Total 7 Senior Executive job vacancies

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Admin Executive Cum Receptionist – Corporate Services
Singapore

Job specification  

• Handling incoming mail (mail redirection)

• Arranging for courier – International/local

• Arranging for director’s signature

• Arranging for CTC of Directors/officers

• Ordering common seal – tied up to item (a) - recharge disbursement to the client

• Recharge of disbursement (ACRA fee, courier, etc) to client

• Physical filing

• Arrange for certification/notarization of documents

• Merging documents and uploading to one drive

• Updating registers and issuance share certificates

• Open file for newly incorporated company

• Updating billing log, NAV set up form/NAV Amendment form/Billing form

• ACRA/IRAS/MOM/other e-services Filing

• FATCA/CRS registration and filing with IRAS

• Corppass registration, authorization, withdraw and changes

• Termination Checklist

• Archive old file

• Compilation of KYC as requested by KYC team

• Receptionist function, be in the office 5 days a week

• Handling some office administration assignments

• Other assignments may be assigned by team leader/HOD

Skills Required:

• At least 2 to 3 years’ administrative experience.

• Good communicator and high attention to detail.

• Proactive, problem solver, able to work independently and able to work with others as a team.

• Ability to priorities assignment based on urgency

• Ability to follow through the assignment till completion

• Ability to work under pace environment and multi-tasks.

• Ability to liaise and work well with various stakeholders internally and externally, ie. directors, authorities, CS/FA teams, etc.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;

• Competitive remuneration commensurate with skills and experience;

• Training and development opportunities
  

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

“Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of country for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside country for the purpose of this recruitment.”

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

SLAB Services Private Limited is seeking to hire a Receptionist cum Administrative Junior Executive. The successful candidate will be the welcoming first point of contact for our visitors while supporting the smooth running of daily office operations.

Responsibilities& Duties

– Welcome visitors warmly and attend to their queries

– Manage meeting room bookings

– Co-ordinate with tea attendants to serve refreshments to clients and visitors

– Coordinate overseas courier request

– Frank outgoing mails and ensure proper cost recovery

– Route incoming fax to the relevant parties

– Take on any other duties as and when assigned

Qualifications/ Skills
• Relevant experience in a similar role preferred

• Demonstrates professionalism when receiving guests and representing the organisation

• PC literate with good knowledge of Microsoft Office, especially Excel and Word

• Meticulous, strong organisation and communication skills

• A ‘can do’ attitude, a team player with initiatives

• Good written communication and telephone etiquette

• Able to multitask and adapt to changing environment

A competitive and attractive remuneration package awaits the successful candidate.

We are an equal opportunity employer committed to fair, merit-based employment practices. All shortlisting criteria used to assess candidates are merit-based, stated upfront in this advertisement and applied consistently across all applications. Selection is based solely on skills, experience and qualifications relevant to the role.

We regret to inform that only short-listed applicants will be notified.

Location: East
Industry: Automotive / Service Line

Benefits

• Competitive salary up to $3,000. + Bonus + Incentives

• Training and career development opportunities.

• Supportive work environment.

• Friendly and dynamic team.

Key Responsibilities

Front Desk / Receptionist

• Greet and assist visitors, clients, and staff in a professional manner.

• Handle incoming calls, emails, and general inquiries promptly and courteously.

• Manage appointments, meeting room bookings, and front desk administration.

• Maintain records, files, and documentation in an organized manner.

• Assist in customer service tasks, including addressing complaints or requests.

• Coordinate with internal departments to ensure smooth office operations.

Call Centre / Customer Service Executive

• Handle inbound and outbound calls professionally to address customer inquiries, requests, and complaints.

• Provide accurate information on products, services, policies, and procedures.

• Resolve customer issues efficiently while maintaining a high level of customer satisfaction.

• Document and update customer records, interactions, and case details in the system.

• Follow call scripts, quality standards, and company guidelines.

• Escalate complex issues to the relevant departments when necessary.

Requirements

• Prior experience in front desk, reception, or customer service roles is a plus.

• Good communication, interpersonal, and organizational skills.

• Proficient in MS Office and basic office systems.

• Able to commit working on weekends

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Yong Pei Pei (R24124478)

Key Responsibilities

• Welcome visitors and manage reception duties including visitor registration, access passes, and handling incoming calls. Notify relevant staff promptly of visitor or parcel arrivals
• Coordinate meeting room bookings and prepare rooms for meetings, trainings, or events. Ensure the reception area, office, and pantry are neat, organized, and presentable at all times
• Provide general administrative support including filing, data entry, preparing monthly newsletters, processing office and pantry orders, handling invoices, and assisting with reservations
• Assist in organizing internal office events, including coordinating decorations, catering, and logistics
• Manage incoming and outgoing mail, courier services, and packages. Arrange local and international deliveries (e.g., DHL) when required

Requirements

• Proficient in basic computer applications (e.g., Microsoft Office)
• Good communication and interpersonal skills
• Professional appearance with a positive and welcoming attitude
• A proactive team player who is organized, reliable, and eager to learn

Thank you for applying. Only shortlisted candidates will be notified.

Celine Chua | EA Reg 26161036 | EA License No. 05C3451

We have an opening for the following position:

Receptionist cum Administrative Junior Executive

Responsibilities & Duties

– Welcome visitors in a warm and friendly manner, and answer their queries

– Manage meeting room bookings

– Co-ordinate with tea ladies to serve drinks to clients and visitors

– Coordinate overseas courier request

– Frank mails and ensure cost recovery

– Route incoming fax

– Take on any other duties as and when assigned

Qualifications / Skills:

• Relevant working experience in similar roles preferred

• Maintain a professional appearance at all times

• PC literate and good knowledge of Microsoft office software (especially Excel and Word)

• Meticulous, strong organization and communication skills

• A ‘can do’ attitude, is a team player with initiatives

• Good writing skills and phone mannerism

• Ability to multitask and adapt to environment

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

We regret to inform that only short-listed applicants will be notified.

Job Summary

Provide comprehensive administrative and receptionist support to ensure smooth office operations, effective communication, and excellent visitor experience.

Responsibilities

• Prepare and distribute internal communications, memos, and reports to support clear information flow
• Organize and maintain electronic and hard copy filing systems for easy document retrieval
• Manage office supplies inventory by monitoring stock levels and ordering replenishments timely
• Coordinate maintenance and repairs of office equipment by liaising with vendors
• Arrange travel bookings including flights, hotels, and transportation for staff and clients
• Schedule appointments, meetings, and conference rooms coordinating with internal and external parties
• Sort and distribute incoming mail and parcels; prepare outgoing mail and parcels for shipment
• Coordinate ordering and distribution of employee name cards
• Plan and organize office events by managing catering, venue bookings, and logistics
• Assist in employee welfare arrangements to support staff well-being
• Provide administrative support to departments such as finance and human resources as assigned
• Perform data entry, classification, filing, and record maintenance ensuring accuracy and confidentiality
• Create and maintain employee files in compliance with company policies and regulations
• Greet visitors, clients, and employees warmly to create a professional reception atmosphere
• Respond to telephone and electronic enquiries, forwarding to appropriate personnel and taking accurate messages
• Handle correspondence including emails and phone calls efficiently
• Maintain a clean and organized reception area reflecting a professional image
• Perform other ad hoc duties as assigned by supervisor

Job Summary

Provide friendly, accurate front office service by greeting guests, managing check-in/check-out efficiently, assisting with enquiries, and maintaining cash accuracy to ensure a smooth guest experience.

Responsibilities

• Greet visitors and guests warmly to ensure smooth and timely check-in and check-out processes
• Deliver clear, accurate information about hotel room categories, rates, and services to support front office operations
• Respond proactively to guest enquiries and follow up promptly on guest requests to enhance their stay experience
• Manage and maintain an accurate cash float for front office transactions
• Perform any other ad-hoc duties as assigned to support hotel operations

Preferred competencies and qualifications

• Demonstrate passion for delivering excellent customer service
• Communicate fluently in English to interact effectively with guests and team members
• Work independently and collaborate well within a team environment
• Flexibly work on weekends, public holidays, day shifts, and night shifts as required