Job Responsibilities:

• Support end-to-end recruitment processes (interview scheduling, offers, onboarding, offboarding, etc.)
• Provide administrative support documentation, billing, allowances
• Coordinate engagement activities, including logistics and planning
• Ensure timely and accurate processing of records and documentation

Critical Skills/Knowledge:

• Diploma, A Level or Equivalent
• Strong organizational and communication skills
• MS Office proficiency
• Previous HR / Administrative Experience will be advantageous

Interested candidate, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Our client is a Marine and Offshore Industry. Due to business needs, they are now recruiting a Sales Admin to be part of their Team for ongoing transformation projects. They are located in the West - easily accessible.

• Working Hours: Monday – Friday, 8:30am – 6:00pm
• Location: Penjuru Lane
• Transportation Provided (Bishan/ Serangoon/ Choa Chu Kang/ Jurong East)

Responsibilities:

• Manage the shared mailbox and prioritize urgent email and fax requests in a timely manner.
• Issue Delivery Orders (DOs) and cash invoices accurately and promptly.
• Monitor outstanding or pending enquiries and follow up with third-party vendors on product-related matters.
• Verify Purchase Orders (POs) for accuracy, including pricing, stock availability, terms, and shipping conditions.
• Act as the subject matter expert for Class A key customer enquiries and quotations, and support team members in handling key customer accounts to ensure seamless coverage.

Requirements:

• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R25157233 (Loh Pooi Keng)

Role Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What’s in it for you?

• Highly-competitive salary
• Friendly working environment
• Opportunity for growth and exposure to industrial knowledge

Job Duties and Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Ability to vet documents for grammatical and other linguistic errors followed by submission to relevant leaders or government authorities.
• Coordinate delivery of products into Singapore by liaising with factory and logistics providers.

Job Requirements

• Previous working experience as admin assistant 3 years or more is preferred but not necessary
• N/O/A levels, Nitec, Higher Nitec, Diploma in any field of studies
• Aptitude in presentation and public speaking
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

This role supports day-to-day HR operations for staff, including recruitment coordination, work pass administration, maintaining HR systems accuracy, managing employee records, and providing operational support.

HR Operations

• Process work pass renewals, cancellations, and status updates.
• Update and maintain staff record changes across the staff list, Infotech app, and MOM portals.
• Monitor work pass quota status and application tracking.
• Ensure employee records

Recruitment & Work Pass Processing Support

• Coordinate interviews and recruitment administration with hiring managers.
• Process work pass applications
• Arrange medical checks, housing verification, security bond, and air tickets where required.
• Prepare onboarding documentation, uniforms, and name cards for new hires.

Regulatory Reporting & Data Submission

• Prepare and submit labour survey and related statutory reports.
• Maintain HQ biometric registration and employee records.

Ad-Hoc & Administrative Support

• Assist with company events, grant applications, and administrative coordination.
• Perform general HR administrative and documentation support.

Job Requirements:-

• Recognized diploma.  Professional HR certifications would be an added advantage
• Min 1 year of HR experience in HR operations or administration
• Data accuracy and record management.
• Detail-focused with good follow-through
• Able to work independently and support team priorities

• Working Location: Alexandra | Singapore
• Basic: $2800 to $3200
• Working Hours: 10am to 6pm (Monday to Friday)
• WFH Arrangement after probations
• Training Provided

Job Responsibilities:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required

Requirements:

• NITEC or equivalent in Business Administration or related field
• Candidate without experience is welcome to apply – Training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.


Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description:

• Prepare sales documents
• Ensure on time delivery to customers
• Perform any other ad-hoc duties

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEI No. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No. 99C4599)

Logistics & Purchasing Admin

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

HR Admin Assistant (Organisation Development)

Role Overview

We are seeking a meticulous and organized Admin/Accounts Assistant to support our growing operations. The ideal candidate will handle day-to-day administrative tasks and basic accounting functions, with a specific focus on supporting our commodity trading desk. Experience or knowledge of the commodity trading lifecycle, trade documentation, and shipping terminology is highly preferred.

Key Responsibilities

1. Accounts Support:

• Assist in maintaining accurate financial records, including accounts payable (AP) and accounts receivable (AR).

• Process invoices, payment vouchers, and expense claims accurately and in a timely manner.

• Perform bank reconciliations and monitor cash flow updates.

• Assist in the preparation of monthly financial reports and closing schedules.

2. Trade Admin & Logistics Support:

• Handle trade documentation including Letters of Credit (L/C), Bills of Lading (B/L), commercial invoices, and packing lists.

• Coordinate with banks for trade finance documentation processing.

• Liaise with operational teams, brokers, and shipping agents to ensure smooth trade execution and documentation flow.

• Maintain and update trade execution files, contracts, and customer databases.

3. General Administration:

• Manage corporate filing systems (both physical and digital) to ensure audit readiness.

• Handle general office administrative duties, including managing office supplies and incoming/outgoing mail.

• Support management with ad-hoc administrative or financial tasks as required.

Requirements & Qualifications

• Education: Diploma or Degree in Accountancy, Finance, Business Administration, or a related discipline.

• Experience: Minimum 1–2 years of experience in an admin/accounting role, ideally within a Commodity Trading or Wholesale Trade environment.

• Industry Knowledge: Basic understanding of trade finance instruments (e.g., Letters of Credit) and shipping/incoterms is highly advantageous.

• Technical Skills: Proficiency in MS Office (especially MS Excel for data management) and familiarity with accounting software (e.g., Xero, QuickBooks, or SAP).

• Soft Skills: Strong attention to detail, highly organized, excellent communication skills, and the ability to work effectively under tight trade deadlines.

Job Responsibilities:

• Provide full administrative support to the Director.
• Manage office daily operations including document filing, data entry, and office supplies inventory control.
• Assist in processing simple financial documents such as invoices, purchase orders, and reimbursement claims.
• Coordinate internal and external meetings, including scheduling, sending reminders, and preparing meeting minutes.
• Handle incoming phone calls, emails, and visitors professionally.
• Arrange travel, accommodation, and itinerary for business trips when required.
• Assist in preparing letters, reports, and presentation slides.
• Support basic HR tasks such as leave tracking and maintaining employee attendance records.

Requirements &Qualifications:

• Minimum 1–2 years of relevant administrative experience, preferably in a consultancy or professional services environment.
• Diploma or equivalent qualification in Business Administration or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Detail-oriented, organized, and able to handle multiple tasks.
• A proactive team player with basicproblem-solving skills.

We are currently seeking a skilled and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in providing administrative support and ensuring the smooth operation of our construction company. If you are organized, proactive, and have strong attention to detail, we encourage you to apply.

Responsibilities:

• Provide general administrative support to the management team and staff.
• Assist in managing and organizing project documentation, including contracts, change orders, and submittals.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and timely manner.
• Maintain and update company records, databases, and filing systems.
• Assist in coordinating meetings, scheduling appointments, and making travel arrangements.
• Support the HR department with employee onboarding, timekeeping, and leave management.
• Assist in financial administration tasks, such as invoice processing, expense tracking, and financial reporting.
• Collaborate with team members and departments to ensure effective communication and coordination.
• Help maintain a safe and healthy work environment by assisting in safety documentation and compliance.
• Perform other administrative tasks and projects as assigned.

ADMINISTRATIVE ASSISTANT

Job Summary

We are looking for a responsible and detail-oriented Admin & HR Executive to support the daily administration and human resource operations of the company. The successful candidate will be responsible for work pass administration, payroll attendance records, employee documentation, insurance coordination, dormitory management, and general office administration to ensure compliance with Singapore regulations and smooth company operations.

Key Responsibilities

Human Resource Administration

• Handle Work Pass applications, renewals, cancellations, and related MOM submissions.
• Monitor expiry dates of Work Passes, passports, medical examinations, and training certificates.
• Maintain employee records, personal files, and HR documentation.
• Coordinate employee onboarding and offboarding processes.
• Prepare employment contracts, confirmation letters, warning letters, and other HR documents.
• Manage employee leave records, attendance, and payroll supporting documents.
• Coordinate staff medical check-ups and insurance matters.
• Assist in recruitment activities including job postings, interview arrangements, and candidate screening.

Payroll & Attendance Management

• Monitor daily attendance and OT submissions.
• Verify attendance records and ensure timely submission for payroll processing.
• Follow up with department heads regarding missing attendance or OT records.
• Prepare monthly payroll supporting reports for Accounts Department.
• Ensure payroll records are accurate and compliant with company policies.

Work Pass & MOM Compliance

• Liaise with MOM regarding work pass matters.
• Ensure compliance with Employment Act, MOM regulations, and company policies.
• Monitor foreign worker quotas, levy matters, and permit validity.
• Handle Work Injury Compensation (WICA) and insurance-related administration when required.

Dormitory & Employee Welfare

• Coordinate dormitory allocation, check-in, and check-out arrangements.
• Maintain dormitory records and occupancy status.
• Handle transportation and accommodation arrangements for foreign workers when necessary.
• Assist employees with administrative matters relating to accommodation and welfare.

Insurance & Licensing

• Coordinate company insurance renewals including:Work Injury Compensation Insurance (WICA)Medical InsurancePublic Liability InsuranceOther company insurance policies
• Monitor insurance expiry dates and renewal schedules.
• Assist with company licence and certification renewals.

General Administration

• Manage office administration and filing systems.
• Maintain company records, licences, and statutory documents.
• Coordinate office supplies and equipment.
• Prepare reports required by Management.
• Support company meetings and administrative projects.
• Perform other duties assigned by Management.

Requirements

Education

• Diploma or Degree in Human Resource Management, Business Administration, or related discipline.

Experience

• Minimum 2 years of HR and administrative experience.
• Experience handling MOM Work Pass applications and renewals preferred.
• Experience in payroll administration will be an advantage.
• Experience in construction, engineering, manufacturing, or lift industry is preferred.

Skills & Competencies

• Good knowledge of Singapore Employment Act and MOM regulations.
• Familiar with CPF, payroll, leave administration, and HR documentation.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Detail-oriented with strong follow-up ability.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with HRMS systems (e.g., Info-Tech) is an advantage.

Personal Attributes

• Responsible and reliable.
• Strong sense of urgency.
• Good problem-solving skills.
• Able to handle confidential information professionally.
• Positive attitude and willingness to learn.

Working Hours

Monday to Friday

8:30 AM – 6:00 PM

Benefits

• Annual Leave
• Medical Benefits
• Performance Bonus
• Training & Career Development Opportunities
• Friendly Working Environment
• Career Advancement Opportunities

Job Responsibilities

• Manage office operations
• Handle correspondence (emails, letters, calls)
• Maintain filing systems (physical and digital records)
• Prepare reports and documents
• Arrange meetings, appointments, and travel bookings
• Support basic accounting tasks
• Ensure proper documentation and record-keeping
• Handle ad-hoc administrative tasks

Requirements

• Diploma or relevant qualification in maritime / insurance.
• Good communication, organisational skills, and ability to meet tight deadlines independently.

Work Location: West

VikConnect Pte Ltd | UEN: 200804439G | EA Licence No: 09C5380 | Reg No: R25158895 (Neo Hui Xin Wendy)

Responsibilities:

• Attend to customers' enquiries
• Handle sales quotations, delivery order, invoices and coordination with production team
• Provide administrative support to sales team
• Perform other duties as assigned by the company

Requirements:

• Proficiency in MS Office (Excel, Word)
• Strong organizational and multitasking skills
• Able to handle Mandarin-speaking and English-speaking clients

What we do​
​The Finance and Accounting team is a business partner for internal and external stakeholders such as management, auditors, and banks. The team works with colleagues across the globe and provides exposure to interesting topics and projects related to our responsibilities. We cover key areas such as accounts payable, receivable, tax, and invoicing areas to name a few. In close collaboration with our controlling department, we provide a strong foundation for finance excellence. Our team consists of a range of professionals, junior and senior, which contribute to everyday operational success. The Finance and Accounting department is an essential pillar of the company; therefore, its members represent a valuable and respectable team that always strives for excellence.

What you will do​

​Contract Terms:

We are seeking a suitably qualified Finance & Admin to provide accounting and administrative support to the organisation. This position is offered on a1-year contract basis, with an option to renew subject to business requirements and satisfactory performance.

• Process staff claims and verify supporting documentation for completeness and accuracy.
• Perform reconciliation of vendor invoices and follow up on discrepancies in a timely manner.
• Post invoices into the accounting system accurately and on a timely basis.
• Generate and issue invoices in accordance with established procedures and timelines.
• Prepare payment runs and the relevant supporting documentation for review and processing.
• Maintain proper filing and records management for accounting and administrative documents.

• Take care of the documentation management (archiving: invoices, contracts, and other documents, etc.)

• Provide general administrative support, including mail collection and coordination of courier services.
• Undertake any other ad hoc duties as assigned by the Company from time to time.

What we are looking for​

​Requirements​

• Diploma, LCCI, NITEC, or equivalent qualification inAccounting, Finance, Business Administration, or a related discipline.
• Minimum 1 year of relevant working experience inaccounting, accounts administration, or a similar support function.
• Basic knowledge of invoice processing, staff claims,reconciliation, and payment preparation.
• Proficiency in Microsoft Office applications,particularly Excel and Word.
• Ability to work independently, follow established procedures, and meet assigned deadlines.
• Meticulous, organised, and responsible, with a strong attention to detail.
• Nice to have​
• First hand experience with SAP FI
• Previous experience in global company and work in international team

What we offer​

• A place where individuals are equally valued and where diversity and cultural differences are cherished.
• Competitive salaries and a broad range of benefits, some of which are highlighted below.
• Comprehensive Medical Outpatient Coverage.
• Broad range of competitive benefits.
• Hybrid working arrangement.

Position: Insurance Admin
Salary: up to $2500
Working Day: Mon-Fri
Working Hour: 9am to 5.30pm
Working Location: Woodlands

Job Responsibilities:

• Assist the team with daily administrative tasks.
• Help with document preparation and organization, making sure that all records are kept up to date.
• Manage data entry and accurate information updates.
• When necessary, coordinate follow-ups with both internal and external teams.
• Monitor submissions to make sure everything is handled efficiently.
• Answer common questions and help with simple coordination issues.
• Keep your filing system organized for convenient access.
• Schedules are well managed, set up meetings and send out reminders.
  

Qualifications & Requirements:

• Must have insurance working experience.
  

To Apply:

• You may email your resume to jj•@alignrecruitment.com.sg for more information.
• Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)
JJ Tan (Reg No. R23112681)

Job Title: Admin (M1-1047)
Location: Orchard
Working Hours: Monday-Friday 8.30am - 5.30pm
Salary: $2500-$3000

Job Description
Key Responsibilities
1.Provide comprehensive administrative support to ensure all daily business operations are executed smoothly and efficiently.
2. Manage the end-to-end lifecycle of business documents, including preparation, formatting, proofreading, and timely submissions.
3. Perform high-accuracy data entry and maintain essential administrative records to support team decision-making.
4. Establish and maintain organized physical and digital filing systems to ensure secure and rapid information retrieval.
5. Act as a reliable point of support for the management and various departments, assisting with assigned duties and cross-functional coordination.
6. Proactively undertake ad-hoc tasks and special projects as required to meet evolving business needs.

About the Role

We are looking for an organised and reliable PropertyOperations & Leasing Admin Executive to support the day‑to‑day runningof our co‑living studio portfolio. This role is hands‑on and involves maintenancecoordination, tenant onboarding, and leasing administration. You will workclosely with the Director and be a key part of keeping our units safe, well‑maintained,and tenanted.

This role does not require CEA registration. All leasingtasks are administrative/logistical.

Key Responsibilities

Property Maintenance & Facilities

• Coordinate vendors (cleaning, aircon, pest control, handyman, locksmith) and check completed work
• Maintain a compliance/servicing calendar across all units
• Conduct or schedule periodic unit inspections and flag safety issues
• Manage keys/access codes and coordinate access for tenants and vendors

Tenant Onboarding

• Arrange move‑in/move‑out logistics and condition checklists
• Prepare welcome packs and maintain tenant records
• Support deposit reconciliation (data gathering only)

Leasing Administration

• Update PropertyGuru/EdgeProp listings (content provided)
• Handle first‑line enquiries on availability, pricing, and unit specs
• Schedule and confirm viewing appointments
• Maintain enquiry and listing‑performance trackers

Requirements

Qualifications

• Minimum N/O‑Level or equivalent
• 1–2 years’ experience in admin, customer service, hospitality, or operations
• Candidates with 3–4 years’ experience in property management/co‑living/facilities admin are welcome
• Singaporean/PR preferred

Skills & Competencies

• Proficient in Excel/Google Sheets (tracking, basic formulas)
• Strong organisational and multitasking skills
• Clear written and spoken English
• Comfortable using WhatsApp and basic listing platforms
• Basic spoken Mandarin (for vendor/tenant communication)

Physical Requirements

• Able to travel independently between units for inspections/viewings
• Able to conduct physical walkthroughs (stairs, minor lifting)
• Willing to support occasional after‑hours/weekend urgent issues

Employment Details

Item

Details

Employment Type

Full‑Time

Location

Home‑based for admin (D19 preferred); regular travel to Hougang, Kovan, Simei, Redhill

Working Hours

Tue–Fri, 11am–7pm

Saturday & Sunday 9 am to 12 pm.

Salary

S$2,200 – S$3,200 (commensurate with experience)

Reporting To

Director, VCPL

Benefits

• 14 days annual leave
• Transport reimbursement
• Phone/data allowance
• Performance bonus / AWS

Growth Opportunities

You will gain broad exposure across property operations,facilities management, and leasing. As our portfolio expands, there ispotential for increased responsibility and career progression.

How to Apply

Please send your resume, expected salary, and earliestavailability to Maya.propnex@gmail.com. Cc. Patrickkoh.propnex@gmail.com.Only shortlisted candidates will be contacted.

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description:

• Provide general administrative support to the team
• Support fund operational function
• Support the funds workflow/process to ensure completeness and integrity

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEINo. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No.99C4599)

Procurement Duties

• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services/products.
• Prepare and process purchase requisitions, purchase orders, and quotations.
• Monitor delivery schedules and ensure timely procurement of materials and services.
• Liaise closely with internal departments, suppliers, and logistics providers to ensure smooth procurement operations.
• Maintain accurate procurement records, vendor databases, and documentation.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory monitoring and stock control where required.

Administrative Duties

• Provide general administrative and operational support to the team.
• Handle filing, documentation, and record management.
• Coordinate office supplies, courier services, and general office maintenance.
• Assist in preparing reports, presentations, and internal documentation.
• Support scheduling of meetings and coordination with external stakeholders.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, Maritime Studies, or related disciplines.
• Minimum 2–5 years of relevant working experience in Procurement and Administration.
• Candidates with majority of their experience in Procurement are highly preferred.
• Prior experience in the Marine and Offshore industry will be a strong advantage.
• Familiarity with procurement processes, vendor management, and purchasing documentation.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Able to work independently, multitask, and meet deadlines in a fast-paced environment.
• Meticulous, organized, and a strong team player.

Preferred Profile

• Experience dealing with marine equipment, offshore vendors, or shipyard-related procurement.
• Knowledge of ERP or procurement systems is advantageous.
• Candidates who are resourceful and commercially aware will be highly regarded.

About the Role

Position Overview

This role is to manage all human resources and administrative functions. The successful candidate will play a key role in supporting day-to-day operations, ensuring HR compliance, and maintaining smooth administrative workflows across the organization.

Key Responsibilities

Work Environment

• Maintain a safe and positive work environment, and ensuring compliance with local employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.

• Support manpower planning and liaise with other departments on hiring needs.HR Operations & Employee Records

• Manage employee onboarding and onboarding processes, ensuring accurate documentation and compliance.

• Maintain up-to-date personnel files, HR databases, and employee information systems.

• Manage employee relations.

Compensation & Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.

• Track staff attendance, leave applications, and prepare payroll-related data for processing.

• Manage performance appraisal systems

Learning and Development

• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.

• Organise team building/bonding activities.

Asset & Policy Management

• Maintain company assets, accurate assets records and documentation.

• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning

• Support on strategic planning and decisions that impact all management levels

• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management

• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration

• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.

• Support general office maintenance and ensure a well-organized and efficient workplace environment.

And other ad-hoc duties as assigned by the company

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.

• Strong interpersonal, written, and verbal communication skills.

• Highly organized, meticulous, and able to handle confidential information with discretion.

• Capable of working independently and managing multiple priorities effectively.

Working hours:

Mon to Fri 8.30am - 5.30pm

• Well Established Company
• Salary: $2000 - $2500
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Accounting/Finance Background
• Experience in Accounting functions is a plus
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492