Total 1,331 Senior Executive job vacancies

Executive & Personal Assistant

We are a regional trading and operating company with activities spanning plantation operations, commodity trading, and proprietary trading of financial instruments. Our business operates across Singapore, the United States, and Indonesia, covering production, trading, and international markets.

The successful candidate will work closely with the CEO and gain exposure to multiple areas of the business including plantation operations, commodity trading, financial markets, and cross-border business activities.

________________________________________

Key Responsibilities

• Support the CEO in coordinating key business initiatives and internal projects

• Prepare briefing materials and reports for management meetings

• Consolidate operational updates from plantation, trading, and logistics teams

• Monitor key business metrics and prepare summary reports for management

• Conduct research and analysis to support management decisions and business initiatives

• Coordinate follow-up on management decisions across departments

• Provide administrative support related to the CEO’s office when required

Requirements

• Bachelor’s degree in Business, Economics, Finance, Engineering, Agriculture, or related fields

• Strong analytical and organizational skills

• Proficiency in Microsoft Excel and PowerPoint, AI productivity tools

• Strong communication skills and attention to detail

• Ability to work independently and coordinate across teams

• Fluency in Mandarin Chinese and English (spoken and written)

• Highly adaptable to changing responsibilities and willing to work outside regular office hours when necessary

Candidates who demonstrate strong curiosity about business operations, markets, and problem-solving will be particularly well suited for this role. Fresh graduates with strong academic records are encouraged to apply.

Location

Primary location: Singapore

The role may involve periodic travel to the United States and Indonesia depending on business needs.

COMPANY OVERVIEW

A well-established global enterprise offering a diverse portfolio of technology products and business solutions designed to support growth, collaboration, and digital transformation.

JOB RESPONSIBILITIES

·        Provide administrative and operational support to the Office of the Senior level Executive.

·        Coordinate visa applications, travel details, and calendar updates.

·        Prepare, submit, and track expense reports.

·        Assist with daily administrative needs, including IT, facilities, equipment, and subscriptions.

·        Manage meeting room bookings and support purchase order and procurement processes as needed.

·        Track travel and expense budgets in line with fiscal year requirements.

·        Produce timely, high-quality documents, including briefing materials and meeting notes.

·        Support logistics for leadership team offsites when required.

·        Monitor the calendar closely and manage last-minute changes.

JOB REQUIREMENTS

·        Atleast 8 years of relevant experience working in a global organization in fast paced environment.

·        Strong organizational skills with experience in calendar, travel and meeting management.

·        Proven ability to handle confidential and sensitive information with discretion.

·        Solid administrative experience supporting senior leaders.

·        Proactive, deadline-driven, and eager to learn.

·        Strong planning and prioritization skills in a fast-changing environment.

·        Proficient in Microsoft tools and comfortable working with senior stakeholders.

Interested candidates who wish to apply for the above positions, please click "Apply now".

We regret that only shortlisted candidates will be notified.

Working Location: Singapore

Bhadoria Shilpalekha Vikas (R1876178)

JAC Recruitment Pte. Ltd. (90C3026)

Job Description

• Industry/ Organization Type: Wholesale of Marine Equipment and Accessories
• Position Title: Admin Assistant
• Working Location: Tuas West Road (8 minutes walking distance from the MRT)
• Working Hours: Monday – Friday, 9am – 5.30pm (One Saturday per month, 9am – 12pm)
• Salary Package: Basic Salary + Variable Bonus + Medical Benefits
• Duration: Permanent

Key Responsibilities

• Monitor and renew company vehicle insurance and road tax.
• Schedule and track vehicle servicing, inspections, and manage traffic summons records.
• Oversee usage and mileage tracking for company spare vehicles.
• Manage renewals and updates for company mobile phones; maintain an up-to-date mobile phone register.
• Coordinate travel arrangements, including flight and hotel bookings, through approved vendors.
• Raise purchase requisitions for office supplies such as stationery, cartridges, paper, and letterheads.
• Process supplier invoices and submit payment applications.
• Prepare meeting agendas and minutes for Department Manager meetings.
• Maintain and update the Kaizen Register for DSG and its overseas offices.
• Provide backup coverage for the receptionist when needed.
• Support the Head of Department with various administrative duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Office Management, or equivalent.
• At least one year of experience in a similar administrative role, preferably within a corporate or technical environment, would be an advantage.
• Proficient in Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Meticulous, detail-oriented, and disciplined in maintaining records.
• Proactive team players without prior experience but who are willing to learn, take initiative, and demonstrate a strong sense of responsibility are welcome to apply. Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77593 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

This role will be working closely with our Senior Purchasing Executive and support daily procurement operations, coordinating with internal departments for invoice verification and payment follow-ups with the Finance team.

Key Responsibilities:

• Prepare and process purchase orders with a high level of accuracy, ensuring all required documentation is complete and properly maintained
• Create, update, and manage material codes in the system, ensuring accurate descriptions and specifications at all times
• Maintain and regularly update supplier records and procurement databases to ensure data accuracy and reliability
• Prepare and process purchase requisitions (PR) in a timely and efficient manner, in line with established procedures
• Ensure all procurement‑related documents are well‑organized, properly filed, and easily retrievable for audit and reference purposes

Requirements:

• Familiar with SAP systems and material code creation is an advantage
• Proficient in Microsoft Office (Excel, Word).
• Basic knowledge of procurement processes and documentation.
• Good communication and coordination skills.

Job Responsibilities:

 Office Administration and Accounts

• Operations Oversight: Manage both office and clinic facilities, vendor contracts, and insurance renewals to ensure operational efficiency.

• Process Improvement: Develop and implement internal controls and administrative procedures to improve productivity.

• Full Set of Accounts: May be assigned to assist with the accounting matters of other related companies within the group.
  

Subsidiary Management (Physiotherapy Clinic)

• Corporate Secretarial Liaison: Maintain corporate records, coordinate board resolutions, and manage filings with ACRA

• Full Set of Accounts: Perform daily bookkeeping, bank reconciliations, and prepare monthly/yearly financial statements (P&L, Balance Sheet).

• Revenue Cycle Management: Manage patient billing, track outstanding insurance claims, and oversee GST-exempt vs. taxable revenue (e.g., retail products vs. professional services).

• Inventory & Procurement: Track supplies and equipment depreciation and manage payments to vendors.

• Clinical Payroll: Process monthly payroll for therapists and support staff, including CPF and reimbursements, where applicable.

Financial Reporting & Analysis

• Provide cash flow forecasting and budget variance reports to help the principal evaluate subsidiary performance.

Job Requirements:

• Experience: Minimum 5 years of accounting and admin experience. Prior experience in a Family Office or Healthcare/Clinical setting is highly preferred.

• Technical Skills: Proficiency in Sage, would be beneficial and advanced Microsoft Excel skills.

• Attributes: High degree of integrity and confidentiality; able to work independently with minimal super

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd      

EA License No: 19C9950

EA Personnel: Lee Jun Siong (Johnson)

EA Personnel Reg No: R24120242

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS
• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Admin & Account Executive role

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279 

Main Responsibilities

• Recruitment Leadership: Manage the full lifecycle of hiring for all levels, from site workers to technical engineers and project staff.

• Manpower Planning: Collaborate with department heads and external agencies to forecast and fill personnel needs.

• Regulatory Compliance: Oversee the administration of all work passes (EP, S Pass, WP) and ensure adherence to MOM and BCA (A1 grading) standards.

• Operations & Benefits: Manage complex logistics including worker dormitories, expatriate housing, and corporate insurance (WICA).

• Strategy & Reporting: Drive employee engagement initiatives, assist with payroll/statutory submissions, and participate in annual salary and performance reviews.

Requirements

• Diploma or Degree in Business, Human Resources, or equivalent.

• 4+ years of HR experience, with a heavy emphasis on recruitment (Construction industry experience is a major plus).

For interested applicants, kindly send your resume in Word/PDF format to include the following in your resume including:

1. Current Salary

2. Expected Salary

3. Availability

4. Reason for leaving

Thank you for your application, and we regret that only shortlisted applicants will be notified

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Nguyen Thi Doan | R23116355

RRecruiter Pte. Ltd. | 18C9514

Job Responsibilities:

• Manage end-to-end registry processing operations (registrations/renewals), ensuring consistent application of requirements and compliance with TAEPP standards.
• Establish and monitor data quality controls (validation checks, reconciliations, periodic reviews) to maintain integrity of the registry database.
• Manage frontline service delivery (query handling, case management), including triage, coaching, and consistent responses for stakeholders.
• Coordinate operational readiness for onboarding/migration activities and maintain up-to-date operational documentation.
• Plan resources and manage queues during peak cycles; identify root causes of recurring issues and drive process improvements to reduce rework and improve turnaround time.
• Set, track and meet service standards (turnaround times); oversee exception handling and escalate complex/policy-sensitive cases as needed.
• Ensure audit-ready documentation and governance for key decisions and exceptions; conduct periodic quality reviews.
• Ensure personal data-handling compliance across registry operations (confidentiality, access controls, secure recordkeeping).

Period: Immediate till 31 December 2026

Location: Eunos

Working Hours: 8.30am to 5.30pm, Monday to Friday

Salary: Up to $4,000

Job Requirements:

• Diploma or Degree holder with at least 1 year of administrative experience.
• Strong attention to detail and ability to manage high transaction volumes.
• Proficient in Microsoft Office applications; knowledge of registry systems is an advantage.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Commitment to continuous learning and professional development.
• Experience in customer service, shared services, and/or operations support environment.
• Strong Excel skills for data checking and reporting; experience with case/ticketing systems is an advantage.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Job Summary

You will support daily operations by accurately entering data, coordinating procurement activities, maintaining organized records, and performing general administrative tasks independently in a fast-paced environment.

Contact: avancemfg3@gmail.com

Responsibilities

• Enter data accurately to maintain up-to-date and reliable records for operational use
• Coordinate procurement activities to ensure timely ordering and delivery of supplies
• Organize and maintain records to support efficient retrieval and compliance
• Communicate clearly with internal teams and external vendors to facilitate smooth operations
• Manage general administrative duties to support daily business functions effectively
• Work independently to prioritize tasks and meet deadlines in a fast-paced setting

Preferred competencies and qualifications

• Prior experience in administrative or procurement roles to enhance operational support
• Proficiency in Microsoft Office applications (Excel, Word) to complete documentation and reporting tasks
• Strong communication and organizational skills to coordinate activities and maintain order

Other Information

• Location: Tuas, Singapore
• Eligibility: Singaporeans and Malaysians are welcome to apply
  

1.0 Job Purpose

Provide administrative and operational support for Yong-en Care Centre (YCC), supporting the day-to-day operations in the Cognitive Intervention Programme and Gym Tonic @ Jia You. Coordinate with management, program teams, external clients, vendors, and regulatory agencies, ensuring confidentiality, accurate record-keeping, and compliance with YCC policies and regulations.

2.0 Key Responsibilities

2.1 General Administration

• Manage incoming communications and correspondences (e.g., calls, emails).
• Handle public inquiries related to programmes and activities.
• Manage departmental claims and submissions, including petty cash.
• Maintain systematic record-keeping, filing, and manage operational inventories and supplies.
• To keep inventory of printed materials such as brochures and reports.
• Manage procurement and stock of stationery, medical supplies, and other consumables.

2.2 Operational and Administrative Support for Client Management

• Coordinate client schedules, appointments, and transport (e.g. taxi, e-voucher).
• Record attendance for clients and volunteers.
• Support new client admissions, including contracts, means-testing, and service changes.
• Handle invoicing and fee collection for services and membership packages.
• Assist with Gym Tonic, SOAR, Bixeps, and YEAH! registration, scheduling, and attendance tracking.
• Maintain accurate client records and filing systems (physical and electronic).
• Support communication with clients and families on scheduling matters.
• Assist with AIC data submissions, programme claims, audits, and compliance documentation.
• Perform general office administration (reception, mail, supplies, online orders).
• Coordinate logistics for meetings (room booking, setup, note-taking).
• Support month-end reporting and statistics as needed.

3.0 Requirements for the position

• Diploma / Advanced Diploma / Degree
• Minimum 2 years of relevant experience (preferably with basic accounting background)
• Proficient in office management system and procedures
• Excellent knowledge of MS office
• Good planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Proficient in English and able to communicate in dialects with non-English/Mandarin speaking clients
• Discretion and confidentiality
• Strong team player, resourceful and systematic

4.0 Other Requirements (applicable to all staff):

• Uphold strict confidentiality regarding information obtained during duty.
• Participate in YCC’s activities such as fundraising events, AGM meetings, staff retreat, etc. whenever required.
• Continuously improve skills and performance, staying up-to-date in your area of work.
• Support other YCC departments when needed.

5.0 Scope of Job Description

This job description reflects the requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities. Substantial changes may be carried out in consultation with the post holder.

Only shortlisted candidates will be notified.

Job Summary

You will manage secured loan processes including documentation checks, disbursement, servicing, redemption, and fee collection while preparing customer communications and maintaining accurate records and system controls.

Responsibilities

• Verify and process secured loan documentation to ensure compliance and accuracy throughout loan disbursement and servicing activities
• Manage loan redemption and fee payment collections to maintain account integrity and customer satisfaction
• Prepare clear and timely instructions, payment advices, and notification letters for customers to support loan transactions
• Perform imaging, indexing, and filing of collateral documents to maintain organized and accessible records
• Review and update system reports regularly to monitor loan limits and prevent limit breaches
• Organize filing of source reports and media, and coordinate archival to ensure proper document retention and retrieval

Admin Executive & Receptionist

Embark on a meaningful career to make a real difference in the lives of children!

Science Studios is a leading education centre specialising in the teaching of primary and secondary school science through engaging experiments and excellent printed materials. Learning at Science Studios is also supplemented by, and enhanced through, proprietary online resources.

We believe children should enjoy learning in order to achieve better grades. We go the extra mile to carefully design, prepare, and deliver each lesson so that students are engaged and have fun learning. For many students, coming to Science Studios is one of the highlights of their week! If you want a positive work environment where you can make a real difference, this is the right place for you!

We currently have 3 branches across Singapore: West (Bukit Timah Plaza), Central (Balmoral Plaza) and East (Eastgate at Katong). Do let us know if you prefer to work at one of the locations.

Job Description

• Communicate with customers regarding SS programmes, fees, replacement classes, etc.

• Prepare apparatus for experiments. This includes purchasing and maintaining inventory.

• Mark quizzes and monitor students’ progress to help them achieve better grades.

Requirements

+ Passionate about enriching children's lives through effective education.

+ Maintain high standards with a strong attention to detail. Thorough and accurate when accomplishing assigned tasks.

+ Able to work one and a half weekend days (Sunday from 12 noon, and Saturday).

[2 weekdays, including Fridays, will be rest days. You’ll be able to avoid weekend crowds on your rest days. Furthermore, there is no need to work on most weekends in June and December.]

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Description
The Sales Executive or Sales Assistant will promote the Company’s assets for rental and sales and will be accountable for the entire sales process, or the pre-sales process for the Sales Assistant. He/She will need to visit clients (new and existing) and their project sites or new sites to canvass for business, generate interest in the Company’s services and secure the order. As part of the sales process, he/she should also be able spot or monitor current and upcoming construction trends/requirements. He/She will also need to liaise with the Operations team to ensure smooth delivery of the assets to the client site. He/She will also need to follow up with their clients to ensure that invoices are paid and monies collected within a reasonable time frame.

He/She will report directly to the Sales Manager (if applicable), or directly to Senior Management and will regularly update them on sales pipeline, discussion progress and implements activities to achieve the targets set by the Company.

Job Requirements

- Must be self driven and have an entrepreneurial mindset with some basic technical understanding

- Fresh graduates encouraged to apply

- possess a valid driving license, Class 3 preferred

- Good communications and soft people skills

- be able to submit daily updates, and weekly reports to management

• First contact for applicants, answer phone calls and reply email queries.
• Assist in admissions and discharge processes.
• Keep proper records of resident’s / client’s file, ensure completion of forms and data are updated in a timely and accurate manner.
• Conduct financial Means Test and determine the subsidy quantum.
• Liaise with resident’s / client’s NOK or guarantor regarding subsidy, billing, and charges.
• Update ILTC portal on required information.
• Assist in preparation of monthly reports.
• Debt management, remind clients on due payments and outstanding balance.
• Contribute and ensure that the department meet its KPIs

Requirements:

• Minimum GCO O Level
• At least 1 year of relevant working experience

Job Description

• Maintain employee records , and ensure that they are accurate and up-to-date
• Work passes application, issuance, renewal and cancellation
• Assist in enrolling workers workplace safety and construction courses and renewal
• Maintain good documentation and filing system
• Able to liaise with foreign workers
• Handle matters related to workers’ medical claims, insurance claims (WICA & Foreign worker insurance), leave applications.
• Assist with administrative matters & procedures pertaining to workers' dormitories and residential address
• Provide general administrative and clerical support to departments
• Maintaining hardware/software listing & labelling, check on office supplies
• Other ad-hoc duties as assigned

Job Requirements

• Knowledge of Employment Act.
• Proficient in Microsoft Office, Word, Excel & PowerPoint.
• Candidate must possess minimally a Professional Certificate/NiTEC, Diploma
• Min 1 years working experience preferred for this position.
• Fresh Graduates also welcome
• Responsible, meticulous and able to prioritize and meet tight deadlines
• Experience in the construction industry will be an advantage.
• Good working attitude and communication skills.
• Able to multi-task, work independently and at the same time possess good team spirit

Job Description:

• Provide full spectrum of HR and administrative support to ensure smooth daily operations
• Manage end-to-end work pass matters including application, issuance, renewal, cancellation, and monitoring of expiry dates
• Renewal of Work Injury Compensation (WICA) and Foreign Worker Medical Insurance (FWMI) annually
• Handle recruitment process including job postings on MyCareersFuture portal, and interview scheduling
• Maintain and update employee records in HR systems and ensure proper documentation (both digital and physical filing)
• Monitor employees’ attendance, leave records, and support timekeeping processes
• Prepare and issue HR-related documents such as employment contracts, confirmation letters, disciplinary letters and exit documentation etc.
• Support monthly payroll processing including data preparation and verification for monthly salary payout
• Assist in statutory reporting and submissions (e.g., IRAS AIS)
• Coordinate employee training and certification courses and maintain training records
• Support performance appraisal exercises for both operational and office staff
• Liaise with government agencies on HR-related matters (e.g., MOM, grant applications, surveys, LCR renewal, BCA renewal)
• Handle employee enquiries and provide timely HR support
• Perform general office administration duties and ad-hoc assignments

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administrative or related discipline
• Fresh graduates are welcome to apply as well
• 1 to 2 years of relevant HR experience
• Familiar with Singapore Employment Act and practices
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Able to work independently and in a fast-paced environment
• Good interpersonal and communication skills

Job description:

1. Handling full set of accounts, carrying out the responsibilities of accounting duties such as data compilation, bookkeeping, quarterly GST submission, corporate tax computation including tax filing Form C/C-S, prepare monthly management accounts, yearly financial report, or assist in monthly/annual budgeting and planning process.

2. Performing basic office tasks, such as filing, data entry, processing mail, issuing invoices, collections etc. Carrying out the responsibilities of accounting duties such as accounts receivable, claims or other accounting/admin tasks.

3. Handle inventory including stocktaking and inventory reconciliation.

4. Assisting with product registration, tenders, audits, fact checks, and resolving discrepancies.

5. Undertake special assignments and perform any ad-hoc task assigned by Finance Manager.

Requirements:

a. Minimum Diploma in any field

b. Familiar with MS Excel and have knowledge & experience in using Accounting Software will be advantageous.

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

e. Hardworking, fast learner and able to work independently.

Responsibilities:

• Oversee comprehensive administrative duties, including but not limited to:
• Managing office supplies, pantry, and sanitary provisions, etc.
• Coordinating with external vendors such as security, cleaning, transport, and other service providers, supervising their duties, and renewing contracts as necessary
• Handling reception duties for office guests
• Budgeting and monitoring administrative expenses to ensure they remain within budget and processing payments promptly
• Renewing required government licenses for respective departments and individuals
• Managing Jurong Island Visitor Pass applications for HQ visitors, clients, or other guests
• Maintaining an efficient filing system for all office administrative documents
• Keeping a database of contacts and email lists updated
• Preparing Purchase Orders
• Issuing items to new staff, such as ID tags, lockers, uniforms, computers, and work desk arrangements
• Managing the company's Corppass account
• Providing support for company-related events and handling ad-hoc assignments/tasks as needed
• Responsible for all aspects of recruitment process, including sourcing, screening, interviewing and selection of potential candidates
• Conduct new hires onboarding (Appointment, confirmation), resignation off boarding
• Review and revise HR & Admin policies, regulations and procedures periodically
• Administer disciplinary actions and attend to disciplinary sessions where necessary
• Preparation of monthly payroll processing (Timesheet, CPF Contribution and Yearly IR8A Form)
• Assist in preparation of yearly budget
• Provide expatriate support eg. accommodation arrangement, orientation, salary, income tax, repatriation, etc
• Any other adhoc HR/Admin duties as assigned by Managing Director and HR & Admin Manager

    Requirements:

• Must possess at least a Diploma or an equivalent qualification
• At least 5 years of comprehensive HR, Admin/General Affairs experience; supervisory experience is advantageous
• Proficiency in MS Office (Word & Excel), Power Point
• Able to communicate and build good relationship with both internal and external stakeholders as a team player
• Able to work under pressure with the ability to prioritize tasks effectively
• Working experience in Manufacturing, especially Chemical manufacturing is advantageous

Responsibilities

• Managing end-to-end recruitment and onboarding processes
• Prepare HR documents, including employment contracts and confirmation letters
• Maintain accurate employee records and HR systems
• Support monthly payroll processing, CPF contributions, and tax submissions
• Administer employee benefits, leave, and claims
• Act as a point of contact for employee queries and HR matters
• Support performance management and employee engagement initiatives
• Oversee office administration, vendors, and workplace facilities
• Ensure compliance with MOM regulations and guidelines from SkillsFuture Singapore(SSG) and EduTrust Certification Scheme (EduTrust)
• Assisting with audits, reporting, and HR/Admin projects

Requirements:

• Diploma/Degree in Human Resource Management or related field
• 2–3years of HR/Admin or HR generalist experience (education sector is a plus)
• Familiar with the Singapore Employment Act and HR practices
• Knowledge of SSG / EduTrust requirements is an advantage
• Strong interpersonal and communication skills
• Detail-oriented, organised, and able to handle confidential information
• A team player with a hands-on and adaptable approach

DUTIES AND RESPONSIBILITIES – HR/ADMIN EXECUTIVE

Human Resources (HR)

· Manage end-to-end employee lifecycle including onboarding, offboarding, and employee records maintenance

· Coordinate onboarding logistics such as office equipment, laptops, mobile lines, and system access

· Support recruitment activities including job postings, interview coordination, and candidate communication

· Maintain and update HR policies, employee handbook, and ensure compliance with local labor regulations

· Administer employee benefits, including insurance, medical claims, and leave management

· Handle employee relations matter with professionalism and confidentiality

· Maintain accurate HR documentation and personnel files

· Liaise with HQ IT on system access, troubleshooting, and local IT requirements

· Assist in performance management processes, training coordination, and employee engagement initiatives

---

Administrative & Executive Support

· Provide full administrative support to COO / GM, including calendar management, scheduling meetings, and travel arrangements

· Coordinate meetings, prepare agendas, presentation materials, and record minutes with follow-up on action items

· Anticipate and prepare information required for meetings, reports, and presentations

· Manage flight and hotel bookings for management and staff

· Act as liaison between senior management, internal teams, and external stakeholders

· Handle sensitive and confidential information with discretion

· Receive and attend to visitors and guests professionally

---

Office Management

· Oversee daily office operations and ensure smooth administrative functioning

· Manage meeting room bookings and office calendar

· Maintain staff attendance records for office and warehouse personnel

· Procure and manage office supplies including pantry items and stationery

· Oversee office facilities and equipment (e.g. printers, furniture) and coordinate maintenance or repairs

· Liaise with building management on office maintenance, cleaning, and facility-related matters

· Organize internal events and staff engagement activities (e.g. D&D, family day, festive events)

· Chair and coordinate company recreation or welfare initiatives

---

Legal & Compliance

· Support handling of company insurance policies and renewals

· Assist in coordinating legal matters, documentation, and liaising with external legal advisor where required

· Ensure proper documentation, filing, and compliance with corporate and regulatory requirements

---

Requirements

· Diploma or Degree in Human Resource Management, Business Administration, or related field

· Minimum 3–5 years of relevant HR and administrative experience

· Strong organizational and multitasking skills

· Excellent communication and interpersonal skills

· High level of integrity and ability to handle confidential information

· Proficient in Microsoft Office applications

· Experience in supporting senior management is an advantage

Admin and HR /accounts
Team Player
Cooperative and willing to support other colleagues
Able to multi task

Able to do full set accounts
Easy going

Responsibilities:

• Manage end-to-end recruitment activities, including coordination with external recruiters, employment agencies, and vendors.
• Maintain and update employee records, personal files, and leave documentation with strict confidentiality.
• Handle work pass applications, renewals, and cancellations in compliance with regulatory requirements.
• Prepare HR-related correspondence such as employment contracts, confirmation letters, salary increment letters, and promotion letters.
• Review and verify TMS reports and overtime claims to support accurate payroll processing.
• Monitor employee confirmation timelines and coordinate performance appraisals with reporting supervisors.
• Compile and submit monthly and ad-hoc HR reports to the HR Manager.
• Assist in coordinating training programs, staff welfare initiatives, and company events when required.

Requirement

• Good communication and interpersonal skill
• Possess HR Administration Skills and Experience
• Independent and must be able to multi-task
• Able to work under pressure to meet tight deadlines and perform in a fast-paced environment

AngelineMah

Reg No: R2096146

One Vogue Pte Ltd

EA License: 19C9629

About the Role:

We are a Electrical & ELV Systems contractor looking for a reliable and independent Accounts cum Admin Executive to join our team. This role is critical in supporting the company's operations, ensuring accurate financial records, timely processing of payments, and organized administration. You will work closely with the Director and Project Teams to manage finance and office matters with full ownership.

What You’ll Do:

Accounts Receivable (AR):
Invoice Issuance: Generate and issue progress claims, tax invoices, and final accounts to clients based on project milestones.
Collection Tracking: Monitor incoming payments, follow up on overdue accounts, and maintain aging reports.
Credit Control: Work with project teams to ensure timely client billing and identify any potential collection issues.

Accounts Payable (AP):
Invoice Handling: Verify vendor invoices against PO/DO and ensure timely payment processing.
Payment Preparation: Prepare payments via online banking, cheques, or other modes with proper approval routing.
Reconciliation: Maintain accurate records and reconcile supplier statements monthly.
Filing: Organize and archive paid invoices and supporting documents systematically.

Administration Support:
Reports: Stock report, GST Report & Filing GST F5, Monthly Management Reports (Income statements , Balance Sheet, Trial balance).
Documentation: Prepare company letters, compile reports, and handle e-submissions (e.g., e-invoicing, MOM, IRAS).
Data Entry: Maintain ERP records, update staff databases, and file internal forms and documents.
Office Support: Order office supplies, liaise with vendors (e.g., IT, copier service), and support HR/admin tasks such as claims or payroll.
Compliance & Filing: Ensure compliance with audit requirements and handle regular filing (hardcopy and digital).

What We’re Looking For:

Education: Diploma or Degree in Accountancy, Business Administration, or a related discipline
Experience: Minimum 3 years of relevant experience handling full set of accounts, ideally in ELV, M&E, construction, or other project-based environments
AP/AR Knowledge: Strong working knowledge of both accounts payable and receivable processes
Software Proficiency: Comfortable with ERP systems, Microsoft Office (especially Excel, SharePoint, Outlook)
Industry Familiarity: Prior experience with project billing formats, government portal invoicing (e.g., Vendors@Gov), and BQ-based invoicing will be an added advantage
Language Skills: Good command of English. Basic Mandarin is a plus for liaising with Chinese-speaking suppliers or subcontractors
Personal Qualities: Independent, detail-oriented, organized, proactive, and able to multitask in a fast-paced environment

Key Responsibilities

1. Administrative Support

• Handle general administrative duties including filing, data entry, and document management
• Prepare and maintain reports, correspondence, and presentation materials
• Maintain proper records of contracts, customer documents, and administrative files

2. Office & Operations Support

• Coordinate office facilities, meeting rooms, and office supplies
• Assist with onboarding and offboarding administrative processes
• Liaise with internal stakeholders and external vendors on administrative matters

3. Billing & Invoicing Support

• Assist in the preparation, checking, and verification of customer billing and invoices
• Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records
• Track billing status and follow up on outstanding invoices with internal teams
• Maintain proper records of issued invoices, billing schedules, and supporting documents
• Coordinate with finance and operations teams to resolve billing discrepancies

4. Coordination & Scheduling

• Assist in arranging meetings, appointments, and internal events
• Support logistics coordination for meetings, training sessions, and company activities
• Follow up on action items and ensure timely completion

5. Finance & Procurement Support

• Assist with purchase requisitions, invoice submissions, and expense tracking
• Support basic budget tracking and administrative cost monitoring where required

6. Ad-hoc Duties

• Provide ad-hoc administrative and operational support to managers and teams
• Undertake other duties assigned in support of overall business operations

Requirements

Education & Experience

• Minimum Diploma in Business Administration, Accounting, Finance, or related field
• Experience in invoicing, billing administration, or finance support is an advantage

Skills & Competencies

• Proficient in Microsoft Office Apps (Basic Applications, Visio and Power Apps will be an advantage)
• Comfortable working with billing data, invoices, and basic financial documentation
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Clear communication and coordination skills

Personal Attributes

• Responsible, proactive, and willing to learn
• Able to handle confidential and sensitive information professionally
• Able to manage multiple administrative and billing tasks in a structured manner

Additional Info

Working Time: 8.30am – 5.45pm

Working Days: 5 days (Monday – Friday)

Working Location: Gul

Lye Chong Herng (R1657957)

Business Edge Personnel Services Pte Ltd (96C4864)