Job Description – Accounts Payable
(AP)
Job Purpose:
Responsible for managing outgoing
payments, verifying invoices, and ensuring timely and accurate processing of
company expenses in line with policies and procedures.
Key Responsibilities:
- Process supplier invoices, staff claims, and payment
vouchers accurately and promptly.
- Verify vendor accounts, reconcile statements, and
correct discrepancies.
- Prepare weekly/monthly payment runs and ensure
compliance with payment terms.
- Monitor accounts to ensure payments are up to date.
- Maintain proper documentation and filing of AP records.
- Assist in month-end closing by preparing AP reports and
reconciliations.
- Liaise with internal departments and external vendors
to resolve payment-related issues.
Job Description - Accounts
Receivable (AR)
Job Purpose:
Responsible for managing incoming
payments, monitoring outstanding receivables, and ensuring timely collection to
support healthy cash flow.
Key Responsibilities:
- Generate customer invoices and ensure accurate billing.
- Record and reconcile customer payments in the system.
- Monitor accounts receivable aging and follow up on
overdue accounts.
- Communicate with clients regarding outstanding invoices
and resolve billing disputes.
- Prepare AR reports, statements of accounts, and
collection summaries.
- Support month-end closing with AR schedules and
reconciliations.
- Ensure compliance with company credit policies and
procedures.
