Total 14,457 Others/Any job vacancies

Financial Institutions Account Management, including Know Your Customer (KYC) processes

• Collaborate with clients’ representatives and support clients in attending to account opening and closure documentation, KYC queries and requests, and other account related matters in connection with clients’ accounts with various Financial Institutions (“FIs”) in various jurisdictions.

• Prepare and review account opening forms, responses, and communications with FIs with the objective of ensuring accuracy and completeness.

• Liaise with financial institutions to facilitate smooth account opening/closure/KYC processes. In the course of the work, collaborate effectively and seamlessly with corporate secretarial colleagues on corporate secretariat documents that may be required.

Knowledge Management

• Maintain up-to-date knowledge of AML/CRS/FATCA requirements of financial institutions and various jurisdictions, personal data protection laws.

• Maintain a knowledge base of FAQs related to financial institutions’ account/KYC matters.

• Maintain SOPs, including use of solutions platforms.

Document and Record-Keeping

• Maintain meticulous records of all account opening and KYC activities.

• Organize and archive client documentation securely.

• Generate reports and summaries for internal use, clients, and regulatory purposes as required.

Clients Communication

• Active communication and management of clients.

• Provide timely updates on the status of their account opening and KYC processes as needed.

• Address client inquiries and concerns professionally.

 Audit / Compliance & Regulatory

• Provide support to clients in connection with their audit procedures.
• Stay current with evolving regulatory requirements related to bank broker account opening and KYC.
• Implement and enforce internal policies and procedures, including client-specific policies and procedures, to ensure compliance.

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment and employment-related purposes in accordance with the Personal Data Protection Act (PDPA).

For more information on how we manage personal data, please refer to the link provided : https://www.trustedservices.com.sg/careers

Not just a sales job. A decision that could change your next 5 years.

Here’s something you won’t see in most job ads: we’ll tell you exactly what the room feels like.

Fast. A little loud, in the best way. Everyone’s in the middle of something. Conversations happening everywhere; debriefs after client visits, someone talking through a deal they just closed, someone else getting coached through one they didn’t. The energy isn’t manufactured. It comes from a team that’s genuinely building something together.

That’s the environment you’d be walking into.

WHAT YOU’LL BE DOING

Representing established business brands in face-to-face client campaigns across Singapore; sitting down with company owners and managers, figuring out what they actually need, and showing them what’s possible.

Client-facing, B2B, people-heavy. The learning happens in the field, not a classroom.

WHAT TO EXPECT

→ Real responsibility from Day 1 — you’re in front of clients and contributing to outcomes from the moment you join

→ Your mentor has done this exact role — every debrief comes from experience, not a manual

→ Wins are celebrated. Losses are debriefed honestly. Nothing gets swept under the rug

→ Monday to Friday, always.

→ Regional exposure across Asia as you grow — understanding how deals are made in different rooms is worth experiencing firsthand

WHERE IT GOES

The people here who become team leads and campaign managers didn’t do it by waiting in line. They built trust with clients, came back better after every tough day, and naturally became the person others looked to. Performance moves you forward, your earnings grow in direct step with what you build.

WHO WE’RE LOOKING FOR

This role is a strong fit for fresh graduates who are ready to move from learning to doing. We don’t hire based on experience, we hire for character and the drive to grow.

• You get energy from people, not drained by them

• You’d rather be out in Singapore’s business community than behind a desk

• You want your income to reflect your effort, not a fixed number decided without you

• You’re ready to start and ready to grow

about the company

Our client is a leading European MNC with global presence and their Singapore office serves as a strategic regional hub, specializing in diverse investment products and deep-sea freight transportation and acting as a ship owner and commercial manager for tankers and bulk carriers. They are heavily involved in transporting crude oil and petroleum products, managing a fleet of vessels, and providing ship management services. To support their continued growth, they are looking for a dedicated Accounts Executive to join their dynamic team.

about the job

Reporting to the Finance Manager, you will manage regional finance operations by preparing month end closing of accounts, audit schedules, inter-company reconciliations, and both statutory and management reporting. You will be responsible for checking and verifying supporting documents for payments and liaising with suppliers for day-to-day financial accounting functions. Your responsibilities include preparing remittances and FAST payments via online banking systems, as well as handling cheque payments and compiling relevant business documentation for banking processes. You will enter accurate and timely data into the accounting system and maintain accurate financial records and statements. Additionally, you will record and process all business transactions using double-entry accounting principles, including those relating to inventory, accruals, prepayments, capital structure, and finance costs. You will record transactions relating to sales, purchases, receivables, payables, and cash while retrieving system reports for management use and performing ad-hoc administrative tasks as required.

Skills and experience required

• Degree in Accounting; professional qualifications like ACCA, CPA, or equivalent are highly regarded.

• Relevant years of experience in finance and accounting in a multinational environment.

• Strong technical proficiency in double-entry accounting, including recording transactions for inventory, accruals, and capital structure.

• Experience with online banking systems for FAST payments and remittances, alongside a detail-oriented approach to maintaining financial records.

• Excellent communication skills with the ability to interact with suppliers and manage day-to-day financial functions professionally.

• Advanced English verbal and written skills and experience navigating multicultural corporate environments.

• A detail-oriented and organized approach, with the resilience to work independently in a regional role.

To apply online please use the 'apply' function, alternatively you may contact Dylan directly at 98227811.

(EA: 94C3609/R1768186)

“Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.”

You could be running a team sooner than you think. Here’s where it starts.

Our best team leads started with a conversation.

One office visit. One business owner who needed something. One solution that fit. And then they had momentum — a client portfolio, a track record, and eventually a team to lead.

We’re looking for the next one.

WHAT YOU’LL BE DOING

Meeting business owners across Singapore. Understanding what their operations actually need. Presenting the right solution. Every visit teaches you something. Every conversation sharpens you.

THE SKILLS YOU’LL ACTUALLY BUILD

Real communication ability — Not ‘good with people’ on a CV, but the ability to walk into any room across Singapore and hold your ground

Commercial thinking — Understanding what makes a local business tick, what they’re worried about, and how to speak directly to that

Resilience — The kind built from taking rejection professionally and coming back sharper, not from a motivational poster

Leadership instincts — Because the moment you’re trusted with campaigns, you’re already learning to manage outcomes, not just complete tasks

These aren’t skills that stay here. They travel with you.

THE SETUP

• Monday to Friday

• Personal mentorship from someone who has done this exact role

• Regional travel across Asia as your career develops

• A culture where results are noticed and rewarded quickly

WHO THIS IS FOR

Fresh graduates and early-career candidates who are done waiting for something real to begin. We care less about what’s on your transcript and more about how you show up.

• You can hold a genuine conversation without reaching for a script

• You want skills that make you valuable anywhere — not just here

No prior experience needed. We teach the method. You bring the drive.

Role & Responsibilities

• Meet and exceed sales targets and KPIs set by the Sales Manager
• Generate new leads through inbound inquiries, cold calls, and proactive outreach
• Identify sales opportunities with both new and existing clients
• Build and nurture relationships with clients to understand their needs and challenges
• Conduct face-to-face or virtual meetings to propose tailored solutions
• Stay informed on market trends through research and analysis
• Advise SME business owners in Singapore on leveraging digital technologies to drive growth
• Utilize tools like Google Analytics to assess client performance and recommend improvements

Qualifications

• Proven B2B sales experience (minimum 1 year)
• Bachelor’s degree in Business, Marketing, or related field

Required skills

• Strong understanding of digital marketing fundamentals
• Data-driven approach to problem-solving
• Excellent communication and presentation skills
• Proactive hunter mentality with a growth mindset
• Experience with SEO, SEM, or social media marketing
• Knowledge of Singapore's business landscape

Pay range and compensation package

• Competitive Compensation: Basic salary up to $3,500 per month + commissions + incentives
• Perks: Transportation and meal reimbursements, various types of leave, birthday voucher, healthcare benefits etc
• Training: On-the-job training to hone your skills and expertise

Equal Opportunity Statement

Ready to take the Leap? If you’re excited about this opportunity and meet the criteria, send us your resume today. Please note that only shortlisted candidates will be contacted. Join us and be a part of shaping the future of digital business!

To source for Maritime Stores & Provisions for assigned vessels, from both local and overseas suppliers, manufacturers & vendors

To source for Maritime Stores & spares for ship repairs from both local and overseas suppliers, manufacturers & vendors

Work closely with vessels and management to monitor and improve the supply chain purchasing process, specifications and requirements

Sourcing/negotiation with various suppliers and subcontractors from company’s vender’s list for pricing/quality/service, to ensure cost competitiveness and service to meet company requirement

Keep update of purchase order into company costing system

Update vender list of suppliers and subcontractors, build up and update direct contact with local and overseas makers

Build up and update data base of company shipyard production consumables, ship store supply and ship spares for quotation and purchase purpose

Prepare documents including delivery order and apply related permits for ship’s repairs at request

Assist in operations arrangement, such as coordination with ship’s agent, superintendent, sub-contractors and our repair team for daily operation if necessary

Assist for quotation of ship store/provision and spare supply

MONDAY - FRIDAY 8.30AM - 5.30PM
SATURDAY 8.30AM - 12.30PM

SALARY: SGD 2500-3800

About the Team

The Startups team at Airwallex partners with the most promising venture-backed companies across Asia to provide seamless access to our global financial infrastructure - empowering them to scale without borders. We sit at the intersection of fintech product, venture capital networks, and founder communities, taking a hands-on, consultative approach to helping startups professionalise their cross-border financial operations from their earliest institutional funding round through to growth stage and beyond.

Our motion is equal parts commercial and ecosystem. We build deep relationships with top-tier VCs, co-host events with accelerators and ecosystem partners, and embed ourselves in the startup communities across Singapore and the broader region. We are a tight, high-conviction team seeking to seed and to grow lasting relationships with the companies that will define the next decade of innovation in Asia.

What You'll Do

As an Account Executive on the Startups team, you will own the full sales cycle - from sourcing and prospecting through to close, onboarding, and ongoing account growth. You will work closely with venture capital partners, ecosystem organisations, and founders directly to build pipeline, convert high-value startup customers, and grow their usage of the Airwallex platform over time.

This is a role for someone passionate about the startup world, energised by founder conversations, and looking to be known in the ecosystem as a trusted partner who helps startups get their financial plumbing right.

Responsibilities

Full-Cycle Sales & Consultative Selling

• Own the end-to-end sales process for startup prospects — from initial outreach and discovery through to commercial negotiation, onboarding, and go-live.

• Lead consultative, needs-based conversations with founders, finance managers, and CFOs to uncover cross-border pain points and map Airwallex solutions to their specific stage, vertical, and expansion plans.

• Develop a strong command of our product and common startup financial operations challenges — including multi-currency treasury, FX cost management, corporate card and spend management, entity setup across jurisdictions, and global payouts — and position Airwallex as the platform that consolidates and simplifies these workflows.

• Build and present tailored business cases that go beyond feature comparison, helping prospects understand the downstream implications of their current setup and the strategic value of upgrading their financial infrastructure early.

Backbook Ownership & Account Growth

• Retain and grow a named portfolio of existing startup customers, ensuring they remain active, satisfied, and expanding their usage of the platform.

• Monitor customer activity levels, flag churn risks early, and proactively identify upsell and cross-sell opportunities — particularly around product adoption (e.g. spend management, billing/PA, yield).

• Serve as the primary relationship holder for your portfolio, maintaining regular touchpoints with founders and finance teams and acting as their internal advocate.

• Identify and action "graduation" opportunities — surfacing high-growth accounts to enterprise or theme teams when deal complexity or GP potential warrants a co-sell or handover.

VC Partnerships & Warm Introductions

• Work closely with our Venture Partnerships function to convert VC relationships into qualified, warm introductions to portfolio companies.

• Develop familiarity with the portfolio companies of our priority VC partners and maintain a clear view of which companies represent the strongest product-market fit for Airwallex.

• Follow through on VC-referred leads with speed and quality, ensuring that the experience reflects well on both Airwallex and the referring partner.

• Contribute insights back to the Venture Partnerships team on what's resonating with portfolio companies, what objections arise, and where we can sharpen our value proposition to VCs.

Community, Events & Ecosystem Engagement

• Actively participate in startup community events, founder networking sessions, VC-hosted gatherings, and ecosystem activations.

• Represent Airwallex at external events with credibility and enthusiasm, engaging founders in genuine conversation and building relationships that extend beyond a single transaction.

• Attend and engage with industry meetups, accelerator demo days, and partner events.

• Contribute to the team's community presence through activities such as social media engagement, content sharing, and being a visible and helpful presence in the startup ecosystem.

Who You Are

Minimum Qualifications

• >5 years of sales experience in a B2B SaaS, fintech, or payments environment, with a track record of meeting or exceeding targets.
• Experience selling into venture-backed startups or working within the startup/VC ecosystem (e.g. at an accelerator, VC firm, or startup-focused vendor).
• Demonstrated ability to run a full sales cycle independently — from self-sourced prospecting through to negotiation and close.
• Strong consultative selling instincts — you lead with curiosity, ask sharp discovery questions, and build value through understanding rather than pitching features.
• Genuine affinity and experience in the startup ecosystem — you follow the funding news, know who the key VCs are in Singapore and the region, attend founder events because you want to (not just because you're told to), and are naturally drawn to the energy and pace of early- and growth-stage companies.
• Comfort with cross-border financial operations concepts — you don't need to be a treasury expert, but you should be able to hold a credible conversation about FX, multi-currency accounts, global payouts, and corporate card management with a startup CFO or finance manager.
• Excellent communication and relationship-building skills — you're articulate, professional, and equally comfortable presenting to a room of founders as you are doing a 1:1 deep-dive with a finance lead over coffee.
• Proficiency with CRM systems (e.g. Salesforce) and structured pipeline management.

Preferred Qualifications

• Familiarity with the Singapore and Southeast Asia startup landscape — key VCs, accelerators, co-working communities, and the general rhythm of the ecosystem.

• Background in fintech, payments, or financial services with an understanding of products such as global accounts, payment acceptance, FX, card issuing, or spend management.

• Experience managing a backbook or portfolio of accounts alongside new business responsibilities, with demonstrated ability to retain and grow existing customers.

• A visible personal presence in the startup community — whether through event attendance, LinkedIn activity, community involvement, or existing relationships with founders and investors.

• Entrepreneurial mindset — prior founder experience or side-project background is a genuine plus, as it deepens your empathy for the customers we serve.

Job Description

The temp staff will support the user department in system development and related work. The key responsibilities are: 

• Assist with and manage the development and implementation of system-related projects on SalesForce Public Sector Solution, Business Grants Portal, ServiceNow (including the development of module(s), migration and verification of data, performance of user acceptance tests, documentation, etc.) from business user perspective

• Assist with data cleansing and maintaining databases (including checking records and data-entry)

• Explore and apply digitalisation tools to improve work efficiency and streamline processes and reports;

Assist with other systems-related ad-hoc duties, such as:

• Provide support onenquiries and issues raised in relation to the system(s) or whole-of-government platform(s)

• Assist and coordinate within the Cluster for the onboarding of schemes to the respective system(s)/ platform(s).

Requirements

• At least two years of relevant experience, including system development and/or implementation.

• Training in Information Technology or a related discipline would be an advantage.

• Proficient with Microsoft Office software (e.g. Excel, Word and PowerPoint). Knowledge of data analytics tools (e.g. Microsoft PowerBI) and customer relationship management platforms (e.g. SalesForce) will be an added advantage.)

Contract duration: 1 year (start date: 1 May 2026)

Working Arrangement:
Monday to Thursday: 8.30am to 6pm
Friday: 8.30am to 5.00pm

Location: Alexandra Road

Salary: $2,580 to $2,800

EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485

Monitor incoming, in-process, and outgoing inspections to ensure compliance with quality standards

Ensure all products meet defined quality specifications and customer requirements

Implement and enforce workflow processes in accordance with the Quality Manual

Handle customer returns (RMA) and lead corrective and preventive actions (CAPA)

Troubleshoot quality issues and develop improvement plans using tools such as FMEA and Work Instructions (WI)

Identify and implement continuous improvement initiatives to enhance process efficiency, accuracy, and traceability

Lead and manage internal and external audits (e.g., ISO, RBA) and ensure compliance with quality standards

Maintain proper documentation and quality records in line with regulatory and company requirements

Act as the reporting officer for two QC inspectors, providing guidance, supervision, raining and performance monitoring.

Conduct training for new staff on ISO standards and quality system orientation

Any other duties assigned by the report officer.

Requirements

At least 2 years as a QA executive
Knowledge of ISO 9001
Experience in handling audits
Able to travel to customer side at Chin Bee when needed (2-3 days a week)

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

Job Description

• Supporting the Families for Life @ Community (FFLC) team in the administration of various parenting & marriage programmes & talks.
• Planning and organizing Outreach activities to partners, setting up booths/talks for Life Community (FFLC) events
• Liaising with Volunteers to support the programmes - poster design, seminar & group session logistics.
• Maintaining statistics, database & assisting in submission of statistics reports
• Sourcing for quotes to purchase programme materials
• Involvement in ad-hoc projects eg. working with vendor on video production
• Attending internal & external meetings
• Attending to email and phone queries
• Checking stocks for programme materials
• Main administrative point of contact for external stakeholders
• Assisting and supporting the Centre Head where necessary
• Any other duties assigned by the Centre Head / Chief Family Services
• Provides Supervised Access, Supervised Transfer and Supported Access services for children in and out of home care and the management of children.
• Provides counseling, assessment and intervention to children and their family members that focusses on reunification and the improvement of parent and child relationships.
• Liaises with the Protection Officer concerned on matters relating to the access, case management and significant incidents, if any during the access.
• Liaises with the foster parents or children's homes regarding the transportation of the child.
• Prepares and submits Progress Reports to MSF in a timely manner and to submit billing for the case.
• Attends case conferences and review meetings with MSF.
• Complies with guidelines in the administration and management of the case pertaining to case files, reports and record-keeping.

Pre-programme

• Discussing with parents/couples & scheduling sessions (in discussion with Prog IC)
• Administrative work related to registration - Setting up registration forms, sending out registration forms, sending reminders, keeping track and following up with registrants on session details.
• Designing and disseminating posters to schools, community partners & clients to recruit participants

During Programme

• Logistical / technical set-up for physical or online sessions - Seminars, Talks, Group programmes
• Managing logistical issues for physical & online seminars/group programmes
• Attending to queries (in consultation with Prog IC)

Post-Programme

• Following-up with participants on their interest in other programmes, attendance & materials
• Following-up with absent participants
• Collation of Human Interest Stories (HIS)
• Updating database on attendees

• Minimum Diploma, preferably in Social Work, Psychology, or Counselling.
• Relevant experience in a social service is highly advantageous.
• Communication: Excellent verbal and written communication skills to engage effectively with clients, families, and stakeholders
• A strong team player with a collaborative mindset.
• Proven ability to work independently and manage tasks with minimal supervision.
• Proactive learner with a strong willingness to pick up new processes.
• Keen interest in being involved in Programme Administration within a social service environment.

The Marketing & Partnerships Executive will support the planning and execution of marketing initiatives,

LinkedIn content, creative assets, event collaterals, and partnership outreach efforts for Power

Instruments' marine technology solutions. This role is suited for an individual with a strong design and

content background, good project coordination skills, and the ability to translate technical offerings into

clear and professional marketing materials for a B2B marine audience.

Key Responsibilities

Marketing & Campaign Execution

• Assist in the ideation, conceptualisation, and planning of marketing campaigns for the company's

marine technology solutions and services

• Support the execution of marketing campaigns across both online and offline channels

• Develop campaign-related creative assets and artworks for digital and print use

• Ensure marketing materials are aligned with brand guidelines and campaign objectives

• Support marketing efforts for product launches, exhibitions, client presentations, and corporate

campaigns within the maritime industry

LinkedIn Content & Corporate Content Creation

• Assist in developing LinkedIn content strategies, including ideation, planning, and content structuring

• Create and edit corporate marketing content for LinkedIn and other relevant channels, including

static visuals, simple video edits, captions, and post scheduling

• Support day-to-day content production to maintain a consistent and professional brand presence

• Work closely with the team to translate technical solutions, case studies, and company updates into

clear and engaging content for vessel owners, ship managers, shipyards, and other marine

stakeholders

Design & Brand Collaterals

• Design supporting brand materials such as brochures, posters, presentation decks, product sheets,

event collaterals, booth concepts, and booth designs for marine exhibitions and trade fairs

• Contribute creative ideas for exhibition booths, product showcases, and other offline brand

touchpoints

• Ensure all visual outputs are professionally executed and suitable for the intended audience and

platform

Partnerships & Business Development Support

• Conduct outreach to vessel owners, ship managers, shipyards, marine suppliers, industry

associations, and other relevant maritime stakeholders for partnership or collaboration opportunities

• Support coordination with external partners, vendors, and internal stakeholders on marketing

materials, project timelines, and campaign deliverables

• Assist in follow-up and coordination for exhibitions, marine industry events, partnership discussions,

and business development activities

• Monitor timelines and follow through to ensure deliverables are completed according to schedule

Requirements

• Bachelor's degree in Visual Communication, Graphic Design, Marketing, Communications, or a

related field, or equivalent relevant experience

• Proficiency in Adobe Creative Suite and Canva

• Working knowledge of Google Workspace, including Docs, Sheets, and Slides

• Familiarity with Notion or similar project management tools

• Strong visual design skills with attention to detail

• Good written and verbal communication skills

• Strong organisational and coordination abilities

• Ability to manage multiple tasks and deadlines effectively in a dynamic work environment

• Comfortable working on both creative execution and external coordination in a professional B2B

setting

Preferred Qualifications

• Prior experience in marketing, content creation, brand design, or partnership coordination

• Experience creating content for LinkedIn or other corporate marketing channels

• Familiarity with B2B marketing, engineering-related products, industrial technology, or the maritime

industry

• Experience supporting exhibitions, trade fairs, brochures, product sheets, corporate decks, or

technical marketing materials

• Basic understanding of how to communicate technical or product-related information clearly to

business audiences

Personal Attributes

• Creative, proactive, and resourceful

• Detail-oriented with a strong sense of ownership

• Able to work independently while collaborating effectively with a team

• Comfortable operating in a fast-paced and evolving environment

• Professional in communication and confident in engaging external stakeholders

Job Overview

We are looking for a Crewing Operations Executive to support the end-to-end crewing operations for assigned vessels. This role will be responsible for crew planning, deployment, documentation, and coordination with internal stakeholders and manning offices to ensure smooth and compliant crew operations.

Key Responsibilities

Crew Planning & Deployment

• Plan and coordinate crew changes, rotations, and assignments for assigned vessels
• Ensure timely deployment of seafarers in accordance with vessel schedules
• Monitor crew availability and maintain optimal manning levels

Documentation & Compliance

• Ensure all crew certifications, licenses, and travel documents are valid and compliant with STCW, MLC, and company requirements
• Maintain accurate and up-to-date crew records in the system
• Liaise with manning offices to verify documentation and readiness of crew

Operational Coordination

• Coordinate flight bookings, visas, medicals, and logistics for crew changes
• Communicate closely with vessels, agents, and internal departments on crew matters
• Handle crew sign-on/sign-off processes efficiently

Crew Welfare & Support

• Address crew queries and provide timely support on operational and welfare matters
• Maintain effective communication with seafarers and their families when required

Reporting & Administration

• Prepare reports on crew movements, planning, and manpower status
• Support payroll coordination and crew-related administrative tasks
• Assist in audits and ensure compliance with internal procedures

Requirements

• Diploma / Degree in Maritime Studies, Shipping, HR, or related field
• Minimum 2–3 years of experience in crewing / marine HR / shipping operations
• Good knowledge of STCW, MLC, and crewing processes
• Strong coordination and organizational skills
• Good communication skills and ability to work with multicultural teams
• Proficient in Microsoft Office (Excel, Word, Email)

Preferred Attributes

• Experience with crew management systems (e.g. Compass, SAP, or similar)
• Ability to work in a fast-paced and dynamic environment
• Detail-oriented with strong problem-solving skills

Interested candidates, feel free to reach out or apply via:

Roles and Responsibilities:

• Handle full order process spectrum in generating sales orders, purchase orders, goods receiving, delivery orders and invoices.
• Coordinate with sales, service team, and finance teams to ensure smooth order fulfilment.
• Issue purchase orders timely for both local and overseas, monitor vendor delivery schedules, and implement corrective actions as needed.
• Ensure timely invoicing, dispatch, and advance payment follow-ups in coordination with finance.
• Coordinate shipment arrangement with suppliers, customers, forwarders and courier service. Including prepare import, duties/taxes and shipping documents.
• Perform goods receiving upon shipment arrival into the systems.
• Handle customers’ complaints, enquiries, shipment discrepancies related to orders with factory.
• Assist in processing warranty / RMA claims.
• Oversee inventory management, including tracking of stock levels and movement
• Support cross-functional teams with related tasks to facilitate smooth operations
• Assists in documentation filing and handling of incoming calls.
• Ensure all documentation complies with Hexagon’s standards and practices
• Perform ad-hoc duties and responsibilities as assigned

Licensing Portal

• Manage and update all licensing activities in HCP portal.
• Trouble Shooting for licensing upon request.
• Sending the license file for reseller once received payment
• Update the license expired date according to the contract term

SMAX SFDC Portal

• Process the AFM billing via SMAX portal
• Check and review the service report through SMAX porta
• Require key in Compliance order won in SFDC tool
• Create CPQ quotation for License Compliance

Qualifications/ Requirements

• Minimum Diploma in Business/Sales & marketing or related discipline
• Minimum 3 years of proven experience in order management, shipping or related role
• Experience with Salesforce (SFDC)/ Service Max/ HCP/ Navision tools
• Strong communication (oral and written) and inter-personal skills 
• Able to interact effectively with all levels of staffs, both locally and overseas
• Ability to work efficiently under pressure while managing multiple tasks
• Positive, can-do attitude and strong team player mindset
• Meticulous with a keen eye for details

Job Description

• Oversee tenancy management matters, build strong rapport with tenants and provide support on tenancy works.
• Oversee tenant’s fit-out work and landlord’s tenancy works. This includes conduct design and fit-out briefing to tenants and tenants’ appointed contractors, review all documentations for fit-out applications to ensure compliance with building’s and statutory requirements. Provide guidance on fit-out procedures to new tenants and monitor tenants’ fit out progress.
• Manage process for invitation of tender, request for quotations on services to be procured. Perform tender evaluation, recommendation of award to award of contracts.
• Perform regular inspection of building to identify defects, coordinate with relevant stakeholders and contractors on schedule of defects rectification. Monitor defects rectification process till the completion of rectification works.
• Plan, facilitate, execute, oversee and manage capex, asset enhancement works, repairs and maintenance works.
• Supervise and manage term contractors, including security, housekeeping, pest control, landscape, refuse disposal. Ensure term contractors deliver the service standard required.
• Manage and supervise car park operations, prepare car park occupancy reports.
• Review operational policies & processes to enhance work flow efficiency.
• Assist with other ad hoc projects and facilities management initiatives assigned.

Requirements

• Diploma / Degree in facilities, property, building and/or real estate management.
• Have relevant working experience in Facilities Management procurement & purchasing / project management / Developer.
• Experience in Facilities Operations for Retail Developments will be an advantage.
• Minimum 5 years of experience for Diploma Holders.
• Minimum 3 years of experience for Degree Holders.
• Those with more years of experience may be considered for a Senior role.