Location: Woodlands / Braddell

Admin Executive / Secretary

• Provide administrative and secretarial support to the management team.
• Manage schedules, meetings, correspondence, and filing systems.
• Prepare reports, letters, invoices, and other documents.
• Coordinate office operations, supplies, and vendor communications.
• Ensure documents are in order.
• Maintain confidential records and ensure smooth daily office administration.
• Assist with HR and finance administrative duties when required.

Requirement:

• Able to use Microsoft Office (Excel, Word, Powerpoint)
• Possess good communication skills - both written and verbal in English.
• Able to work independently with minimum supervision, initiative and able to multitask
• Possess a willing to learn and proactive attitude
• Able to take stress
• Training on work-related knowledge provided.

Alluora is a leading beauty products company specialising in skincare, body care, and hair care. We are dedicated to delivering high-quality products to our customers and enhancing their beauty routines. Our products are sold online through platforms like TikTok and Shopee.

Job Summary: As we continue to grow, we’re searching for a passionate and creative Social Media Marketing Executive to join our dynamic team. If you’re savvy with social media, have a flair for what’s trending, and are eager to learn and apply AI in marketing, we want to hear from you!

Key Responsibilities:

• Create engaging and on-trend content for social media platforms such as TikTok, XiaoHongShu (XHS), Instagram, and Facebook.
• Use tools like Canva and CapCut to design and edit visuals and videos for social media campaigns.
• Keep up-to-date with social media trends, identifying opportunities to grow engagement and brand awareness.
• Collaborate with the team to develop content strategies and execute social media marketing campaigns.
• Manage social media schedules, ensuring consistent posting and engagement with followers.
• Assist with events or outreach marketing activities as needed.
• Analyse social media performance metrics to improve engagement and campaign success.

Requirements:

• Must be willing to learn and apply AI in social media marketing.
• Proficiency in Canva and CapCut is a must.
• Knowledge of Adobe Photoshop and Adobe Illustrator is a bonus.
• Strong understanding of social media trends and platforms (TikTok, XHS, IG, Facebook).
• Bonus: Experience in events or outreach marketing.
• Creative mindset with a flair for catchy and trending content.
• Ability to work a 5.5 day work week.
• Willingness to work weekends when needed.
• Flexible working hours

HOW TO APPLY:

If you are passionate about beauty and love engaging with audiences, we'd love to hear from you!

Please send your resume and portfolio to Kelly.loh@alluora.com or Whatsapp Us @ +65 8509 5375

Join us at Alluora Pte Ltd and be a part of our journey to enhance beauty experiences worldwide!

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Managing incoming and outgoing letters
• Be the representative for accounting and finance queries within the office.
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information (training will be given)
• Assist in co-ordinating meetings and calling of quotations
• General Office administration duties (eg. filings etc.)
• Other tasks as assigned by line manager and/or management
• Working knowledge on Microsoft Word, Excel, and Power Point essential.
• Strong communication skills is required.
• Any other duties/tasks as requested by management.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Responsibilities:

• Handle employee's staff claim
• Perform administrative support for HR duties
• New employee's orientation
• Maintain and update Staff Profile, annual leave etc
• Annual renewal of corporate licenses, and insurance
• Maintain proper filling of documentation and records
• Maintain Fixed Assets and IT Listing
• Responsible for office administration and filing
• Assist in recruitment posting

Requirements:

· Minimum Diploma/Degree in Human Resource/Accounting/Administration or equivalent

· Preferably at least 2 years or more relevant working experience in the related field

· Able to work independently and adapt to a fast-paced environment

· Team player who has initiative and able to multi task

· Fast learner

• Salary up to $4,000
• Mon - Thu (830am-630pm), Fri (830am-530pm)
• TAMPINES MRT

Our client is a leading premium stone solutions provider in Singapore, specializing in natural stone, engineered quartz, porcelain surfaces, fabrication, and installation services. With a strong portfolio of prestigious commercial, hospitality, and residential projects, they are seeking a motivated and proactive HR Executive to join our team and support our growing workforce.

Job Description:

• Handle full recruitment process including drafting of Job Description, posting of job, shortlisting of candidates for interview, confirmation, and resignations
• Coordinate staff onboard and offboard matters - proper hand in/record of any company equipment possessed (keys, laptop etc.)
• Submission of Government Claims & Grants including statutory claims for NS/Maternity/Childcare leave/training grants within the governmental timeframe
• Report work-related accident and submit Incident Report & process work injury compensation claims
• Foreign workers (work permit) work pass application, issuance, and renewal (IPA, security bond & medical checkups)
• Workers’ dormitory arrangements
• Monitor expiry dates and sign up for workers’ SOC /Core Trade/Multi-skill/ Forklift Refresher courses etc.
• Ensure timely and accurate processing bimonthly payroll for workers, including update leave records, attendance taking, Computation & workers’ loan deduction
• Assist with renewal for work injury compensation insurance and any other types of insurance
• Company registered motor vehicles related (renewal for vehicle’s insurance, inspection & road tax)
• Maintenance/MOM PE examination for factory equipment (crane, air receiver & fire extinguisher etc.)
• Report work-related accident and submit Incident Report & process work injury compensation claims
• Factory SgMA Risk Audit and membership renewal (SCAL, Bizsafe)

Job Requirements:

• Diploma in HR/Business Administration or other related field
• Minimum of 3-5 years of related experience

What We Offer:

• Opportunity to gain broad exposure across the full spectrum of HR functions.
• Dynamic and collaborative work environment.
• Career development and growth opportunities.
• Exposure to a growing organization involved in prestigious projects across Singapore.

R22107887 | Gladys Chang Si Min

Job Responsibilities

• Handle customer enquiries via phone, email, and walk-in customers.
• Process sales orders, quotations, invoices, and related documents.
• Coordinate with internal departments to ensure smooth order fulfilment and customer satisfaction.
• Maintain accurate customer records and filing systems.
• Assist in scheduling appointments and administrative duties.
• Follow up on customer requests, payments, and outstanding matters.
• Provide general administrative support to the team and management.

Requirements

• Minimum 1 year of relevant experience in customer service and administrative support.
• Good communication and interpersonal skills.
• Self-motivated, responsible, and able to work independently.
• Strong team player with the ability to work cohesively with team members.
• Proficient in Microsoft Office applications.
• Positive attitude and willingness to learn.

Preferred Traits

• Customer-oriented with good problem-solving skills.
• Able to multitask and work in a fast-paced environment.
• Detail-oriented and organized.

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

· Recruiting and HR matters such as, but not limited to: posting jobs on WSG and Jobstreet; scheduling interviews; processing applications; negotiating contracts; vetting time-sheets; ensuring payroll correctness including but not limited to leave and PH allocation.

· Maintain a filing system in line with established standards, ensure others to so as well

· Assist in the insurance claims and surveys per government agency requirements

· Respond to queries from finance related to HR

· Submit and reconcile expense reports

· Write letters and emails on behalf of other Management

· Handle sensitive information in a confidential manner

· Develop and update administrative systems to make them more efficient

· Maintain up-to-date employee records

· Participate in task forces and committees as requested

· Any other duties / tasks as requested by management

• Position : HR Admin Executive
• Location : Gul Avenue (Transport from MRT)
• Working hours : Monday - Friday 8.15am to 5.30pm
• Salary (commensurate with experience) : Up to $4000 + AWS + Performance Bonus + 14 Days Leave
• Duration : Permanent
• Industry : Industrial Engineering

Main Responsibilities:

• Manage recruitment, onboarding, and offboarding processes
• Handle work pass applications, renewals, cancellations, dormitory admin & PCP
• Administer leave, medical claims, overtime, and timesheet verification
• Maintain employee records, HR systems, and confidential files
• Support employment changes (transfers, promotions)
• Implement HR policies and update handbook/forms
• Submit statutory government claims (NS, maternity, levy waiver, etc.)
• Manage training administration and needs identification
• Handle employee grievances and disciplinary matters
• Liaise with government bodies and statutory boards
• Support internship programmes
• Process work injury compensation and insurance claims (H&S)
• Provide general HR and administrative event support

Requirements:

• At least a Diploma in Human Resource
• Able to multi-task with strong office administration skills
• Good interpersonal skills, independent, resourceful and positive working attitude
• At least 2 years working experience in HRM
• Good written and verbal communication skills
• Conversant in MS Office applications

Email to: diana@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

**We do not charge our candidates nor bind them with any contract.**

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

1.  Role Overview

The HR & Admin Executive runs the day-to-daypeople-operations, office and administrative functions for Hey Co Group’s multi-brand F&B portfolio, across all entities andoutlets. This is a hands-on, coordination-focused role: keeping HR runningsmoothly, processing payroll for Finance Manager approval, coordinatingrecruitment with outlet managers, and working alongside an appointed work-passagent who handles statutory work-pass expertise. The role reports to theDirector, who owns HR strategy and senior decisions.

2.  KeyResponsibilities

Payroll

•    Runmonthly payroll across all entities — process timesheets, leave, claims andovertime (StaffAny), compute CPF, SDL and levies, and prepare IR8A / IRASsubmissions — and submit to the Finance Manager for review and approval beforerelease.

•    Maintainaccurate payroll records and statutory filing.

Recruitment Coordination

•    Managejob postings and sourcing across channels, for corporate and outlet roles.

•    Screenapplications and coordinate interviews with outlet and operations managers, wholead hiring decisions for their own teams.

•    Prepareoffer letters and onboarding documentation.

•    Confirmwork-pass eligibility with the appointed agent before any offer is made.

•    Supportmanpower planning aligned to outlet openings.

HR Operations

•    Administeronboarding and offboarding end to end.

•    Manageleave, claims and attendance, including StaffAny exports.

•    Trackwork-pass quota and levy headroom across all entities; flag renewal deadlinesand quota changes to the Director and the appointed agent before they bite.

•    Planand run employee engagement and recognition activities; gather staff feedbackand surface it to the Director.

•    Administerthe performance-management cycle — coordinate probation reviews and appraisals,track completion, and maintain records — under the framework set by theDirector.

•    Maintainthe employee master list, HR records and statutory filing.

•    Handleday-to-day employee queries and first-line employee-relations matters; documentdisciplinary cases and escalate serious matters to the Director.

Work-Pass & Compliance Coordination

•    Liaisewith the appointed work-pass agent on Work Permit, S Pass and EP applicationsand renewals.

•    Monitorand flag upcoming regulatory or deadline changes (for example, S Passqualifying salary and PWM schedules) to the Director and the agent.

•    Keep HRand compliance records accurate and audit-ready, in line with the EmploymentAct, CPF, PWM, POHA and PDPA.

Office & Administration

•    Officemanagement — supplies, facilities and vendor coordination.

•    Generaladministrative support across the group.

•    Documentcontrol and filing.

AI & HR Technology

•    Use HRsystems and AI / LLM tools to draft, summarise, screen and report faster, withsound judgement and accuracy.

•    Neverput confidential employee data into public AI tools — maintain strict dataconfidentiality at all times.

3. Requirements

•    Diplomaor Degree in Human Resource Management, Business or a related field.

•    2–3years of HR and/or administrative experience, ideally in F&B, retail,lifestyle or similar multi-outlet, shift-based service businesses.

•    Hands-onpayroll experience with demonstrable command of CPF, SDL, levy and IR8Acomputation. This is a core function of the role, reviewed and approved by theFinance Manager.

•    Workingknowledge of Singapore employment basics — Employment Act, CPF, leave and thework-pass framework. Specialist work-pass depth is not required, asapplications are supported by an appointed agent.

•    Proficiencywith HR and payroll systems and a strong command of Excel.

•    Confident,hands-on user of AI / LLM tools at work, with the discipline never to putconfidential employee data into public AI tools.

•    Highlyorganised, able to juggle multiple functions and prioritise the important overthe merely urgent.

4.  Competencies

•    Strongattention to detail and a high standard of confidentiality.

•    Clear,professional communication across all levels.

•    Able towork independently in a fast-paced, multi-brand environment.

•    Pragmatic,solutions-oriented approach to people and administrative matters.

• HR Operations: Maintenance of employees' data, preparation of employment documents, employee disciplinary matters, employees' queries, management of full set of work passes in construction sector and preparation of weekly/monthly HR reports (Info-Tech Software).

• Talent Acquisition: Manage the end-to-end recruitment process including advertising, shortlisting, interviewing, and onboarding.

• Learning and Development: Work with department heads to arrange employees for training (CSOC, BCSS, Work at Height and etc.)

• Claim Management: Submission of necessary claims, including but not limited to insurance, work injury and statutory claims.

• Compensation and Benefits: Preparation of salary proposals, support the annual appraisal process

• Employee Engagement: Plan and organise employee engagement activities and/or events.

• Payroll: Manage payroll process (Using Info-tech System), preparation of payroll reports

• Administration: Oversee dormitory and housing renewals, and manage the assignment and registration of new workers into dormitories. Coordinate festive purchases, catering bookings, and other related arrangements.

• Any other ad-hoc duties as assigned

JOB PURPOSE

We are seeking a highly skilled and motivated Procurement Executive to join our team. The ideal candidate will have hands-on in Construction field and will play a critical role in project cost estimation, tender processes, and materials sourcing management. This position demands expertise in equipment and materials sourcing, cost estimation and management, effective vendor coordination, and material control to support the successful execution of construction projects.

Key Responsibilities

1. Material Procurement and Control

• Oversee the full range of procurement activities.
• Identify, assess and establish strong relationships with potential suppliers, contractors and other vendors.
• Negotiate key commercial terms such as pricing, payment schedules, and delivery timelines with vendors. Continuously monitor and evaluate supplier performance in terms of quality, cost, and delivery.
• Assist in the procurement process, generating, validating, and updating Purchase Orders in alignment with project and company requirements.
• Involve in vendor selection and negotiate prices and delivery lead time with vendors/contractors.
• Enter and maintain accurate data in procurement systems and tools.
• Perform any ad-hoc tasks as assigned by the superior or procurement manager.
• Source, onboard, and engage new suppliers as needed, ensuring compliance with proper procedures and documentation.
• Identify and finalise materials requirement and to ensure in-line with project specifications and timelines.
• Monitor and control materials usage to minimize waste and ensure project efficiency.
• Ensure items purchased are within safety regulation and environment friendly (e.g. RoHS, lead-free, recyclable, energy saving)
• Ensure stock level for all items, if any.

2. Quotation Management

• Review vendors’ quotations for accuracy and alignment with project requirements.
• Review, compare, analyze and approve products and services for purchase.
• Manage and update costing budget sheet for project reference and reporting.
• Gather vendors’ quotations for comparison and cost analysis.
• Manage and update labour, equipment and materials pricing rate reference and analysis.

3. Document Control

• Support the maintenance of the Quality Management System (ISO 9001).
• Enhance Purchasing Policy for the company.
• Maintain accurate and comprehensive information on all purchases made and ensure that all purchasing records are updated and filed accordingly.
• Monitor and update equipment & instruments expiry date validity
• Ensure that all vendor contracts are current and maintain organized records of all related documentation.
• Manage and update yearly vendor assessment.

4. Collaboration and Coordination

• Coordinate with inter-department, clients/consultant, contractors, and suppliers to ensure smooth interaction and execution. (Such as technical specifications, delivery/collection schedule and supplier payments etc.)
• Provide assistance and support to project and QS team during the tender to construction phases.
• Provide assistance and support to vendor during the tender to construction phases.
• Coordinate with Inbound & Outbound shipments & deliveries.
• Provide assistance with office IT coordination, including troubleshooting, managing PC hardware and software assets, and email setup in collaboration with external technical support.

Qualifications and Requirements

1. Education: (i) Bachelor’s degree in business, Mechanical Engineering, or a related field. (ii)Diploma Holder is welcome
2. Experience: (i) Minimum of [2] years in quantity surveying or a similar role in the construction industry. (ii) Understanding and familiar in Mechanical, Electrical & Process System and terminology is an advantage.
3. Technical Skills: (i) Proficient in Microsoft Office such as WORDS, EXCEL & POWERPOINT. (ii) Strong knowledge of SAP & GLOBE 3 Software. (iii) Familiarity with construction project cost, estimation and material procurement.
4. Soft Skills: (i) Excellent analytical, organizational, and problem-solving abilities. (ii) Critical thinking to spot issues and come up with smart solutions (iii) Attentive to detail to ensure every aspect is considered for better results (iv) Strong communication and negotiation skills to manage contracts confidently (v) Ability to work collaboratively in a fast-paced environment. (vi) Time management skills to be able to meet deadlines under pressure (vii) Teamwork capabilities with all parties to avoid costly misunderstandings
5. Computer Skills : (i) Microsoft Office (Words, Excel & PowerPoint) – Compulsory (ii) SAP (If any) (iii) Globe 3 Software (If any)
6. Mobility: As and when needed
7. Language: English

Job Description:

· Main role handle full set of accounts, including preparation of accounting journal entires, quarterly GST filing, intercompany transation

· Prepare monthly audit schedules, accounts reconciliations and Fixed Assets

· Prepare month-end financial and management reports

· Order Processing and Sales Orders confirmation to customer

· Coordinate with forwarders and suppliers to ensure timely shipment and delivery.

· Prepare shipping documents and monitor shipments to ensure timely delivery

· Generate DOs & invoices

· Gross Profit Analysis

· Handle general office administration matters

· Assist in other ad-hoc projects as required

Job Requirements

· Possess LCCI or Diploma in Finance, Accountancy, or equivalent qualification

· 2–3 years of relevant working experience preferred

· To close full set accounts independently

· Experience in freight forwarding & ocean freight is an advantage

· Sound knowledge of INCOTERMS and logistics processes

· Familiar in SAP B1 & Salesforce is an advantages

· Proficient in Microsoft applications (Word & Excel)

· Independent, highly motivated, good team player and able to meet dateline

· Positive working attitude, with an ability to take ownership of all tasks assigned

· Well-organised, meticulous, detail-oriented, and able to manage time effectively

· Availability on short notice is preferred

Only for Singaporean or Permanent resident (PR) as there is no quota.

You may send in your full resume, photo and expected salary

Thank you for your application.

Job Description

• Provide general administrative support to various internal divisions
• To manage the administration of QMS documentation and to assist in internalaudit activities.
• Assist in procurement of office supplies and equipment
• Manage office general admin and sourcing for purchases
• Process service orders and billing
• Correspond and co-ordinate with clients, suppliers and contractors
• Prepare Banker’s Guarantee and insurance coverage for projects
• Update ISO documentations periodically
• Assist in preparing reports, generate quotations & contracts
• Monitor, manage the relevant business certifications
• Taking minutes of meeting
• Any other ad-hoc assignments assigned by the Management.

Job Requirements

• Minimum GCE 'O' Level or equivalent qualification.
• Fresh graduates are welcome to apply.
• Candidates with at least 3 years of relevant administrative experience willhave an advantage.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Good communication, interpersonal and organisational skills.
• Able to work independently and manage multiple tasks effectively.

CBM Pte. Ltd. is committed to safeguarding your personal data in line with the Personal Data Protection Act (PDPA). For more details, please refer to our Data Protection Notice for Job Applicants on our official website.

We regret that only shortlisted candidates will be notified.

Thank you for applying.

Job Description & Requirements

Responsibilities

• Answering telephone calls from clients.
• Replying to email enquiries with standard template.
• Coordinate sales manager schedules for meeting with clients.
• Utilize company resources to develop a filling system that keeps all active sales files available digitally and in hard copy form.
• Coordinating with sales manager in filling important documents and communicating relevant information.
• Data entry in cater master.
• Send EDM and proposal.
• Sending thank you letter/after sales support.
• Send BEO distribution to relevant department.
• Send introduction email accordingly to properties with standard template provided.
• Send emails to clients with regards to the appointed Vendors information and details.
• Sit down with Sales Managers as and when needed with their clients.
• Act as the primary customer service contact for clients who have questions about their accounts or our services.
• Checking prices and contracts are up to date.
• Prepare weekly forecast and sales report.
• To key in new leads in Cater Master system under ‘Enquiry’
• Check with Sales Manager on packages to create ‘Proposal’
• Create the skeleton of ‘Contract’ as and when required
• Email blast to new list, and past customers to touch base
• Update property ‘Event Revenue Forecast'
• Take down minute for any meeting attended
• Submit daily report end of each working day
• Meet with guests and clients

Requirements

• Proven work experience as a Sales administrator or Sales support or Telemarketing
• Excellent organizational and multitasking skills
• A team player with high level of dedication
• Ability to work under strict deadlines
• Attractive incentive
• Proficient in Microsoft Office, and use of telephone systems
• Excellent communication and presentation skills
• Warm, welcoming and approachable voice
• Training will be provided.

Job Responsibilities

• Handle customer enquiries via phone, email, and walk-in customers.
• Process sales orders, quotations, invoices, and related documents.
• Coordinate with internal departments to ensure smooth order fulfilment and customer satisfaction.
• Maintain accurate customer records and filing systems.
• Assist in scheduling appointments and administrative duties.
• Follow up on customer requests, payments, and outstanding matters.
• Provide general administrative support to the team and management.

Requirements

• Minimum 1 year of relevant experience in customer service and administrative support.
• Good communication and interpersonal skills.
• Self-motivated, responsible, and able to work independently.
• Strong team player with the ability to work cohesively with team members.
• Proficient in Microsoft Office applications.
• Positive attitude and willingness to learn.

Preferred Traits

• Customer-oriented with good problem-solving skills.
• Able to multitask and work in a fast-paced environment.
• Detail-oriented and organized.

Company Overview

CardioScan is a global leader in cardiac monitoring solutions, providing heart data and analysis to health practitioners globally through innovative cloud-based software. We focus on quality, accuracy, and speed to support critical heart health decisions.

Job Summary

The Admin & Customer Support Executive will independently manage front-line customer interactions, coordinate logistics, and support sales operations to ensure timely delivery and high-quality service, contributing to process improvements and customer satisfaction.

Responsibilities

• Serve as the first point of contact for visitors and customers, managing inquiries via phone, email, and chat to deliver prompt, professional support
• Troubleshoot and resolve customer issues related to products, services, or orders, escalating complex cases to relevant departments and ensuring timely follow-up
• Coordinate inbound and outbound logistics to ensure accurate receipt, release, and timely delivery of goods, improving operational flow
• Assist the sales team by performing administrative tasks that support sales activities and customer relationship management
• Maintain and update customer and sales databases accurately to support data integrity and reporting needs
• Prepare weekly and monthly sales reports, analyze sales and customer data to identify trends and recommend improvements
• Manage correspondence including emails, phone calls, and mail to ensure effective communication within the company and with external parties
• Organize and maintain sales and customer-related files and documents for easy retrieval and compliance
• Manage office supplies inventory to ensure availability and efficient use of resources
• Liaise between sales, customers, suppliers, vendors, and other departments to facilitate smooth communication and coordination
• Track orders from placement to delivery, monitoring inventory levels and coordinating with teams to maintain stock availability

Preferred competencies and qualifications

• 1-3 years of experience in sales, customer service, administration, or a similar role
• Diploma or ITE certification in business administration or a related field preferred
• Proficiency in CRM software (Monday.com), Microsoft Office (Excel, Word, PowerPoint), and other relevant tools
• Ability to work independently in a fast-paced environment and adapt to company growth
• Strong multitasking and prioritization skills to manage competing demands effectively
• Patience, empathy, and problem-solving skills to handle customer inquiries and complaints professionally
• Accuracy in data entry, order processing, and documentation
• Strong communication skills and a collaborative team-player attitude aligned with company core values

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

Job Scope:

1) Handle and keep track of work pass application matters and processing

2) Booking for training and certification of site workers

3) Handle bookings and develop SOPs for onboarding & repatriation of local staff and foreign workers

4) Handling welfare and employee/worker issues

5) Keep track of local and foreign worker staff attendance and process levy waiver applications

6) Handle job postings and recruitment practices

Looking for staff who:

1) Possess strong knowledge of the Singapore Employment Act and/or Singapore Foreign Employment Act

2) Able to work and communicate in a team / cross-functional collaborations

3) Has a sense of urgency and responsibility to follow up and keep track of processing matters

4) Problem-solving skills

5) Takes initiative to learn and resourceful to check for information

Human Resource Responsibilities

- Handle full spectrum of HR functions including recruitment, onboarding, confirmation, resignation, and

offboarding.

- Prepare employment contracts, HR letters, and maintain employee records.

- Process monthly payroll, overtime, leave records, and attendance.

- Administer employee benefits, insurance, work passes, and medical claims.

- Coordinate training arrangements and maintain training records.

- Support performance appraisal and employee engagement activities.

- Ensure compliance with company policies and Singapore MOM regulations.

- Liaise with government agencies and external vendors when required.

Administrative Responsibilities

- Manage office administration and general office maintenance.

- Purchase and maintain office supplies, pantry items, uniforms, and PPE.

- Coordinate company events, meetings, and staff welfare activities.

- Handle incoming calls, emails, courier services, and filing systems.

- Arrange air tickets and hotel bookings for staff travelling overseas for business purposes.

Requirements

- Diploma or relevant qualification in Human Resource, Business Administration, or related field.

- Minimum 1–3 years of HR/Admin experience, preferably in manufacturing or precision engineering

industry.

- Familiar with MOM regulations and payroll processing. Knowledge of Info tech will be added adavantage.

- Proficient in Microsoft Office applications.

- Good communication, organizational, and multitasking skills.

Benefit:

. Annual Leave 14 – 21 days

. Medical Claim $300 per year

. AWS and Performance Bonus

. Stable and Established Company

. Working hours: Monday – Friday 8:30am – 6pm

. Work location: Woodlands

Job Description & Requirements

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Accounts Receivable Executive – Key Responsibilities

• Manage the full Accounts Receivable (AR) process, including customer invoicing, payment monitoring, and collection activities.
• Follow up on outstanding payments and ensure timely collections to maintain healthy cash flow and minimize bad debts.
• Prepare and maintain Accounts Receivable collection reports on a regular basis.
• Issue and send monthly Statements of Account (SOA) to customers accurately and on schedule.
• Investigate and resolve customer billing discrepancies and payment issues in a timely manner.
• Provide administrative support and assist with general office administration duties as required.
• Maintain accurate and up-to-date records of customer accounts and transactions.
• Provide backup support for colleagues during periods of leave, medical leave (MC), or absence to ensure continuity of operations.
• Perform any other duties and responsibilities assigned by the Superior or Management from time to time.

Requirements:

• At least 5 years of accounting experience, with good in focus on Accounts Receivable (AR).
• Strong communication and teamwork skills.
• Proficient in data entry and typing, with excellent attention to detail.
• Able to follow instructions accurately and work independently with minimal supervision.

Preferences

Job Skills Bookkeeping, Financial Accounting / Reporting, Payroll Accounting

Job languages English, Chinese (Mandarin)

Job Responsibilities

Accounts

• Handle full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and bank reconciliations.
• Prepare monthly management accounts and financial reports.
• Process invoices, payments, staff claims, and receipts.
• Assist in budgeting, cash flow monitoring, and year-end audit activities.
• Prepare GST returns and support tax compliance matters.
• Liaise with auditors, tax agents, banks, and government authorities.

Administration

• Manage general office administration and maintain proper filing systems.
• Procure office supplies and coordinate with vendors and service providers.
• Arrange meetings, travel bookings, and company events when required.
• Handle corporate documentation, licenses, and insurance renewals.
• Ensure proper maintenance of office equipment and facilities.

Human Resources

• Manage recruitment activities, including job postings, interview arrangements, and onboarding of new employees.
• Administer leave records, attendance, and employee benefits.
• Process work pass applications, renewals, and cancellations.
• Maintain employee records and HR documentation.
• Ensure compliance with Singapore employment laws and company policies.
• Coordinate performance appraisal exercises and employee training programs.
• Liaise with government agencies such as the Central Provident Fund Board (CPF), Ministry of Manpower (MOM), and Inland Revenue Authority of Singapore (IRAS).

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resources, or related discipline.
• Minimum 2–3 years of relevant working experience.
• Knowledge of Singapore payroll, CPF, work pass administration, and employment regulations.
• Proficient in Microsoft Office applications and accounting software Autocount.
• Good organizational, communication, and interpersonal skills.
• Able to work independently and meet deadlines.

Salary Range

Depending on experience and qualifications, the typical salary range is S$2,700 – S$4,000 per month.

Working Hours: Monday to Friday, 8:30 am to 5:30 pm (or as per company policy).

Shortlisted will be notify.

HR & Admin Assistant

Job Responsibilities

1. Human Resource Administration

• Assist in work pass application, renewal, and documentation preparation.
• Maintain and update employee records, leave records, and HR documentation.
• Coordinate staff training courses, certifications, and examination arrangements.
• Assist in probation and annual appraisal documentation follow-up.
• Prepare monthly HR reports and KPI data compilation.
• Monitor and update staff attendance and work schedules.
• Prepare HR memos, staff announcements, and internal communications.

2. Administrative & Office Coordination

• Arrange flight bookings, hotel reservations, transport, visas, and Singapore Arrival Cards for staff, customers, suppliers, and overseas visitors.
• Coordinate company events, festive activities, and gift arrangements.
• Arrange flower stands, corporate gifts, refreshments, and meeting support.
• Support exhibition preparation, including catalogue arrangement, packing, and logistics coordination.
• Handle filing, scanning, document control, and office administrative support.

3. Vendor & Procurement Coordination

• Source quotations from vendors and suppliers for comparison.
• Follow up on purchase requests, service renewals, and maintenance schedules.
• Coordinate with vendors for office maintenance, servicing, and project arrangements.
• Prepare supporting documents for management approval.
• Assist in insurance renewal quotation comparison and documentation preparation.

4. Compliance & Documentation Support

• Assist in preparing supporting documents for ISO, BizSafe, audits, and government grant submissions.
• Maintain records for training, certifications, insurance, and compliance-related documentation.
• Coordinate servicing schedules for fire extinguishers, hosereels, air-conditioning, elevator maintenance, and office facilities.
• Maintain and monitor company first aid box and emergency supplies.

5. General Operations Support

• Coordinate courier arrangements and logistics support when required.
• Assist departments with administrative and operational coordination.
• Perform any other ad-hoc duties assigned by management.