Total 2 job vacancies by Spoc Plan E Pte. Ltd.

Job Summary

We are seeking a responsible and organised Accounts, HR & Admin Executive to handle day-to-day accounting, human resource, and administrative functions. The ideal candidate is detail-oriented, able to multitask, and capable of supporting overall business operations efficiently.

Accounts

• Handle full set of accounts (AP, AR, GL)

• Process invoices, payments, and receipts accurately and timely

• Perform monthly bank reconciliation

• Handle monthly closing and financial reporting

• Prepare payroll and ensure timely salary payments

• Handle CPF submission and statutory filings

• Liaise with external accountants and auditors when required

HR

• Manage employee records and HR documentation

• Assist in recruitment process (job posting, arranging interviews, onboarding)

• Prepare employment contracts and letters

• Handle employee leave records and attendance tracking

• Ensure compliance with MOM regulations and employment practices

Admin

• Provide general administrative support to daily operations

• Handle licensing renewal

• Manage office supplies and vendor coordination

• Handle company correspondences and document preparation

• Handle other ad-hoc duties as assigned from time to time
  

Requirements

• Diploma or Degree in Accounting, Business Administration, HR or related field

• Minimum 1–3 years of relevant experience

• Familiar with accounting software (MYOB & Odoo)

• Good knowledge of payroll and CPF processes

• Proficient in Microsoft Office (Excel & Word)

• Strong attention to detail and organisational skills

• Able to multitask and work independently

• Good communication and interpersonal skills
  

Other Information

• Full-time position

• 5 Working days

• Working arrangement: Hybrid

Key Responsibilities:

Event & Staff Coordination Support

· Assist in identifying and suggesting event locations for customer approval

· Support planning and coordination of event logistics, including site setup and dismantling

· Coordinate and communicate with event coordinators, promoters, emcees, and on-site staff to ensure attendance, smooth operations, and effective audience engagement

· Manage manpower coordination for Singtel promoters and other event staff, including monitoring attendance, punctuality, and performance standards

· Participate in recruitment efforts to address manpower needs as required

Inventory & Vendor Management

· Maintain and manage inventory levels of marketing materials, premiums, gifts, and promotional item

· Coordinate with vendors and suppliers to ensure timely delivery of event materials and services

· Assist with vendor contracts, purchase orders, and follow up on invoices and payments

Reporting & Budget Monitoring

· Assist in preparing, monitoring, and tracking event budgets and expenses related to advertising, rentals, and other costs

· Maintain accurate records of event plans, contracts, correspondence, and financial documentation

· Prepare regular status reports and post-event summaries, including attendance, inventory and feedback data for management and client review

Communication & Administrative Coordination

· Schedule and coordinate meetings with clients, promoters, vendors, and internal teams

· Serve as a point of contact for internal teams and external partners regarding event-related queries

· Assist in drafting and distributing internal communications and client updates

· Support general office administrative tasks such as filing, scanning, and document distribution

What We’re Looking For

· Passion for event coordination and marketing support

· Strong organizational skills, ability to multitask with excellent attention to detail

· Flexibility to work on weekends or outside regular hours when needed

· Good communication skills and the ability to work well within a team environment

· Adaptability to handle changes and resolve unforeseen issues effectively

· Basic understanding of event logistics, audio equipment, and delivering quality customer service

· Experience collaborating with external vendors and suppliers

· Budget management and expense tracking skills

· Strong problem-solving skills and ability to handle high-pressure situations.

Join our dynamic team and play a key role in bringing impactful events and marketing campaigns to life!

Please e-mail your detailed resume with the subject header as “Marketing Executive” to chinsien@spocplane.com. Only short-listed candidates will be notified.