Job Description:
· HR Duties such as payroll and employment documents.
· Submit monthly cpf.
· Reporting to insurance and follow up necessary action
· Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.
· Coordinating and managing appointments and meetings.
· Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
· Maintaining general office files related to the company’s operations.
· Liaising and coordinating with subcontractors, suppliers & clients on assigned projects.
· Prepare & arrange for tender submission and any upcoming works.
· Keep track of quotations, invoices, delivery orders, purchase orders, receipts and payments.
· Perform administrative activities such as document filing and the preparation of documents to support sales and purchase activities, e.g. delivery order and service order forms.
· Maintain office facilities to support the company’s operation.
· Prepare and keep track of important work schedules allocated to Operations Managers.
· Liaise with the external auditor for the annual auditing exercise
· Preparing payment to suppliers.
· Follow up payment from clients.
· Keep records of rental houses and monthly payments
· Preparing monthly operation report such as pest control and cleaning report.
· Tabulate the expenses for the subcontractors and arrange payment for them.
· Any other duties as may be assigned by the Directors
· Performing other relevant duties when needed.
Job Requirements:
· 2 or more years’ office administration experience or handle company account preferable
· Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint)
· Proficient in spoken & written English.
· Good communication & coordination skill
· Comfortable handling confidential information.
· Multi-tasking and time-management skills, with the ability to prioritize tasks.
