We are seeking a proactive and well-organised Administrative Executive to support the Electrical and Electronics team. This role is key to ensuring smooth day-to-day operations through effective management of administrative processes and coordination with multiple stakeholders.
Key Responsibilities
- Provide administrative support, including but not limited to quotation preparation, order creation, and accurate record maintenance
- Prepare and track job orders and related documentation
- Support customer service activities, ensuring timely and professional responses and follow-ups
- Coordinate schedules and service arrangements with relevant internal and external stakeholders
- Maintain proper filing of all documentation (softcopy and hardcopy)
- Provide general and ad-hoc administrative support as required
- Continuously review and improve administrative processes
Requirements
- Diploma or equivalent qualification
- At least 2–3 years of relevant administrative experience, preferably in a customer-facing, engineering, technical environment
- Strong customer service mindset with good communication skills
- Well-organised, detail-oriented, and able to manage multiple tasks effectively
- Comfortable working with IT systems and Microsoft Office (Word, Excel, Outlook)
- Able to work independently and collaboratively in a team environment
Desired Attributes
- Proactive and positive attitude
- Strong follow-up, coordination, and stakeholder management skills
- Ability to thrive in a fast-paced operational environment
Why Join Us
- Opportunity to work closely with engineering and project teams
- Exposure to end-to-end operational and administrative processes
- Stable role with opportunities to contribute to process improvement
