Total 2 job vacancies by Strato Maritime Services Pte. Ltd.

Developing and implementing Quality, Health, Safety, Security and Environmental (QHSSE) policies in line with company and industry QHSSE standards. Required to be familiar with ISM code, ISPS code, MLC2006,OVID/OVMSA and ISO requirement and assist in the preparation of QHSSE audits and inspections.

Job Description:

• Manage and maintain company’s QHSSE management system onboard the vessel, identify the gaps in the system / processes and implement improvements
• Prepare or update vessel specific manual when necessary
• Follow up on incident / accident / near miss reporting, investigation, root cause analysis, preventive measures and ensure proper documentation and closure.
• Prepare and cascade of circular when necessary
• Conduct office induction and briefing for crew, shipboard training / safety coaching and monitoring of computer-based training
• Carry out shipboard internal audit / inspections, inter-departmental / company internal audit and subcontractor audit as per audit plan
• Prepare vessel and attend to shipboard audit / inspection (ISM, ISPS, MLC, OVID, CMID, OSVIS, HSE) by client or external parties
• Follow up to rectify and close deficiency or finding resulting from flag / port state control and vessel audit / inspection by client or external parties
• Follow up on client QHSSE requirement including questionnaire submission,
• attending meeting / workshop, preparing and implementation of project related management system, bridging document, HSE plan and reporting of month end statistical reports
• Monitor, support and control QHSSE activities onboard and review of shipboard month end submission, risk assessment and permit to work
• Designated as Alternate Designated Person Ashore (DPA) and Alternate Company Security Officer (CSO) and member of the shore base emergency response team
• Support vessel superintendent to manage and accomplish QHSSE tasks on time and perform other duties as assigned by vessel superintendent and QHSSE manager

Job Requirement:

• ISM/ ISPS / ISO Internal Auditor Certificate
• DPA / CSO Certificate
• Accident / Incident Investigation and Root Cause Analysis Certificate
• Minimum 5 years of working experience on QHSSE function in the marine related fields
• Proficiency in Microsoft Office applications
• Has understanding of both offshore and onshore operation
• COC / seafaring experience preferred but not necessary
• Travel to vessels at port, shipyards and offshore locations for shipboard audits, inspections and training
• Able to travel on short notice

Summary:

Requires someone who is diligent and meticulous with details. He/She must be independent with a positive mindset and demonstrates good communication skills with both internal departments and external clients. He/She must be a patient/organized person who can multitask and work under pressure with a high sense of urgency, responsiveness and takes initiatives in maintaining his/her work quality and standards with a positive mindset.

Job Description:

Tenders and Contracts

• Be the single liaison point to coordinate and collate all information/documentation required for tender/proposal submission.
• Take Minutes of Meetings and coordinate with clients on tenders/quotations.
• Ability to format and revise commercial proposals and amend contracts/addendums promptly and accurately. Ability to understand commercial contracts is an advantage.

Reporting and Documentation

• Update databases, reports and trackers on a regular basis and maintain updated and accurate information in shared folders, files and any systems/portals
• Support internal audits, compliance checks and any other commercial support works assigned.

Finance Coordination

• Coordinate closely with Accounts Team to settle invoicing issues.
• Chase for payments for long outstanding overdue payments.

Team Coordination

• Coordinate closely with internal teams for operational needs to meet contract deliverables.
• Handle basic customer queries and maintain strong client relationships

Job Requirements

• Good tendering, administration and organizational skills to support commercial tenders and operations of the fleet.
• Good coordination, excellent proactive team player who takes strong initiatives with ability to work independently on tenders/quotations to meet urgent/hard deadlines.
• Fluent English & Communication skills (both written& spoken) is required for liaison with both clients and internal departments to ensure smooth execution of contracts.
• Basic Microsoft skills and maneuvering ship management system/portal is required.
• Mainly backend support role and office-based during office hours. Occasional vessel visits, client networking sessions and/or tender briefings overseas may be required.