Total 84 Manager job vacancies

Job Summary

We are seeking an experienced Sales Administration Team Leader to lead and manage our sales administration function. This role oversees daily sales support operations, including invoicing and billing processes, ensures smooth month-end closing, and acts as a key liaison between the Sales team, Finance, and customers.

Key Responsibilities

• Lead, mentor, and manage the Sales Administration team
• Oversee sales order processing, quotations, and contract documentation
• Manage invoice issuance, invoice delivery to customers, and billing inquiries
• Handle monthly invoice closing (billing cut-off) and coordination with Finance
• Ensure accuracy and timeliness of billing and sales-related documentation
• Coordinate closely with Sales, Finance, and other internal departments
• Improve and standardize sales administration and billing workflows
• Prepare sales and billing reports and monitor operational KPIs
• Ensure compliance with internal policies and audit requirements

Requirements

• 3–5 years of experience in sales administration, billing, or related roles
• Experience with invoicing, month-end closing, or billing operations
• Prior team leadership or supervisory experience
• Strong organizational, problem-solving, and communication skills
• Business-level English proficiency
• Proficiency in MS Office (Excel, Word); ERP/CRM system experience is a plus

Preferred Qualifications

• Experience working closely with Finance or Accounting teams
• Experience in an international or multicultural business environment

What We Offer

• Opportunity to lead a core sales operations and billing function

Location: Geylang Bahru/Potong Pasir

Duration: 2 years contract

Working Hours: Mon - Fri, 8:30 - 6

Salary: Up to $6000 + completion bonus

Job Responsibilities:
Keeping Operations Moving

• Manage project support activities and key milestones
• Monitor project financials and relevant processes
• Manage billing and payment collection
• Manage the digital e-services available on the website and app

Turning Data into Insights

• Manage reports and dashboards for management update
• Analyze trends to spot issues, opportunities, and improvement areas

Supporting Projects & Teams

• Support the management team with project coordination and day‑to‑day tasks
• Work with internal and cross‑functional teams to ensure deliverables are aligned and on schedule

Governance and Process Improvement

• Provide support on billing processes
• Develop and ensure timely update of SOPs that support the business
• Contribute ideas that improve processes, controls, and ways of working

Job Requirements:

• 3 years of experience in relevant scope of work
• Strong IT and system capability, with experiencedeveloping dashboards, tools, and digital solutions that support businessoperations
• Proven leadership and influencing skills, with abilityto drive change across diverse team
• Excellent analytical, problem-solving and criticalthinking skills
• Familiarity with workplace tools (e.g. MS excel, MSpowerpoint, Power BI, CRM systems)

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-ExecutiveAssistant-Manager-%28Research-Administration%29/32460-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

ADVANCE ID is jointly funded by the Wellcome Trust and Singapore institutions including the Saw Swee Hock School of Public Health and Yong Loo Lin School ofMedicine, National University of Singapore. The vision of the Network is to improve public health by developing the clinical evidence base for the prevention and treatmentof drug-resistant infections. Its mission is to build and sustain a strategic clinical research network focussed on most efficiently delivering locally relevant interventions for drug-resistant infections.

The Network aims to improve and strengthen clinical research capabilities in the regionby acting as a platform to develop good principles and practices. It will stabilise capacityand capabilities to mitigate inefficiencies in trial start-up phase and loss of skillset following study closure, as in typical trial setup. The Network will continuously developits capabilities, quality and efficiency by learning from and collaborating with other clinical trial networks.

In the long term, the Network aims to support broader infectious disease studies by expanding geographically beyond its original starting point in South East Asia and collaborating with other networks around the world. It will function as an active networkthat involves patients in platform trials, allowing for rapid clinical research response inthe event of an emerging infectious disease or pandemic threat.

The current lead faculty of the Network are Professor David Paterson (Director) and Dr Mo Yin (Deputy Director). The senior executive/assistant manager will be working closely with the Network directors, progamme manager (Dr Ding Ying) and project managers to deliver ADVANCE-ID’s aims and objectives.

Duties & Responsibilities

•Develop contract proposals to support Advace-ID's goals
•Negotiate contract terms with internal and external stakeholders while ensuring thatprojects remain within the established budget
•Review and update existing contracts
•Analyze potential risks involved with specific contract terms
•Stay up-to date with legislative changes and coordinate with the legal department asneeded
•Ensure all deadlines and conditions described on contracts are met (e.g. paymentsand shippings)
•Maintain organized system of physical and digital records

Qualifications

1.Degree in life science or health-related subjects
2.Prior experience in a contract administration role in clinical research field in Singapore
3.Has strong negotiation and mediation skills
4.Knowledge of legal requirements involved with contracts
5.Ability to work with varying stakeholders levels, including finance, legal team,research office, and external partners.

• 8+ years' experience of working on an Administration Manager position
• Good experience with office management procedures and departmental and legal policies
• Excellent knowledge of financial and facilities management principles
• Good practical experience with MS Office
• Excellent organizational and multitasking abilities with strong analytical mindset
• Good team player abilities with problem-solving and leadership skills

Job Summary:
The Administration Manager oversees the daily administrative operations of thetemple, ensuring smooth coordination of religious activities, office functions,and support services. This role involves supervising staff, managing resources,and maintaining efficient administrative systems while upholding the values andpractices of the temple.

Key Responsibilities:

• Oversee and manage all administrative functions of the temple
• Supervise administrative staff, cleaners, and support workers
• Develop and implement administrative policies and procedures
• Manage temple finances records, donations tracking, and reporting (non-accounting oversight)
• Coordinate major temple events, festivals, and religious ceremonies
• Liaise with vendors, contractors, and external stakeholders
• Ensure proper maintenance of temple facilities and assets
• Handle HR-related duties (staff scheduling, attendance, basic recruitment)
• Prepare reports for temple management or committee
• Ensure compliance with relevant guidelines from Ministry of Manpower where applicable
• Support temple leadership in strategic and operational planning

Requirements:

• 3–5 years of administrative or managerial experience
• Strong leadership and organizational skills
• Good communication and interpersonal abilities
• Proficient in Microsoft Office and basic accounting systems
• Able to work weekends and public holidays when required

This role reports to the Deputy Director (Data Strategyand Capabilities Building) and drives organisation-wide Data Analytics and AIcapability planning, change management and adoption. The role focuses on ensuring that Data and AI initiatives are organisationally ready, adoptable and sustainable, working closely with the Data Strategy, Analytics and Infrastructure teams.

Responsibilities:
Key responsibilities include:

• Lead organisation‑wide Data Analytics and AI capability planning, change and adoption efforts to support enterprise priorities

• Translate enterprise Data and AI strategies into clear plans,roadmaps and coordinated workstreams.

• Oversee Data Analytics and AI capability development across theorganisation, ensuring initiatives are aligned, scalable and sustainable.

• Provide planning, coordination and light oversight acrossengagement and capability workstreams, including adoption and readiness workstreams.

• Guide and shape engagement approaches to support effective Dataand AI adoption, ensuring initiatives are aligned with enterprise strategy andintegrated with technical and planning efforts.

• Review engagement plans, adoption outcomes and capability insightsto assess the effectiveness of engagement approaches and recommend adjustments to improve adoption outcomes.

• Track progress, risks and dependencies across Data and AIinitiatives for consolidated management reporting. Work with the Data Analyticsvertical to support the transition of initiatives from exploration into operationalisation and scaling, where appropriate.

Requirements:

• At least 6–8 years of relevantexperience in programme management, transformation, data or digital roles.

• Strong ability to operate acrosstechnical and non‑technical contexts.

• Good understanding of enterprise Dataand AI considerations, including governance and infrastructure.

• Strong planning, synthesis andstakeholder coordination skills.

• Comfortable operating across strategy and execution in a complex organisational environment.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

This role reports to the Principal Manager (Data Capability, Change and Adoption) and supports organisation‑wide adoption of Data and AI initiatives through a combination of strategic engagement, change management and community‑building.

The role works closely with business units, technical teams and enterprise stakeholders to ensure Data and AI initiatives are strategically aligned, well‑understood and sustainably adopted across the organisation.Officers in this role are expected to share responsibilities flexibly, covering both strategy‑facing and culture‑building workstreams as required.

Responsibilities:
Keyresponsibilities include:

• Build, manage and sustain Data and AI communities of practice across the organisation.

• Design and deliver Data and AI engagement activities such as showcases, sharing sessions, learning events and talks.

• Act as a front-facing engagement point for business units exploring AI opportunities.

• Facilitated discussions to surface Data and AI use-cases and support officers in problem-framing and awareness of AI possibilities and constraints.

• Translate Data and AI concepts and initiatives into accessible narratives for non-technical audiences.

• Gather adoption insights and feedback to inform planning and continuous improvement.

Requirements:

• At least 3–5 years of experience inengagement, change or programme delivery roles.

• Strong facilitation and communication skills.

• Experience running engagement or community-building initiatives.

• Applied understanding of Data and AI concepts.

• Strong interpersonal and collaboration skills.

'Only candidates with more experience will be considered for the Senior Manager position, with a commensurate remuneration'

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

We are looking for an Administration Manager to oversee daily operations, customer service management, and administrative functions across multiple outlets.

This role requires strong coordination, organisational, and problem solving skills to support business operations in a fast-paced environment.

Key Responsibilities:

• Manage and supervise a team of customer service staff (4–5 members), including training, scheduling, and performance monitoring
• Oversee customer service operations, including handling enquiries, bookings, cancellations, and escalated cases
• Develop, implement, and improve internal workflows, SOPs, and operational processes
• Coordinate daily operations across multiple outlets to ensure smooth service delivery
• Assist in financial and administrative tasks, including coordination with accounting, invoice tracking, and basic financial record management
• Support internal reporting, documentation, and administrative planning
• Work closely with management, instructors, and external vendors to support business operations
• Assist in operational setup and coordination for new outlet openings
• Identify operational gaps and implement process improvement initiatives

Roles & Responsibilities

Job Description:

We are seeking a proactive and experienced Administrative Manager to oversee administrative operations within our construction company in Singapore. This role is crucial in ensuring smooth office and project site administration, regulatory compliance (including BCA, MOM, and WSH requirements), and effective coordination among project teams, subcontractors, and stakeholders.

Key Responsibilities:

• Supervise and coordinate administrative staff across office and construction sites

• Manage all project documentation, including permits (e.g. BCA, URA), contracts, insurance, and safety records

• Ensure compliance with Singaporean laws and regulations (MOM, WSHC, CPF, etc.)

• Maintain filing systems for all statutory and project-related documentation

• Prepare and submit documentation for project approvals, inspections, and audits

• Coordinate procurement processes and manage office/site supplies inventory

• Assist with HR administration (e.g., timesheets, work passes, onboarding of foreign workers, insurance, etc.)

• Liaise with government bodies such as MOM, BCA, NEA, and SCDF as required

• Schedule internal and external meetings, inspections, and site visits

• Support project costing, petty cash handling, and invoice processing

• Ensure proper documentation of workplace safety and health requirements (WSH)

• Assist in managing tender submissions and track deadlines

• Monitor and renew licenses, permits, and certificates

Qualifications:

Education:

• Degree or Diploma in Business Administration, Construction Management, or equivalent

• Additional certifications in project administration, WSH, or HR are advantageous

• Familiarity with Singapore’s construction regulatory framework (e.g., BCA, MOM) is essential

Experience:

• Minimum 3 years of administrative experience in the construction industry in Singapore

• Experience liaising with government agencies and managing compliance matters

• Prior experience handling foreign worker documentation and permit applications

Skills:

• Strong command of English (spoken and written); other languages (e.g., Mandarin, Tamil, Malay) are a plus

• Proficient in Microsoft Office and construction software (e.g., Procore, AutoCAD, Oracle Primavera)

• Familiarity with WSH documentation, permit applications, and CPF submissions

• Excellent organisational, leadership, and time management skills

• Ability to work under pressure and meet tight deadlines

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Responsibilities:

A. Administration & Operations Management

• Assist in managing daily school administrative and operational functions

• Ensure smooth execution of office operations, records management, and workflow processes

• Support the review and improvement of administrative procedures for efficiency and effectiveness

B. Contracts & Compliance Support

• Coordinate contracts and service providers

• Ensure compliance with school policies and regulatory requirements (e.g. workplace safety, audits)

C. Finance & Procurement Support

• Assist in procurement processes in accordance with APSN and school guidelines

• Support budget monitoring, invoice processing, and cost control

• Maintain proper documentation for audits and management reporting

D. Human Resource & Staff Support

• Provide administrative support for staff onboarding, offboarding, and records

• Coordinate duty rosters, leave tracking, and staff-related administrative matters

• Support staff welfare and engagement initiatives where required

E. Stakeholder & Vendor Coordination

• Liaise with internal departments, APSN Shared Services, vendors, and external agencies

• Support coordination of school events, programs, and official functions

• Ensure timely follow-up and resolution of operational matters

F. Supervision & Team Support

• Guide and support junior administrative staff

• Assign tasks, monitor progress, and ensure service standards are met

• Officer-in-Charge of the Admin & Operations Department of the campus

• Any other tasks assigned by school leaders 

Job Requirements:

• Minimum Diploma / Degree in Business Administration, Public Administration, Management, or related field

• Strong organisational and coordination skills

• Good knowledge of administrative, procurement, and operational processes

• Ability to manage multiple priorities and deadlines

• Effective communication and stakeholder management skills

• Proficient in Microsoft Office and school administrative systems

• Discretion, professionalism, and attention to detail

• At least 3–5 years of relevant administrative or operations experience

• Prior experience in schools, public sector, or non-profit organisations preferred

• Experience supervising staff or leading small teams is an advantage

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Scope :

• Support for administrative operations, including administering employee training, long‑service awards, processing leave and claims and managing corporate card and air travel bills

• Driving digitisation initiatives to improve efficiency.

• Support for staff on international assignments in coordinating employment passes, dependent passes, and handling housing and tenancy agreements.

• Support corporate communication. Work closely with managers to implement initiatives driven by HQ, strengthen communication across region

• Other ad hoc projects and duties as assigned

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons(e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Ability to work shift, weekend and public holiday

Responsibilities

• Provide overall support for operations , co-ordination and general office administration through a variety of tasks related to organization and communication.
• Scheduling Courses and Coordination
• Plan and improve SOP
• Plan and scheduling trainers and assignments
• Co-ordinating with Trainers and stakeholders
• Provide Training for new Trainers
• Provide Customer service ,support and guide to trainees enquiries
• Provide Simple IT support to trainees and stakeholders
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide support in the marketing and promotions of the Business Innovation Centre
• Provide after course and during course support.
• Able to follow up with claims and collection of fee.
• Able to travel to branches to branches
• Able to ensure a smooth day to day operations process
• Simple Book-Keeping

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative
• Prior operations and office administration experience preferred
• Prior to WSQ claim and operation experience preferred
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities:

• General management of all administrative functions(accounting, general affairs, human resources) for overseas projects and local subsidiaries.
• Settlement of accounts, preparation of financial statements, tax compliance, fixed asset management, cash flow management, and internal control compliance.
• Establishing and operating local corporation/project offices and staff quarters, expatriate support, conducting health checks, and handling guest relations.
• Local staff employment management, performance reviews, implementation and operation of local HR systems, and establishing/operating various internal regulations.
• Contract management duties (handling claims against owners, contractor evaluations, etc.), budget/actual performance management, and JV (Joint Venture) related tasks.
• Liaise with the assigned Countries’ person(s) in charge within the International Business Unit on Administrative and Accounting matters
• Review and consolidate the assigned Countries’ and projects’ budgets, cash flow forecast, variance analysis, etc., and report to Tokyo HQ
• Ensure assigned Countries’ compliance with internal policies and procedures
• Any other ad-hoc duties as and when assigned

Requirements

• Bachelor's Degree in Business Administration or equivalent
• The Japanese Construction Accountant License Grade 2 or above
• Well-balanced experience in accounting, general affairs, and HR-related duties in the construction/infrastructure industry (at least 15 years).
• Experience living and working overseas as an expatriate(at least 10 years) in countries including Malaysia, Bangladesh, and African countries (e.g. Angola, South Africa, Madagascar).
• Experience as a Head of Administration (Manager/Director level or equivalent) at an overseas location
• Ability to demonstrate business acumen in organizational management and execute duties effectively.
• Experience in import procedures and negotiations with overseas manufacturers related to the procurement of construction materials from abroad.
• Must be able to travel overseas whenever required
• Familiar with Japan’s statutory requirements, i.e. Japan GAAP, Japan Tax System, JSox, etc.
• Possession of knowledge in FIDIC contracts is an added advantage
• Strong in internal control procedures
• Excellent communication and interpersonal skills
• Positive working attitude and ability to work independently in a fast-paced environment

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Key Responsibilities:

• Oversee daily office operations and administrative functions

• Manage office supplies, vendors, and facilities

• Develop and implement administrative policies

• Support HR functions (onboarding, records, coordination)

• Ensure compliance with company policies and local regulations

• Supervise administrative staff

Requirements:

• At least 10 years of administrative experience

• Strong organisational and multitasking skills

• Good knowledge of MS Office

• Strong attention to detail

Key Responsibilities:

• Oversee daily office operations and administrative functions

• Manage office supplies, vendors, and facilities

• Develop and implement administrative policies

• Support HR functions (onboarding, records, coordination)

• Ensure compliance with company policies and local regulations

• Supervise administrative staff

Requirements:

• At least 8 years of administrative experience

• Strong organisational and multitasking skills

• Good knowledge of MS Office

• Strong attention to detail

HR & Administration Executive / Manager

(Financial Services)

We are partnering with an established financial institution to hire a HR & Administration professional to support day-to-day HR operations and senior management coordination. This role sits within the HR function and involves close interaction with senior stakeholders, combining hands-on HR responsibilities with administrative and coordination duties.

Key responsibilities include:

HR Operations

• Assist in the delivery of core HR processes across the employee lifecycle (e.g., hiring, onboarding, performance cycles, staff movements, and offboarding)
• Support payroll-related processes, compensation reviews, and staff welfare initiatives
• Handle HR documentation, reporting, and internal record-keeping
• Assist with work pass matters and related regulatory requirements
• Support implementation of HR policies and internal guidelines

Administration & Management Support

• Coordinate meetings, schedules, and internal communications for senior stakeholders
• Prepare materials such as reports, presentations, and internal documents
• Track action items from meetings and follow up with relevant teams
• Liaise with internal teams and regional counterparts on administrative matters
• Maintain proper documentation and filing systems

Requirements:

• Degree in HR, Business, or a related field
• At least 3 years of relevant HR experience, ideally within financial services
• Comfortable supporting senior stakeholders alongside HR responsibilities
• Strong organisational skills and ability to manage multiple priorities
• High level of discretion when handling sensitive information
• Proficient in both English and Chinese (written and spoken)
• Competent in Microsoft Office

R22104718

BeathChapman Pte Ltd | Licence no. 16S8112

Job Title: Human Resources and Administration AM/Manager

Company Overview

Simpson Spence Young is the largest private shipbroker in the world, with over 600staff across 26 offices.

We’re looking for a Human Resources and Administration Manager in our Singapore office to support the continued growth in our operations.

Role Summary

To be responsible for the human resources and administration activities related to Simpson Spence Young LLP’s staff in the Singapore office, which currently comprises over 120 people.

Key Responsibilities

• Handle full spectrum of Human Resource and administrative functions

• Manage the recruitment and selection process, including posting job vacancies, screening resumes, conducting interviews, extending job offers, onboarding new employees and work pass applications

• Process monthly payroll, CPF submission, yearly IR8A submission, and government claims (childcare, maternity claim etc)

• Prepare employment documents such as letter of employment, increment letters, resignation acceptance letters and disciplinary action letters, etc.

• Manage international employee transfers from/to other SSY offices

•Ensure compliance with employment laws and regulations

• Handle employee benefits administration, including healthcare, insurance, and other benefits programs

• Handle queries from and prepare surveys from statutory boards (MOM, CPF, IRAS etc.).

• Manage all aspects of the rental & infrastructure planning (lease, moves and changes to workstations) of the office

• Handle company events and administration.

• Oversee general administrative tasks and manage the day-to-day administrative duties

• Perform any other HR and Admin duties as assigned by management.

Qualifications:

• Minimum 6 years of HR and administrative management experience

• Bachelor's degree in Human Resources or related field.

• Strong knowledge of employment laws and regulations

• Excellent communication and interpersonal skills

• Team player with a flexible approach