Total 4 job vacancies in Singapore

Roles & Responsibilities

• Prepare sales invoices accurately and on time.
• Prepare Delivery Orders (D.O.) for customer deliveries.
• Prepare Purchase Orders (P.O.) to suppliers and ensure requested materials are delivered on schedule.
• Monitor and maintain inventory records, ensuring system stock matches physical stock.
• Reconcile supplier order reports with Purchase Orders (P.O.), Delivery Orders (D.O.), and supplier invoices.
• Prepare and maintain employees' timesheets and attendance records.
• Organize and maintain proper filing of documents and records.
• Coordinate with the Sales, Warehouse, Purchasing, and Accounts teams to ensure smooth daily operations.
• Assist Sales Executives at the showroom by attending to walk-in customers, answering basic product enquiries, and providing administrative support when required.
• Perform other general administrative duties assigned by the management.

Candidate Role

The Admin Assistant plays an important role in supporting the company's daily operations by ensuring accurate documentation, inventory control, purchasing coordination, and administrative efficiency. The successful candidate will work closely with the Sales, Purchasing, Warehouse, and Accounts departments.

Job Scope

• Invoice preparation.
• Delivery Order (D.O.) preparation.
• Purchase Order (P.O.) preparation and supplier coordination.
• Inventory monitoring and stock reconciliation.
• Supplier order reconciliation (P.O. / D.O. / Invoice).
• Timesheet preparation and record keeping.
• Filing and document management.
• Provide showroom administrative support and assist the Sales team in serving walk-in customers whenever required.
• General administrative support

Job Requirements

• At least 1 year of administrative experience preferred.
• Fresh graduates with a positive attitude are welcome to apply.
• Proficient in Microsoft Office (Excel, Word).
• Good organizational and time management skills.
• Responsible, detail-oriented, and able to work independently.
• Good communication and interpersonal skills.
• Able to work in a fast-paced environment and meet deadlines.

Accounts Assistant

Job Summary
We are seeking a responsible and detail-oriented Accounts Assistant to support the finance team in handling day-to-day accounting operations. The ideal candidate will have a good understanding of basic accounting principles, strong attention to detail, and the ability to ensure accuracy and timeliness in financial records and reporting.

Key Responsibilities

Accounts Payable & Receivable

• Process supplier invoices, verify supporting documents, and ensure timely payments.
• Prepare and issue customer invoices, follow up on outstanding receivables, and monitor collections.
• Reconcile accounts payable and receivable balances.

General Accounting

• Assist in maintaining accurate accounting records and ledgers.
• Prepare journal entries and support month-end and year-end closing activities.
• Perform bank reconciliations and resolve discrepancies.
• Assist in preparing financial reports and schedules.

Expense & Claims Processing

• Verify and process staff claims in accordance with company policies.
• Ensure proper documentation and approvals are in place for all reimbursements.

Compliance & Audit Support

• Maintain proper filing and documentation of financial records.
• Assist in internal and external audits by providing required documentation.
• Ensure compliance with company policies and accounting standards.

Administrative Support

• Support the finance team with general administrative duties.
• Liaise with internal departments and external parties such as vendors and auditors when required.

Requirements

Qualifications

• Diploma in Accounting, Finance, or a related field.
• LCCI or equivalent accounting certification is an advantage.

Knowledge & Experience

• Minimum 1–3 years of relevant accounting experience.
• Basic knowledge of accounting principles and financial reporting.
• Experience handling accounts payable and receivable functions.
• Familiarity with accounting software and Microsoft Excel.

Skills & Competencies

• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to handle confidential information with integrity.
• Good communication and interpersonal skills.
• Able to work independently and meet deadlines.

Preferred Qualifications

• Experience in handling full sets of accounts is an advantage.
• Experience in multi-entity or group company environments is preferred.

Employment Details

• Employment Type: Full-Time
• Department: Finance / Accounts
• Reporting To: Finance Manager / Accountant

Roles & Responsibilities

• Prepare sales invoices accurately and on time.
• Prepare Delivery Orders (D.O.) for customer deliveries.
• Prepare Purchase Orders (P.O.) to suppliers and ensure requested materials are delivered on schedule.
• Monitor and maintain inventory records, ensuring system stock matches physical stock.
• Reconcile supplier order reports with Purchase Orders (P.O.), Delivery Orders (D.O.), and supplier invoices.
• Prepare and maintain employees' timesheets and attendance records.
• Organize and maintain proper filing of documents and records.
• Coordinate with the Sales, Warehouse, Purchasing, and Accounts teams to ensure smooth daily operations.
• Assist Sales Executives at the showroom by attending to walk-in customers, answering basic product enquiries, and providing administrative support when required.
• Perform other general administrative duties assigned by the management.

Candidate Role

The Admin Assistant plays an important role in supporting the company's daily operations by ensuring accurate documentation, inventory control, purchasing coordination, and administrative efficiency. The successful candidate will work closely with the Sales, Purchasing, Warehouse, and Accounts departments.

Job Scope

• Invoice preparation.
• Delivery Order (D.O.) preparation.
• Purchase Order (P.O.) preparation and supplier coordination.
• Inventory monitoring and stock reconciliation.
• Supplier order reconciliation (P.O. / D.O. / Invoice).
• Timesheet preparation and record keeping.
• Filing and document management.
• Provide showroom administrative support and assist the Sales team in serving walk-in customers whenever required.
• General administrative support.

Job Requirements

• At least 1 year of administrative experience preferred.
• Fresh graduates with a positive attitude are welcome to apply.
• Proficient in Microsoft Office (Excel, Word).
• Good organizational and time management skills.
• Responsible, detail-oriented, and able to work independently.
• Good communication and interpersonal skills.
• Able to work in a fast-paced environment and meet deadlines.

Looking for HR Manager with PA and supervisory role experience with 12 or more years. Working hours from 8am to 6pm, Monday to Friday, but requires flexibility for ad-hoc OT 24/7.