Total 6 job vacancies by Seed Squared Pte. Ltd.

Roles & Responsibilities

We are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director.

Responsibilities:

• Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly.
• Manage and coordinate the Director’s schedule, including organizing appointments, meetings, and travel arrangements.
• Act as the first point of contact, screening and prioritizing incoming communications such as calls, emails, and mail.
• Coordinate and negotiate with external vendors and suppliers.
• Assist with personal tasks, such as managing personal appointments, reservations, events, and handling personal errands.
• Perform additional duties as assigned by the Director.
• Maintain confidentiality in all business and personal matters.

Job Requirements:

• Bachelor’s degree or higher in a relevant field.
• Proficiency in both Mandarin and English for frequent verbal and written communication, enabling effective interaction with Mandarin-speaking stakeholders.
• Experience in providing comprehensive administrative support to senior executives.
• Excellent organizational and time-management skills, with the ability to multitask and meet tight deadlines.
• Strong communication skills, both written and verbal, capable of interacting professionally at all levels.
• Discretion and confidentiality when handling sensitive information.
• Flexibility and adaptability in performing tasks.

Preferred Qualifications:

• Experience working as a Personal Assistant or Executive Assistant.
• Strong problem-solving skills, with the ability to identify and resolve issues effectively.

Duties:

• Perform daily accounting & finance duties including receivables and payables processes, general ledger, tax and bank reconciliation, etc.

• Preparation of monthly financial and management reports

• Support audit and tax queries

• Liaise with banks on banking transactions

• Manage timely closing process and reconciliations, including for intercompany transactions

• Inventory stock checking report from outlets and office. (Important items and liquor), internal stock transfer record.

• HR duties such as preparation of payslip, CPF filing, annual IR8A filing, employee contract (included Annual, Slick, PH leave), foreign workers permit application • Support and liaise on marketing events

Nature of Job:

• 5-6 days’ work week (9am to 6pm, One Hour Break)

• Leave, medical & insurance coverage

• Able to travel to different outlet branch and office

Requirement:

• Minimum Diploma in Accountancy or equivalent qualification in the accounting fields.

• At least 2 to 3 years of relevant working experience in an accounting environment, preferably in F&B

• Use company Xero systems

• Proficiency in Microsoft Excel other Microsoft Office skills.

•Take care of the sales administration, including quotations, invoices, DOs, etc.

• Receive and process online orders - website and WhatsApp

• Record all returns, waive, exchanges, refunds orders and report to director

• Collect daily Sales cash and check in and out petty cash each week.

• Coordinate with contractors to fix any emergency or urgent matters

• Communicate with clients on requirements

• Able to start work immediately or short notice period is preferred

· Candidates have F&B work experience will be given priority

Personal Attributes:

• Excellent interpersonal and communication skills, driving licence will be better

• Strong initiative and problem-solving skills.

• Agility to change, mature, independent, hands-on, able to work under stress and have a strong sense of responsibility.

Job Scope for the company as below

1. Xero System

Review Xero System and POS as a USER including:

· Setup and review the Chart of Accounts and other masters;

· Identify POS reports for accounting purpose.

2. Accounting

Sales & Receipt Cycle including:

· To check on daily sales details and settlement;

· To post daily sales and settlement details;

· To check on settlement with bank receipt.

Expenses & Payment Cycle including:

· To check and review suppliers’ invoices and statement of Account;

· To post suppliers’ invoices;

· To check and generate payment to suppliers.

Quarterly closing of financials and GST return including

· To prepare financial statements including monthly bank reconciliation, notes to accounts and financial highlights (for exception).

· To prepare and file quarterly GST return.

Yearly compilation of Unaudited Financial Statements.

3. Taxation

· Provision of tax computation including submission of Estimated Chargeable Income and yearly Tax Return;

· Liaise with tax matter arising from the tax submission.

Marketing and Branding Executive

Objective:
To drive the success and growth of the restaurant’s brand by developing and executing strategic branding initiatives that create a strong and differentiated brand identity, resonate with the target audience, and enhance customer loyalty.

Key Responsibilities:

1. Brand Strategy Development:

• Develop and implement a comprehensive brand strategy that aligns with the restaurant’s vision, values, and target market.
• Conduct market research and competitive analysis to identify opportunities and trends, ensuring brand relevance and differentiation.
• Define the restaurant’s unique value proposition, positioning, and messaging to establish a strong brand identity.

2. Brand Communication and Collateral:

• Develop and maintain consistent brand messaging across all customer touchpoints, including menus, signage, website, social media, and advertising.
• Collaborate with the marketing team to create compelling content and promotional materials that effectively communicate the brand's story, offerings, and values.
• Ensure consistency in visual identity (logos, colors, fonts, and photography).

3. Customer Experience Enhancement:

• Work closely with the operations team to enhance customer experience through improved service standards, ambiance, and menu offerings.
• Monitor customer feedback and reviews, identifying areas for improvement and addressing any concerns.
• Train staff on brand values, customer service standards, and brand voice to ensure a consistent and positive brand experience.

Social Media Management & Influencer Marketing:

• Social Media Strategy: Plan and develop social media communication strategies across platforms (Facebook, Instagram, TikTok, Xiaohongshu).
• Content Creation: Curate and develop creative visual directions for content (photography, videography, infographics, still and motion).
• Content Posting: Post 4 times a month across each social media platform (FB, IG, TikTok, Xiaohongshu).
• Influencer Engagement: Engage with 20 influencers per month, tailored to specific campaigns.
• Press Releases: Write 2 press releases per month (for Shao Modern Teochew Dining & Modern Teochew Tapas).
• Media Relations: Manage media inquiries and interviews, securing 2 key media features per month.
• Monthly Reports: Generate monthly reports on social media performance, analytics, and advertising (if applicable).
• Mystery Shopper Program: Organize 2 groups of foodies to write detailed dinner experience reports each month.

Marketing Campaigns and Partnerships:

• Campaign Planning & Execution: Design and execute marketing campaigns to drive brand awareness and customer engagement.
• Partnerships: Identify and develop strategic partnerships with influencers, local businesses, and community organizations.
• Performance Monitoring: Monitor campaign performance, analyze results, and leverage data to optimize strategies and maximize ROI.

Social Media Maintenance and Content Planning:

• Account Management: Manage and maintain social media accounts (Facebook, IG, TikTok, Xiaohongshu) and interactions.
• Promotion Planning: Coordinate promotion and poster planning with the outlet manager.
• Online Promotion Design: Create 1 online promotion poster per month for all platforms.
• Photoshoot Planning: Schedule photoshoots (every 2 months) for 8-12 dishes and drinks, with 4 graphic design posts.
• Boosting & Budgeting: Develop monthly budgets for social media boosts on Facebook, IG, and Xiaohongshu.
• Performance Reports: Review social media engagement metrics (likes, comments, shares) and report on past month’s performance.

Job Nature:

• Work Hours: 5-day work week, 9 AM to 6 PM, with a 1-hour break.
• Benefits: Leave, medical, and insurance coverage.
• Travel: Ability to travel to different outlet branches and office as needed.

Qualifications:

• Education: Minimum Diploma in Marketing, Business Administration, or equivalent practical experience.
• Experience: At least 2 years of experience in growth strategy and performance marketing, preferably in technology, e-commerce, or food industries.
• Availability: Ability to start immediately or with a short notice period is preferred.
• Communication Skills: Ability to distil complex ideas into clear, actionable information.

Personal Attributes:

• Excellent interpersonal and communication skills.
• Strong initiative and problem-solving abilities.
• Adaptable, independent, hands-on, and able to work under pressure.
• Strong sense of responsibility and a proactive attitude.
• Bilingual (Chinese proficiency is a plus).

Duties:

• Perform daily accounting & finance duties including receivables and payables processes, general ledger, tax and bank reconciliation, etc.

• Preparation of monthly financial and management reports

• Support audit and tax queries

• Liaise with banks on banking transactions

• Manage timely closing process and reconciliations, including for intercompany transactions

• Inventory stock checking report from outlets and office. (Important items and liquor), internal stock transfer record.

• HR duties such as preparation of payslip, CPF filing, annual IR8A filing, employee contract (included Annual, Slick, PH leave), foreign workers permit application • Support and liaise on marketing events

Nature of Job:

• 5-6 days’ work week (9am to 6pm, One Hour Break)

• Leave, medical & insurance coverage

• Able to travel to different outlet branch and office

Requirement:

• Minimum Diploma in Accountancy or equivalent qualification in the accounting fields.

• At least 2 to 3 years of relevant working experience in an accounting environment, preferably in F&B

• Use company Xero systems

• Proficiency in Microsoft Excel other Microsoft Office skills.

•Take care of the sales administration,including quotations, invoices, DOs, etc.

• Receive and process online orders - website and WhatsApp

• Record all returns, waive, exchanges, refunds orders and report to director

• Collect daily Sales cash and check in and out petty cash each week.

• Coordinate with contractors to fix any emergency or urgent matters

• Communicate with clients on requirements

• Able to start work immediately or short notice period is preferred

Personal Attributes:

• Excellent interpersonal and communication skills, driving licence will be better

• Strong initiative and problem-solving skills.

• Agility to change, mature, independent, hands-on, able to work under stress and have a strong sense of responsibility.

Job Scope for the company as below

1. Xero System

Review Xero System and POS as a USER including:

· Setup and review the Chart of Accounts and other masters;

· Identify POS reports for accounting purpose.

2. Accounting

Sales & Receipt Cycle including:

· To check on daily sales details and settlement;

· To post daily sales and settlement details;

· To check on settlement with bank receipt.

Expenses & Payment Cycle including:

· To check and review suppliers’ invoices and statement of Account;

· To post suppliers’ invoices;

· To check and generate payment to suppliers.

Quarterly closing of financials and GST return including

· To prepare financial statements including monthly bank reconciliation, notes to accounts and financial highlights (for exception).

· To prepare and file quarterly GST return.

Yearly compilation of Unaudited Financial Statements.

3. Taxation

· Provision of tax computation including submission of Estimated Chargeable Income and yearly Tax Return;

· Liaise with tax matter arising from the tax submission.

Roles & Responsibilities

We are looking for an efficient and proactive Personal Assistant to provide comprehensive administrative support to the Director.

Responsibilities:

• Handle a wide range of administrative tasks, both business and personal, to ensure the Director’s daily activities run smoothly.
• Manage and coordinate the Director’s schedule, including organizing appointments, meetings, and travel arrangements.
• Act as the first point of contact, screening and prioritizing incoming communications such as calls, emails, and mail.
• Coordinate and negotiate with external vendors and suppliers.
• Assist with personal tasks, such as managing personal appointments, reservations, events, and handling personal errands.
• Perform additional duties as assigned by the Director.
• Maintain confidentiality in all business and personal matters.

Job Requirements:

• Bachelor’s degree or higher in a relevant field.
• Proficiency in both Mandarin and English for frequent verbal and written communication, enabling effective interaction with Mandarin-speaking stakeholders.
• Experience in providing comprehensive administrative support to senior executives.
• Excellent organizational and time-management skills, with the ability to multitask and meet tight deadlines.
• Strong communication skills, both written and verbal, capable of interacting professionally at all levels.
• Discretion and confidentiality when handling sensitive information.
• Flexibility and adaptability in performing tasks.

Preferred Qualifications:

• Experience working as a Personal Assistant or Executive Assistant.
• Strong problem-solving skills, with the ability to identify and resolve issues effectively.

Position Summary

To plan and execute the sales and promotions and help in the planning of marketing strategies and policies under your supervision.

Primary Responsibilities

• To setup presentation and merchandising of buffet setup in an artistic eye appealing effect and dismantling of all decorations/props after each promotion.
• To keep close rapport with all guests and to maintain an up-to-date mailing list of all regular guests.
• To plan in advance requirements for bookings and promotions, and to coordinate with all staff concerned to facilitate the smooth execution and operation of the events.
• To develop menus in conjunction with the Executive Chef, always keeping in mind food costs, labour cost, facilities of the kitchen, etc.
• To make sure that there are always enough supplies in areas of responsibility and that equipment is well maintained.
• To organize the outlet in an efficient manner to cope with the day-to-day operation and bookings so as to minimize labour costs.
• To ensure that food service is always efficient and effective, and facilities conform to hygiene and sanitary requirements, with excellent customer service and service recovery procedures.
• To verify and approve void checks.
• To develop and implement training program for all staff working under his scope of responsibility.
• To supervise and implement standard of service so as to maintain higher possible standard and quality.
• To conduct daily staff briefing and roll calls so as to provide information on outlet promotions, events, VIPs, etc.
• Previous Experience: Prior Restaurant and Management Experience.
• To participate in market survey on competitors.
• Able to work in a high-temperature kitchen for an extended period of time.
• Able to work nights, weekends, and holidays.
• Able to use touch-sensitive POS System.
• Must be able to take direction and delegate responsibilities.
• Able to work in a fast paced environment.