range of food products to customers and business clients. We are looking for Sales Admin staff to support daily sales coordination, customer servicing, quotation handling, and documentation work as the business continues to grow.

Role Overview

The Sales Admin will be responsible for supporting customer enquiries, sales quotations, and administrative coordination. This role is suitable for someone who is organised, responsive, and comfortable communicating with customers through phone calls, emails, messaging platforms, and social media channels.

Key Responsibilities

• Handle existing and new customers by managing customer relationships through phone calls, emails, mobile messaging apps, and social media platforms.
• Respond to sales enquiries and assist with quotation preparation in a timely and professional manner.
• Prepare, organise, and manage sales-related documentation accurately.
• Keep track of assigned tasks and follow up closely to ensure timely completion.
• Coordinate internally with relevant teams to support smooth sales and order processing.
• Maintain accurate customer records, sales updates, and administrative filing.
• Assist with general administrative duties as required by the team.

Requirements

• Only Singaporeans.
• Able to communicate professionally with customers and internal stakeholders.
• Proficient in Microsoft Excel and Word for basic documentation, tracking, and administrative tasks.
• Able to write and speak in English and Mandarin to support customer communication and documentation needs.
• Organised, detail-oriented, and able to follow up on tasks independently.
• Comfortable handling customer enquiries through phone calls, emails, messaging apps, and social media.
• Prior experience in sales administration, customer service, order processing, or administrative support will be an advantage.
• Candidates who are legally eligible to work in Singapore without employer-sponsored work pass are welcome to apply.

Salary Package

• Basic Salary: $1,900 per month
• Allowance: $200 per month
• Salary adjustment may be considered after 3 months, subject to performance.

Working Hours

Work Week: Monday to Saturday
Schedule:

• Monday to Friday: 7:00am to 4:30pm / 1:00pm to 9:00pm
• Saturday: 7:00am to 1:00pm
• 5.5 days work week
• 1 Saturday off per month

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

System Engineer

Responsible for maintaining computer systems and networks to ensure that they operate efficiently, securely, and reliably, have a deep understanding of computer hardware, software, and networking, as well as the ability to troubleshoot complex issues and provide innovative solutions to improve system performance and reliability.

2. Specific Responsibilities

• Responsible for maintaining the overall health of a system, including hardware, software, and network components
• Implement security measures, such as firewalls and access controls, to ensure the security of systems and data
• Monitor system performance and analyze system logs to identify and resolve issues.
• Perform regular maintenance tasks, like patching, disk cleanup etc on Servers and storage systems
• Ensure backups are running smoothly to ensure the availability of systems and data in the event of a system failure or disaster.
• Maintain accurate and up-to-date documentation of system configurations, procedures, and policies to ensure system reliability and continuity.

3. Competencies ( 4 out of 5 desired)

Operating Systems
Familiar with provisioning and deploying types of different operating systems include installation, configuration, and troubleshooting on Virtual Machines. Skilled in either Wintel or Specific Linux distributions.

Active Directory
Strong Understanding of Active Directory, Group Policy and Powershell.

Network Engineering
To designing and implementing network architecture, topology, protocols (e.g. TCP/IP, OSPF), routing protocols, and security measures such as firewalls and VPNs to enable efficient and secure communication between network devices.

Data Protection ( Backup)

Have an understanding of different data backup solutions and approaches. Familiarity with well known backup solution. Understanding of Disaster Recovery

Automation

Experience with basic scripting is a must.

Experience with popular automation platforms (terraform,ansible)

1.   Contract Documentation & Records Management

•          Set up and maintain project contract files on Google Drive and in hardcopy, with proper folder structure and version control

•          File all incoming and outgoing contract correspondence, variation orders, extension of time claims, site instructions, and meeting minutes as directed by the Contracts Manager

•          Maintain and update the contract register, including main contracts, subcontracts, insurance, bonds, and warranty expiry dates

•          Conduct annual evaluations of subcontractors and suppliers, and keep the approved vendor list updated

2.   Claims & Payment Support

•          Assist in collating claim documents including delivery orders, site photographs, and measurement sheets in accordance with instructions

•          Liaise with the Finance Department to ensure that work-done records for payments are verified by the relevant Engineers and/or Quantity Surveyors

•          Assist the Contracts Manager in updating monthly progress claim status for collection reporting purposes

3.   Correspondence & Administrative Support

•          Coordinate document signing, stamping, and submission as instructed

•          Record minutes for internal contract meetings and maintain an action item tracker

•          Draft routine letters and emails using templates provided by the Contracts Manager

4.   Compliance & Records Support

•          Ensure contract documents are filed in the correct ISO format and folder structure

•          Track expiry dates for project insurances, bonds, and warranties in coordination with the HR team, and send timely renewal reminders

•          Assist in compiling records and documentation for audit purposes when required

5.   Tender Monitoring & General Administration

•          Monitor GeBIZ and other relevant tender portals daily, and alert the Contracts Manager and/or Commercial Director of new and relevant project opportunities

•          Liaise with the Project Team, IT, and Finance departments on contract administration matters

•          Support the preparation of tender and claim submissions when required

•          Undertake any other ad hoc administrative tasks as assigned by the Contracts Manager

Requirements & Qualifications

•          Diploma in Business Administration, Building, Civil Engineering, or a related discipline; fresh graduates are welcome to apply

•          Proficient in Google Drive, Microsoft Excel, and Microsoft Word; meticulous, well-organised, and detail-oriented

•          Able to follow instructions and file documents accurately and systematically

•          Proactive in seeking clarification when needed; demonstrates initiative and a willingness to learn

•          Singaporean only

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

• Salary up to $3,800 per month  
• Clarke Quay/ City Hall MRT
• Mon - Fri, office hours
• 7- month contract, subject to extension
• Statutory benefits + medical coverage

Responsibilities:

• Administration of training programmes, including liaising with relevant teams to publicise programmes and ensuring training runs as scheduled.
• Working with School Heads to draft publicity for local commercial attachments and collating interest.
• Drafting submissions for overseas attachment applications.
• Maintaining and tracking budget utilisation based on monthly Finance GL reports and ensuring claims submission compliance.
• Preparing quarterly budget utilisation updates for divisions.
• Supporting the annual call for overseas trip requests and assisting in drafting mega papers.
• Maintaining and updating training roadmaps, OCC, and overseas conference listings in the internal system.
• Coordinating with relevant departments on orientation for new officers.

Requirements:

• Degree holders with prior administrative or coordination experience, preferably in a training, HR, or Learning & Development context.
• Experience in a government or public sector setting is an advantage.
• Ability to coordinate effectively across multiple stakeholders and teams.
• Singaporeans only

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Joanne Chong Hui Qi - R25126655

ScienTec Consulting Pte Ltd - 11C5781

Company Overview We are a growing distributor specializing in orthopaedic sports medicine devices, surgical hardware, and implants. We operate out of a private estate/home-office setup and are looking for a highly versatile, trustworthy, and organized individual to support our business operations, manage our medical inventory, and oversee the maintenance of the property.

Role Summary This is a unique, multi-faceted role combining sales administration, medical logistics, and property management. You will be the backbone of our daily operations—ensuring that orders from hospitals and clinics are processed accurately, surgical implants and instruments are dispatched on time, and our private office estate remains well-maintained, secure, and fully functional.

1. Sales Administration & Order Processing

· Process incoming purchase orders, generate invoices, and issue delivery orders accurately.

· Act as the point of contact for customer inquiries, coordinating with hospital procurement teams, clinic staff, and sales representatives.

· Maintain and update customer databases, sales records, and pricing lists.

· Assist in basic accounting tasks, such as tracking payments, following up on receivables, and preparing monthly sales reports.

2. Warehouse & Logistics Management (Medical Devices)

· Manage the full cycle of inventory for orthopaedic medical devices, ensuring strict compliance with storage guidelines.

· Carefully track batch numbers, lot codes, and expiration dates for all surgical implants and hardware.

· Receive, inspect, and organize incoming shipments from overseas manufacturers.

· Pick, pack, and coordinate the dispatch of devices for scheduled surgeries, ensuring 100% accuracy.

· Conduct regular stocktakes and liaise with courier services for timely deliveries and returns.

3. Estate & Property Caretaking

· Oversee the general upkeep, cleanliness, and security of the property/home-office.

· Manage and maintain the swimming pool, including regular cleaning, chemical balancing, and scheduling specialized maintenance when necessary.

· Coordinate with external contractors (landscaping, HVAC, pest control, pool specialists) and supervise their work on-site.

· Ensure all estate utilities and facilities are in optimal working condition.

Requirements & Qualifications

· Prior experience in sales administration, logistics, or warehouse management. Experience handling medical devices, healthcare products, or strict-batch inventory is highly advantageous.

· Highly meticulous and detail-oriented (crucial for handling surgical inventory and order accuracy).

· Physically capable of handling warehouse duties, including lifting and organizing boxes of inventory.

· Proactive, hands-on, and willing to take ownership of property maintenance tasks.

· Trustworthy and reliable, with a strong sense of responsibility.

· Proficient in basic MS Office applications (Excel, Word) and comfortable learning inventory management software.

· Class 3 driving license to assist with urgent medical deliveries if required.

Working Hours & Benefits

· Working Hours: Monday to Friday, 9am-5pm, Saturday 9am-12pm adhoc

· Location: East Coast Road

· Benefits: Health Insurance, Annual Leave, AWS, Additional Variable Bonus

Key Responsibilities & Accountabilities:

• Administer and maintain project contract records, correspondences, and commercial documentation.

• Monitor contractual deliverables, obligations, milestones, notices, and submission timelines.

• Support overall Project Management Department administrative and coordination activities as required, including documentation, tracking, reporting, meeting coordination, and general project support functions.

• Coordinate with Commercial, Procurement, Engineering, Finance, and Production departments as required.

• Maintain project change management and Variation Order (VO) tracking logs.

• Prepare and track contractual letters, notices, clarification responses, and meeting records.

• Support progress claim documentation, back charges, extension of time (EOT) support records, and contractual evidence compilation.

• Ensure all contract documents, amendments, and revisions are properly controlled and archived.

• Support project close-out documentation and final account reconciliation.

• Attend project meetings, commercial discussions, and coordination meetings when required.

• Ensure compliance with company procedures, contractual requirements, and applicable shipbuilding standards.
  

  Requirements:

  1. Minimum 3 years relevant experience in shipyard, marine, offshore, or project coordination environment.

  2. Experience in vessel newbuilding, repair, conversion, or project administration will be an advantage.

  3. Diploma or Degree in Business, Engineering, Maritime Studies, Project Management, Quantity Surveying, or related discipline.

  4. Contract administration or project coordination experience is preferred.

  5. Basic understanding of contract administration, project documentation, and commercial coordination.

  6. Familiar with project execution processes in shipyard, marine, or offshore environment.

  7. Able to coordinate with multiple departments and maintain proper project records and trackers.

  8. Proficient in Microsoft Office applications and familiar with digital document management, reporting, and project coordination tools.

  9. Familiar with document control systems, SharePoint, and project management systems.

  10. Ability to maintain trackers, dashboards, and contractual logs.

  11. Strong coordination and communication skills.

  12. Detail-oriented and able to manage multiple project interfaces.

  13. Able to work under tight project schedules and fast-paced shipyard environment.

  14. Able to support multiple functions across project management, commercial coordination, reporting, and general administrative activities as required.

  15. Need to travel to Batam Shipyard when required.

  16. Candidate with strong commercial awareness and project coordination mindset will be preferred.

  17. Experience supporting Project Management or PMO team is an added advantage.