Responsibilities
Procurement & Accounts Payable (AP)
• Source, compare, and issue purchase orders for raw materials (timber, hardware, finishes) and
factory supplies.
• Liaise with suppliers on delivery schedules, quality, and pricing.
• Process supplier invoices, verify against purchase orders and delivery orders, and schedule
timely payments.
• Reconcile supplier statements and maintain accurate AP records.
Projects & Accounts Receivable (AR)
• Coordinate with project and production teams to generate quotation, invoices for customers.
• Perform project scheduling, tracking and analysis.
• Monitor accounts receivable, issue monthly statements, and follow up on outstanding payments.
• Process customer receipts and reconcile AR aging reports.
• Assist in sales order entry and ensure accurate documentation for each project.
General Admin & Office Support
• Maintain proper filing (physical and electronic) for all financial and procurement documents.
• Assist with administrative tasks such as answering phone calls, email and supporting factory
administration.
• Prepare basic financial reports (e.g., AP/AR summaries) for management.
• Support in ad-hoc duties related to factory operations and office management.
Requirements
• Diploma in Accounting, Business Administration, or related field.
• Minimum 2 years of relevant experience in a similar combined role (Manufacturing and
Construction industry preferred).
• Familiarity with procurement processes and basic accounting principles (AP/AR).
• Proficient in Microsoft Office applications and QuickBooks desktop software experience will be
an added advantage.
• Good communication skills in English and Mandarin to liaise with Suppliers/Customers.
• Meticulous, detail-oriented and with a strong sense of accountability, excellent organizational
and time-management skills.
• Self-motivated and able to work well under deadlines, willing to learn and adapt quickly to
change.
• Able to start work immediately or with short notice period
