Duties & Responsibilities
• Maintained accurate and up-to-date financial data entry and daily
bookkeeping
• Updated general ledger accounts, recording monthly journals for accruals,
prepayments.
• Involved in the preparation of materials for year-end audit to ensure timely
completion and tax queries when needed.
• Supported the month-end closing activities by safeguarding the
completeness of balance sheet schedules and reconciliations, shortening the
closing timeline by 20%.
• Performed expense coding with supporting documentation for employees’
reimbursements and petty cash in accurate and timely manner.
• Facilitated AR/AP functions, including preparation of supplier payments,
invoicing, monitoring of receivables and timely resolution of discrepancies.
• Reconciled AR and AP statements of accounts against internal records,
while optimizing payment and collection schedules to strengthen the
stakeholder relationships.
• Enhanced cash flow monitoring accuracy by 15% through regular
forecasting.
• Ensured compliance with internal controls and accounting policies to
maintain accuracy and consistency in financial reporting.
controls and accounting policies to
maintain accuracy and consistency in financial reporting.
• Maintained good data hygiene and accurate, confidential and up-to-date
employees’ records and documentation.
• Managed hiring requirements, job postings and interview coordination
and generated HR documents: offer letter, confirmation letter and
employment contract.
• Supported onboarding of new employees, ensuring smooth integration
and compliance with company standards and regulation.
• Handled leave & attendance administration, insurance enrolments and SSB claims.
~ Must- familiarize with Authority of Singapore such as MOM/CPF/LTA/JTC rules & regulations.
Core Procurement & Job Coordination
Manage all purchase order (PO) matters and job requirements, including sourcing and evaluating suitable suppliers and contractors.
Negotiate commercial terms, pricing, delivery lead times, and service conditions to ensure cost-effectiveness and reliability.
Arrange and coordinate with shipping agents, shippers, and suppliers to ensure shipment schedules are met and goods are dispatched according to plan.
Logistics & Supply Chain Coordination
Monitor shipment progress, track delivery timelines, and resolve any delays or discrepancies with freight forwarders or suppliers.
Prepare and verify shipping documents (invoice, packing list, BL/AWB, COO, etc.) to ensure compliance with customer and regulatory requirements.
Coordinate import/export arrangements, including customs clearance and documentation accuracy.
Supplier & Contractor Management
Maintain an updated database of approved suppliers/contractors, including performance records, pricing history, and service reliability.
Conduct periodic supplier evaluations and recommend improvements or alternative sources when necessary.
Build strong working relationships to support long-term procurement and operational needs.
Cost, Budget & Inventory Support
Review quotations, compare cost structures, and propose the most competitive and suitable options for management approval.
Monitor stock levels and coordinate replenishment to avoid shortages or overstocking.
Support budgeting by providing updated cost estimates, delivery forecasts, and procurement reports.
Operational & Administrative Support
Coordinate with internal departments (operations, finance, warehouse, engineering) to ensure smooth execution of jobs and timely delivery of materials.
Prepare PO documentation, job files, and procurement reports for management review.
Ensure all procurement activities comply with company policies, safety requirements, and client specifications.
Traceability, Documentation & Data Control
Maintain full traceability of procurement, job records, supplier communications, and shipment documentation to support audits, compliance, and operational transparency.
Ensure accurate recording, filing, and updating of all business documents, including POs, quotations, delivery records, and job sheets.
Perform routine backups of all business data—both digital and physical—to safeguard information integrity and prevent data loss.
Problem-Solving & Continuous Improvement
Investigate and resolve issues related to supplier performance, shipment delays, quality discrepancies, or documentation errors.
Identify opportunities to streamline procurement, logistics, and coordination processes for better efficiency and cost savings.
Support management in developing SOPs, workflows, and procurement guidelines.
