Total 91 Senior Executive job vacancies

Company Overview

4S is a Social Service Agency in Singapore dedicated to helping the sick and less fortunate. Established in 1996, it provides holistic, quality services with compassion, commitment, integrity, and professionalism. Visit http: //www.4s.org.sg/

Job Summary

You will support HR operations across multiple service centres by managing HR administration, maintaining accurate records, updating HR systems, and coordinating recruitment activities.

Responsibilities

• Maintain accurate employee records, attendance, and leave data to ensure compliance and operational efficiency
• Prepare HR documents such as contracts and renewal letters to support workforce management
• Update and maintain HRMS data to ensure current and reliable HR information
• Coordinate recruitment activities, including job postings and interview scheduling, to facilitate timely hiring
• Maintain training records and track compliance to support employee development and regulatory adherence
• Assist in compiling HR reports and data to inform decision-making and monitor HR metrics
• Support vendor coordination and general HR administrative tasks to ensure smooth HR operations

Required competencies and certifications

• Diploma in HR, Business Administration, or equivalent qualification
• 2–4 years of experience in HR administration demonstrating meticulousness and organisational skills
• Ability to handle confidential information with discretion and professionalism

Preferred Competencies and Qualifications

• Familiarity with HR systems (e.g. JustLogin or similar HRMS)
• Experience in handling HR administrative processes in a multi-site or service environment
• Basic understanding of Singapore employment practices (leave, contracts, documentation)
• Strong attention to detail and accuracy in handling records
• Good coordination and communication skills
• Able to handle confidential information with discretion
• Proactive and able to follow through tasks independently

Other Information

• Experience in the social service, healthcare, or community care sector will be an advantage
• Able to support multiple stakeholders across different locations
• Comfortable with administrative and process-driven work
• Immediate or short notice candidates preferred

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/ExecutiveSenior-Executive-%28Student-Services-Administration%29/32113-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

The selected individual is required to assist with the educational mission of the Department of Biomedical Engineering (BME), specifically in the areas of graduate studies (lifelong learning programmes and graduate research programmes) as well as certain areas of undergraduate studies (student exchange programme and other student matters).

The required responsibilities include:

•    Lifelong learning programmes: end-to-end management of existing and new graduate certificates and executive certificates programmes.
•    Graduate research programmes: handling student applications (2 intakes per year), interviews, offers, and scholarship matters. Organize orientation talks and other event related to graduate research programmes.
•    Undergraduate Student Exchange Program (SEP): mapping requests, credit transfers, and marks verification.
•    Other student matters. During peak periods, a helping hand may be needed for other student matters that may include answering student queries or organize special events.

Qualifications

•    At least a bachelor’s degree with relevant experience.
•    2 years of relevant experience preferred. 
•    Demonstrates proactive behaviour and multi-task ability. 
•    Values teamwork and able to work independently as required.
•    Strong written and spoken communication skills.
•    Service-oriented. 
•    Effective oral and written communication skills. 
•    Proficient with Microsoft skills.
•    Open to fixed-term contract.

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Assistant Executive Officer (1-year contract) at our General Administration, Finance Office.

Main Roles and Responsibilities 

In this pivotal role within the General Administration function, you will support the smooth day-to-day operations of administrative and procurement services across the organisation. You will play a key role in ensuring efficient frontline services, financial processes, and administrative coordination, contributing to a well-organised and responsive operational environment.

The key responsibilities of the incumbent include managing the reception counter and handling public telephone and walk-in enquiries, while maintaining the overall upkeep of the reception area. You will support procurement and vendor management processes, including preparing Purchase Requisitions, Purchase Orders, and Payment Vouchers, processing invoices, tracking approvals, liaising with suppliers, and ensuring compliance with procurement policies. You will also oversee mail and courier operations, ensuring timely sorting and distribution of incoming and outgoing correspondence across campuses.

In addition, you will coordinate hotel accommodation arrangements for guests and artists-in-residence, including rate negotiations and payment processing, and manage administrative duties such as name card printing and preparation of payment vouchers for utilities, subscriptions, and services. You will support vendor performance tracking and undertake other ad-hocresponsibilities as assigned by the supervisor to ensure the overall effectiveness of the Finance and administrative functions.

Requirements & Qualifications

• You should possess minimally a Diploma in Business Admin, Finance, or a related discipline.
• Proficiency in Microsoft Office applications is required, with experience in accounting software considered an added advantage.
• To excel in this role, you should be meticulous with a strong attention to detail and the ability to manage tasks accurately.
• A team player with good communication and interpersonal skills to collaborate effectively with stakeholders is essential.
• The ability to demonstrate a systematic and responsible approach to work, with the ability to maintain accuracy in financial and administrative processes.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.

Overview

Microsoft Innovation Hub empowers customers to overcome their business challenges through innovative engagements that integrate multiple areas of expertise. We drive AI transformation by leveraging evolving needs and emerging business opportunities. As the future of technologists and enterprise technical sellers, we guide customers from envisioning solutions to implementation. We deliver the Microsoft value story through immersive experiences, strengthening customer trust through deep engagements in exceptional environments. 

As a Solution Engineer in the Microsoft Innovation Hub, you will merge business and technical requirements to craft comprehensive solutions, working seamlessly with various stakeholders. You will conduct discovery sessions to understand customer needs and provide strategic recommendations and best practices tailored to their specific needs. Implementing robust AI transformation solutions and optimizing the integration of various technologies and services will be key aspects of your role. Additionally, you will leverage consultancy skills to foster collaboration among technical resources and stakeholders, ensuring alignment and effective teamwork. This role is Microsoft onsite only.  

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Delivering customer engagements: Prepare and deliver technical engagements including strategy sessions, envisioning workshops, architecture design sessions and rapid prototyping to demonstrate key capabilities, validate against identified risks and finalize technology choices. 

• AI Transformation Leadership: Be the trusted voice within the business and for customers on the latest AI platform and technology trends, guiding their transformation journeys. By prioritizing AI use cases through design thinking workshops, you will lead these journeys effectively. You will be a valued contributor to Microsoft’s strategy in your area, ensuring the Hub is proactively aligned with the right customers to drive real impact. 

• Strategic Vision and Planning: Own and execute a clear strategic vision for AI transformation initiatives on a set of targeted accounts, aligning with organizational goals and customer needs by collaborating and orchestrating cross-functional teams.   

• Solution Design and Architecture: Develop comprehensive solution architectures based on patterns and practices that are tied to customer requirements and ensure that solutions are scalable, secure and optimized for performance. By utilizing consultation skills, you will uncover and prioritize opportunities, ensuing solutions are addressing real customer needs. 

• Cross Platform Collaboration: Adopt a holistic approach to integrate capabilities across the entire cloud platform, identifying synergies and optimizing cross-platform integration. You will work with your peers and stakeholders to make the Innovation Hub the home of Cross Solution AI Transformation. 

• Technical Depth: Maintain and grow expertise in creating business value on top of the business applications including sales, services and marketing and Microsoft 365 platform, including deep knowledge of Microsoft Copilot to support AI transformation initiatives. Stay updated with the market trends and collaborate with the technical communities. 

• Technical Sales and Sales Leadership: Act as a strategic change agent within the business to shape Microsoft's programs and engineering offerings. Lead the creation of scalable, field-relevant assets through internal communities. Champion Hub engagement success by connecting technical capabilities to sales opportunities and serving as a trusted voice with sales leaders and account teams. 

Qualifications

Required (RQs) 

• 8+ years of technical pre-sales or technical consulting experience 
• OR Bachelor's Degree in Computer Science, Information Technology, or related field AND 8+ years of experience 
• OR equivalent experience 

 Preferred Qualifications (PQs)  

• Enterprise Architect Experience: Proven experience as an Enterprise Architect, designing and implementing large-scale, complex solutions that align with business goals and technical requirements. Ability to integrate various technologies and platforms to create cohesive and scalable architectures. 

• Consultative Selling: Proven experience in a consultancy role, providing expert guidance and strategic recommendations to customers. Ability to navigate complex technical landscapes and deliver tailored solutions that meet specific customer needs. 

• Strategic & Structured Facilitator: Validated customer experience in requirements capture; prioritization; capturing evidence and impact to quantify business value; issue, risk and constraint identification with a focus on strategic goals and outcomes. 

• AI Solution Design Experience: Expertise in designing architectures, building, and deploying AI solutions with Microsoft 365, primarly Microsoft Copilot. Experience with cloud and hybrid infrastructures, adjacent technologies, architecture designs, migrations, and industry standards. Understanding of AI related Azure services. 

• Certification in relevant technologies or disciplines 

• Azure Certifications:  

1. AI-102 Azure AI Engineer Associate or ​ 

2. PL-600 Power Platform Solution Architect Expert  

3. or other domain-relevant certifications from different vendors 

• Design Thinking: Proven experience of delivering design thinking; ‘ideation’; or similar context analysis / problem framing.   

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Company Introduction
Aviation One Pte Ltd is a premier aircraft management and flight support provider headquartered in Singapore. We specialize in the management and operation of private jets, delivering tailored aviation solutions to our clients.

We are currently seeking a dedicated Crew Training Administration Executive to join our growing team. In this role, you will oversee crew training schedules, maintain compliance records (including licenses and recurrent training), coordinate with training providers, and ensure alignment with aviation regulations such as EASA, FAA, SMAR, and CAACI.

Job Description
The Crew Training Administration Executive is responsible for the scheduling, documentation, and regulatory compliance of flight crew training. This includes managing crew records (licenses and recurrent training), booking training facilities, maintaining databases, and ensuring adherence to aviation safety standards (e.g., EASA, FAA, SMAR, CAACI) to guarantee crew readiness at all times.

Key Responsibilities

• Training Coordination: Plan, schedule, and arrange initial and recurrent training for flight crew, including booking training facilities.
• Record Maintenance: Maintain accurate and up-to-date training records and crew documentation in both digital systems and physical files, ensuring full regulatory compliance.
• Data Management: Ensure accuracy and integrity across all training systems and databases.
• Compliance Control: Monitor license expirations, safety training deadlines, and recurrent training requirements to meet all regulatory obligations.
• Communication: Act as the main point of contact between crew members, instructors, and the planning team regarding training schedules.
• Reporting: Prepare reports and documentation related to training activities.
• Onboarding Support: Compile training packs and required documentation for new hires.

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

• Business administration or commercial experience is advantages
• Entry level / junior are welcome to apply

Responsibilities:

- Control and monitor financial performance of the projects

- Prepare and analyses monthly project status reports

- Handle tender / offer process with the proposal managers, including preparing and reviewing of offer costing and conditions of contracts

- Perform daily project controlling work including periodic review of costing, reporting, claim management, delivery documentation, billings, debt collection, arrangement for insurance policies and bank guarantee, etc

- Interact and interface with other stakeholders for an effective and efficient project controlling

- Perform month-end closing for projects

- Handle inward/outward shipments and L/C documentation if necessary

- Perform revenue, cost and cash flow forecasting

- Ensure compliance with work instructions and work processes

- Undertake any other ad hoc duties

Requirements:

- Degree in business administration or other commercial disciplines

- At least 2-3 years business administration or commercial experience

- Experience in Microsoft Dynamics Nav System

- Good Microsoft Office skill

- Experience in project accounting

•       Good Pay +Good allowance + Good Bonus

•       Interestedcandidates please send an updated Resume / CV in Ms Word format tolilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

•       Consultantin-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Senior Executive, Corporate Secretarial

Job Description

The Corporate Secretarial Senior Executive will assist in handling a portfolio of Singapore incorporated companies and ensure that all corporate company secretarial matters of our clients are handled in an efficient, timely and orderly manner.

Key responsibilities

·       Assist in providing corporate secretarial services to a range of clients;

·       Handle full set of corporate secretarial documents including company incorporations, registration of foreign
branches, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going
corporate secretarial matters for clients, application of employment passes, etc.;

·       Communicate with clients independently;

·       To ensure proper and timely filing of the statutory forms/returns to ACRA;

·       Regular maintenance of the clients statutory books;

·       Monitor all corporate secretarial related matters to ensure all compliance timelines are met;

·       Undertake ad-hoc corporate secretarial tasks assigned by Supervisor;

·       Ensure corporate governance best practices and compliance with statutory, regulatory, and KYC
requirements.

Job Specific Requirements

·       Minimum Professional Certificate, Bachelor’s Degree, Post Graduate Diploma, Professional Degree holder.
Having a qualification from the Chartered Secretaries Institute of Singapore (CSIS) or a similar qualification
recognized in Singapore is preferred.

·       Minimum 3 to 4 years relevant experience gained in professional firm/CPA firm/law firm;

·       Good computer skills, with familiarity in Work Pass application, VCC, and XBRL as an advantage;

·       Attention to detail with a high degree of accuracy;

·       Independent and able to work under deadlines.

About the role

We are looking for a reliable and detail-driven Account & Admin Executive to support daily finance and administrative operations. This role requires someone who is hands-on, organized, and able to manage multiple responsibilities with minimal supervision.
The role will work closely with the Finance Manager and other departments to ensure smooth and efficient operations.

What you'll be doing

Accounting & Finance:

•Handle day-to-day accounting operations, including data entry and reconciliations

•Manage full sets of Account Payable (AP) and Account Receivable (AR)

•Maintain proper, accurate and timely financial records and documentation

•Prepare payment, update cashbook and monitor cash flow movements

•Process staff business trip claims and corporate credit card

•Support month-end- closing and audit preparation

•Assist with other finance-related tasks as required

Administration & Other Duties:

•Perform general administrative and office support duties

•Liaise with external parties such as banks, insurer, etc

•Handle ad-hoc taks and operational support when needed

What we're looking for•

• Diploma or Degree in Accounting, Finance or a related field.
• 3-4 years of relevant working experience preferred
• Proficient in Microsoft Office (especially Excel); knowledge of accounting software such Dynamic is a plus.
• Able to work independently and meet deadlines

What we offer

At UCC HOLDINGS PTE LTD, we value our employees and offer a range of benefits to support your work-life balance, including competitive remuneration, bonus opportunities, and a supportive team environment.

Apply now for this exciting opportunity to join our team!

HR cum Administration Executive

Company: A listed company in China with comprehensive benefits

Salary: SGD 3,800 – 4,000 (negotiable for highly qualified candidates after interview)
Working Hours: 8:30 AM – 5:30 PM, 5-day work week
Location: Tampines

Remarks:
The office is currently under renovation and in the preparation stage. Work-from-home arrangements can be made for now. Occasionally, you will need to be on-site to coordinate and communicate with relevant personnel during the setup phase.

Job Responsibilities

Human Resources:

1. Handle employee payroll and CPF calculations
2. Manage employee tax filings, including resignation tax clearance and annual tax reporting
3. Prepare employment contracts, onboarding and offboarding processes (maintain and update HR records, track local employees’ leave)
4. Handle work pass applications, cancellations, renewals, and appeals
5. Support project operations by coordinating manpower deployment, training, and exit arrangements; oversee internal HR processes and assist in implementing HR systems

Finance:
6. Liaise with headquarters on customs matters and handle GST submission for sea freight
7. Process bank payments, payroll disbursement, invoice issuance, and expense reimbursements
8. Manage office petty cash
9. Assist headquarters finance with monthly closing and support auditors for annual audits

Administration:
10. Oversee daily operations of the Singapore office (rent, utilities, vehicle arrangements, visitor coordination)
11. Support project operations with goods receiving and dispatch; handle SAP system inventory entries
12. Manage company fixed assets and equipment in Singapore
13. Arrange visas, flights, and accommodation for employees traveling between China and Singapore
14. Handle business hospitality for clients in Singapore (restaurant reservations, transport arrangements, etc.)

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Location: Pioneer

Duration: 1 year

Working Hours: 8:30am – 5.45pm (Mon-Thu), 8.30am – 5.15pm (Fri)

Salary: Up to $3800

Job Responsibilities:

• Support end-to-end administration of scholarship, bursary, and donor-funded programmes
• Coordinate award processes and ensure alignment with established guidelines (ROA)
• Validate, reconcile, and maintain accuracy of data across systems and reports
• Monitor fund utilisation and generate reports (e.g. Gift Impact Reports)
• Liaise with internal stakeholders, school administrators, vendors, and students
• Facilitate donor engagement activities in line with processes
• Track award administration progress and ensure timely completion of tasks
• Maintain and update donor database with accurate information
• Provide administrative, reporting, and data analysis support to the team
• Ensure data integrity and support resolution of discrepancies across systems

Job Requirements:

• Minimum Diploma in Business Administration, Finance, Accounting, or related field
• 1–3 years of experience in administration, operations, or data/reporting roles
• Experience in handling data validation, reconciliation, or reporting is preferred
• Proficient in Microsoft Excel (e.g. data tracking, basic analysis)

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

We are seeking an experienced Administrative & Reception Executive to join our team at PERSOL' in the Pioneer West Region on a contract basis. In this role, you will be responsible for providing exceptional administrative and reception support to our dynamic and growing organisation. This is an excellent opportunity for someone with a passion for customer service and a keen eye for detail.

What you'll be doing

1. Greeting and welcoming visitors, clients, and staff in a professional and courteous manner

2. Handling incoming calls, emails, and correspondence in a timely and efficient manner

3. Providing administrative support, such as data entry, filing, and document management

4. Assisting with the coordination of meetings, events, and travel arrangements

5. Maintaining a clean and organized office environment

6. Performing other ad-hoc administrative duties as required

What we're looking for

1. At least 1 year of experience in a similar administrative or reception role

2. Excellent communication and interpersonal skills

3. Proficient in using Microsoft Office suite

What we offer

At PERSOL', we are committed to providing a supportive and rewarding work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

1. Opportunities for career development and growth

2. Comprehensive employee benefits (Medical and Annual leaves)
   

Additional Information:

• Working hours: 740am to 5pm

• Transportation Allowance provided
  

Interested applicants, please email to jasmine.tay@persoloutsourcing.com

Thank you for your interest but only shortlisted applicants will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Outsourcing Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persoloutsourcing.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

EA License No: 90C3494
EA Personnel No: R21102746
EA Personnel Name: Tay Hui Huang

This role will support the fundraising team in donation processing, donor record management, database maintenance, filing, tracking and reporting. This roleplays a key part in ensuring accurate administration, proper documentation, smooth day-to-day fundraising operations and compliance with internal procedures and prevailing fundraising regulations.

Job Responsibilities

Donation Processing and Record Management

• Process donations accurately and promptly across various channels, including cheques, bank transfers, online platforms, and other giving sources.
• Verify donation details and ensure all gifts are correctly captured and recorded in line with internal procedures and finance requirements.
• Prepare and issue donation receipts, acknowledgements, and supporting documents promptly.
• Maintain complete, accurate, and up-to-date records of all donations received.
• Support reconciliation of donation records against bank statements, finance reports, and payment platforms.
• Follow up on incomplete donation information, discrepancies, and outstanding supporting documents where required.

Filing, Tracking, and Documentation

• Organise, file, and maintain both physical and digital fundraising records, donor forms, pledge documents, and related correspondence.
• Ensure proper documentation and systematic filing for easy retrieval, reporting, audit, and compliance purposes.
• Track donation-related submissions, correspondence, and follow-up items to ensure timely action and closure.
• Maintain accurate administrative records to support transparency, accountability, and operational efficiency.

Donor Database Management

• Maintain and update the donor database with accurate donor contact details, donation history, communication records, and relevant notes.
• Ensure donor data is entered accurately and consistently, with a high standard of data integrity and confidentiality.
• Perform regular database checks, clean-up, and updates to ensure records remain current and reliable.
• Generate donor and donation reports for internal monitoring, fundraising analysis, and management reporting.

General Fundraising Administration

• Provide day-to-day administrative support for fundraising campaigns, donor stewardship efforts, and fundraising events.
• Assist with correspondence, document preparation, and other coordination tasks to support fundraising operations.
• Ensure compliance with internal policies, donor confidentiality standards, and relevant governance or regulatory requirements.
• Carry out other administrative and fundraising support duties as assigned.

Requirements

• Diploma, Higher Nitec, or equivalent qualification in Business Administration, Office Administration, Fundraising, Communications, or a related field.
• At least 1–3 years of relevant administrative experience, preferably in fundraising, non-profit, charity, or donor support environments.
• Experience in donation processing, database entry, records management, or administrative coordination will be an advantage.
• Proficient in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
• Familiarity with donor management or CRM systems is preferred.
• Strong organising skills with a high level of accuracy and attention to detail.
• Good verbal and written communication skills.
• A team player with a positive attitude, willingness to learn, and ability to work independently when needed.

Key Responsibilities

Human Resource

• Maintain employee records including leave, claims, and attendance

• Support payroll preparation and overtime tracking

• Prepare HR documentation (e.g. employment letters, confirmations, etc.)

• Coordinate staff benefits such as medical check-ups

• Assist in recruitment activities including sourcing, screening, and onboarding

Accounting

• Process invoices and prepare payments for approval

• Handle monthly bank transactions, including remittances and GIRO

• Liaise with banks and external stakeholders on finance-related matters

• Monitor and verify expenses to ensure accuracy

• Support audit activities and documentation

Office Administration

• Manage incoming mail and general office coordination

• Order and maintain office supplies and pantry items

• Coordinate insurance renewals and handle claims

• Liaise with vendors including IT support for office systems

• Organise company events (e.g. annual dinner, company activities, festive events)

• Maintain proper filing of documents and records

• Provide administrative support to management

• Assist with ad-hoc administrative duties as required

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to leo.tang(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tang For Farn (Leo)

EA Personnel Reg No: R24121981

Job Summary

The Credit Administration Officer is responsible for providing comprehensive administrative and operational support in the processing and management of credit facilities. This role ensures that all credit documentation, approvals, and disbursements are executed accurately and in compliance with internal policies, regulatory requirements, and risk control standards

Key Responsibilities

• Prepare Facility, Letters, loan agreements, and security documentation in accordance with the approved credit terms and Bank’s policies

• Ensure all pre-disbursement conditions are fulfilled and documentation complies with approval terms before credit facilities implementation

• Liaise with Business Units, Relationship Managers, and external parties(Legal counsel, Valuers, and Insurers on documentation, execution, and any credit related matters

• Implement and maintain credit facility limits in the system with high accuracy

• Maintain proper records of credit documentation and ensure completeness of transaction files

• Dissemination post loan credit monitoring reports and other credit related reports to Business Units and Credit Risk teams

• Perform periodic risk control self-assessments andensure adherence to internal controls, policies, and regulatory requirements

Requirements

• Degree or Diploma in Finance , Banking , Business Administration ,or a related field

• Minimum 3years of relevant experience in Credit Admin and Legal Documentation review within a commercial or corporate banking environment.

• Functional knowledge of property financing, trade finance &/or treasury products is an advantage

• Strong attention to detail with a risk and control mindset

• Proactive with good interpersonal and communication skills

• Responsible, meticulous, and able to work effectively under pressure ina team environment

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

Responsibilities: 

• Check and verify the physical quantity of incoming AFE deliveries in the warehouse

• Record incoming AFE deliveries in Excel and assist in tracking and monitoring shortages

• Track and update SNCA records, including monitoring all AFE SNCA items and returns

• Assist in documentation and filing, keeping track and updating of folio sheets

• Tracking and keying of patents cost 

• Assist in preparing documentation for billing

• Assist in preparing proposal to customers.

• Assist in preparing certificate of completion, delivery note and tracking payment under proposal and contract

• Assist in doing new BG/BG reduction under contract.   

Requirements: 

• Diploma in related field with or without prior working experience

• Proficiency in Microsoft Excel and Word.

• Strong attention to detail and ability to manage multiple tasks effectively.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Job Description (Simplified):

Process new business, renewals, and policy endorsements for commercial insurance products
Ensure accuracy and completeness of policy documents to meet service standards
Maintain and manage policy records and related administrative tasks
Respond to enquiries via email and phone from customers, intermediaries, and internal teams
Support system enhancements and perform User Acceptance Testing (UAT) to improve workflows and efficiency
Carry out any other administrative or operational duties as assigned

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

General Executive (Automobile Finance)

- Join a Listed MNC in Finance/ Automobile Industry
- Central Singapore as work location - Raffles Place
- Good Career Progression

RESPONSIBILITIES:

- Provide full support to Business Development Officers

- Liaise with Car Dealers and Hirers for Car financing matter

- Evaluate all Loan Applications

- Credit management for Car Finance etc

- Other ad-hoc duties assigned from time to time

REQUIREMENTS:

- Minimum Diploma and above

- Able to work under pressure, multi-task and independent

- Positive attitude with pleasant personality

- Knowledge or experience on car related matter is an added advantage

If you are keen to apply for this role, please click auto-apply or send a CV (word format) to info@hrllinkedasa.com

HRLinked Asia Search & Consultancy Pte Ltd (Registration No: 201910702W)

[Contract Position]

SINDA seeks a dynamic Administration Executive to support the organisation’s administrative and logistics needs for its smooth operations. This includes sourcing and procuring goods and services required to fulfil administrative and logistics functions which are carried out in accordance with organisational and divisional governance requirements and stipulated timelines.

Job Responsibilities

Administration & Logistics

• Support the setups and clearance of logistics for on and off boarding of new joiners & leavers
• Assign and update extensions, maintain phone directory, and liaise with vendors for faults or changes for programs, events, meetings &office use
• Track availability of office items, record loans and returns, and follow up on overdue or damaged items
• Sort and distribute incoming mail, register tracked items and prepare outgoing mail and courier arrangements
• Monitor stock levels, order supplies when low, receive deliveries, and issue items to departments
• Maintain key register, issue keys with approval, track returns, and update records for joiners and leavers
• Coordinate meeting logistics, arrange venue and equipment, prepare attendance lists, support registration, and assist with setup and post-event clearance
• Support implementation of administrative and logistics measures during emergencies such as Haze situation, flu, pandemics, etc. to ensure staff safety and business continuity
• Maintain asset and inventory registers, track issuance and returns, conduct periodic stock checks, and report discrepancies or replacements required
• Provide assigned logistics support, including setup, coordination with vendors, on-site assistance, and breakdown after events

Finance & Procurement

• Maintain up-to-date budget and contract trackers
• Collect and consolidate purchase requests from different departments, verify requirements against stock levels and budgets, and coordinate timely procurement with vendors or internal procurement teams
• Source vendors for products and services
• Collate and assess the billings of vendors for admi related services to ensure they are in accordance with the services and contract price
• Track contracts, monitor expiry dates, and support timely renewals or closure
• Analyse and review the budget consumed by vendors
• Assist with small value purchases and quotation processes in line with procurement procedures

Facilities and Operations Coordination

• Coordinate set up of facilities for meetings, events and programs
• Support building and facilities management, including maintenance coordination, vendor liaison, and workplace upkeep
• Administer facility bookings by external organisations
• Manage fault reports and ensure relevant vendors rectify the issues in a timely manner

Others

• Identify and establish administrative and functional activities SOPs of Administration department
• Participate in divisional and SINDA-wide events when required
• Be involved in the SINDA building move planning as required
• Any other duties as assigned by the Reporting Officer and Head of Department

Requirements

• Diploma/Degree in Management, Business Administration, Facilities and Operations Management, Events Management, or other related field, with 1 to 2 years of relevant administrative, operations or facilities support experience
• Proficiency in Microsoft Office; familiarity with data visualisation tools (e.g., Excel dashboards, Power BI, Tableau) will be considered an added advantage
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively in a fast‑paced environment
• Knowledge of Events Management will be an advantage
• Ability to participate in SINDA-wide events, when required; Approved Over-time hours will be compensated with time off or off-in lieu in accordance with internal policy

Our Welfare

We aim to take care of your well-being.

We provide:

• Career development opportunities
• Flexible working hours
• AWS/ Bonuses
• Health insurance
• Wellness programmes

Interested candidates are invited to send their resumes with current and expected salary information.

Only shortlisted candidates will be notified. We thank all applicants for their interest.

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by SINDA to carry out its business in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about SINDA’s Data Policy, please visit https://www.sinda.org.sg/data-policy/.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070