Total 529 Senior Executive job vacancies

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Administrative Tasks:

• Diary Management: Manage schedules,appointments, and meetings for senior executive.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas,minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
• Trainer Management: Manage trainer scheduling and documentation.
• Post-Programme Documentation: Generate certificates and prepare post programme deliverables.
• External Stakeholders Liaison: Coordinate with external suppliers for services, products.
• Online Order Management: Handle orders and customer enquiries from online platforms.
• Office Administration: Prepare necessary paperwork and office documents when required.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and Business admin roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

Job Details:

• Location: Tanjong Pagar
• Working Hours: Mon-Fri 10am - 7pm
• Contract to Perm

Key Responsibilities

• Post-Investment Management: Tack and manage the progress of various investment projects, ensuring effective coordination and clear communication with relevant stakeholders
• Administrative & Private Office Support: Handle the Principal’s bank account matters, visa applications, travel arrangements, daily administrative support and Business Translation on the document
• Lifestyle & Asset Management: Support the management of lifestyle assets, including research, procurement, and inventory management
• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, to ensure efficient and accurate information flow.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

Company Profile

State Bank of India (SBI) a Fortune 500 company, is an Indian Multinational, Public Sector Banking and Financial services statutory body headquartered in Mumbai. The rich heritage and legacy of over 200 years, accredits SBI as the most trusted Bank. SBI Singapore (SBIS) has 5 retail branches, 19 SBIS ATMs and over 200 ATMs via the shared island wide ATM5 network.

SBIS has a suite of retail banking products which complement its existing corporate banking products thus enabling us to service both individual and corporate customers. In Commercial and wholesale banking, our areas of operation include ASEAN, South East Asia and South Asia.

SBIS leverages on its extensive international network of branches to offer a wide range of Import/Export Trade Finance Services, in both Singapore Dollar and foreign currencies to facilitate the business needs of customers.

Responsibilities
Daily rollover of loans:

• Rollover tickets (accounts allocated as on date)
• Preparation of Funds Positioning sheet (daily)
• To record in the relevant Borrower’s loan register the loan rollover details
• To record transaction in the Loan register
• Checking interest / instalment debit in Nostro, if not to check with systems or pass the necessary entries to rectify the error
• Change interest rates and rollover details in Finacle
• To check if correct interest / instalment has been received in the Nostro statement, if not to follow up with Borrower or Agent through mail or telephone accordingly. To record in register if funds received
• To prepare advice to Borrower for next rollover period
• For loans as the Agent or Nodal Branch, to prepare all of above and also prepare interest / instalment payments (MT202) and all relevant advices to participants

Disbursements (both new and existing)

• In Finacle: setting of limits, creation of loan account, disbursement of loan
• Assisting Credit officers in preparation of approval note for disbursement to SVP(CA) /CEO
• Assisting Credit Officers in sending confirmation messages to Agent banks on disbursements
• To prepare Financial payment messages (MT103/MT202) and other non-financial messages (MT199/MT299/MT999) through Finacle.
• For loans as the Agent or Nodal Branch, prepare all relevant advices to participants.

Others

• Preparation of advices to Borrowers or participating Lenders for disbursements, rollovers and all loan operation matters
• Assisting Credit Officers in follow up on payment i.e. sending reminders and calling Borrowers
• Recording all system postings made and advices sent in relevant backup registers
• Preparation and posting of all other loan related payments (fees, remittances, expenses, current account maintenance)
• Posting and recording of various fees and payments due upon receipt and checking if proper
• Data extraction for various reports/returns to be submitted within the branch, IBG, MAS and Auditors.
• Filing of relevant documents in respective Borrower’s files
• Opening of new credit files when necessary
• Packing files to warehouse
• Preparation of audit confirmations requested by Auditors and Borrowers
• Maintenance of Drawing Power for loan accounts in system
• CCDP/CISLA data checking. Checking MIS site
• MAS 610 Data checking
• Generating Country Risk return and checking
• Checker of daily transactions in Finacle
• Interest Test check
• Assisting the Credit officer in checking correctness of data in calculating branch ECL figures.

Perform any other duties assigned by supervisors to support operational requirements.

Requirements:

• Diploma or Degree in Banking & Finance, Business Administration or a related discipline
• Minimum 2 years of relevant work experience
• Proficient in Microsoft Office applications (Outlook, Excel, Word & PowerPoint)
• Detailed-oriented and meticulous
• Strong written and verbal communication skills
• Able to commit to the full 4-6 months contract period

Responsibilities

• Perform daily administrative and clerical tasks to support office operations
• Arrange and follow up on customer appointments to maintain scheduling accuracy
• Respond promptly to WhatsApp messages and phone calls to ensure effective communication
• Update customer and service records and prepare basic documents to maintain accurate information
• Coordinate with the workshop team to schedule vehicle servicing efficiently
• Execute other ad-hoc duties assigned by management to support business needs

Requirement:

• Prior administrative experience is an advantage
• Basic computer skills in Microsoft Word and Excel to manage documents and data
• Strong communication skills to interact with customers and team members
• Organizational skills to manage schedules and records effectively
• Attention to detail and ability to work independently to ensure task accuracy

Personal Secretary

Job Summary

We are looking for a reliable and highly organised Personal Secretary to provide administrative and scheduling support. The role requires strong calendar management, attention to detail, confidentiality, and the ability to coordinate daily office matters efficiently.

Key Responsibilities

Calendar & Schedule Management

• Manage and coordinate daily, weekly, and monthly calendars.
• Schedule meetings, appointments, calls, and reminders.
• Prioritise appointments and ensure all parties are updated on changes.
• Prepare meeting agendas, documents, and follow-up notes where required.
• Coordinate travel arrangements, transport, accommodation, and itineraries when needed.

Office Administration

• Handle general office administration and day-to-day operational support.
• Maintain filing systems, records, documents, and office supplies.
• Draft, format, and organise correspondence, emails, reports, and documents.
• Liaise with internal teams, external vendors, clients, and service providers.
• Assist with invoice tracking, payment follow-ups, and basic administrative records.
• Support office events, meetings, and visitor arrangements.

Personal & Executive Support

• Act as the main point of contact for scheduling and administrative matters.
• Handle confidential information with professionalism and discretion.
• Assist with personal errands or ad hoc tasks when required.
• Ensure smooth communication and follow-through on pending matters.

Requirements

• Prior experience as a Personal Secretary, Executive Assistant, Admin Executive, or similar role.
• Strong organisational and time-management skills.
• Proficient in Microsoft Office, Google Calendar, Gmail/Outlook, and basic document preparation.
• Good written and spoken English.
• Able to multitask and work independently.
• Detail-oriented, proactive, and trustworthy.
• Comfortable handling confidential matters.
• Pleasant personality with good communication skills.

Preferred Qualities

• Able to anticipate needs and take initiative.
• Calm under pressure and able to manage last-minute changes.
• Good coordination skills with vendors, clients, and internal teams.
• Professional, discreet, and dependable.

Interested candidates please apply/forward your resume to cecilia@achievasearch.com to facilitate our discussion

Job ID: 20244

• Location: Tanjong Pagar
• Working hours: 8.45am - 5.45pm
• Salary: up to $3,700 (Depending on experiences)

Job Description

Assist in month-end closing activities and prepare monthly journal entries for General Ledger (GL), Accounts Receivable (AR), and Accounts Payable (AP), including inter-company/inter-department billing.

• Manage and monitor debt collection to ensure timely payment collection and minimize overdue accounts.

• Perform daily corporate client credit card charging

• Handle reconciliation corporate bank cards to ensure accuracy and completeness of transactions.

• Perform reconciliation of CTLC Statement of Accounts (SOA) related to airline ticket issuance for corporate clients.

• Maintain and update bank books and DCR settlements, including monthly bank reconciliations.

• Conduct weekly BSP uploads and monitor unbilled ticket reports to ensure all issued tickets are invoiced within the reporting month.

• Process daily sales collection entries, including giro, cash, cheque, and credit card settlements, as well as payment entries and inter-department billing entries.

• Prepare and send customer Statements of Accounts (SOA) and closely monitor outstanding receivables.

• Assist in issuing invoices, credit notes, refunds, and cancellation documents.

• Prepare administrative ticket reports for month-end closing and other related reports.

• Assist in issuing Exchange Orders (EO) and ensure supplier invoices are properly matched prior to payment processing.

• Perform monthly stock counts to ensure inventory completeness and accuracy.

• Support ad-hoc assignments related to general accounting and finance operations.

• Assist in internal and external audit activities by preparing required documentation and supporting schedules.t

Job Requirement

• Diploma or Degree in Accounting, Finance, or related field.

• Minimum 3–5 years of relevant accounting or finance experience preferred.

• Familiar with basic accounting principles and financial processes.

• Knowledge of AR, AP, GL, reconciliation, and month-end closing processes.

• Proficient in Microsoft Office Suite and accounting software applications.

• Able to work under tight deadlines and deliver work accurately in a timely manner.

• Capable of working independently as well as collaboratively in a fast-paced environment.

• Possess strong interpersonal skills with a positive and proactive work attitude.

• Ability to anticipate work requirements and interact professionally with customers and suppliers.

• Strong attention to detail, organizational, and problem-solving skills.

• Good communication skills and ability to work effectively with different departments.

• Excellent organizational skills and attention to detail

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "20244, Accounts Assistant / Executives".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Accounts Assistant / Accounts Executive (5 months Maternity Cover)

Job Description:

• Preparation of Audit Confirmation - Debtors
• Preparation of Audit Confirmation - Inter-company 
• Issue and key in AR invoices ( Customer & Inter-Company invoices )
• Creating New Debtor in Oracle systems
• Data entries AR receipts for all banks    
• Preparation of AR receipt vouchers & bank in cheques
• Preparation of monthly debt collection report
• Generating debtor statements and send to debtors
• Updating debtor collection status                                               
• Chasing outstanding payment from debtors               
• Allocation of AR transaction  (contra off-set btw AP and AR invoices (zero payment))
• Preparation of Audit Confirmation - Bank
• Bank reconciliation for all banks
• Prepare and reply of the BCA survey form 
• Preparation of Audit Confirmation - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Verifying Invoices Details vs Quotation (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Update Quotation List based on Suppliers Quotation (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Data entries of Other Suppliers invoices' (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Ensure All invoices approved by respective approver
• Preparation of payment voucher in Oracle system - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Ensure all payment offset with debtors invoices (back charges invoices) - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Allocation of AP (contra off-set btw AP and AR invoices (zero payment)) - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Reconciliation of creditor statement - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Filing 
• Ensure timely, accurate month-end closing and financial reporting
• Responsible for preparation and closing of monthly and annual financial statements
• Responsible for accounting processes and tasks (i.e.: AP & AR process, GL, account reconciliation, etc.)
• Coordinate and liaise with internal parties to support intercompany activities
• Support forecasting and budgeting exercise as per corporate guidelines
• Coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required
• Support and ensure compliance with all finance filing requirements, tax filing requirement, audits, procedures and forms both statutory and internal
• Assist in new processes and system implementation when required
• Plan and control the company’s cash flow, funding and budget allocation
• Ensuring all accounting systems, practices, controls and procedures are fully compliance with company policy
• Establish effective internal control procedures to improve accounting and reporting systems
• Assist on any ad-hoc tasks required by CFO or supervisor

Job Requirements

• Able to commit from 1st October 2026 to 28th February 2027
• Minimum 1 year of experience

Job Responsibilities include:

· Desktop, server, network, IT support and security related matters.

· Audit and enforcement of IT assets, security, standards, policies, and compliances.

· Network and Infrastructure:

o general upgrades, changes, maintenance, and relocations.

o network, server, server cluster administrations and security.

· Support and participation in new business-related initiatives as required.

· Ad-hoc tasks as assigned.

Job Requirements

· NITEC/Diploma or equivalent in Information Technology or related fields.

· Practical knowledge in the following areas, preferably with relevant certifications:

o MS Enterprise Solutions, e.g. Office 365, Azure, Network & Server Services.

o Enterprise and Cyber Security, e.g. APT, CIP, mainstream security devices.

· A well-natured and constructive team player with a highly positive attitude that could thrive under pressure.

· At least 6 months internship experience in IT/Cyber security.

· Experience with DNS, WAF, Web Servers operations, VMware and hypervisor would be an added advantage.

· Candidates with internal support experience is preferred.

· As this role involves interaction with colleagues in Taiwan, proficiency in spoken and written Mandarin is beneficial.

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Details:

• Location: Tanjong Pagar
• Working Hours: Mon-Fri 10am - 7pm
• Contract to Perm

Key Responsibilities

• Post-Investment Management: Tack and manage the progress of various investment projects, ensuring effective coordination and clear communication with relevant stakeholders
• Administrative & Private Office Support: Handle the Principal’s bank account matters, visa applications, travel arrangements, daily administrative support and Business Translation on the document
• Lifestyle & Asset Management: Support the management of lifestyle assets, including research, procurement, and inventory management
• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, to ensure efficient and accurate information flow.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

• Public Healthcare Institution
• Good Benefits and Bonuses

Job Description:

• Provide comprehensive administrative and operational support to the department and senior management team.
• Coordinate meetings, manage calendars, prepare presentation materials and reports, and follow up on action items.
• Perform data collation, analysis, documentation, and support strategic and operational projects.
• Manage procurement, invoice processing, expense claims, and departmental records.
• Handle correspondence, travel arrangements, and general administrative duties as assigned.

Requirement: 

• Diploma in Business Administration, Healthcare Management or equivalent
• Minimum 1-2 years of relevant working experience

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click Apply Now button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

**JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

• Position : Corporate Secretarial Assistant / Junior Executive
• Location : Orchard | WFH Upon Confirmation
• Working hours : Monday - Friday | 8.30am - 5.45pm
• Salary (commensurate with experience) : Up to $4,000 + Average 2-3 Months Performance Bonus + 14 days annual leaves + Uncapped Medical Reimbursement + Dental Benefits + Birthday Meal Reimbursement
• Duration : Permanent
• Industry : Corporate Secretarial Consultancy (Business & Management)
   

Main Responsibilities:

• Assist Managers to manage portfolio of clients under a team.
• Handling full spectrum of corporate secretarial duties for listed and private entities
• Assist with other secretarial or ad-hoc duties administrative matters as required

Requirements:

• Diploma/Degree in relevant field with at least 1-2 years of relevant working experience
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: chloe@searchpersonnel.com.sg

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Job Description:

• Responsible in clients' registration and scheduling of appointments.
• Assist to handle and resolve clients' complaints.
• Ensure the smooth operation of the front counter.
• Filling and documentation.
• Handle incoming calls.
• Maintain the stock of stationery.
• Maintain the key system.
• Updating of operational data.
• To assist in centre operations from time to time.
• Any other tasks as and when assigned by the Centre Manager.

Requirements:

• Minimum GCE "O" level.
• Possess pleasant personality and excellent communication skills.
• Must be proficient in Microsoft Office and comfortable using a computer.
• Minimum 1 year of customer service experience.
• Ability to multitask and strong problem-solving skills.
• Day shift work and rotational weekends required.
• Possess can-do attitude, meticulous with an eye for details. good interpersonal skills, independent and committed team player.
• Able to meet tight deadlines and work under pressure.

Working Location:

• Active Global Active Ageing Centre (Care) @ Ghim Moh Link 31A Ghim Moh Link #01-11 Singapore 272031

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

About the Role

We are seeking a highly capable, organized, and proactive Executive Assistant to support the CEO across multiple businesses within hospitality, lifestyle, investment, and professional services sectors.

This is not a traditional administrative role. The Executive Assistant acts as the CEO’s right hand, helping to manage priorities, coordinate projects, streamline communication, and ensure effective execution across the organization.

The ideal candidate is resourceful, detail-oriented, highly confidential, commercially aware, and able to thrive in a fast-paced entrepreneurial environment.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and meeting materials.
• Take meeting minutes and track action items to completion.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and business documents on behalf of the CEO.
• Manage confidential and sensitive information with absolute discretion.

Project Management & Follow-Up

• Track key initiatives, projects, and deadlines across the Group.
• Follow up with department heads and stakeholders to ensure timely execution of action items.
• Monitor progress of strategic projects and escalate delays or issues where necessary.
• Assist in implementing systems and processes to improve organizational efficiency.
• Prepare weekly CEO dashboard and progress reports.

Business Coordination

• Liaise with internal departments including Operations, Finance, Marketing, HR, and Business Development.
• Coordinate communications between the CEO and management teams.
• Support the CEO in franchise, investment, expansion, and corporate projects.
• Assist with preparation of proposals, presentations, board papers, and investor materials.
• Conduct research and prepare briefing notes for meetings and business opportunities.

Hospitality & Operations Support

• Coordinate management meetings across venues and business units.
• Consolidate operational reports and performance metrics.
• Assist in monitoring sales performance, marketing initiatives, guest feedback, and key business KPIs.
• Support event planning, launches, corporate functions, and partnership initiatives when required.

Communication & Stakeholder Management

• Draft professional emails, letters, WhatsApp communications, and presentations.
• Act as a professional representative of the CEO when engaging stakeholders.
• Manage relationships with key vendors, partners, landlords, consultants, and service providers.
• Ensure timely follow-up on commitments made by the CEO.

Requirements

• Diploma or Degree in Business Administration, Management, Communications, Hospitality, or related disciplines.
• Minimum 3 years of Executive Assistant, Personal Assistant, Chief of Staff, Project Coordinator, or equivalent experience.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Excellent proficiency in Microsoft Office, Google Workspace, PowerPoint, Excel, and AI productivity tools.
• Ability to manage multiple priorities simultaneously.
• High level of professionalism and discretion.

Preferred

• Experience supporting C-suite executives, founders, entrepreneurs, or CEOs.
• Experience in hospitality, F&B, lifestyle, professional services, or startup environments.
• Familiarity with project management software and automation tools.
• Experience coordinating multiple business entities and stakeholders.

Key Attributes

We are looking for someone who is:

• Highly organized and detail-oriented
• Resourceful and solutions-driven
• Able to think independently and anticipate needs
• Calm under pressure
• Commercially minded
• Trustworthy and discreet
• Strong in execution and follow-through
• Comfortable working in a fast-paced entrepreneurial environment

Success Metrics

The successful candidate will be measured on:

• CEO time optimization and calendar efficiency
• Timely completion of action items and projects
• Accuracy and quality of reporting
• Responsiveness and communication effectiveness
• Stakeholder satisfaction
• Ability to anticipate issues before they arise
• Overall contribution to operational effectiveness and business growth

Compensation & Benefits:

• Competitive salary package
• Performance bonus
• Career progression opportunities
• Exposure to senior leadership and strategic decision-making
• Opportunity to work across multiple businesses and growth projects

Why Join Us?

You will work directly with the CEO across hospitality, lifestyle, investment, and professional services businesses, gaining exposure to strategy, operations, finance, marketing, business development, franchising, and acquisitions. This role offers a unique opportunity to accelerate your career while contributing meaningfully to the growth of a dynamic and entrepreneurial organization.

Paperbakes Singapore – Join Us to Serve Real, Wholesome Food with Heart

Are you passionate about healthy food, warm service, and making someone’s day a little better? At Paperbakes Singapore, we believe good food should be wholesome, affordable, and made with real ingredients - no shortcuts, no heavy processing, and absolutely no MSG.

Our specialty? Parchment-baked meals like tender chicken, fresh fish, and nutritious sides - all cooked with minimal oil and maximum flavor. Every dish we serve is made to fuel busy lives in a healthier way, without compromising on taste.

We’re a vibrant and tight-knit team that works hard, supports one another, and has fun doing it. If you’re energetic, friendly, and believe in doing meaningful work that helps people feel good from the inside out - we’d love to have you with us.

Job Duties

• Ingredients preparation and light cooking
• Ensure food are baked and replenished promptly
• Control and replenish inventory stock in a timely manner
• Minimize food waste by following portion control guidelines
• Maintain food safety and hygiene standards
• Adhere to recipes and operating procedures guidelines
• Any other duties as directed

Job Requirements

• Minimum 1 year of relevant working experience in F&B
• Candidates with no prior experience are welcome to apply, as training will be provided
• Salary will be based on experience
• Flexible hours and shifts

Job Perks

• Annual Increment
• Year-End bonus
• Quarterly Sales Variable Bonus
• Referral Bonus
• Birthday Voucher
• Training and Development
• Career Progression
• Walking Distance from MRT

*Please do not include personal data such as NRIC number, date of birth, or residential address in your resume

KEY RESPONSIBILITIES:

Casework

• Conduct needs and risk assessment for complex/high risk cases.
• Formulate, implement, and evaluate casework intervention plans.
• Engage stakeholders for assessment and intervention
• Conduct outreach and engage client’s family, where applicable, to develop action plans
• Manage ethical dilemmas while taking into account range of information independently
• Facilitate and leadlow/moderate risk case conferences in multi-disciplinary settings
• Utilise and articulate theories and techniques and customise the use of tools and approaches for intended outcome

Group Work

• Use appropriate approaches indifferent groups /settings
• Conduct specialised groups for specific outcome
• Assess and capitalize group dynamics to create positive impact
• Manage and guide the management of challenging behaviours

Programme Development and Implementation

• Develop specific programmes targeted at service gaps and service delivery issues with clear programme logic model/ theory of change.
• Deliver programmes and conduct holistic outcome-based monitoring
• Assess and use group dynamics to create positive impact
• Manage and guide the management of challenging behaviours
• Mobilise resources and engage in collaborative work with key stakeholders

Systems linkage, Analysis and Engagement

• Identify and analyse service gaps and trends, make recommendations/proposals to enhance community and client access to needed resources
• Engage and mobilise community resources/ key stakeholders to support the implementation of services.
• Develop and implement systems development initiatives
• Adopt appropriate strategies to negotiate and influence systemic changes together

Evaluation & Research

• Identify gaps and trends in research and/or practice
• Design research on practice and specified issues under guidance
• Analyse academic literature for evidence-based approaches and practice

Leadership / Supervisory Skills

• Assist management in motivating the staff team towards SHINE’s vision and mission
• Assist in building the staff team towards fulfilling professional goals
• Supervise/mentor/coach less experienced staff
• Guide the delivery of social services by team to ensure adherence to Code of Ethics, Standards of Practice, governance and agenda at system level

Administrative and other duties

• Perform administrative duties
• Other duties/projects as assigned

REQUIREMENTS:

• Competent in social work practices
• Good communication,presentation and interpersonal skills
• A team player and equally adeptat working independently
• Quick thinking, adaptable and responsive to change
• Pleasant disposition with a willingness to learn
• Enthusiastic and self-motivated
• Enjoys working with children and youth
• Only Singaporeans

We regret to inform that only shortlisted candidates will be notified

Executive Assistant to the CEO (Senior / Strategic Role)

About Us

East Coast Podiatry is internationally recognised as one of Asia’s leading podiatry practices, with clinics in Kembangan, Orchard, Novena, Bukit Timah, and Marine Parade. We specialise in the conservative management of foot, ankle, and lower limb conditions, treating a wide range of patients locally and internationally. Our head office is located at Lower Delta Road.

The Opportunity

This role goes beyond traditional administrative support and is ideal for a seasoned Executive Assistant who thrives in a high-trust, high-impact environment. You will work closely with the CEO on strategic, operational, and confidential matters, supporting business execution across the organisation.

The role includes accompanying the CEO on overseas business trips, sometimes on short notice, and therefore requires flexibility, maturity, and comfort working closely with senior leadership in a professional setting.

Key Responsibilities

Strategic & Executive Support

• Act as a strategic partner to the CEO, supporting planning, execution, and follow-through of key initiatives

• Anticipate priorities and proactively manage deadlines, risks, and deliverables

• Prepare executive-level briefs, presentations, reports, and correspondence

Stakeholder & Leadership Coordination

• Serve as a key liaison between the CEO and senior management, internal teams, and external partners

• Attend selected meetings on behalf of the CEO, track action items, and ensure timely execution

• Handle highly confidential and sensitive matters with discretion and professionalism

Business Operations & Oversight

• Track strategic and cross-functional projects to ensure alignment with organisational goals

• Assist in reviewing proposals, contracts, and business documents

• Support governance, compliance, and internal processes where required

Overseas Travel & Executive Support

• Accompany the CEO (male) on solo overseas recruitment and business trips, typically lasting one week or longer

• Provide on-the-ground logistical, scheduling, and administrative support during travel

• Assist with meeting coordination, documentation, and itinerary management

• Be comfortable with occasional short-notice travel; all travel-related expenses will be covered by the company

Calendar, Travel & Priority Management

• Manage complex scheduling across multiple stakeholders and time zones

• Coordinate business travel arrangements, itineraries, and logistics

• Ensure the CEO’s time is optimised for high-impact activities

Executive Social Media & Personal Branding

• Manage the CEO's professional social media presence across relevant platforms (e.g. LinkedIn, Instagram)

• Develop and schedule content that reflects the CEO's voice, thought leadership, and business vision

• Monitor engagement, respond to relevant interactions, and identify opportunities to grow reach and influence

• Collaborate with the CEO to craft posts, articles, and updates that elevate the organisation's brand and profile

• Recommend strategies to strengthen online presence over time

Ad-hoc & Special Projects

• Support leadership initiatives, expansion plans, and time-sensitive projects

• Act as a problem-solver in fast-moving or high-pressure situations

Requirements

• This role is open to Singapore Citizens only.

• Bachelor’s Degree in Business Administration / Management, Marketing, Mass Communication, Finance, or a related field

• Minimum 2–5 years of experience supporting C-suite or senior leadership

• Prior experience in a senior Executive Assistant, Chief of Staff–like, or strategy support role is highly preferred

• Comfortable with frequent overseas travel and working closely with a senior male executive in a professional capacity

• Experience managing executive or corporate social media accounts is an advantage

• Strong business judgment, organisational skills, and attention to detail

• High level of discretion, maturity, and professionalism

• Excellent written and verbal communication skills

• Proficient in Microsoft Office / Google Workspace; strong presentation skills

What We Offer

• Direct exposure to executive leadership and strategic decision-making

• Opportunity to operate at a senior level and influence organisational outcomes

• Collaborative, high-trust working environment

about the company

A renowned global alternative investment manager is seeking a high-calibre Executive Assistant to support its Singapore office. This is a strategic opportunity to provide integral support to a sophisticated Investment Team within a high-performance environment, contributing to the operational success of a world-class private equity platform.

about the job

This newly created position goes beyond traditional administration, requiring a proactive partner to support 4 to 6 senior stakeholders across the Deal Execution and Investor Relations functions. You will act as a central point of coordination for the investment lifecycle, ensuring the team is positioned to execute transactions and manage limited partner relationships effectively.

key responsibilities:

• Deal & IR Support: Provide seamless administrative backing during active deal cycles and fund-raising periods; coordinate the distribution of sensitive investment memos and investor reporting materials.
• Complex Logistics: Manage intricate, multi-stop international roadshows and travel itineraries tailored to demanding deal schedules.
• Calendar Optimization: Synchronize high-priority meetings involving internal investment committees, portfolio company management, and global investors.
• Document Governance: Assist in the meticulous preparation, proofreading, and formatting of investment committee decks, pitch books, and financial reports.
• Operational Excellence: Oversight of expense management via Concur and maintenance of CRM databases to track investor interactions and deal flow.

skills and experience required

• Professional Background: A Bachelor’s Degree with a minimum of 10 years of experience in a high-touch corporate support role.
• Sector Expertise: Prior experience within Private Equity, Venture Capital, or Investment Banking is essential, with a clear understanding of the pace and confidentiality required in deal-driven environments.
• Technical Command: Advanced proficiency in MS Office (specifically PowerPoint for deck formatting) and Concur.
• Soft Skills: Exceptional EQ with the ability to navigate complex stakeholder hierarchies. You must be detail-oriented, resourceful, and capable of maintaining absolute discretion regarding proprietary deal information and fund data.

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

EA: 94C3609 / Reg: R2095759

[Job ID: 1396735]

Responsibilities

• Maintain and manage IT operations, including network infrastructure, servers, backup systems, and hardware/software.
• Implement system improvements and handle critical IT tasks to support daily operations.
• Manage IT hardware assets and software licence inventory.
• Install, configure, and provide support for workstations, printers, phones, and related peripherals.
• Implement software applications and upgrades, troubleshooting performance issues as needed.
• Assist the IT Team Leader in developing and maintaining IT policies and procedures.
• Participate in ad hoc projects and duties as required.

Requirements

• Minimum 5 years of hands-on experience in IT infrastructure and operations.
• Proficient in basic administration of systems and servers, including phone systems, wireless networks, and enterprise applications such as Windows OS and Microsoft Office.
• Familiarity with current equipment, technologies, and enterprise backup and recovery procedures.
• Experience supporting video conferencing systems, mobile devices, and Linux is an added advantage.
• Basic understanding of databases, cybersecurity, and cloud computing is beneficial.

To Apply, please kindly email your updated resume to

cv_gary@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Gary Ho Cheng Xuan

EA Personnel Reg. No.: R1549767

EA License No.: 07C5771

• Working Location: Alexandra | Singapore
• Basic: $2800 to $3200
• Working Hours: 10am to 6pm (Monday to Friday)
• WFH Arrangement after probations
• Training Provided

Job Responsibilities:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required

Requirements:

• NITEC or equivalent in Business Administration or related field
• Candidate without experience is welcome to apply – Training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.


Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Location: Bukit Merah
Contract: 9 Months

Job Scope:

• Perform vendor statement and accounts reconciliation
• Follow up on outstanding invoices and payment matters
• Handle vendor and internal enquiries via phone and email
• Prepare reports and support AP administrative duties

Requirements:

• Diploma in Accounting or equivalent

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

We are hiring 3 Months Senior Executive Assistant, HR Group Shared Services to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Responsibilities

• Support HR-related inquiries received from employees, line managers or other stakeholders.

• Manage the inquiries using available system, this includes logging of the cases received, re-assigning to other teams where the inquiries cannot be answered by HR Support Centre, to closure within SLA.

• Create and maintain HR-related frequently-asked questions (FAQs) on the intranet and HR chatbot.

• Manage and optimize the HR Support Centre knowledge database, ensuring its content remains accurate and up-to-date.

• Participate in activities to promote the services of HR Support Centre, such as the design of eDMs and posters.

• Support HR Operations by managing diverse administrative tasks, including but not limited to:

- Liaising with vendors to follow up on background screening reports for candidates

- Responding to reference check requests for former employees

- Preparing certificates of employment for employees, based on specific request types

- Executing other HR-related administrative duties as assigned

• Prepare regular and adhoc reports for management analysis.

• Identify areas for improvement and contribute to developing solutions that enhance productivity, work quality, and service delivery in HR support processes.

• Any other duties deemed reasonable and necessary by the business.

Requirements:

• Diploma in Human Resource or Business-related discipline.

• IT savvy and comfortable with the use of Microsoft Office applications, especially Microsoft Excel to handle large amount of data.

• Minimum 2 year of relevant experience.

• Open to changes in job portfolio within HR shared service team due to re-organisation, resource allocation re-prioritisation and demonstrated strengths and growth potential.

All Interested candidates are invited to email your resume in MS Word format to:

healthcare8@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.

Trista Theseira

Outsourcing Team

Ref Code: #HGNT

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

Overview

We are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as needed. If you enjoy working behind the scenes to ensure smooth operations, are highly organized, and thrive in an extremely fast-paced environment, this could be the perfect position for a go-getter like you.

Responsibilities

• Maintain and manage daily calendars for the Office of the CEO including scheduling meetings, calls, and events.
• Organize, collect, record-keep and oversee knowledge management systems for the Office of the CEO.
• Help coordinate relationship-building activities and assist in enhancing touchpoints with partners, community, artists, government, investors, and other audiences and stakeholders through communications, CRM management, digital strategies and external relations.
• Support the Chief of Staff with special projects, including general administrative tasks for industry and artist relations initiatives, strategic projects and more.
• Manage hospitality, visitor experience, and executive-facing environments, including greeting guests, preparing meeting spaces, coordinating hospitality requirements, and ensuring a welcoming and professional experience for all visitors.
• Coordinate gifts, deliveries, couriers, sourcing requests, errands, and other operational activities on behalf of the Office of the CEO.
• Maintain a consistent on-site presence in the Singapore office, enabling timely execution of operational, hospitality, and relationship-building activities on behalf of the Office of the CEO.
• Execute tactically on strategies for communications and engagement with business contacts and artists within the Caldecott Music Group portfolio.
• Maintain a very high level of discretion and confidentiality at all times.

Qualifications

• Prior experience in an assistant or admin role, ideally in entertainment or a related industry is preferred.
• Exceptional organizational skills with a strong attention to detail.
• Comfortable working with business software (Microsoft Office, Adobe) and cloud-based platforms (G-Suite, Dropbox, Zoom).
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple tasks with tight deadlines.
• Professional and calm demeanor paired with extreme resourcefulness.
• Office-based in Singapore, with a required 5-day in-office presence.
• Passionate about being an assistant and having a career in administration.

Job Scope

• Provide receptionist duties at front counter
• Ensure accuracy of clinical data entry into computer system
• Able to apply basic patient care
• Maintain filling system, coordinate appointments and other admin duties
• Liaise with various insurance company and make payment arrangement
• Any other task as directed by the Clinic Manager or Doctor

Job Requirements

• Min GCE N/O/A Level or Diploma in any studies
• Availability to work office hours 5.5 days

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg

Jenalyn Ooi Huai Sian (R1765551)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

We regret only suitable candidates will be shortlisted for an interview.