Total 74 Junior Executive job vacancies

Documentation Specialist / Shipping Assistant

职位简介 (Job Overview)

We are looking for a detail-oriented and organized Documentation Specialist / Shipping Assistant to join our team. You will be responsible for handling all shipping, customs, and freight documentation, ensuring smooth logistics operations and compliance with local and international shipping regulations.

我们正在寻找一位细心且有条理的单证专员/货运助理加入我们的团队。您将负责处理所有海运/空运、海关及货运相关单证，确保物流运作顺畅，并符合本地及国际运输法规。

主要职责 (Key Responsibilities)

• 单证处理 (Documentation): Prepare, check, and process shipping documents, including Bill of Lading (B/L), Invoice, Packing List, Certificate of Origin, and customs declaration forms. (准备、核对及处理货运单证，包括提单、发票、装箱单、原产地证明及海关申报单等。)

• 物流协调 (Logistics Coordination): Coordinate with freight forwarders, carriers, shipping lines, and warehouse teams to ensure timely cargo clearance and delivery. (与货运代理、承运商、船公司及仓库团队协调，确保货物按时清关和送达。)

• 海关申报 (Customs Clearance): Handle permit declarations (via TradeNet if applicable) and ensure compliance with Singapore Customs regulations. (处理准证申报（如适用，通过 TradeNet），确保符合新加坡海关规定。)

• 系统录入 (Data Entry & Tracking): Maintain accurate shipping records, update internal systems, and track shipment statuses closely. (准确记录货运数据，更新内部系统，并密切跟踪货物状态。)

• 日常沟通 (Customer Service/Inquiries): Respond to internal and external logistics-related inquiries and resolve any documentation discrepancies or shipping delays promptly. (回复内部和外部有关物流的查询，及时解决单证差异或运输延迟问题。)

职位要求 (Job Requirements)

• 学历背景 (Education): Diploma/O-Level/N-Level or equivalent; a qualification in Logistics, Supply Chain, or Maritime Studies is a plus. (大专/O水准/N水准或同等学历；物流、供应链或海事相关专业优先。)

• 工作经验 (Experience): Minimum 1–2 years of experience in shipping documentation, freight forwarding, or logistics. (至少1-2年货运单证、货代或物流行业相关工作经验。)

• 专业技能 (Skills):

  • Knowledge of shipping terms (Incoterms), customs procedures, and import/export documentation. (熟悉贸易术语（Incoterms）、海关程序及进出口单证流程。)

  • Experience with TradeNet declaration is highly advantageous. (有 TradeNet 申报经验者优先考虑。)

• 个人特质 (Competencies): Proficient in MS Office (Excel, Word). Meticulous with an eye for detail, able to work independently and under tight deadlines. (熟练操作办公软件。细心、认真，具备独立工作能力，能在紧凑的期限内完成任务。)

• 语言能力 (Language): Good command of English to communicate with various stakeholders. (具备良好的英文沟通能力，以便与各方协调沟通。)

工作地点 (Location): Raffles Place (CBD) - 5 minutes walk from Raffles Place MRT station (莱佛士坊市中心 - 距离莱佛士坊地铁站步行5分钟)

工作时间 (Working Hours): Monday to Friday, 9:30am - 6:30pm (周一至周五，上午9:30至下午6:30)

• Process full scope of monthly payroll computation in accordance with local statutory and company policies for multiple companies;
• Address client’s queries on payroll and HR related matters;
• Prepare employees’ adhoc and/or annual statutory lodgements as required by IRAS
• Manage payroll software updates including liaison with payroll software vendors on behalf of the team.
• No/Minimum payroll experience welcome to apply
• Must be organized, able to multi-task, commit to tight deadlines and work independently in a dynamic environment
• Possess analytical, interpersonal and communication skills
• Able to manage strictly confidential information
• Hands on experience with other payroll softwares, preferably Timesoft will be an advantage
• Must possess a relatively good command of English
• Must be conversant with Microsoft Word and Excel

Company Description Otium Asia Pte Ltd is a Singapore-based recruitment agency specializing in candidate placements for Private Banks, Family Offices, External Asset Management Companies, Non-Bank FIs. Our client for this role is a reputable Family Office headquartered in Singapore and Hong Kong.

Role Description The Junior Product Risk &Operational Specialist is a full-time, on-site role based in Singapore. The hiring company is seeking for a detail-oriented and analytical Junior Product and Operational Risk Specialist to support their risk management framework. This role will involve identifying, assessing, and mitigating product and operational risks across the organization. The successful candidate will work closely with cross-functional teams to ensure regulatory compliance, develop risk controls, and support continuous improvement.

Qualifications

• Bachelor's degree in Finance, Risk Management, Business, or a related field.
• 1-3 years of experience in trade/middle office support, risk management or a related field.
• Basic understanding of risk management methodologies.
• Experience in financial services, banking, fintech, or related industries.
• Familiarity with risk management frameworks such as GDPR, COSO, Basel, or ISO 31000.

Key Responsibilities

• Assist in the identification, assessment and monitoring of product & operational risks.
• Support the development and implementation of risk control measures to mitigate identified risks.
• Conduct risk assessments on new and existing products, services and processes.
• Assist in maintaining risk registers and documentation for compliance and reporting purposes.
• Monitor and analyze key risk indicators (KRIs) to ensure timely identification of potential risks.
• Collaborate with internal stakeholders to ensure adherence to risk management policies and procedures.
• Assist in preparing risk reports and presentations for senior management.
• Participate in risk awareness training and initiatives across the organization.
• Contribute to the continuous improvement of risk management frameworks and methodologies.
• Assist in overhauling product due diligence process and product risk rating mechanism.
• Assist in revamping sales suitability assessment framework.
• Assist in-redesigning customer-rick roting questionnaire-and-mechanism
• Support the cash transaction monitor process.
• Conduct daily post trade check processes for all accounts.
• Coordinate bi-annual portfolio review processes for all Relationship Managers and CIO/CEO.
• Coordinate with all offices to update their BCP documents and to conduct call tree exercise and drill.

Skills and Competencies

• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with cross-functional teams.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and risk management tools is a plus.
• Ability to multitask and prioritize tasks in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and risk assessment tools.

Position: Accounts Administrative Assistant (Job ID: 20046)

• Prime Location: West / Central (Conveniently located near One North MRT).
• Empowered Growth: Suitable for independent candidates eager to play a key role in scaling a mission-driven company.
• Dynamic Role: Comprehensive backend support featuring a wide range of diverse and engaging job scopes.
• Visionary Partnership: Seeking a resilient, vision-aligned partner ready to shape our future through cultural empathy and collective growth.

Job Description:

• Understand all projects being run by the company for back office purposes
• Support accounting activities, including creation of invoices through the Xero platform
• Liaise with Accounting firm (e.g. Prepare the necessary information for book keeping and send it)
• Payroll (using Maju system) and other HR admin (e.g. Leave management, using Google Sheets)
• Support recruiting activities (e.g. drafting of LOAs, On-boarding process.)
• Internal Audit (Accounts close at the end of Nov, shareholders' meeting at the end of Feb.)
• Support legal-related activities (creation of contracts, etc.)
• Process government-related paperwork (including filing of taxes)
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Communication with various people locally and internationally
• Website management, if needed
• Possibility of providing back-office support to group companies and the start-ups which this company supports

Job Requirements:
Qualifications

• Bachelor’s degree or Polytechnic Diploma holder
• At least 1-2 years of Accounting experience (Accounts Receivable / Accounts Payable)
• Experience in Payroll is preferred
• Japanese skill is an added advantage to read documents in Japanese and communicate with Japanese speaking counterparts (Not a must)
• Knowledge and experience of systems used in the back office is an advantage
• Strong interpersonal, time management, and communication skills
• Ability to multitask
• Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides is a plus
• Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
• Journalizing experience and bookkeeping knowledge is a plus
• Science background or interest in science is a plus

Required Mindset

• Empathy with the vision of this company
• Has the will to grow the company with the current members.
• Will think about what is best for the company's growth.
• Will be able to think about how to achieve what has not been decided or what is not there.
• Respect for other cultures.
• Tries to accomplish things without giving up
• Likes the process of building up together, rather than an organization with a structure and manual.

Interested applicants please send your resume to sarah@pasona.com.sg with email subject header "Job Application for Accounts Accounts Administrative Assistant (West, AP / AR / Payroll) (Job ID: 20046)

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Lee Yuan Shan
EA Registration No: R1879348
Pasona Singapore Pte. Ltd.
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Key responsibilities:

• Processing monthly payroll for all employees, including salary calculations, deductions, and overtime payments
• Verifying and reconciling payroll data to ensure accuracy and completeness before payment processing
• Maintaining and updating employee payroll records, including personal information, tax details, and benefit entitlements
• Preparing and submitting payroll reports
• Handling employee enquiries regarding salary, deductions, and payroll-related matters in a professional and timely manner
• Maintaining confidentiality of sensitive payroll and employee information at all times
• Supporting the implementation and adherence to payroll policies and procedures

Requirements:

• Proven experience in a payroll or accounting support role, ideally within a similar business environment
• Strong proficiency in payroll software and accounting systems, with the ability to quickly learn new platforms
• Excellent attention to detail and accuracy in processing numerical data
• Solid understanding of payroll principles, employment regulations, and statutory requirements in Singapore
• Strong organisational skills with the ability to manage multiple tasks and meet tight deadlines
• Good communication skills, both written and verbal, to interact effectively with colleagues and employees
• Proficiency in Microsoft Excel and other Microsoft Office applications
• A proactive approach to problem-solving and ability to work independently with minimal supervision
• Familiarity with Central Provident Fund (CPF) and income tax regulations is preferred

Who We Are

Akkodis, is a global leader in the engineering and R&D market that is leveraging the power of connected data to accelerate innovation and digital transformation. With a shared passion for technology and talent, 50,000 engineers and digital experts deliver deep cross-sector expertise in 30 countries across North America, EMEA and APAC. Akkodis offers broad industry experience, and strong know-how in key technology sectors such as mobility, software & technology services, robotics, testing, simulations, data security, AI & data analytics. The combined IT and engineering expertise brings a unique end-to-end solution offering, with four service lines – Consulting, Solutions, Talents and Academy – to support clients in rethinking their product development and business processes, improve productivity, minimize time to market and shape a smarter and more sustainable tomorrow. Akkodis is part of the Adecco Group. Akkodis is a commercial brand under which both AKKA and Modis entities operate.

About the Project Team

Our client is a globally recognized leader in the consumer technology industry, renowned for its commitment to innovation, operational excellence, and the highest standards of compliance and integrity. Operating across a complex international landscape, the organization offers exposure to sophisticated global trade compliance frameworks and the opportunity to work alongside experienced professionals in a fast-paced, collaborative environment. This role provides valuable experience supporting sanctions and export compliance activities within a highly regulated multinational setting.

Compliance Specialist (Global Export & Sanctions Compliance)

Location: Singapore
Employment Type: 12-Month Contract (Renewable)
Department: Global Export & Sanctions Compliance

About the Role

We are seeking a detail-oriented and analytical Compliance Specialist to support the Global Export & Sanctions Compliance (GESC) team. This role will be responsible for conducting sanctions screening reviews, investigating alerts, assessing potential matches against restricted party lists, and supporting compliance activities related to sanctions, anti-money laundering (AML), and export control regulations.

The successful candidate will play a critical role in ensuring compliance with global sanctions regulations and internal policies while supporting the organization's commitment to ethical business practices.

Key Responsibilities

• Review and analyze sanctions screening alerts generated through automated compliance systems.

• Conduct investigations on customers, business partners, and transactions in accordance with established policies, procedures, and service level agreements (SLAs).

• Research and assess potential sanctions matches, distinguishing true matches from false positives through detailed due diligence and analysis.

• Escalate unusual findings related to sanctioned individuals, terrorist financing, law enforcement matters, or other potential criminal activities.

• Gather and document information from internal systems, commercial databases, public sources, and business stakeholders to support investigations.

• Compile and maintain comprehensive case documentation and evidence to facilitate compliance decisions.

• Analyze potential matches against sanctions and export control restricted party lists, including OFAC sanctions lists, BIS Entity List, Denied Parties List, and other applicable restricted party lists.

• Maintain accurate and thorough documentation of investigations, findings, and compliance determinations.

• Support special projects, critical case reviews, audits, and compliance initiatives as required.

• Partner with internal stakeholders to raise awareness of sanctions trends, emerging risks, and compliance best practices.

• Assist with record retention, documentation management, and regulatory reporting requirements.

• Contribute to process improvements and compliance program enhancements.

• Perform additional duties and projects as assigned.

Requirements

Education & Experience

• Bachelor's Degree in Business, Finance, Law, Risk Management, Compliance, or a related discipline.

• Minimum 2-5 years of experience in sanctions compliance, AML, financial crime compliance, export controls, trade compliance, or related compliance functions.

• Experience investigating and resolving sanctions, money laundering, terrorist financing, or restricted party screening cases.

• Experience working with sanctions screening platforms such as SAP GTS, Accuity Compliance Link, World-Check, Refinitiv, FircoSoft, or equivalent tools is highly preferred.

Technical Knowledge

• Strong understanding of OFAC sanctions regulations and international sanctions programs.

• Knowledge of export control regulations, including U.S. Export Administration Regulations (EAR), is advantageous.

• Familiarity with BIS Entity List, Denied Parties List, and other restricted party screening requirements.

• Experience conducting adverse media reviews, due diligence investigations, and sanctions screening analysis.

Skills & Competencies

• Strong analytical, investigative, and problem-solving skills.

• Ability to exercise sound judgment and make risk-based decisions.

• Excellent attention to detail and documentation skills.

• Strong written and verbal communication abilities.

• Ability to manage multiple priorities and work effectively under tight deadlines.

• Self-motivated, adaptable, and able to work independently in a fast-paced compliance environment.

• Strong stakeholder management and interpersonal skills.

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and/or Apple productivity tools (Numbers, Pages, Keynote).

Preferred Qualifications

• Experience within multinational technology, semiconductor, manufacturing, logistics, aerospace, or financial services organizations.

• Prior exposure to global trade compliance, export controls, or restricted party screening programs.

• Professional certifications such as CAMS, ICA, ACAMS, or equivalent compliance certifications are advantageous.

What You'll Gain

• Opportunity to work within a global compliance function supporting international sanctions and export control programs.

• Exposure to complex investigations involving global regulations and compliance frameworks.

• Collaboration with regional and global stakeholders across business, legal, risk, and compliance teams.

• Potential opportunity for contract extension based on business needs and performance.

Don't miss out on this chance to be a part of a dynamic and growing team. Take the Next Step in your career journey with us!

To apply, please submit your updated resume along with your notice period and expected salary.

Click on the 'Apply here' button to drop your resume directly or email it to susmita.sahu@akkodis.com.

Our team will review all applications and contact shortlisted candidates for further steps in the selection process

Entry-Level Role – Perfect for people who have no relevant experience

Just graduated (or about to)? Looking for your first real job or a career switch? We’ve got you covered.

What You’ll Do

* Learn about the clients products and market their products though Direct Marketing or though Events and Roadshows!

* Have the opportunity to guide new individuals

* Lead a team

What We’re Looking For

* Positive attitude and eagerness to learn

* Good communication skills

* Leadership skills to lead a team

* Team player who’s also able to work independently

Why You’ll Like Working Here

* Mentorship to help you succeed

* Room to grow and advance

* Get paid for your efforts

* Travel opportunities for expansion or recreational purposes

* Being part of a supportive team

* Supporting & inclusive company culture