Total 40 Junior Executive job vacancies

Role:

This is a full-time, onsite, Receptionist cum Admin Assistant role in MOE Primary school. If you are selected,

You will work closely with VP and the AMs /AE and School Leaders(SLs) in an MOE Primary School (nearest MRT- Admiralty ) in the day-to-day activities.

The company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

● Concierge services – attend to phone calls and walk-in customers (pupils, parents, public, stakeholders)

● Using messaging apps to communicate events and send reminders to parents

● Check generic email everyday and forward them to relevant officers within a certain time frame

● Incoming Mail Correspondence: Record and distribute incoming correspondence upon receipt.

● Articles - Stock take Monitoring: Record and track all articles accurately, then submit to AM for end-of-term verification.

● Calling and confirming the attendance of parent volunteers to help in school events and activities

● General administrative duties including typing, filing, preparation of documents

● Printing of monthly CCA Instructors/Contract Staff attendance records

● Save transport approval (form SG) to a shared folder.

● Ad Hoc Bus Booking Coordinator transport for Students External Activities including

Monthly verification of Ad Hoc School Bus payment

● Filing of documents such as Bus Booking form

● Recording student injuries that occur during school hours through the Unwell/Injured

Student management system and Rendering of First Aid to pupils e.g. issuing of

pupils with plasters

● Assist in packing learning resources i.e. booklet

● Other administrative duties as assigned by supervisor

Job Requirements:

● GCE O Level

● Able to use simple Microsoft applications

● Comfortable with visitors and pupils

● Recording and provision of simple first aid

● The Personnel must have at least 5 year of experience in administration

**We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

Summary:

Contract Period : From 29 June 2026 to 31 May 2027(11 months)

Working Hours:

● Required to work during School Semester 1 and 2

● Mondays to Fridays: 6:45am to 3:45pm, inclusive of 30mins lunch break

● Service not required on Saturdays, Sundays and gazetted public holidays

School Vacation

● Required to work during between March, September and December school holiday

● Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30mins lunch break

● Service not required on Saturdays, Sundays and gazetted public holidays.

Location : Admiralty

We are always on the lookout for the right talent and personality to join our team on a part-time/full-time basis, as our operations grow.

At the moment, we are looking for someone to join on a part-time basis, with the possibility of extending to full-time towards the end of the year. We are intending to extend our operating hours, therefore the candidate will need to be able to commit to Saturdays 9am to 5pm, and potentially 1-2 weekday nights till 8pm, on a 2-3 day work week.

We are willing to offer a competitive salary, benefits to the right candidate. Experience is preferred especially in the medical/dental field or previous customer facing roles, but training will be provided for candidates with no previous experience.

Join HelloPhysio

HelloPhysio is seeking a Front Office Assistant / Receptionist to support our physiotherapy clinics in Singapore.

This role is suited to someone who is organised, dependable, and comfortable working in a patient-facing healthcare setting. You will help manage daily front desk operations, support appointment scheduling, handle administrative tasks, and create a calm, welcoming experience for every patient.

You will work closely with our physiotherapists and clinic team to keep the clinic running smoothly and to support high standards of patient care.

Full-time, hourly positions are available. This role may involve work at our clinic locations in Orchard Road (Wisma Atria) and Raffles Hotel Arcade, including Saturdays during clinic opening hours.

Position

Front Office Assistant / Reception

Key responsibilities

Welcome patients and visitors in a warm, professional manner

Patient follow-up and reminders: Send appointment reminders and follow up on missed appointments, cancellations or pending bookings.

Coordinate schedules across multiple practitioners and clinic locations

Register new and returning patients accurately and efficiently

Answer phone, email, and front desk inquiries in a timely and professional way

Process payments, reconcile daily collections, and help with end-of-day closing.

Support insurance claims, billing, payment collection, and receipt issuance

Help manage referrals, medical reports, and communication with insurers or referring doctors where needed.

Maintain accurate patient records and ensure administrative documentation is complete

Help monitor clinic flow so appointments run smoothly and on time

Communicate clearly with physiotherapists and other team members about schedule changes and patient needs

Ensure reception, waiting area, and treatment spaces are tidy, stocked, and presentable.

Support day-to-day clinic operations, including general front desk and administrative duties as needed

Ideal candidate

Experience in a healthcare or clinic setting is preferred

Warm, respectful, and patient-centred in approach

Strong communication and interpersonal skills

Organised, detail-oriented, and able to manage multiple tasks well

Comfortable handling administrative work with accuracy and discretion

Available to work Saturday mornings

Minimum Diploma or Degree qualification

Salary

Full-time, hourly salary: $15 per hour

Locations

Orchard Road (Wisma Atria)

Raffles Hotel Arcade

Hours

Clinic opening hours, which may include Saturdays

To apply

Please send your CV, current salary, and expected salary to jenny@hellophysio.sg. Applications without this information will not be reviewed. Please do not call.

Malaysians, Permanent Residents, and Singapore Citizens are strongly encouraged to apply. Only shortlisted candidates will be contacted.

Job Description:

• Provide friendly and attentive front-desk service to students, parents, and visitors
• Handle enquiries, calls, and messages with clear and timely communication
• Attend to sick or injured students and maintain sick bay records (First Aid knowledge preferred)
• Support general office operations including mail sorting, deliveries, and administrative tasks
• Assist in recording student attendance matters (e.g. late-coming) and checking submitted forms
• Maintain proper records of keys, lockers, and lost & found items
• Monitor and replenish First Aid supplies
• Perform other duties as assigned by school management

Requirements:

• Minimum 3 years’ experience as a receptionist or personal assistant (orrelevant qualifications)
• Strong interpersonal skills with a courteous and professional approach
• Proficient in Microsoft Office (Word, Excel)
• Ability to speak and write an additional local language is an advantage
• Strong multitasking and organisational skills
• Able to work independently with minimal supervision

Job Summary

You will manage reception duties and provide professional customer service in a school office, handle student-related administrative tasks, maintain records, assist with events, and support school leaders and staff with various office and secretarial functions.

Responsibilities

• Manage the reception counter by answering and directing phone calls and attending to walk-in enquiries from students, visitors, and suppliers to provide accurate information and services
• Maintain and update filing systems and inventory records to ensure accurate documentation
• Manage lost and found items and coordinate delivery of goods efficiently
• Maintain sickbay records and provide basic first aid to injured students, including managing early dismissal due to medical reasons
• Coordinate student-related matters such as Student and Class Photos, NRIC applications, School Health and Dental Checks, QSE surveys, and other student events
• Pack pamphlets, leaflets, and souvenirs for staff and students and assist teachers in charge with related tasks
• Contact teachers in charge upon arrival of their goods and provide assistance as needed
• Perform secretarial duties including arranging appointments, organizing meetings, and contacting students and parents regarding fee arrears
• Maintain cleanliness and orderliness of School Leaders’ Rooms and Pantry in the General Office
• Perform other administrative duties as assigned by School Leaders and the Admin Manager
• Use computer applications, including Microsoft Office and school e-applications, to manage student attendance and early release records
• Work collaboratively with team members and independently with a positive attitude

Preferred competencies and qualifications

• Secondary School Education
• Ability to converse and speak English well
• Preferably three (3) years of experience as a Receptionist with administrative experience in a school environment
• General computer skills, including proficiency in Microsoft Office applications
• Ability to work with school-specific e-applications for student management

Other Information

• Working hours:
• Mondays to Thursdays: 6:30am to 4:00pm (inclusive of 1-hour lunch break)
• Fridays: 6:30am to 3:30pm (inclusive of 1-hour lunch break)
• No service required on Saturdays, Sundays, and gazetted public holidays
• Other deployment hours may be arranged subject to service needs and mutual agreement between School and Employee

Job Summary

Provide attentive front office support by assisting school stakeholders with inquiries, managing communications, attending to sick or injured students, supporting administrative tasks, and maintaining accurate records in the General Office.

Responsibilities

• Greet and assist members of the public, parents, and students with their enquiries and requests in a courteous and professional manner
• Screen and direct incoming calls, take and relay messages, and provide accurate information to inquiries from school stakeholders
• Attend to sick or injured students reporting to the General Office, notify relevant staff promptly, and maintain detailed records of sick bay usage
• Organize and sort mail, receive deliveries, and assist with recording student late arrivals and verifying completeness of submitted forms
• Maintain accurate records of keys and lockers issued to students and staff
• Manage records of lost and found items, ensuring proper documentation and follow-up
• Monitor and replenish First Aid inventory to ensure supplies are available and up to date
• Perform additional duties as assigned by the Principal, Vice-Principals, Administration Managers, and Administrative Executives

Preferred competencies and qualifications

• Minimum 3 years’ experience as a receptionist or personal assistant to management/C-suite personnel, or relevant certificates
• Ability to interact courteously with visitors and colleagues using strong interpersonal skills
• Basic computer literacy with proficiency in Microsoft Office applications such as Word and Excel
• Effective verbal and written communication skills in English to support clear information exchange
• Proficiency in an additional local language (verbal and written) is advantageous for communicating with diverse stakeholders
• Ability to multitask and prioritize tasks efficiently in a dynamic office environment
• Capability to work independently with minimal supervision

Other Information

Working Hours

• Mondays to Fridays: 7:30am to 5:00pm, inclusive of 1-hour lunch break
• No work required on Saturdays, Sundays, and gazetted public holidays

Job Duties:

• Provide professional client support in person and over the phone.

• Handle and route incoming calls, ensuring accurate and timely message delivery.

• Maintain reception and meeting rooms, including setup and cleanup.

• Support video and audio conference setups.

• Assist with seminars, conferences, and coordination with colleagues.

• Arrange travel, visas, and transfers while managing vendor relationships.

• Manage daily mail, couriers, and deliveries.

• Liaise with building management and vendors for office operations and invoices.

• Oversee office supplies, pantry stock, and equipment maintenance.

• Administer office mobile phones, provider liaison, and billing review.

• Manage access cards, office keys, and security systems.

• Coordinate facilities maintenance and building services.

• Review and process facilities invoices for finance.

• Act as point of contact for IT support on ad-hoc issues.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Aesthetics Clinic Assistant

• $2,500 – $3,500/month + Variable year-end bonus
• 5 days’ work week – retail hours (including weekends)
• Location: Tiong Bahru

Are you passionate about healthcare, aesthetics, and delivering exceptional patient experiences? We are looking for a friendly and proactive Clinic Assistant to join our dynamic team!

What You’ll Do:

• Welcome and register patients while managing appointment schedules.

• Support doctors and aesthetic therapists during treatments and procedures.

• Ensure treatment rooms and equipment are fully prepared, clean, and hygienic.

• Assist in dispensing skincare products and provide guidance as instructed by doctors.

• Handle cashiering, billing, and other administrative tasks with accuracy.

• Deliver excellent customer service and respond to patient enquiries with care.

What We’re Looking For:

• Experience in a clinic, aesthetic clinic, or healthcare setting.
  Minimum GCE ‘N’ / ‘O’ Level or equivalent.

• Strong communication and interpersonal skills.

• Basic computer skills for registration and billing systems.

• Flexibility to work retail hours, including weekends.

Why You’ll Love Working with Us:

• Medical and dental benefits

• Opportunities for training and career development

✨ If you’re passionate about healthcare and aesthetics, and love making patients feel cared for, we want you on our team! Apply now to start your journey with us. ✨

Job Description:

• Answer and direct phone calls.
• Welcome visitors in friendly manner.
• Attend to walk-in visitor.
• Maintain reception area and all common areas in a clean and tidy manner at all times.
• Keep detailed and accurate records of visitor.
• Receive deliveries; sort and distribute incoming mail.
• Keep track and update of phone list on monthly basis.
• Assist HR Operations team in administrative tasks.
• Other ad hoc duties as assigned by supervisor.

Requirements:

• 2-3 years of relevant experience in an office environment.
• Proficient in Microsoft Office.
• Strong phone skills.
• Demonstrated ability to read, write, and speak English.
• Comfortable multi-tasking and prioritizing tasks without guidance.
• Excellent interpersonal skills.
• Punctual with strong attendance history.

Responsibilities:

• Perform receptionist and administrative duties including patient registration, appointment scheduling, answering phone inquiries, data entry, and filing.
• Ability to dispense Chinese herbal medicine to clients based on physician’s prescription
• Conduct regular stock-taking of clinic supplies and coordinate with external vendors for logistics.
• Accurately update billing records and reconcile daily collections.
• Oversee the day-to-day operations of the clinic

Requirements & Qualifications:

• GCE 'N' Level / GCE 'O' Level
• An interest in and knowledge of TCM and healthcare is a plus.
• Strong customer-service mindset
• Basic IT knowledge and ability to assist with data entry and CRM systems.

职责：

• 协助中医师和健康顾问进行咨询
• 执行前台和行政工作，包括患者登记、预约安排、接听电话询问、数据录入和归档等。
• 根据中医师处方配药
• 定期进行诊所物资的盘点，并与外部供应商协调物流事宜。
• 准确更新账单记录并对每日收款进行核对。
• 负责诊所的日常运营管理

要求与资格：

• 拥有 GCE 'N' Level / GCE 'O' Level
• 对中医和健康护理有兴趣和了解者优先。
• 强烈的客户服务意识
• 具备基本的IT知识，能够协助数据录入和使用客户关系管理系统。

Role:

This is a full-time, onsite, Receptionist cum Admin Assistant role in MOE JC school. If you are selected,

You will work closely with VP and the AMs /AE and School Leaders(SLs) in an MOE Junior college (nearest MRT- Choa Chu Kang ) in the day-to-day activities.

The company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

The Personnel shall provide key front-line and administrative support to ensure the smooth and efficient operations of the school. The scope of services includes, but is not limited to, the following:

Customer Service

• Welcome visitors professionally and keep reception area clean and welcoming

• Answer phone calls and help walk-in visitors

• Keep records of phone calls and visitor information

Administrative Tasks

• Handle paperwork, data entry, and letters to staff, students, parents, and suppliers

• Manage incoming and outgoing mail and deliveries

• Do filing, scanning, photocopying, and other office tasks

• Give out keys, stationery, and teaching materials to staff

• Help with school events and programmes

Student Support

• Help students find lost items, get spare uniforms, or locate teachers and classrooms

• Contact parent on student related matters

• Keep records of lost and found items and spare uniforms

General

• Complete other tasks as assigned

The Personnel is expected to uphold professionalism, confidentiality, and service excellence while interacting with all stakeholders in the school environment.

Job Requirements:

● Minimum GCE O-Level or equivalent

● Minimum 1 year of experience in reception, customer service, or administrative support

● Good communication and inter-personal skills

● Proficient in MS Office would be an advantage

**We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

Summary:

Contract Period: From 1 May 2026 to 31 December 2026

Working Hours:

• Mondays to Fridays: 8:30am to 6:00pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays.

Location: Choa Chu Kang

Salary & Benefits

• Basic Salary: S$2,000-$2500
• Transport Allowance: S$150 per month
• Shuttle bus provided
• Location: Tuas

Responsibilities:

• Maintain proper filing, document scanning, and accurate record keeping.
• Handle and track petty cash claims before submitting to the accounts department.
• Manage incoming calls, emails, and general customer enquiries.
• Ensure the reception area remains clean and well-organized, and report any facility or maintenance issues.
• Receive, sort, and distribute mails, parcels, and deliveries.
• Welcome visitors, assist with registration, and inform the relevant staff of their arrival.
• Check, record, and file employees' medical certificates and related documents.
• Coordinate paper recycling and arrange secure shredding of confidential documents.

Requirements

• Fresh graduates / GCE 'N' /  ITE / No formal education are welcome
• Basic computer skills (MS Office or willingness to learn)
• Able to follow instructions and work independently
• Responsible, punctual, and organised​​​​​​​

Aurora Asia (21C0671) | Stephanie Luan (R21100585)

Responsibilities:

• Greet and welcome visitors so as to ensure that they feel valued and attended to.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Maintain cleanliness and organisation of reception and meeting areas.
• Coordinate and distribute mail, packages, and deliveries.
• To record incoming and outgoing mail neatly and accurately.
• Provide general administrative assistance to support daily business operations.
• Handle stationery, pantry and t-shirt requisition.
• General administrative and ad-hoc support as required

Requirements:

• Provision in written and spoken English
• Ability to communicate in Mandarin would be an advantage to effectively communicate with Mandarin-speaking clients.
• Strong communication and interpersonal skills
• Good organisational and multitasking abilities
• Basic computer literacy (e.g. Microsoft Office)
• 5 Days work week
• Transport provided at Yew Tee MRT Station

Benefits Summary:

• Attractive Compensation Package and Bonuses

• Stable Career Opportunity

Responsibilities

• Register patients, book and coordinate appointments.

• Assist the doctor in clinic.

• Manage billing and collecting payment.

• Manage insurance related claims and paperwork.

• Maintain inventories of supplies to support day-to-day operations.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Interested candidates kindly click the APPLY NOW button

By submitting your personal data and/or resume, you give consent to the collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R26160389 (Tan Xin Hui Zoanne)

Key Duties & Responsibilities:

• Handle phone calls, mails and couriers and answer guests' enquiries.
• Attend to all guests’ and determine their nature of visit and alert appropriate party of guests’ arrival.
• Responsible for the upkeeping of meeting rooms, reception area, toilets and pantry.
• Responsible for HR & Admin vendor management and monitoring services.
• Responsible for office facility management and monitoring office supplies.
• Assist in events management, including venue sourcing and ordering of food and beverages.
• Procurement of necessary items for internal, external events and any initiatives.
• Other administrative support or Projects when necessary.
• On the Job Training will be provided.

Skills and Knowledge:

• Minimum GCE 'O' level qualification.
• Minimum 1-year relevant experience.
• Working knowledge in Microsoft Office.
• Positive attitude, polite and cheerful character.
• Able to work independently and a team player.
• Good telephone etiquette and communication skills.