1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan

About LHH

LHH empowers professionals and organizations to achieve bold ambitions and secure lasting impact through unique advisory services and talent sources.

Our full suite of offerings connects solutions that are traditionally siloed, making LHH your single talent partner. In a rapidly evolving landscape with complex challenges, we create value across the entire professional talent journey.

LHH has a team of over 12,000 professionals, across 60+ countries and more than 50 years of experience. As part of the Adecco Group, we bring together global excellence, local knowledge, and centralized coordination for thousands of companies and millions of people worldwide.

About the Role

We are looking for a Finance Executive to join our dynamic Finance team. You will be working in our Singapore office, located in the trendy Shaw Centre. Your role will take responsibility for our Singapore office where you will bring your energy and passion for finance excellence to help us drive efficiency across our finance function.

Key Accountabilities

• Full spectrum of AP
• Assist in supporting month-end, prepare journal entries, reporting
• In charge full spectrum of AP (vendor invoices posting, prepare PV and payment, AP Aging)
• Support AR function in invoice preparation, send invoice, AR Aging, prepare SOA, receipts posting etc.
• Process monthly staff claims
• Maintain FA listing and prepare balance sheet schedule
• Assist with interim and annual audit process
• Liaise with internal and external parties
• Other ad-hoc duties as required

All About You

• Diploma or Degree in Accounting, Finance, or a related field
• 5 years of relevant working experience in a similar role
• Strong foundation in accounting principles with solid GST knowledge (mandatory)
• Hands-on experience in AP
• Proficient in Microsoft Excel and Outlook; comfortable handling manual process
• Detailed-oriented, proactive, and a strong team player with a positive attitude
• Good time management skills with the ability to prioritise urgent tasks
• Able to work in fast-paced environment and manage interactions with external parties
• Strong sense of responsibility and ownership over assigned tasks

What we offer

• Growth opportunities within a human resources global leader
• We prioritize learning to stay agile in an increasingly competitive business environment
• We foster an open-minded environment where people spark new ideas and explore alternatives

### **About the Company**

My client is a Singapore-based engineering and industrial solutions provider specializing in lifting, rigging, and mooring equipment. We serve industries such as oil & gas, marine, and construction, providing high-quality products together with inspection, testing, and maintenance services.

---

### **Job Responsibilities**

* Develop and maintain strong relationships with new and existing corporate clients

* Promote company products and services to the market

* Conduct cold calling and arrange sales appointments

* Perform outdoor sales visits and follow up with clients

* Participate in trade shows and industry events to generate new leads

* Prepare daily sales reports and updates for management

* Coordinate and supervise operational activities, including spooling jobs

* Ensure all work is completed according to client requirements and safety standards

* Conduct site surveys and plan manpower and equipment allocation

* Prepare administrative documentation prior to project commencement

* Ensure compliance with safety regulations and company procedures

* Perform any other ad-hoc duties as assigned

---

### **Requirements**

* Singaporeans and PRs are preferred

* Relevant experience in sales or industrial sector is an advantage

* Candidates without experience but willing to learn are welcome

* Good communication and interpersonal skills

* Self-motivated and able to work independently

* Willing to perform outdoor sales and site visits

---

### **Working Hours**

* Monday to Friday: 8:00 AM – 5:00 PM

* Saturday: Off (unless required for urgent matters)

* 5.5-day work week

---

### **Salary & Benefits**

* Salary: open  (base on experience)

* Attractive commission scheme

* Annual leave and medical benefits

* Training and career development opportunities

---

### **Additional Information**

We are looking for proactive individuals who are interested in building a career in industrial sales. Training will be provided.

Job Description

• Develop and execute effective branding and marketing strategies that align with the company’s overall goals and vision
• Conceptualise and create compelling content (including visuals design, copywriting, and multimedia) across all channels
• Assist in planning and managing of content calendar
• Drive and execute campaigns and initiatives to increase user growth, engagement, brand presence and sales leads
• Track and analyse content performance metrics to assess effectiveness
• Collaborate with cross-functional teams, including sales and creative, to ensure marketing initiatives are cohesive and aligned with the overall business strategy
• Manage the creation of marketing materials (brochures, flyers, sales presentations etc) and ensure they are consistent with the brand’s identity and messaging
• Assist in preparation and execution of photoshoots
• Assist in the planning and liaising with external partners for collaborations and partnership
• Assist in managing partnerships, media/press, KOLs and customer relations
• Keep abreast of industry trends and support the implementation of new initiatives

Requirements

• Display high level of interest and enthusiasm towards the product offerings, with a passion to grow our brand
• Proficiency in content creation and copywriting
• Ability to create visually appealing content that aligns with the brand’s overall aesthetic direction is essential.
• A keen eye for design and aesthetics
• Excellent communication and interpersonal skills
• Self-disciplined to complete tasks assigned within deadlines
• Positive attitude, team player, and willingness to learn and grow in the role.
• Flexibility to work in a fast-paced environment and adapt to changes quickly
• Proficiency in Adobe Illustrator, Photoshop & Lightroom preferred

Reporting to Centre Manager , you will ensure frequency, reliability, and quality of Befriending service to relieve loneliness and improve the quality of lives of the socially isolated Seniors.

Responsibilities:

A) Stakeholder Management

• Assist in community assets mapping i.e. blocks, services mapping
• Assist in outreach events i.e. door-knocking, needs assessment, info-sharing session.
• Able to identify & support community and networking partners in joint efforts to serve the needs of the seniors.
• Communicate the needs of seniors to external stakeholders and advocate for action to meet these needs.
• Assess and recruit new senior by using the Community Screener Tool (CST) & other required trained tools promptly according to service requirements with AAC.
• Tier new member (Befriending or Buddying) according to the given criteria.
• Engage and support volunteers for LB's programmes & activities.

B) Day-to-Day Centre Operations

• Deliver projects outputs and activities to seniors at home/off-site according to LB's Programme Strategy
• Provide feedback on operational gaps, ground challenges, along with the types of activity that can help seniors' become more independent.
• Evaluate processes & provide suggestions to improve implementation of different types of activities/projects for seniors.
• Encourage suitable Bnb seniors to attend programmes at AAC or out of seniors’ houses.
• Plan, conduct and assist in Programmes at the AAC.
• Document/input important info of seniors and data for reporting purposes to funders & sponsors.

C) Reporting

• Prompt submission/approval of check call reports, seniors activities attendance to meet funders KPIs.
• Conduct CST assessments & key them into AIC systems.
• Register and/or update seniors data into LB’s databases.
• Periodic housekeeping of seniors' case status.

D) Other Duties

• Any other responsibilities as assigned by the Executive Director/HOD/CM/Centre Lead.

Requirements:

• Min. Diploma in Social Work/Gerontology/ Psychology or equivalent
• Able to work in the evening and on weekends when required
• Proficient in MS Word, Excel and Powerpoint
• Passionate in working with Seniors
• Strong organizational and communication skills
• Meticulous and detailed
• Good problem-solving skills
• Enthusiastic and self-motivated

Company

We are a subsidiary of a German Defence System supplier and we are looking for suitable candidates to fill this position.

Responsibilities

Support accounting operations for 3 entities, including:

a. Verify invoices and process payments

b. Process accounting entries including purchase invoices, petty cash, bank transactions and sales invoices

c. Perform bank reconciliations, and support month-end closing activities and related month-end schedules.

Assist in GST quarterly submission, budgeting

Maintain fixed assets register for assigned entities

Any other finance and administrative duties as required.

Requirements

Diploma with minimum 3 years’ experience in accounting

Experience with SAP B1 preferred, with familiarity in GST reporting

Experience in a similar multi-entity, multi-currency role preferred

Able to work independently and meet reporting deadlines

Available on short notice preferred

Benefits

5-day work week

Medical/Dental benefits

Supportive and friendly working environment

Company Description

Shamrock is a people-focused organization driven by a commitment to performance and innovation. With over a decade of experience, Shamrock specializes in addressing employment challenges and providing tailored workforce solutions for businesses. Continuously adapting to industry needs, the company has expanded its offerings to provide comprehensive business solutions for labor-intensive issues. Shamrock is dedicated to supporting individuals and organizations in achieving their full potential. At Shamrock, we are passionate about working with and empowering people to thrive.

Role Description

This is a full-time on-site role for a Human Resources Executive located in Singapore. Responsibilities include managing HR operations, implementing HR policies, handling employee relations, and ensuring compliance with company regulations. The role aims to ensure smooth HR processes, contribute to workforce development, and provide support to the organization’s strategic goals.

Company Transport

Competitive Salary

Performance bonus

Health Care

Annual leave

5 days work week

Responsibilities

Support daily HR operations and documentation

Manage corporate insurance & claims

Coordinate training programs

Handle travel and visa arrangements

Assist in ISO audits, MOM surveys & company events

Preferred competencies and qualifications

Minimum GCE ‘N’/’O’ levels or Certificate in HRM

1–2 years of experience in HR or administration

Good knowledge of the Singapore Employment Act

Ability to handle confidential information with discretion and maintain trustworthiness

Meticulous and able to perform well under stress

Knowledge of Infotech HR software is an added advantage

Apply now by sending your resume

Be part of a supportive team where your work makes a real impact!

Immediate Starter

Please submit your updated resume in MS Word format by using the APPLY NOW BUTTON.

You may also email your resume directly to 

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Office of Postgraduate Professional Programmes (OPGPP).
• Admission Counselling
• Support admissions counselling activities for assigned programmes and regions.
• Advise prospective students and admitted candidates, conduct information sessions with faculty, and support conversion efforts.
• Provide high standard of service and customer experience to prospective candidates, addressing their queries promptly and effectively.
• Liaise with programme offices on admissions timelines, interview arrangements, and applicant queries.
• Yield Management
• Coordinate yield activities to support offer acceptance and enrolment for assigned programmes.
• Support the execution of engagement activities (e.g. conversion events, follow-up communications, student sharing sessions) to strengthen admitted candidates' commitment.
• Track offer-to-accept and accept-to-enrol conversion data and flag trends or concerns to the Head (Admissions & Services).
• Application and Scholarship Services
• Process applications end-to-end, including document checks, credential verification, interview coordination, and offer issuance.
• Administer scholarships and financial aid schemes, providing applicants with timely and accurate information to support decision-making and yield.
• Ensure adherence to admissions policies, quality assurance standards, and regulatory requirements.
• Student Pass Management
• Oversee the application process for student passes for assigned PGP programmes.
• Address and resolve administrative issues and queries related to student pass applications.
• System, Data and Admin Support
• Maintain data records, track service-level metrics, and assist in preparing analytics for admissions operations.
• Provide administrative, budgeting, and logistical support to the Admissions and Marketing & Recruitment teams.
• Cross Functional Work
• Adapt admissions processes to reflect the cultural, regulatory, and operational nuances of assigned regions.
• Apply programme-specific knowledge and judgement during selection and conversion to uphold admissions standards.
• Coordinate with internal teams and programme offices on admissions matters, escalating complex issues to the Manager as needed.
• Other duties as assigned.

• Degree in Marketing, Business, Communications, or a related discipline is required. Candidates with at least 2 years of prior work experience in admissions, student services, customer service, or programme administration. Candidates who have had experience in admissions processes, applicant-facing roles, or student services will have an advantage.
• Prior experience in scholarship administration, financial aid processing, or academic administration would be preferred.
• Knowledge:
  • Basic familiarity with, or keen interest in, admissions processes, student services, and service quality standards in a higher education context.
  • Exposure to or willingness to learn CRM systems and student information systems; comfortable working with structured data and digital tools.
  • Awareness of or interest in cross-cultural communication and the international student landscape.
  • Basic proficiency in data organisation and reporting tools (e.g. Excel, PowerBI) to support admissions tracking and operations.
• Skills:
  • Good written and verbal communication skills, with a service-oriented disposition and the ability to engage professionally with prospective students and internal stakeholders.
  • Strong organisational skills and keen attention to detail, with the ability to manage multiple tasks and meet deadlines in a structured work environment.
  • Analytical mindset with an ability to interpret straightforward data and escalate issues or anomalies appropriately.
  • High level of integrity, confidentiality, and sound judgment in handling sensitive applicant information.
  • Collaborative, proactive, and adaptable, with the ability to perform in a fast-paced and cyclical work environment.
  • Willingness to work outside regular hours for events or recruitment activities when required.

#LI-LK1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Role Summary

The Executive / Senior Executive, Retail Operations (New2U)is responsible for the day-to-day operational management of SCWO’s New2U ThriftShop, with a focus on inventory management, store operations, process discipline, and SOP implementation.

This role plays a critical part in ensuring the thrift shop operates efficiently and consistently by overseeing stock intake, sorting, pricing workflow, merchandising coordination, and operational readiness. The role is accountable for building structure, improving operational processes, and supporting revenue growth through stronger retail execution.

The role works closely with the Community Partnerships function to ensure volunteers are deployed effectively to support store needs, while maintaining clear ownership of operational standards, inventory control, and shop-floor coordination.

This is a fully onsite role and requires the incumbent to work 5 days onsite, Monday to Friday, due to the operational nature of the position. The role is also required to support New2U Comes to You and other offsite New2U initiatives, including transport coordination, set-up, tear-down, and operational logistics.

Key Responsibilities

1. Retail Operations Management

• Oversee the day-to-day operations of the New2U Thrift Shop to ensure smooth and efficient running of the store.
• Ensure the store is operationally ready during opening hours, including shop-floor set-up, manpower coordination, and overall readiness.
• Monitor store presentation, cleanliness, workflow, and service standards to maintain a positive customer experience.
• Identify and resolve operational issues in a timely manner to minimise disruption and improve efficiency.
• Support the implementation of practical improvements to strengthen store operations and drive revenue growth.

2. Inventory Management

• Take full ownership of inventory management processes, including donation intake, sorting, categorisation, pricing workflow, stock movement, stock storage, and replenishment.
• Maintain accurate inventory records and ensure stock is properly tracked and accounted for.
• Monitor stock flow and identify bottlenecks, slow-moving items, excess stock, and gaps in stock handling processes.
• Work with relevant team members to improve inventory systems and controls.
• Ensure donated items are processed efficiently and prepared for sale in a timely and organised manner.

3. SOP Development and Process Compliance

• Develop, document, implement, and refine SOPs for New2U store operations.
• Establish clear procedures for donation handling, sorting, pricing, tagging, display, storage, and shop-floor processes.
• Ensure staff and volunteers understand and adhere to operational procedures and standards.
• Monitor compliance with SOPs and recommend process improvements where needed.
• Build consistency and accountability across the back-end and front-end operations of the thrift shop.

4. Volunteer Coordination for Store Operations

• Work closely with the Community Partnerships function to ensure volunteers are appropriately deployed to support operational needs at New2U.
• Provide on-the-ground guidance and direction to volunteers involved in sorting, tagging, merchandising, restocking, and store upkeep.
• Communicate volunteer manpower needs clearly and in advance.
• Support operational briefings and training for volunteers from a store execution perspective.

5. Sales and Store Performance Support

• Support the implementation of in-store strategies to improve sales performance and stock movement.
• Work on pricing discipline, merchandise rotation, display readiness, and shop-floor organisation to maximise sales opportunities.
• Track and monitor key operational and retail performance indicators, including stock flow, processing turnaround, and store readiness.
• Prepare regular updates and recommendations to improve operational efficiency and retail performance.

6. New2U Comes to You / Offsite Initiative Support

• Support the planning and operational execution of New2U Comes to You and other offsite New2U initiatives.
• Coordinate and assist with transport, loading and unloading, set-up, tear-down, and logistics required for offsite sales, pop-ups, roadshows, donation drives, and related activities.
• Prepare inventory, materials, fixtures, and operational supplies required for such initiatives.
• Ensure operational readiness before, during, and after each event or activation.
• Work with internal teams, volunteers, drivers, and vendors as needed to support smooth execution of these initiatives.
• Support any other New2U-related initiatives as assigned, including operational and logistical support.

7. Administrative Duties

• Prepare reports and presentations on retail operations, inventory status, and store performance, providing insights and recommendations for improvement.
• Assist in the development and management of budgets related to store operations, supplies, and operational improvements.
• Maintain proper records on inventory, stock movement, operational issues, and volunteer deployment for store-related tasks.
• Support the organisation in other administrative tasks and special projects related to New2U as needed.

Requirements

• Bachelor’s degree or diploma in Retail Management, Business, Operations, Logistics, or a related field.
• 2–4 years of relevant experience in retail operations, store management, inventory control, or merchandising.
• Experience in thrift, resale, charity retail, or customer-facing retail operations is an advantage.
• Strong knowledge of inventory handling, stock control, and retail process management.
• Strong organisational and multitasking abilities, with keen attention to detail.
• Ability to work independently and as part of a team in a dynamic and fast-paced environment.
• Comfortable working in a hands-on role with day-to-day operational accountability.
• Good interpersonal and communication skills, with the ability to work effectively with volunteers, customers, donors, and internal stakeholders.
• Proficiency in Microsoft Office Suite; familiarity with POS systems, inventory tools, or retail tracking systems is an advantage.
• Passion for community service and commitment to the organisation’s mission.
• Able to multitask, solve operational problems, and take initiative.
• Volunteering and/or non-profit experience is preferred.
• Experience in the People-Private-Public sector will be an added advantage.
• Must be able to work fully onsite, Monday to Friday. This role is not eligible for hybrid work arrangements.
• Willingness to support offsite New2U initiatives, including transport coordination, set-up, and operational logistics.
• Singaporeans and Permanent Residents only.

Key Competencies

• Retail Operations Management: Ability to manage day-to-day store operations effectively and efficiently.
• Inventory Control: Strong capability in stock handling, tracking, replenishment, and process discipline.
• Process Improvement: Ability to develop, implement, and refine SOPs to improve operational consistency.
• Problem-Solving: Capable of addressing operational issues quickly and effectively.
• Communication: Strong written and verbal communication skills, with the ability to coordinate across staff, volunteers, and stakeholders.
• Customer Service Orientation: Dedicated to maintaining a positive and efficient customer experience in-store.
• Time Management: Efficiently manages time and prioritises tasks to meet deadlines and operational needs.
• Accountability: Takes ownership of store processes and ensures operational standards are maintained.

*This role is not eligible for hybrid work arrangements.
*Must be able to work fully onsite, Monday to Friday.