Total 18 job vacancies by Savills Property Management Pte. Ltd.

Job Purpose

The Assistant Business Development Manager supports the growth and expansion of the Company's Integrated Facilities Management (IFM) business by identifying opportunities, managing tender submissions, developing client relationships, and supporting business development initiatives. The role requires close collaboration with Operations, Solutioning, Procurement, Finance, and Subject Matter Experts to deliver competitive and high-quality proposals.

Key Responsibilities

Business Development & Client Engagement

• Support the development and execution of business development strategies to achieve sales and growth targets.
• Identify and pursue new business opportunities across various industries.
• Build and maintain strong relationships with clients, consultants, and industry stakeholders.
• Attend client meetings, tender briefings, site show-rounds, and networking events.
• Monitor market trends, competitor activities, and industry developments to identify potential opportunities.

• Manage the end-to-end tender process, including reviewing tender requirements, coordinating internal stakeholders, preparing submissions, and ensuring timely delivery.
• Coordinate with Operations, Procurement, HSSE, Sustainability, Technology, and Finance teams to develop comprehensive IFM solutions.
• Prepare tender clarifications, compliance schedules, executive summaries, and proposal documents.
• Support the preparation of tender presentations and participate in client interviews.
• Maintain tender trackers, submission schedules, and proposal repositories.

• Assist in the development of manpower deployment plans, service delivery models, and operational strategies.
• Coordinate with internal teams and subcontractors to obtain quotations and pricing inputs.
• Support cost analysis, benchmarking, and preparation of pricing models.
• Review tender requirements and identify commercial, operational, and contractual risks.

• Work closely with operational teams to ensure proposed solutions are practical, compliant, and aligned with client expectations.
• Maintain accurate records of opportunities, submissions, and client interactions in the CRM system.

Requirements

Qualifications

• Degree or Diploma in Facilities Management, Engineering, Building, Real Estate, Business, or a related discipline.

• Minimum 3–5 years of experience in Business Development, Tender Management, Facilities Management, Property Management, Engineering Services, or related industries.
• Experience in preparing tenders and proposals for Facilities Management or Integrated Facilities Management services will be an advantage.
• Familiarity with government procurement portals and tendering processes is preferred.

Strata Commercial Manager

Location: Rochor Road.

We are seeking a dedicated and proactive Strata Commercial Manager to oversee the management and maintenance of a commercial building.  This role requires a balance of technical expertise, strong organizational skills, and excellent customer service to ensure smooth operations and compliance with statutory requirements.

Job Description.

• Manage and maintain property sites as assigned.
• Conduct regular checks and inspection on grounds to ensure property is well maintained.
• Ensure building statutory requirements are complied.
• Conduct meetings of the management corporation, preparation and record minutes of meetings.
• Ensure good record keeping and filing administration.
• Review and recommend replacement/improvement plans for managed sites.
• Provide essential customer service support to the residents and owners.
• Supervise and manage a team of site staff.
• Other job related and ad hoc duties as assigned.

Requirement

• At least 2 years of M&E experience required.
• Must have knowledge with Building Maintenance and Strata Management Act.
• Possess good customer service skills.
• Good decision-making skills and effective problem solver.
• Proficient in MSOffice applications.

Interested applicants are invited to apply with a detailed resume. Only shortlisted candidates will be notified.

• Prepare detailed cost estimates and feasibility studies for new projects
• Develop and maintain project budgets and cost plans
• Prepare bills of quantities and assist with tendering processes
• Review and evaluate contractor submissions and quotations
• Monitor and control project expenditures and identify cost-saving opportunities
• Conduct valuation of work done and approve progress payments
• Maintain accurate records of project costs and update management reports
• Advise on contractual and procurement matters
• Assist with final accounts and financial close-out of projects
• Collaborate with project teams, clients, and contractors to ensure smooth project execution

Requirements:

• The QS shall possess a relevant Degree / Diploma from a recognised establishment and preferably be a registered member with the Singapore institute of Surveyors and Valuers. The QS shall also have at least 3 continuous years of relevant working experience.
• Prepare cost estimation (including verifying subcontractors’, vendors’, specialists’ submissions), endorse and ensure timely submission to the Employer Representatives for approval
• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works;
• Prepare Contractor’s monthly payment claims and final account for the Contract and ensure timely and complete submissions to the Employer Representatives for payment, including all supporting documents and evidence
• Evaluate and carry out site measurements where necessary, with claims for Work Orders
• Compile all payment claims, interim certificates, Work Orders and invoices and ensure timely submission to the Employer Representatives for payment;
• Review and prepare specifications, evaluate, and recommend tender submissions and carry out contract documentation where required by the Superintending Officer or Employer Representatives;
• Evaluate and verify that “star rate items” before the start of works, are reasonable and in accordance with fair market prices for the Superintending Officer or Employer Representative acceptance; and
• Collate all-star rates and quotation rates, analyse, and review them to feed forward for future procurement.

• Report directly to RP on theIntegrated Facility Management Services.
• Oversee and manage the day-to-day integrated operations of multiple facilities including office buildings, or other managed spaces within the Campus and ensure the efficient operation, maintenance, and safety of the Campus.
• Manage and mentor facility teams, including senior managers, managers, executives, supervisors, technical officers, technicians, and support staff, to ensure a cohesive and efficient workforce.
• Manage and supervise the teamof IFM Technical Staff and Specialists including direct contractors or partiesengaged by RP for the Integrated Facility Management Services in variousspecific disciplines.
• Identify and evaluate thecost-benefit effects arising from the actions of parties engaged by RepublicPolytechnic for the Integrated Facility Management Services.
• Manage budgets for the campus,allocating resources effectively to meet operation, maintenance and improvementneeds of the IFM.
• Anticipate possible delays andbudget-overrun of the Integrated Facility Management Services so thatappropriate actions may be taken at the appropriate time by the appropriateparties to alleviate or to arrest the same.
• Ensure all projects andmaintenance works carried out according to schedule planned.
• At any one time, there shallnot be any disruption or compromise in the quality of service delivered toRP.  The CFM shall report to the RPimmediately of manpower absenteeism, resignation, etc. and consolidate all casesin the monthly report and oversee the replacement of the technical staff basedon the following requirements:-
• Coordinate with externalservice providers, contractors, and vendors to ensure service delivery meetsquality standards and contractual obligations.
• Develop and implementpreventive maintenance programs, identify repair needs, and ensure timelyresolution of integrated facility issues;
• Ensure compliance with healthand safety regulations, implementing measures to mitigate risks and maintain asafe working environment.
• Oversee the ScheduleMaintenance and work programmes are followed and the standard operatingprocedures (SOP) for the Contract are up to date.
• Oversee eco-friendly andsustainable practices, working towards energy efficiency and waste reductiongoals;
• Oversee the maintenance ofaccurate records, prepare reports, and communicate with senior managementregarding the status of facilities and ongoing projects.
• Oversee the analytics offacility performance metrics, identify areas for improvement, and developaction plans to enhance operational efficiency.
• Oversee facility improvementand renovation projects from conception to completion, collaborating withinternal teams and external contractors.
• Oversee the landscape, pest control, grease interceptor, Building, M&E Schedule/Breakdown Maintenance and project A&A works and any other requirements as stated in this IFM Contract are carried out within the agreed Response, Delivery and Completion Time.
• Oversee that all his technical team and direct contractor appointed by RP or Contractor’s subcontractors follow RP’s QEHS ISO requirements and Statutory Requirements.
• Oversee the monitoring of the waste collection data, and initiate measure to comply with RP’s recycling indicator set.
• Oversee the management of food court operators and ensure premises is well-maintained by operator and meets the requirements in contract.
• Oversee the management of the apartment operator and ensure premises is well-maintained by operator and meets the requirements in contract.
• Oversee the management of the childcare operator and ensure premises is well-maintained by operator and meets the requirements in contract.
• Assist RP in preparing tender specification & post contract and renovation projects.
• Conduct a monthly meeting withRP including all key personnel on the IFM Operations requirements of thisContract.
• Oversee that the team of IFMTechnical Staff and Specialists including direct contractors or parties engagedby RP for the Integrated Facility Management Services follow RP’s QEHS ISOrequirements and Statutory Requirements.
• Attend to site show rounds by external visitors e.g., Ministry, Statutory Boards or other parties delegated by RP for inspections by statutory requirements or visits to the Campus and its facilities.
• Undertake any other related duties stipulated by RP.

Requirements :

• Degree holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 15 years of relevant working experience; OR
• Diploma holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 20 years of relevant working experience.
• Being a registered Fire Safety Manager would be an added advantage though not a must.
• Being a registered Workplace Safety and Health Officer would be an added advantage though not a must.

The Key Account Manager (Cleaning Services) will play a strategic and operational leadership role in managing major client portfolios. This individual will be responsible for ensuring excellence in service delivery, driving contract compliance, optimizing financial performance, and maintaining strong stakeholder relationships. The ideal candidate will champion continuous improvement, integrating technology and sustainable practices to elevate service standards.

Key Responsibilities

1.Client Relationship & Stakeholder Management

• Act as the primary point of contact for clients and relevant stakeholders regarding service requests, feedback, and contractual obligations.
• Liaise closely with clients to review Service Level Agreements (SLAs), Key Performance Indicators (KPIs), and overall performance standards.
• Build long-term, strategic partnerships with key accounts to maximize client retention and identify upselling opportunities.

2.Operational Leadership & People Management

• Lead, mentor, and manage a team of operations managers, executives, and site supervisors to ensure cohesive and high-performing operations.
• Provide strategic guidance to project staff to help them thoroughly understand contractual requirements and implement mitigation solutions for operational challenges.
• Oversee the development and execution of robust work methodologies, standard operating procedures (SOPs), and comprehensive staff training programs.
• [Value-Add] Drive workforce upskilling initiatives and progressive career mapping for site staff to boost productivity and retention.

3.Financial & Administrative Governance

• Manage project budgets strictly within set constraints while successfully achieving corporate objectives and operational benchmarks.
• Compile and present comprehensive monthly budget monitoring, variance analysis, and financial reports to senior management.
• Oversee the verification and timely submission of all monthly project reports required for billing and revenue realization.
• Balance high-level operational execution with rigorous administrative compliance.

4.Strategic Value-Adds & Innovation

• Innovation & Automation: Identify opportunities to integrate cleaning technologies, smart cleaning systems, and automation/robotics to optimize manpower and improve efficiency.
• Sustainability & ESG: Align cleaning operations with modern sustainability goals, ensuring the eco-friendly use of chemical consumables, waste reduction practices, and compliance with green standards.
• Proactive Risk Management: Conduct regular operational audits and risk assessments to proactively resolve issues before they impact the client.

Job Requirements (Suggested)

• Experience: Minimum 5+ years of experience in operations management within the Cleaning, Facilities Management, or Environmental Services industry, with at least 2 years in a managerial/key account capacity.
• Financial Acumen: Proven experience managing profit and loss (P&L), budgeting, and cost-benefit analysis.
• Leadership: Strong track record of leading diverse teams and managing multi-site operations.
• Communication: Exceptional interpersonal, negotiation, and report-writing skills, with the ability to present confidently to senior management and corporate clients.
• Tech-Savvy: Familiarity with digitized operations management tools, roster scheduling software, or smart cleaning tech is highly advantageous.

We need a proactive individual who will become a member of our team that promotes sustainability to our clients by suggesting numerous creative methods and implementations to reduce their properties' carbon footprint. 

Global and local businesses have established goals to attain net zero carbon emissions by 2040/ 2050, with a strong emphasis on Green Mark Certification, WELLS, and LEED. Our team will play a significant role in this endeavor. 

Join our team and shape the future with us. 

Roles & Responsibilities 

• Identify and pursue new business opportunities in the energy and sustainability sector. Develop and implement strategies to penetrate new markets and expand the company's client base. 

• Build and maintain strong relationships with key clients, understanding their needs and providing tailored solutions to meet their energy and sustainability objectives. 

• Lead the preparation of high-quality proposals and presentations for prospective clients, showcasing our expertise in energy management and sustainability solutions. 

• Collaborate with internal teams to ensure seamless project execution, from initial client engagement to project completion. 

• Utilize knowledge of the Green Mark Certification process to guide clients through the certification journey, ensuring compliance with standards and achieving desired ratings. 

• Leverage expertise in HVAC retrofit to identify opportunities for energy efficiency improvements and recommend appropriate retrofit solutions. 

• Conduct market research to stay informed about industry trends, competitor activities, and emerging opportunities in the energy and sustainability sector. 

• Represent the company at industry events, conferences, and networking functions to build brand awareness and establish industry connections. 

• Achieve and exceed sales targets and KPIs, contributing to the overall growth and success of the company. 

• Keep track of the projects in progress.  

Requirements 
 
A successful candidate for this position must be able to fulfill each required responsibility properly. This position requires a good background in engineering, energy, and/or sustainability, as well as a strong interest and motivation in the disciplines of Energy and Sustainability. Success requires the ability to learn new topics and adapt to different environments. 

• Bachelor degree in a related technical subject or in Business (e.g. Engineering, Sustainability, Energy, project facilities management, projects, Building, Facilities Management, Building Services)  

• Familiar with Green Mark Certification & HVAC Retrofit is preferred 

• 3-5 years of experience in delivering sustainability consulting projects, green building projects, or in a related role is preferred 

• ACMV knowledge is preferred 

• Excellent communication abilities, including report writing and visual and verbal presentation approaches, as well as the ability to read and comprehend reports and technical drawings. 

• Interest in energy & sustainability. 

• Interact with multiple groups, such as relevant government bodies (BCA, NEA, for example) or civic organizations and corporate personnel. 

• Explore and introduce new market-available technology and products. 

• Analytical in interpreting trends from data generated from an energy management system and highlighting anomalies in the data 

• Flexible and efficient in problem-solving 

• Excellent planning and organizing skills 

• Meticulous and works well in a dynamic work environment 

• Able to work independently within a team environment 

Working location: North

Job Responsibilities:

• Report to the Senior Facilities Manager.
• Assist SFM and the client on the following:
• Oversee and manage the day-to-day operations of multiple facilities including office buildings, or other managed spaces within the assigned zone and ensure the efficient operation, maintenance, and safety of the facilities.
• Manage and mentor facility teams, including executives, supervisors, technical officers, technicians, and support staff, to ensure a cohesive and efficient workforce.
• Carry out internal inspection weekly. This shall form part of the Key Performance Indicators.
• Direct and co-ordinate all other matters including monitoring of progress, installation and testing of equipment, technical personnel training, logistic support, documentation preparation and operation start-up.
• Manage budgets for each facility in the zone, allocating resources effectively to meet maintenance and improvement needs.
• Assist in the execution of work order and follow up with the service reports when the works are completed and submit the service report to SFM for record.
• Coordinate with external service providers, contractors, and vendors to ensure service delivery meets quality standards and contractual obligations.
• Develop and implement preventive maintenance programs, identify repair needs, and ensure timely resolution of facility issues;
• Ensure compliance with health and safety regulations, implementing measures to mitigate risks and maintain a safe working environment.
• Implement eco-friendly and sustainable practices, working towards energy efficiency and waste reduction goals.
• Maintain accurate records, prepare reports, and communicate with senior management regarding the status of facilities and ongoing projects.
• Analyze facility performance metrics, identify areas for improvement, and develop action plans to enhance operational efficiency.
• Oversee facility improvement and renovation projects from conception to completion, collaborating with internal teams and external contractors.
• Ensure that all his technical team and direct contractor appointed by client or Contractor’s subcontractors follow QEHS ISO requirements and Statutory Requirements.
• Ensure campus is clean and free from pest.
• Attend monthly meetings on the FM Operations requirements of this Contract.
• Assist SFM and client to manage food court operators and ensure premises is well-maintained by operator and meets the requirements in contract not limiting to:
• Conduct monthly inspection with food court operator.
• Check and verify service reports submitted by operator as per contract requirements.
• Conduct spot checks on selling price and report to client on any non-compliance with approved pricelist.
• Assist SFM and Client to manage the apartment operator and ensure premises is well-maintained by operator and meets the requirements in contract not limiting to:
• Conduct monthly inspection with apartment operator.
• Conduct quarterly inspection with apartment operator and Client
• Check and verify service reports submitted by operator as per contract requirements.
• Arrange two-monthly apartment operations meeting with operator and Client.
• Undertake any other related duties stipulated by Client.

Requirements:

• Degree holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 7 years of relevant working experience; OR
• Diploma holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 10 years of relevant working experience.

• Actively identifying, developing and securing new facilities management business opportunities
• Establish relationships with potential customers and service partners,and to identify and develop new and existing business opportunities.
• Bidding and Tender Management – to conduct the entire process of tenderadministrations, tender submission management and follow ups.
• To collaborate with functional departments to generate write-up for effective and competitive FM tender and business proposals
• To conduct company and bid presentations to potential clients and tender bidding process
• To generate FM business processes, SOPs and marketing plans into presentable write-up including tender proposals and submissions
• To manage the transition of secured projects including deployment to site operations, mobilization of manpower, coordinating transition activities between clients and Company, reporting progress, procurement of suppliers and services, generate and establish SOPs and processes, recommending and implementing solutions, and contract management
• To enhance relationship with service partners and suppliers for the delivery of FM projects and businesses
• To mobilize new projects within timeline and budget, and to meet SLA and KPI established in the contract document
• Any other scope and roles as assigned by the immediate Manager

Key Responsibilities:

• Implement, maintain, and continuously improve the Workplace Safety and Health Management System across assigned school facilities.
• Ensure compliance with the Workplace Safety and Health (WSH) Act, company safety standards, and relevant regulatory requirements.
• Conduct routine safety inspections, audits, and risk assessments of facilities, equipment, and work activities.
• Maintain safety-related documentation, including permits-to-work, risk assessments, incident reports, and compliance records.
• Prepare and submit safety reports, statistics, and regulatory documentation to management and relevant stakeholders.
• Oversee environmental compliance and sustainability initiatives across school facilities.
• Monitor waste management, water conservation, pollution control, and other environmental aspects.
• Ensure compliance with NEA regulations and environmental legislation.
• Coordinate environmental incident response, reporting, and corrective actions.
• Oversee environmental compliance and sustainability initiatives across school facilities.
• Monitor waste management, water conservation, pollution control, and other environmental aspects.
• Ensure compliance with NEA regulations and environmental legislation.
• Coordinate environmental incident response, reporting, and corrective actions.
• Conduct safety inductions, toolbox meetings, and briefings for staff, contractors, and vendors.
• Organize and coordinate safety training programs and refresher courses.
• Promote workplace safety awareness through campaigns, communications, and engagement initiatives.
• Develop safety-related materials such as bulletins, posters, and guidelines.
• Develop, implement, and maintain emergency response and evacuation procedures.
• Plan and coordinate emergency drills and exercises.
• Ensure fire safety systems, emergency equipment, and evacuation routes are properly maintained.
• Work closely with school management on emergency preparedness initiatives

Key Responsibilities:

• Lead and manage all aspects of school facilities operations, including maintenance, security, and infrastructure management.
• Develop and implement preventive maintenance plans to ensure optimal functioning of school buildings, equipment, and grounds.
• Oversee vendor management, procurement, and contract negotiations for facility-related services.
• Ensure compliance with safety, health, and regulatory standards across all school premises.
• Drive cost-effective strategies and budget management for facility operations and capital projects.
• Lead facility improvement and renovation projects from planning to execution.
• Collaborate with school leadership to align facilities management strategies with educational and operational goals.
• Mentor and supervise facilities team members, fostering a culture of excellence and accountability.

Requirements:

• The SFM shall possess a Degree preferably in Built Environment / Facilities Management / Engineering or relevant disciplines.
• Must have a minimum 8 years in a similar position with relevant work experience with a proven management / supervisory background
• Preferably with at least 3 years’ experience in providing IFM services with the Tenderer’s company, and
• Preferably with Tier 2 Certified Facilities Management Expert (CFME) accreditation by Singapore International Facility Management Association (SIFMA) accreditation scheme.
• The SFM shall lead and manage the Contractor’s works and services, and put in place an effective system and/or programme for monitoring and improvement of the Works and Services.

Responsibilities:

• Prepare detailed cost estimates and feasibility studies for new projects
• Develop and maintain project budgets and cost plans
• Prepare bills of quantities and assist with tendering processes
• Review and evaluate contractor submissions and quotations
• Monitor and control project expenditures and identify cost-saving opportunities
• Conduct valuation of work done and approve progress payments
• Maintain accurate records of project costs and update management reports
• Advise on contractual and procurement matters
• Assist with final accounts and financial close-out of projects
• Collaborate with project teams, clients, and contractors to ensure smooth project execution

Requirements:

• The QS shall possess a relevant Degree / Diploma from a recognised establishment and preferably be a registered member with the Singapore institute of Surveyors and Valuers. The QS shall also have at least 3 continuous years of relevant working experience.
• Prepare cost estimation (including verifying subcontractors’, vendors’, specialists’ submissions), endorse and ensure timely submission to the Employer Representatives for approval
• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works;
• Prepare Contractor’s monthly payment claims and final account for the Contract and ensure timely and complete submissions to the Employer Representatives for payment, including all supporting documents and evidence
• Evaluate and carry out site measurements where necessary, with claims for Work Orders
• Compile all payment claims, interim certificates, Work Orders and invoices and ensure timely submission to the Employer Representatives for payment;
• Review and prepare specifications, evaluate, and recommend tender submissions and carry out contract documentation where required by the Superintending Officer or Employer Representatives;
• Evaluate and verify that “star rate items” before the start of works, are reasonable and in accordance with fair market prices for the Superintending Officer or Employer Representative acceptance; and
• Collate all-star rates and quotation rates, analyse, and review them to feed forward for future procurement.

Accounts Admin Assistant

Location : Sentosa Cove

We are looking for a responsible and detail-oriented Accounts Admin Assistant to support our accounting and administrative functions in an MCST environment. The ideal candidate is organized, proactive, and able to handle both accounting tasks and day-to-day administrative duties while interacting with residents and stakeholders.

Job Description:

• Update term contractors list and forward a copy to Account Officer in charge.
• Key in General Ledger and Accounts Receivables into the computer every month. 
• Maintain cash book and petty cash
• Record receipts for maintenance fund and sinking fund received
• Keying of monthly Accounts Receivable and issuing of cheques at Head Office (twice a month)
• Prepare and complete accounts of the proceeding month within 10 days of the new month
• Report to Accounts Officer in charge for all accounting and audit matters.
• Perform administrative functions such as answering phone calls, attending to tenant/resident queries, typing, filing, record keeping and including but not limited to receiving courier
• Any other works as instructed by the Property Executive(Site)            

Job Requirements:

• At least 1 year of administrative experience
• Knowledge with Building Maintenance and Strata Management Act will be an added advantage
• Outgoing and approachable
• Possess good customer service skills
• Good decision making skills and effective problem solver
• An eye for details
• Proficient in MS Office applications

Interested applicants are invited to apply with a detailed resume. Only shortlisted candidates will be notified.

Location: North

Working hours: Monday - Friday, Alternate Saturday

Responsibilities:

• Asset and inventories registration, verifying, tracking the asset and updating the asset information.
• Asset and inventories disposal, checking the Net Book Value of asset, preparing the paperwork to seek HoD’s approval in the write-off and initiate the disposal process.
• Maintain accurate records of the client's assets and inventories, including acquisition, transfers, and disposals of the client's assets in line with QEHS requirements.
• Assist in conducting regular physical asset audits and reconciling discrepancies.
• Collaborate with various teams to gather asset information and update the asset database.
• Support the asset management team (BATS) in creating reports and analyzing asset data.
• Coordinate maintenance and repair activities for assets, ensuring timely completion.
• Assist in the development and implementation of asset management procedures.
• Respond to internal inquiries related to asset information and status updates.
• Ensure compliance with relevant regulations and guidelines related to asset management.

Requirements:

• Diploma holder in any discipline.
• Strong organizational and analytical skills with an attention to detail.
• Good written and communication skills and strong IT skills.

Working location: North

Working hours: Monday - Friday, Alternate Saturday

Job Responsibilites:

• Report to the Senior Facilities Manager.
• Assist SFM and the client on the following:
• Oversee and manage the day-to-day operations of multiple facilities including office buildings, or other managed spaces within the assigned zone and ensure the efficient operation, maintenance, and safety of the facilities.
• Manage and mentor facility teams, including executives, supervisors, technical officers, technicians, and support staff, to ensure a cohesive and efficient workforce.
• Carry out internal inspection weekly. This shall form part of the Key Performance Indicators.
• Direct and co-ordinate all other matters including monitoring of progress, installation and testing of equipment, technical personnel training, logistic support, documentation preparation and operation start-up.
• Manage budgets for each facility in the zone, allocating resources effectively to meet maintenance and improvement needs.
• Assist in the execution of work order and follow up with the service reports when the works are completed and submit the service report to SFM for record.
• Coordinate with external service providers, contractors, and vendors to ensure service delivery meets quality standards and contractual obligations.
• Develop and implement preventive maintenance programs, identify repair needs, and ensure timely resolution of facility issues;
• Ensure compliance with health and safety regulations, implementing measures to mitigate risks and maintain a safe working environment.
• Implement eco-friendly and sustainable practices, working towards energy efficiency and waste reduction goals.
• Maintain accurate records, prepare reports, and communicate with senior management regarding the status of facilities and ongoing projects.
• Analyze facility performance metrics, identify areas for improvement, and develop action plans to enhance operational efficiency.
• Oversee facility improvement and renovation projects from conception to completion, collaborating with internal teams and external contractors.
• Ensure that all his technical team and direct contractor appointed by cilent or Contractor’s subcontractors follow QEHS ISO requirements and Statutory Requirements.
• Ensure campus is clean and free from pest.
• Attend monthly meetings on the FM Operations requirements of this Contract.
• Assist SFM and cilent to manage food court operators and ensure premises is well-maintained by operator and meets the requirements in contract not limiting to:
• Conduct monthly inspection with food court operator.
• Check and verify service reports submitted by operator as per contract requirements.
• Conduct spot checks on selling price and report to cilent on any non-compliance with approved pricelist.
• Assist SFM and Cilent to manage the apartment operator and ensure premises is well-maintained by operator and meets the requirements in contract not limiting to:
• Conduct monthly inspection with apartment operator.
• Conduct quarterly inspection with apartment operator and Cilent
• Check and verify service reports submitted by operator as per contract requirements.
• Arrange two-monthly apartment operations meeting with operator and Cilent.
• Undertake any other related duties stipulated by Cilent.

Requirements:

• Degree holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 7 years of relevant working experience; OR
• Diploma holder in Architecture or Engineering or Real Estate or Building/Facilities Management or equivalent with 10 years of relevant working experience.

Responsibilities:

• Manage and maintain property sites as assigned
• Conduct regular checks and inspection on grounds to ensure property is well maintained
• Ensure building statutory requirements are complied with
• Conduct meetings of the management corporation, preparation and record minutes of meetings
• Ensure good record keeping and filing administration
• Review and recommend replacement/improvement plans for managed sites
• Provide essential customer service support to the residents and owners
• Supervise and manage a team of site staff
• Other job related and ad hoc duties as assigned

Requirements:

• Degree or Diploma in Building/Estate Management or related discipline
• At least 5 year relevant experience
• Knowledge with Building Maintenance and Strata Management Act will be an added advantage
• Those with M&E experience would be advantage
• Fire safety Manager certified would be advantage
• Good leadership ability with excellent interpersonal and communication skills
• Possess good customer service skills
• Good decision making skills and effective problem solver
• An eye for details
• Proficient in MS Office applications
• Candidates with stronger experience may be considered at a higher level

Main Duties and Responsibilities:

• To conduct business development functions through networks and contacts, government and corporate clients accounts engagement to expand the facilities management business
• To mobilize new contracts award and execute according to the contract specifications and requirements
• To take overall charge within the Property to manage and execute the Contract through deployment of suitably trained and qualified staff to ensure smooth day-to-day FM operations and to carry out regular servicing and Preventive Maintenance (PM) works for the Facilities and Systems, including new facilities and systems installed during the contract period and to ensure that all PM is updated
• To manage project accounts, including invoicing, profit and loss, including budgetary, projection, revenue and cost
• To submit monthly reports including business development report, Profit & Loss reports and project monthly reports
• To ensure that Quality Assurance and Quality Control for Management, Maintenance and Operation of Facilities and Systems and Site Safety Management system are put in place
• To provide assistance to Site Manager in the event of any emergency which may arise in the campus such as fire, water pipe burst, electrical outages, flooding etc including any emergency exercises conducted by the Singapore Civil Defence Force (SCDF) or other government bodies
• To setup and review documentation library and Risk Assessment/standard operating procedure (SOP) yearly
• To manage and monitor all sub-contractors’ performance and maintenance services to ensure quality and workflow to be in accordance to the SOPs and procedures set up for the Property
• Collaborate effectively with various functions within Savills, including Business Development, Operations, HR, etc.
• Any other duties as assigned by Head of Facilities Management.

Responsibilities:

• Perform regular inspections of building systems, equipment, and facilities to ensure they are in good working order.
• Respond promptly to building issues, equipment malfunctions, and customer complaints.
• Support the technician in troubleshooting any building, plumbing, mechanical & electrical issues and resolving them if possible.
• Keep records of on-site maintenance works and manage inventory of spare parts used.
• Liaise with contractors, service providers and relevant authorities under guidance of the Building Manager.
• Assist in the coordination of installation, renovation, refurbishment and building improvement projects.
• Assist in tracking utility consumption and identifying anomalies.
• Support the technician in carrying out preventive/ corrective maintenance of any building facilities, M&E systems if required.
• Ensure registers of drawings, equipment lists and service records are accurately updated and maintained.
• Conduct site walks and escort term contractors/ external vendors whilst they are doing routine maintenance works or adhoc replacement works.
• Carry out any ad hoc tasks as assigned by the Building Manager or client’s representative.
• Manage and supervise the technician and work closely with security team and cleaning team, in carrying out duties.
• Manage all direct contractors or vendors engaged by the client for Facility Management Services in various disciplines.
• Ensure all projects, preventive maintenance works and SOPs are carried out timely and according to planned schedule as per the agreed service level agreement (SLA) with the client.

Requirements:

• Diploma in Engineering, Facilities Management or equivalent.
• No experience are welcome to apply as training will be provided.
• Self-motivated with good written and communication skills and computer literate. Be competent in the use of Outlook email application and the following application software; MS office, especially MS Outlook express, Microsoft Excel (intermediate level), MS Word and MS Power point.
• Meticulous and a good team player.

Accounts Admin Assistant

We are looking for a responsible and detail-oriented Accounts Admin Assistant to support our accounting and administrative functions in an MCST environment. The ideal candidate is organized, proactive, and able to handle both accounting tasks and day-to-day administrative duties while interacting with residents and stakeholders.

Location : Sentosa.

Job Description:

• Update term contractors list and forward a copy to Account Officer in charge.
• Key in General Ledger and Accounts Receivables into the computer every month. 
• Maintain cash book and petty cash
•  Record receipts for maintenance fund and sinking fund received
• Keying of monthly Accounts Receivable and issuing of cheques at Head Office (twice a month)
•  Prepare and complete accounts of the proceeding month within 10 days of the new month
• Report to Accounts Officer in charge for all accounting and audit matters.
• Perform administrative functions such as answering phone calls, attending to tenant/resident queries, typing, filing, record keeping and including but not limited to receiving courier.
• Any other works as instructed by the Property Executive (Site)            

Job Requirements:

• At least 1 year of administrative experience
• Knowledge with Building Maintenance and Strata Management Act will be an added advantage
• Outgoing and approachable
• Possess good customer service skills
• Good decision-making skills and effective problem solver
• An eye for details
• Proficient in MS Office applications