Total 11,544 Others/Any job vacancies

Job Scope:

• Provide administrative support
• arranging interviews
• other HR related administration
• ad hoc duties as assigned

Requirements:

• Minimum Diploma in any field
• Good to have prior HR experience / internship
• Those with 1 to 2 years of HR exp will be an advantage

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

Looking for Part-Time Support (TLF – Immediate Start)

1.

JOB DESCRIPTION

Job Title

HR Admin Executive

Occupation

HUMAN RESOURCE OFFICER

Job Description & Requirements

Administrative

· Oversee all administrative tasks in the office compliance and provide administrative support

· Acquire and maintain office stationeries

· Establish and maintain appropriate sorting and filing

· Scan and print documents

· Prepare invoices, Delivery note, Purchase order

· Answer, screen and transfer inbound phone calls

· Receive and direct visitors and clients

· General clerical duties including photocopying, fax and mailing

· Maintain electronic and hard copy filing system

· Coordinate maintenance and agreement of office equipment

Human Resource

· Handle recruitment process such as posting advertisement, phone screening for shortlisting, arrange

interview, employment contracts, etc

· Monitor the implementation of HR policies and procedures followed by managers and staff.

· Manage the work pass applications online and status including monitor of the expiry dates.

· Prepare confirmation letters, relieving letters, experience letters, certifications

· Monitor contract expiry for renewals.

· Update and manage employee records.

· Perform other duties as assigned

· Maintain records for staff leaves and documents

Requirements

· Proficient in spoken English and one other language

· Proficient in Microsoft Office, and use of telephone systems

· Excellent communication and presentation skills

· Warm, welcoming and approachable voice

· Highly independent, disciplined and takes initiative

• Candidate must possess at least a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.

• At least 1 year experience as HR/Admin Executive

Job Summary:
The HR & Admin Officer with accounting knowledge is responsible for managing human resources functions, administrative operations, and basic accounting tasks to ensure efficient organizational functioning. Bilingual proficiency in English and Chinese is preferred to facilitate effective communication with diverse teams and stakeholders. This role involves recruitment, employee relations, compliance, administrative support, and financial record-keeping.

Key Responsibilities:

Human Resources Duties:

• Develop and implement HR policies and procedures.
• Manage end-to-end recruitment, onboarding, and training processes.
• Maintain accurate employee records, files, and HR databases.
• Administer payroll processing, benefits, attendance, and leave management.
• Handle employee relations, resolve grievances, and promote a positive work environment.
• Ensure compliance with labor laws and company policies.
• Prepare HR reports and analytics.

Administrative Duties:

• Manage correspondence, documentation, and filing systems.
• Coordinate meetings, appointments, and company events.
• Assist in preparing reports, presentations, and documentation.
• Communicate with vendors, service providers, and external stakeholders.
• Implement and enforce company policies and procedures.
• Handle general administrative queries and issues.

Accounting & Finance Tasks:

• Maintain financial records, including petty cash, invoices, and receipts.
• Assist in basic bookkeeping and financial data entry.
• Support accounts payable and receivable processes.
• Help prepare financial reports and summaries.
• Reconcile bank statements and monitor financial transactions.
• Assist in budget tracking and expense management.
• Collaborate with external auditors or accountants as needed.

Qualifications & Skills:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.
• Proven experience in HR, administration, and basic accounting.
• Bilingual proficiency in English and Chinese (spoken and written) is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Knowledge of labor laws, HR best practices, and basic accounting principles.
• Proficiency in MS Office (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Tally, etc.).
• Ability to handle confidential information with discretion.

Preferred Attributes:

• Proactive and detail-oriented.
• Adaptable and solutions-focused.
• Strong analytical and problem-solving skills.

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Key Roles and Responsibility:

• Provide admin support to operation and HR field.
• Assist in AR/AP and keep track Project P&L
• Handling phone calls, WA and email correspondence by providing first level of customer and business supports.
• Co-ordinate and oversee the daily office operations within the organization.
• Prepare Excel/Word reports and documents
• Generating receipt, Invoice and etc.
• Administrative duties such as data entry, scanning, emailing, filing, maintain and tracking of data and documents
• Maintain office enviroment

Requirements:

• Minimum Nitec/Diploma/Bachelor’s Degree in HR, Administrations, Accounting, Business or related field.
• Familiar with Accounting/HR software
• Minimum 1 year experience in HR, Administrations Field
• Prior experience working in in Interior design, Construction and Renovation industry is added advantage
• Computer literacy in MS Excel, Words and PowerPoint
• Fluent in two language is ideal.

Benefits:

• Performance bonus entitlement per annual
• Annual leave increment

The Ideal Candidates:

• Strong in operational coordination and business support
• Experience in creative/construction/Home improvement industry is added advantage.
• Self-initiated team player who actively shares concepts, innovative ideas and contributes actively to the success of company.
• Basic Graphic skills in Photoshop and Illustrator is added advantage
• Have passion in interior design field.

• Well Established Landscape Company
• Salary range: $2000 - $2500
• Working location: Chinese Garden
• Working hours: Mon - Fri (9:00am - 6:00pm), Sat (9:00am - 1:00pm)

Job Scope

• Handle daily admin duties (filing, scheduling, purchase orders, site coordination)
• Manage HR tasks (recruitment, onboarding, attendance, payroll, workers’ records)
• Process work permits / documentation for foreign workers (if applicable)
• Liaise with site supervisors and workers for manpower arrangements
• Prepare invoices, quotations, and monitor payments from clients
• Track expenses, petty cash, and basic accounting records
• Assist in budgeting and cost tracking for landscaping projects
• Coordinate with suppliers for materials (plants, tools, equipment)
• Maintain proper documentation for projects and contracts
• Support overall office and operations to ensure smooth workflow

Requirement

• Minimum Diploma in Business Administration / Human Resource Management
• Basic knowledge of the Employment Act and document management is advantageous.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Duties & Responsibilities:

1. Optimize intranet structure - uploading and updating internal announcements, policies, and documents; maintaining a structured and user-friendly content layout and document filing (physical and electronic), and maintaining a centralized repository of policies, SOPs, and templates.

2. Coordinate meetings, appointments, and travel arrangements for Asia Region events

3. Maintain office supplies and liaise with vendors or service providers

4. Support KPI-related administration tasks (goal-setting forms, etc)

5. Assist in the preparation of reports, presentations, and internal communications

6. Assist in accounts payable and accounts receivable transactions

7. Liaise with internal departments and subsidiaries' administration department on administrative and financial matters

8. Support audit processes and local statutory requirements

9. Provide support on ad hoc tasks and projects

Requirements:

1. Diploma or Degree in Accounting, Finance, Business Administration, or related field

2. 1–3 years of relevant experience (fresh graduates may be considered for junior roles)

3. Basic knowledge of accounting principles and financial processes

4. Proficiency in Microsoft Office (Excel, Word, PowerPoint)

5. Experience with accounting software is an advantage

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

About the Admin & Operation Executive Role 

About the Role:
As an Admin Executive, you’ll play a key role in keeping daily operations running smoothly while supporting a collaborative team. You’ll gain exposure across administrative, operations, finance, and coordination, enrollment and facilities coordination, allowing you to build well-rounded skills in a dynamic, fast-paced environment.

If you’re organised, proactive, and enjoy creating structure and efficiency, this role offers a great platform to grow and make a meaningful impact.

Key Responsibilities 

• Executes day-to-day administrative and operational support duties, ensuring smooth coordination, accurate records, and timely follow-up across assigned functions. 

• Manages first-line enquiries through calls, WhatsApp, email, walk-ins, or other channels; provides accurate information, routes matters appropriately, and follows up where needed. 

• Supports day-to-day enrolment administration, including form processing, document collection, scheduling, follow-up, data entry, and updating enrolment trackers. 

• Maintains records, prepares forms, letters, files, and updates databases, trackers, and administrative documentation accurately and on time. 

• Prepares finance-related documents, issues invoices or receipts where applicable, follows up on outstanding documents or payments, and updates finance trackers. 

• Logs facilities issues, reports maintenance matters, follows up on routine requests, and supports the coordination of repairs, servicing, and replenishment. Entire centre including toilets, staffroom, marketing room, AC room, Kitchen, meeting room 

• Tracks stock levels for office or operational use, prepares purchase requests, receives supplies, and updates inventory or replenishment records. 

• Supports event preparation and execution, including registrations, logistics coordination, materials preparation, scheduling, venue setup support, and post-event administration. 

• Maintains compliance files, prepares supporting documents, updates checklists and trackers, and follows up on outstanding documentation required for audits or reviews. Only look at SGEnable and other audit related 

• Supports daily readiness checks, prepares or updates checklists, flags issues affecting readiness, and follows up on routine matters relating to site operations.Looking at aircon, centre overall cleanliness, repairs on centre level 

• Assists in coordinating appointments, servicing schedules, quotations, routine follow-ups, and document collection from vendors. 

• Supports communication and follow-up with departments for day-to-day administrative and operational matters as assigned. 

• Carries out assigned processes according to SOPs and flags issues, delays, or discrepancies for review. 

• Updates trackers, prepares basic summaries, flags urgent issues, and escalates exceptions or unresolved matters to the senior role. 

• Supports the senior role, carries out assigned responsibilities, and provides timely updates on work progress and issues. 

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant experience

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (important, as the role involves handling parent enquiries)

• Organized, responsible, and detail-oriented

• Able to work in a face paced environment 

• Meticulous 

• Willing to learn and understand MIJ Hub’s operations and services

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

Admin & Programme Executive Role 

About the Role:
As an Admin & Programme Executive, you will play a key role in ensuring the centre runs smoothly by managing daily manpower planning and staffing operations. You will be at the heart of coordinating teachers’ schedules, deployments, and attendance to ensure all programmes are well-supported and operationally efficient.

Working closely with Programme Coordinators and the HR team, you will handle real-time staffing needs, resolve last-minute manpower challenges, and ensure seamless communication across teams, parents, and vendors. This role requires someone who is proactive, organised, and able to think quickly in a fast-paced environment where daily operations depend on strong coordination.

You will gain hands-on exposure to operations, manpower planning, and cross-functional coordination, building practical skills in managing centre operations effectively. If you enjoy problem-solving, working with people, and creating structure in a dynamic environment, this role offers a strong platform to grow and make a meaningful operational impact.

Key Responsibilities

• Provides centre-based programme operations and administrative support to ensure smooth daily manpower coordination, student movement, attendance administration, welfare follow-up, and operational readiness across programme activities. Plays a key role in monitoring staffing sufficiency, coordinating manpower adjustments, and supporting the smooth day-to-day running of programme operations. 

• Coordinates programme-related intake, first-day readiness, transition, and withdrawal processes. Ensures relevant student documents and key information are shared with the education team and teachers in a timely manner, supports planning for student entry, and checks staffing/manpower viability with the relevant lead to ensure the student can be safely and appropriately supported from the first day of attendance. Also coordinates transition-out and closure requirements for withdrawals, including handover with finance and internal stakeholders where needed. 

• Coordinate daily manpower deployment across programme spaces and activities to ensure sufficient staffing coverage based on student attendance, support needs, movement requirements, and operational demands. Flag shortages, propose adjustments, and escalate staffing gaps promptly to the relevant lead. 

• Maintain accurate and up-to-date programme operations records, including manpower availability, shift movement, attendance tracking, transport coordination logs, and deployment status. 

• Prepare programme-related attendance records, utilisation summaries, and supporting administrative records required for payroll, finance submission, or internal tracking. 

• Conduct routine operational readiness checks across programme spaces and flag maintenance, safety, cleanliness, and setup issues affecting daily programme operations. 

• Monitor and prepare replenishment requests for programme-use supplies, student daily essentials, and classroom consumables required for daily operations. 

• Coordinate day-to-day student transport movement, communicate same-day changes with parents and transport parties, and support smooth handover and dismissal arrangements. 

• Support programme-based operational coordination for activities, including staffing alignment, attendance tracking, participant movement, and on-ground readiness. 

• Maintain programme-related records, checklists, and supporting operational documentation required for review, audit preparation, or internal monitoring. Only will look at ECDA and MSF related 

• Support daily centre and programme readiness by checking staffing deployment, classroom setup, student flow, and operational preparedness before and throughout the day. Identify staffing gaps or coverage risks early and coordinate with the relevant lead to support timely adjustments. 

• Coordinate with transport vendors and relevant external parties on programme-related student logistics and service matters including but not limited to social worker, allied health professionals and etc. 

• Work closely with Programme Leads, HR, and the Senior Administration & Operations Executive on staffing movement, manpower coordination, operational adjustments, and programme support matters. 

• Track daily operational disruptions, attendance exceptions, staffing gaps, manpower movement issues, and programme coordination concerns, and flag them promptly for action. 

• Provide timely updates on manpower changes, attendance issues, operational disruptions, and programme coordination matters to relevant stakeholders 

• Supports all programme related operational matter working in programme lead/HR and senior admin  

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant working experience in administration or operations

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (Organised, responsible, and detail-oriented)

• Meticulous with strong attention to detail

• Able to work in a fast-paced and high-pressure environment

• Strong sense of responsibility and accountability

• Willing to learn and develop a good understanding of MIJ Hub’s operations and services