Senior Executive, Faculty Affairs
Salary: Up to S$3,600 per month
Duration: 6 months (convertible to permanent)
Location: Nanyang Avenue
Working Hours:
About the Role
We are seeking a detail-oriented and organised Senior Executive to support the Faculty Affairs team in managing the full spectrum of faculty administration processes. This role plays a key part in ensuring smooth coordination of faculty appointments, appraisal exercises, mentorship programmes, and related academic HR operations.
Key Responsibilities
Faculty Appointments & Lifecycle Support
Provide administrative support for faculty appointments, including Visiting Professors, Adjunct Faculty, and other academic staff
Assist with documentation, coordination, and tracking of appointment processes in HR systems (e.g. HRIS)
Support contract administration, including renewals, extensions, and maintenance of faculty records
Faculty Appraisal, Promotion & Tenure (P&T)
Support the coordination of faculty appraisal cycles and Promotion & Tenure exercises
Assist with logistics for committee meetings, including preparation of documents, schedules, and records
Maintain accurate tracking of timelines, submissions, and approval status
Faculty Mentorship Programme Support
Provide administrative and coordination support for faculty mentorship initiatives at School level
Assist with mentor–mentee matching, scheduling of activities, and participation tracking
Support communication with mentors and mentees, including briefings, updates, and follow-ups
Maintain records and assist in basic reporting of mentorship activities
Stakeholder Coordination
Liaise with faculty members, School leadership, College, HR, and central offices on faculty-related matters
Respond to routine queries in a timely, professional, and service-oriented manner
Support communication and follow-ups to ensure smooth workflow execution
Administrative & Operational Support
Maintain accurate records, trackers, and filing systems
Assist in preparing reports, summaries, and presentation materials for internal use
Provide general administrative support to the Faculty Affairs team as required
Requirements
Diploma or Bachelor’s degree in any discipline
Prior experience in a university, research institution, or public sector environment is an advantage
Strong written and verbal communication skills
High level of professionalism, discretion, and ability to handle confidential information
Strong organisational skills and attention to detail
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