We are seeking a highly organized and tech-savvy individual to serve as a Personal Assistant, IT & Office Administrator. This role supports executive leadership, manages daily office operations, and provides basic IT support. The ideal candidate is proactive, discreet, and capable of juggling multiple responsibilities in a fast-paced environment.
Personal Assistant Duties
- Manage calendars, schedule meetingss
- Prepare reports, presentations, and meeting materials
- Handle confidential correspondence and communications
- Track deadlines, follow up on action items, and ensure executive preparedness
- Liaise with internal departments and external stakeholders
IT Support & Systems Administration
- Provide first-level IT troubleshooting for hardware, software, and network issues
- Coordinate with external IT vendors for escalated support and system upgrades
- Maintain inventory of IT assets and ensure timely updates and backups
- Assist with onboarding/offboarding of staff (e.g., email setup, access rights)
- Support digital tools and platforms used across the organization
Office Administration
- Oversee general office operations including supplies, equipment, and facilities
- Manage vendor relationships (e.g., cleaning, courier, maintenance)
- Maintain filing systems and ensure document control compliance
- Any Ad-hoc project task assigned by manager.
Requirements:
- Diploma or Degree in Business Administration, IT, or related field
- Minimum 2 years of experience in a similar role
- Strong proficiency in Microsoft Office Suite and basic IT systems
- Excellent communication, organizational, and multitasking skills
- High level of discretion and professionalism
- Ability to work independently and handle sensitive information
