Company Overview
Healthworkz Pte Ltd is a leading FMCG company in Singapore specializing in brand management, distribution, and wholesale of consumer goods across Asia. We offer global brands with strengths in product innovation, supply chain management, and marketing expertise.
Job Summary
As an Administrative Executive, you will prepare price quotation, manage sales order processing, shipment coordination, inventory control, and accounting support to ensure smooth operations and regulatory compliance within a dynamic FMCG environment.
Responsibilities
- Prepare price quotations and update the product catalogue to support sales activities
- Consolidate customer orders and issue accurate sales orders to facilitate timely processing
- Generate sales forecasts and reports
- Prepare purchase orders and track shipment status to ensure on-time delivery
- Coordinate incoming shipments with freight forwarders and arrange trucking for container deliveries
- Verify regulatory requirements and prepare ingredient sticker labels to maintain compliance
- Support the sales team by completing product listing forms and maintaining customer master stock cards
- Retrieve and check PO received, prepare invoice, DO and coordinate delivery schedule
- Monitor customer orders and fulfillment status to ensure customer satisfaction
- Manage stock inventory by creating product codes, updating stock movements in the inventory system, and reconciling discrepancies
- Provide accounting support including accounts receivable and payable tasks such as billing, posting vendor invoices accurately, updating payments, and maintaining official documents
- Perform ad hoc duties as assigned by management to support operational needs
Preferred competencies and qualifications
- Diploma or equivalent with 2–3 years of relevant work experience
- Working knowledge of inventory and accounting software (e.g., AutoCount) is an advantage
- Proficiency in MS Office, especially MS Excel, to enhance data management and reporting
- Strong command of the English language for effective communication
- Demonstrates maturity, independence, meticulousness, and resourcefulness in work approach