Total 3,196 Others/Any job vacancies

Company Overview

APP Engineering Pte Ltd is a Singapore-based BCA-registered M&E contractor with over 40 years of experience. We specialize in Mechanical and Electrical building services, including ACMV, Electrical, Fire Protection, Plumbing, Sanitary, and Gas systems, delivering reliable solutions across a wide range of construction projects.

If you are driven, proactive, and ready to grow, join us and be part of a team shaping the future of engineering in Singapore.

Job Summary

We are looking for a Full‑Time Administrator (Safety & HR/Admin) to work closely with our Safety Manager. You will play an important role in supporting safety documentation, ensuring compliance, coordinating records and reporting, and facilitating safe practices across projects.

Key Responsibilities

• Organize, maintain, and update safety‑related documents, permits, training records, certificates, and compliance data for easy retrieval and audit readiness
• Track training and certification renewals to support adherence to safety standards
• Prepare safety and administrative reports to assist management in monitoring and improving safety performance
• Coordinate administrative support for safety programs, meetings, and refresher training sessions
• Support ISO documentation processes and quality compliance requirements
• Collaborate with project teams and internal departments to coordinate safety records and implementation of safety processes
• Assist in safety communication and awareness initiatives across teams
• Perform other administrative and compliance support duties as required

Preferred Competencies & Qualifications

• Prior administrative experience, preferably in construction, engineering, or related environments
• Proficient in Microsoft Office (Word, Excel, Powerpoint) with strong documentation and reporting ability
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Good communication skills to liaise with project teams and stakeholders
• Detail‑oriented, proactive, and able to work independently to meet deadlines

What We Offer

• A supportive, growth‑oriented work environment
• Exposure to safety and compliance practices across diverse construction/M&E projects
• Clear opportunities for career development and skills enhancement

Automotive Claims Admin

Job Highlights:

Competitive Compensation and Benefit Package

Group Hospitalization, Medical Insurance and Dental Benefits.

Career Advancement, Professional Development Training Workshops

Brand new office with an amazing team culture

A supportive collaborative team

Job Description:

▶Submit accident reportings

▶Data entry into database

▶Assist on documents filings

▶Recording necessary data

▶Digitalize documents and save into respective folder

▶Other duties as assigned

▶6 days work week (Mon-Fri 0845-1745, Sat 0845-1600, No overtime work)

Job Requirements:

▶Motivated and driven personality

▶Able to multi task

Job Benefits:

Competitive salary

Annual, Birthday and Wedding leave

Dental Claim

Daily lunch provided

Health insurance upon confirmation

Annual bonus (depending on performance)

Staff rate for car rental and trading of cars

A casual work environment and a fun-loving team

*Stable Company with Annual Variable Bonus + Free Lunch

Passionate and Positive working environment

Career Advancement Opportunities

1. Order Management & Fulfillment

End-to-End Processing: Manage the full order lifecycle for export customers, from preparing proforma invoices to keying orders into the system.

Logistics Coordination: Liaise with customers, warehouses, and logistics providers (e.g., CEVA) to check stock availability and ensure timely shipment.

Order Documentation: Ensure all necessary documentation is accurate and keep meticulous track of order statuses.

Returns & Rejections: Handle return orders post-delivery and manage rejected export orders, including issuing credit notes and coordinating with logistics partners.

2. Pricing & Data Maintenance

System Updates: Perform monthly Temporary Price Reduction uploads and update pricing structures within SAP.

Pricing Communications: Inform customers of price changes and raise relevant COAS documents as required.

Forecast Tracking: Maintain and update export forecast spreadsheets whenever new information is received to ensure accurate demand planning.

3. Financial Support & Rebates

Accruals & Rebates: Manage rebates and accruals (FMP) for Export, Ecommerce, and IDT channels.

Financial Liaising: Assist the Finance department with documentation and liaise with relevant stakeholders to issue credit notes.

4. Customer Account & Asset Management

Account Administration: Manage the creation and updating of customer accounts, including filling out creation forms and ensuring SAP data integrity.

Form Maintenance: Regularly update Export Order Forms with the latest SKU codes and pricing.

Pallet Management: Coordinate with customers for pallet collections and raise necessary Delivery Orders.

5. Distributor Management

Claims Administration:Compile and audit all submitted fixed and variable claims. Ensure proof of execution and all necessary supporting documentation are accurately attached.

Pricing & Data Maintenance: Manage the uploading of current pricing and maintain distributor price lists.

SKU Transition: Communicate and manage SKU transitions to ensure distributor alignment and stock continuity.

System support: Gathering all inquiries and issues to ensure they are directed to the correct party for resolution.

6. Commercial Execution Support

Tracking & Business Updates: Maintenance of division reporting updates based on business needs

Maintenance of all sales reports (Daily Flash Sales, All Net Sales & Scan Sales Related) 

Manage the set up, maintenance and tracking of all display activities

Update competitor tracker & updates based on business needs

Job Summary

You will manage secured loan processes including documentation checks, disbursement, servicing, redemption, and fee collection while preparing customer communications and maintaining accurate records and system controls.

Responsibilities

• Verify and process secured loan documentation to ensure compliance and accuracy throughout loan disbursement and servicing activities
• Manage loan redemption and fee payment collections to maintain account integrity and customer satisfaction
• Prepare clear and timely instructions, payment advices, and notification letters for customers to support loan transactions
• Perform imaging, indexing, and filing of collateral documents to maintain organized and accessible records
• Review and update system reports regularly to monitor loan limits and prevent limit breaches
• Organize filing of source reports and media, and coordinate archival to ensure proper document retention and retrieval

Job Summary

We are seeking a detail-oriented and collaborative Office Administrator to support daily operations by managing financial records, inventory control, and communication to ensure smooth workflows and team collaboration.

Responsibilities

• Accurately enter supplier and client invoices into the accounting system to maintain up-to-date financial records
• Organize and maintain digital and physical filing systems for all financial documents to ensure easy retrieval and compliance
• Cross-check invoices against purchase orders to verify pricing and quantities for accuracy
• Monitor and record stock deliveries and sales to maintain accurate inventory levels
• Conduct regular physical stock counts to verify system inventory accuracy
• Notify management promptly when supplies or product levels fall below thresholds to enable timely reordering
• Manage the general office email inbox by responding to inquiries promptly and professionally
• Route incoming emails to the appropriate departments or team members to ensure effective communication flow
• Assist other departments with administrative tasks to support meeting company deadlines
• Collaborate with the team to identify and suggest improvements for office workflows and inventory processes

Preferred competencies and qualifications

• Previous experience in office administration, data entry, or related roles to support operational efficiency
• Proficiency in Microsoft Office (Word and Excel) and familiarity with basic accounting or ERP software to handle administrative and financial tasks
• High attention to detail to ensure accuracy in handling numbers and inventory data
• Excellent written and verbal communication skills to maintain professional correspondence
• Positive, team-oriented mindset with the ability to multitask effectively in a fast-paced environment

Admin Executive & Receptionist

Embark on a meaningful career to make a real difference in the lives of children!

Science Studios is a leading education centre specialising in the teaching of primary and secondary school science through engaging experiments and excellent printed materials. Learning at Science Studios is also supplemented by, and enhanced through, proprietary online resources.

We believe children should enjoy learning in order to achieve better grades. We go the extra mile to carefully design, prepare, and deliver each lesson so that students are engaged and have fun learning. For many students, coming to Science Studios is one of the highlights of their week! If you want a positive work environment where you can make a real difference, this is the right place for you!

We currently have 3 branches across Singapore: West (Bukit Timah Plaza), Central (Balmoral Plaza) and East (Eastgate at Katong). Do let us know if you prefer to work at one of the locations.

Job Description

• Communicate with customers regarding SS programmes, fees, replacement classes, etc.

• Prepare apparatus for experiments. This includes purchasing and maintaining inventory.

• Mark quizzes and monitor students’ progress to help them achieve better grades.

Requirements

+ Passionate about enriching children's lives through effective education.

+ Maintain high standards with a strong attention to detail. Thorough and accurate when accomplishing assigned tasks.

+ Able to work one and a half weekend days (Sunday from 12 noon, and Saturday).

[2 weekdays, including Fridays, will be rest days. You’ll be able to avoid weekend crowds on your rest days. Furthermore, there is no need to work on most weekends in June and December.]

• Up till $2,800
• Near MRT
• Strong International Presence
• Stable & Established Company
• Structured Work Environment

Our Client, a multinational group with more than 20 overseas branches, is inviting qualified candidates to fill the position as Admin Assistant.

RESPONSIBILITIES:

• Coordinate with internal teams, service providers, and external partners to support day-to-day operations. Assist with travel arrangements, office services, prepare communications, documentation, and reports to ensure smooth cross-office coordination.
• Maintain accurate records of business licenses, certifications, and qualifications, ensuring timely renewals. Assist with research, preparation, and submission of government grant applications, track compliance and grant utilization for reporting and audits.
• Plan and organize corporate events, meetings, workshops, and staff activities. Manage all event logistics, including venue booking, catering, invitations, and vendor coordination, to ensure successful execution.
• Support internal and external employer branding activities by working with HR and marketing teams. Manage company branding materials, corporate gifts, and merchandise, and assist in campaigns that promote company values, culture, and employee engagement.
• Assist in preparing the department budget and manage petty cash transactions with accurate record-keeping. Prepare and process payments for vendors and services, ensuring proper documentation, approvals, and coordination with the finance team.

REQUIREMENTS:

• Diploma or Degree in Business Administration, Facility Management, Event Management, or a related field.
• 1–3 years of experience in administrative or office support roles preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); basic knowledge of office operations, facility management, and event coordination will be an advantage.

OTHER INFORMATION:

Location: Paya Lebar  

Working Days/Hours: 5 days/Office hours

Salary: Up till $2,800 (salary will commensurate according to experience & qualifications)

The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Admin / Purchaser Wanted

We are looking for a responsible and organized Admin / Purchaser to join our team.

Company: Indrugco Pte Ltd
Location: Central region, Bukit Merah area
Position: Full-time, 5-day work week

We are looking for a highly organized, proactive, and physically fit individual to join our team as an Admin Assistant cum Warehouse Storekeeper.

Key Responsibilities:

• Provide daily administrative and sales coordination support
• Support customer basic sales enquiries via phone, WhatsApp, and email in a prompt and professional manner
• Coordinate closely with sales and operations teams on order processing and delivery scheduling
• Prepare and process Sales Orders (SO), Delivery Orders (DO), invoices, and stock picking lists
• Issue Purchase Orders (PO), perform goods receipt
• Monitor stock levels within office warehouse, and maintain accurate inventory records
• Assist in Accounts Receivable (AR) and Accounts Payable (AP), including invoicing, collections, and credit control
• Perform general administrative duties and support finance functions as assigned

Required competencies and certifications

• Proficiency in Microsoft Office applications including Excel and Word to perform data entry and documentation tasks
• Basic bookkeeping knowledge to assist with financial record keeping
• Physical fitness to handle light-to-moderate goods packing and shifting safely and effectively

Preferred competencies and qualifications

• Knowledge of basic accounting software such as Xero or QuickBooks Online to enhance finance support capabilities
• Meticulous and accurate data entry skills to ensure error-free records
• Ability to work independently with minimal supervision to maintain productivity

What We Offer

• Stable work environment (5 days work week).
• Opportunity to work with a reputable healthcare supplier.
• Supportive team culture.

Job Responsibilities:

• Provide support to the Sales Directors and Managers in the administrative duties in the Sales & Marketing Department
• Assist in order processing , quotation and delivery arrangements
• Liaise with customers on the shipment arrangement to ensure timely and cost effective deliveries
• General administrative tasks. (e.g handle customers' enquiries, data entry, filing etc)

Job Requirements:

• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• No working experience required
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

Job Summary

HR & Admin Assistant is responsible for supporting the company's daily human resources, payroll and administrative functions to ensure smooth operations across various activities. This role demands strong communication skills and a meticulous work approach.

Responsibilities

• Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance
• Organize and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency
• Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers
• Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments
• Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements
• Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration
• Maintain and update employee records in accordance with labour laws to ensure legal compliance
• Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing
• Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines
• Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction
• Perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives
• Handle sensitive information with confidentiality and uphold professional ethics in all HR activities

Preferred competencies and qualifications

• GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background
• Preferably 1–2 years of payroll or HR experience; fresh graduates with HR interest are encouraged to apply
• Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous
• Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting
• Demonstrate meticulous organization skills and the ability to work independently to meet deadlines
• Exhibit positive teamwork, effective communication skills, and a strong willingness to learn
• Maintain a conscientious attitude with a strong sense of responsibility and professional ethics

Human Resource

• Manage end-to-end recruitment process, including drafting and posting job advertisements, screening applicants, coordinating interviews, drafting salary proposals, and preparing appointment letters.
• Handle onboarding and offboarding processes, including preparing employment documents, work-pass applications/renewals, orientation for new hires, and managing exit clearance for departing staff.
• Maintain and update HR records, including personnel files, staff data (joining/leaving, leave entitlements, benefits, work-pass status), attendance, timesheets, overtime and leave records.
• Oversee payroll-related matters, including CPF submissions, IR8A, government-paid leave schemes, foreign worker levy waivers, and staff medical/insurance where applicable.
• Coordinate staff training and development programmes.
• Address employee queries related to medical benefits, leave entitlements, company group insurance, and other HR-related concerns.
• Attend to auditor queries and provide supporting documentation for company audits.

Secretarial/ Administrative Duties

• Support administrative tasks, including data entry, documentation, and clerical support across departments.
• Assist with the team’s claims and/or reimbursements.
• Post updates and news related to company projects on the intranet.
• Provide support in procurement and documentation.
• Provide secretarial support to the CEO, including arranging business itineraries, travel visas, accommodation and making appointments/ room bookings.
• Coordinate, collate and compile information for use of analysis and management reporting, presentations.
• Prepare meeting documents for review to ensure that the CEO is well prepared for the meeting, spreadsheets, databases etc. Handle other adhoc matters as required.

Responsibilities:

• Manage, coordinate and document the project administrative work
• Manage, keep record and update all submission document and liaise with internally project personnel
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Manages, files and updates records including and not limited to catalogue, project documentation
• Coordinate and arrange accommodation, transportation, and visiting tours for company guests
• Assist in organizing company events and social activities
• Support HR functions, including maintaining employee records and assisting in the onboarding process
• Handle ISO application, information updates and renewal

Requirements:

• Minimum 2 years of experience in HR administration and office admin
• Must have experience in a construction company
• Proficient in MS Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to handle confidential information with professionalism and discretion
• Must be able to communicate in Chinese due to Chinese speaking stakeholders / vendors

All applications will be treated confidentially.

By submitting your résumé to us, you will be deemed to have consented to us disclosing your personal information to prospective employers for their consideration.

EA Licence No.: 24C2507

Key Responsibilities

You will support programme operations and administrative processes related to curriculum checks for preschools. Your responsibilities include:

• Provide logistical and administrative support for Curriculum Check activities

• Liaise with preschools and stakeholders to facilitate the rectification process following Curriculum Checks

• Assist in reviewing and tracking improvement plans submitted by preschools through the use of AI-based tools (AIBot)

• Maintain proper documentation, records, and reporting related to programme activities

• Provide general administrative and operational support for the team

• Perform other ad-hoc duties as assigned

Requirements

• Diploma in any discipline

• IT-savvy and comfortable using digital systems and tools

• Proficient in Microsoft Office applications (Word and Excel)

• Meticulous, organised, and able to manage tasks independently

• Positive attitude with strong willingness to learn

• Punctual and responsible in completing assigned tasks

Additional Information

• Contract Duration: 6 months (extendable for another 6 months based on manpower needs and performance)

• Qualification Required: Diploma
  

  We regret to inform that only shortlisted candidates will be notified.

  Justin Lee

  Registration No: R22107715

  APBA TG Human Resource Pte Ltd

  EA License: 14C7275

Job Description

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Job Requirement

• Candidate must possess at least GCE “O” Level or equivalent, Diploma in preferred
• Interacts with operational personnel, scientific personnel, and department management
• Great communication and presenting skills
• Team player with positive attitude and pleasant personality
• Overtime and weekend work as required

Company Overview

Buildo Engineering is a leading supplier of Autoclaved Aerated Lightweight Concrete (ALC) panels and cork-based thermal and acoustic plaster in Singapore. We promote green architecture with sustainable, low-carbon building materials offering superior insulation and fire resistance.

Job Summary

Buildo Engineering PTE LTD seeks a responsible Admin Assistant to support procurement operations by managing supplier communications, purchase orders, delivery schedules, and procurement records to ensure efficient department functioning.

Responsibilities

• Source and communicate with suppliers and vendors to support procurement needs
• Prepare and process purchase orders, quotations, and invoices accurately to facilitate purchasing
• Monitor delivery schedules and follow up on orders to ensure timely receipt of goods
• Maintain organized procurement documentation and filing systems for easy retrieval
• Support inventory tracking and coordinate with the operations team to align stock levels
• Perform general administrative duties as assigned to support department efficiency
• Communicate clearly with team members and external contacts to ensure smooth workflows
• Use Microsoft Excel and Word to manage procurement data and documentation effectively
• Work independently and collaboratively within the team to achieve department goals

Preferred competencies and qualifications

• Demonstrate careful and meticulous handling of documents to maintain accuracy
• Show willingness to learn new skills and take initiative in daily tasks
• Maintain a positive working attitude to contribute to a friendly work environment

Other Information

Salary & Benefits

• Salary commensurate with experience
• Friendly working environment
• Opportunities to learn and grow

We import and distribute over 200 products ranging from food products to beverages, which includes our house-brand products.

Job Description:

• Process orders from whatsapp, online and telephone
• Issue Invoices and delivery orders
• Colliate orders and send to supplier
• Attend to incoming calls and emails
• General admin support including updating, filing and printing.
• Ad-hoc assignments assigned by the management

Requirements:

• Strong communication and interpersonal skills
• Excellent customer service skills
• Strong attention to details, committed and independent worker
• Knowledge of MS Office (Excel, Words and Outlook)
• Bilingual in English and Mandarin to communicate with Chinese speaking clients
• Willing to learn
• Singaporean or PR only
• 5 day work week (from 9am - 5pm)
• Preferable staying near north-east side

Job Description

• Maintain employee records , and ensure that they are accurate and up-to-date
• Work passes application, issuance, renewal and cancellation
• Assist in enrolling workers workplace safety and construction courses and renewal
• Maintain good documentation and filing system
• Able to liaise with foreign workers
• Handle matters related to workers’ medical claims, insurance claims (WICA & Foreign worker insurance), leave applications.
• Assist with administrative matters & procedures pertaining to workers' dormitories and residential address
• Provide general administrative and clerical support to departments
• Maintaining hardware/software listing & labelling, check on office supplies
• Other ad-hoc duties as assigned

Job Requirements

• Knowledge of Employment Act.
• Proficient in Microsoft Office, Word, Excel & PowerPoint.
• Candidate must possess minimally a Professional Certificate/NiTEC, Diploma
• Min 1 years working experience preferred for this position.
• Fresh Graduates also welcome
• Responsible, meticulous and able to prioritize and meet tight deadlines
• Experience in the construction industry will be an advantage.
• Good working attitude and communication skills.
• Able to multi-task, work independently and at the same time possess good team spirit

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Here’s a professional, Singapore-market–ready Job Description tailored for your context (supporting you directly as Founder & CEO, with a strong emphasis on communication, ownership, and versatility):

Job Title: Accounts & Admin Assistant

Location: Singapore
Company: Unimas Consulting Solutions Pte. Ltd.
Reporting to: Founder & CEO (Muru CM)

Role Overview

We are seeking a highly organized and proactive Accounts & Admin Assistant to provide end-to-end administrative and basic accounting support to the Founder & CEO. This is a dynamic, high-visibility role suited for someone with strong communication skills, attention to detail, and the ability to multitask in a fast-paced consulting environment.

Key Responsibilities

1. Accounting & Finance Support

• Handle day-to-day accounting activities including:

  • Accounts Payable (AP) and Accounts Receivable (AR)

  • Invoice preparation, tracking, and follow-ups

  • Expense tracking and reconciliation

• Maintain accurate financial records and documentation

• Assist in monthly closing activities and preparation of basic financial reports

• Liaise with external accountants, auditors, and tax agents

• Support bank reconciliations and cash flow tracking

2. Administrative & Executive Support

• Provide direct administrative support to the Founder & CEO:

  • Calendar management and meeting coordination

  • Travel bookings and itinerary planning

  • Managing Client interactions, Project milestone tracking as required

• Prepare professional documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint)

• Maintain organized filing systems (digital and physical)

3. Office & Operations Management

• Manage day-to-day office operations and vendor coordination

• Support procurement of office supplies and services

• Assist in onboarding coordination for new hires and consultants

• Ensure smooth coordination across internal and external stakeholders

4. Communication & Coordination

• Act as a key point of contact for internal and external communications

• Draft professional emails, proposals, and basic client communication

• Coordinate meetings with clients, partners, and stakeholders

• Maintain a high level of professionalism and confidentiality at all times

Key Requirements

• Experience:

  • 2–3 years of relevant experience in accounting and/or administrative roles in Singapore

• Education:

  • Diploma or Degree in Accounting, Business Administration, or related field

• Skills:

  • Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)

  • Good understanding of basic accounting principles

  • Excellent written and verbal communication skills

  • Strong organizational and time management abilities

  • High attention to detail and accuracy

  • Ability to handle confidential information with discretion

Preferred Attributes

• Experience working in a consulting, professional services, or SME environment

• Familiarity with accounting software (e.g., Xero, QuickBooks, or Microsoft Business Central)

• Self-starter with a proactive mindset and ability to work independently

• Comfortable working directly with senior leadership

Why Join Unimas Consulting Solutions

• Opportunity to work closely with the Founder & CEO in a high-impact role

• Exposure to regional consulting projects across industries and opportunity to work in Consulting projects and client facing tasks

• Dynamic, entrepreneurial work environment with growth opportunities

Application Instructions

Interested candidates may submit their resume along with a brief cover note highlighting relevant experience and communication strengths.

HR@unimas.com.sg

Position Overview

The Admin Assistant provide comprehensive administrative, clerical, and coordination support to the Engineering Department to ensure smooth daily operations, efficient cost control, and accurate reporting. The individual supports the Area Director of Engineering and liaises closely with internal departments, vendors, and contractors.

The Role
Administrative Support

o  Provide full administrative and secretarial support to the Area Director of Engineering.

o  Prepare, format, and distribute business correspondence, reports, and presentations.

o  Prepare high-quality presentation slides for the Area Director of Engineering as required.

o  Organize and maintain an efficient filing system (both digital and hardcopy).

o  Record and maintain minutes for departmental meetings, various meetings, and other internal sessions.

Human Resources & Payroll Coordination

o  Maintain accurate and up-to-date personnel records for all Engineering employees.

o  Process and close monthly payroll, including overtime and shift allowances.

o  Coordinate with HR and Finance on staffing records, attendance, and payroll matters.

Procurement & Vendor Management

o  Process purchase orders and service requests with external contractors and suppliers.

o  Source, price, and procure engineering-related materials (e.g., building, plumbing, HVAC supplies).

o  Establish and maintain strong vendor relationships to ensure quality, cost efficiency, and timely delivery.

o  Monitor and follow up on orders, ensuring proper delivery, receiving, and inventory tracking of spare parts.

Financial & Cost Control

o  Track and monitor departmental expenses against budget.

o  Process, verify, and code invoices for materials, contract labor, and service works.

o  Liaise closely with the Finance/Accounting Department to ensure timely and accurate payments.

o  Maintain records and documentation for purchasing activities and cost tracking.

Operations & Systems Coordination

o  Act as the first point of contact for incoming calls, vendors, and visitors to the Engineering Department.

o  Coordinate service requests and ensure proper communication between internal teams and external contractors.

o  Monitor and update the Knowcross system to ensure accurate work order tracking and completion status.

o  Maintain logs, records, and documentation for maintenance and purchasing activities.

Sustainability & Data Management

o  Update and maintain Earth Check data in the online portal in a timely and accurate manner.

o  Update Hotel’s HLP (Hotel Performance/Environmental data) and prepare presentations for Green Meetings.

o  Prepare monthly energy consumption and utility reports in line with company standards.

o  Compile departmental and sustainability-related reports for management and corporate requirements.

Reporting & Analytics

o  Prepare regular reports, including cost analysis, operational summaries, and performance tracking.

o  Support data collection and reporting for corporate, audit, and compliance requirements.

Budgeting Support

o  Assist in the preparation and monitoring of annual and monthly budgets, including repairs & maintenance, utilities (heat, light, power), and manpower costs.

Talent Profile
o   Minimum Diploma qualification

o   2 years of experience in administration

o   Knowledge of Engineering and Purchasing systems

o   Proficient in Microsoft Office

Job Responsibilities:
A. Manage and Support of Sharepoint Infrastructure

• Setup and customise of several Sharepoint Farm comprising of Webfront, Application and SQL servers;
• Support and troubleshoot of Sharepoint Farm issues;
• Provision and support of users’ requests for creation of new web applications, site collections and related day-day Sharepoint service requests;
• Assist in the monitoring and maintenance of the Sharepoint farm servers to ensure availability of the services to users;
• Assist in the risk management evaluation of new Sharepoint version for future Sharepoint upgrade plans;
• Assist in the provisions of statistics on Sharepoint servers’ availability
• Coordinate with Project Teams in the analysis, presentation and management of IT operations date and statistics

B. Manage and Support of Domino Servers (Preferably)

• Support and troubleshoot mail and server issues, such as mail routing, mail agents and other mail server related issues;
• Support users’ requests for creation of databases, replications, messaging (mail, SMS, Page) requests; and other similar Domino’s service requests;
• Assist in the monitoring and maintenance of the Domino servers to ensure availability of the services to users;
• Assist in the evaluation of new products and technologies to enhance or improve the integrated office systems infrastructure;
• Assist in the provisions of statistics on Domino servers availability and other server related statistics and update of mail virus pattern files
• Coordinate with Project Teams in the analysis, presentation and management of IT operations date and statistics

C. Manage and Support of Virtual Desktop Infrastructure (VDI) (Preferably)

• Setup and customise VDI clients running on VMWare’s environment;
• Support and troubleshoot of VMWare Horizon View Connection Server and VDI clients’ issues;
• Provision and support of users’ requests for creation of new VDI clients’ requests;
• Assist in the monitoring and maintenance of the VDI environment to ensure availability of the services to users;

Job Requirments:

• Must have 3 years post graduate hands on experience in Sharepoint Server Administration set up and maintenance;
• Must also be able to install and configure SQL to integrate with Sharepoint;
• Must also have hands-on experience in setting up Windows OS and server
• Must also have hands-on experience in setting up Linux OS and server
• Must also have working experience in applying Windows and Linux patches, and troubleshooting windows and Linux server issues
• Should preferably have certification as a Certified Sharepoint Specialist or have attended Sharepoint related courses
• Preferably with some knowledge and experience in VMWare Horizon View Virtual Desktop Administration set up and maintenance
• Preferably with some knowledge and experience in Lotus Domino Administration set up and maintenance

Lift - Sales Support Admin

• Office Location: Kaki Bukit Singapore
• Working Hours: Mon – Fri 8.30am – 5.45pm
• Monthly Salary: Base up to $3000 + AWS + Variable Bonus (VB)
• Employment Type: Full time, Permanent Contract

Company Overview
The company is a globally recognized organization with a strong reputation for innovation, reliability, and customer satisfaction. The company’s commitment to excellence enables the company to deliver world‑class solutions and services across Singapore and international markets.

Responsibility

• Handle customer enquiries related to engineering services and maintenance contracts, ensuring timely response and follow-up.
• Prepare, process, and track sales quotations, invoices, Bills of Quantity (BQ), and related documentation.
• Coordinate with customers on Goods Receipt (GR) status and liaise with the Field Service team on Purchase Requisitions (PR) and Purchase Orders (PO).
• Process billing for Maintenance and Permit-To-Operate (PTO) contracts, working closely with the Finance department.
• Follow up with customers on Purchase Orders and GR completion to ensure smooth billing and documentation flow.
• Provide general administrative support, including assistance with insurance matters, customer surveys, and company initiatives.

Requirement

• Diploma in business or equivalent and recognized by relevant authority
• Minimum 2 years of relevant experience in business administration or sales support. Preferably in lift or escalator industry.
• Good working knowledge of CRM systems
• Proficient in SAP for business and sales operations
• Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal and communication skills
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.
Recruit Lync Pte Ltd | EA License Number: 22C1000
Chen Hoe Nam | EA Personnel License: R25158678

Duties/Responsibilities:

• Assigned leads to CRM for PCs / Register in UMS for applied Student

• Prepare reports for Sales Commission, Events and activities, Enrolment & Application tracking and Department monthly Report.

• Responsible for the entire sales process and drive the sales process through closure

• Generate Conditional Offer letter (COL) for Local & Progression students

• Tracking the leads in CRM.

• Responsible for sales operations of all student’s recruitment

• Liaise and coordinate with internal and external parties for the department business

• Filling documents such as Memo (rebates/commissions/quotation/vendors) and Student feedback form

• Assist with sales coordination, pricing and sales contract administration

• Prepare meeting minutes and maintain reports for sales forecasting and budget

• Provide administrative support to the sales team in day-to-day duties

• Assist in logistics (class set-up, campus tour)

• Assist market research to determine market competitiveness and competitor’s activities

• Attend school open house or roadshow to support the sales business

• Support Finance related matters

Required Skills/Abilities:

• Excellent communication and interpersonal skills

• Self-motivating, able to work independently

• Mature and able to work in a fast-pace environment

• Organized, meticulous, and efficient for the work

• Good working attitude to internal and external stakeholders

• Minimum Diploma in Business,Marketing, Education or a related field.

•  Minimum 2 years or above working experiences.