Total 6 job vacancies by Gulf Asia-pacific Pte. Ltd.

Job Summary

The Production Coordinator is responsible for coordinating production-related tank farm activities to support safe, efficient, and uninterrupted blending and filling operations within the lubricant blending plant. The role acts as the key interface between Production, Tank Farm, Planning, and Quality teams to ensure timely material availability, accurate inventory control, proper sampling activities, and smooth tank transfer coordination. The position supports production planning execution, weekly/monthly stock take activities and operational coordination to minimize production delays and improve overall plant efficiency.

Key Responsibilities

Operations Coordination

·      Coordinate daily tank farm activities to support production requirements and blending schedules.

·      Liaise with Tank Farm personnel to ensure timely tank-to-tank and tank-to-blending transfers.

·      Monitor tank availability, line readiness, and material status to prevent production interruptions.

·      Perform base oil, additive, and finished product sampling activities as requested.

·      Track transfer activities and communication of operational issues or delays to Production Supervisors and Assistant Plant Manager.

·      Monitor inventory movement and maintain operational awareness of critical stock levels.

Coordination & Planning

·      Coordinate transfer scheduling and tank utilization planning to support production priorities.

·      Review stock balances against production requirements and identify potential shortages or discrepancies.

·      Support alignment between Production, Tank Farm, and Planning teams.

·      Track and report operational issues impacting production efficiency or material availability.

Stock Take & Inventory Control

·      Coordinate weekly/monthly stock take activities for production-related inventory and tank farm base oil.

·      Support tank dipping, physical inventory verification, and stock reconciliation activities.

·      Ensure proper stock count documentation and adherence to stock take procedures.

·      Investigate inventory discrepancies and support variance analysis with Finance, Production, and Tank Farm teams.

·      Coordinate SAP inventory verification and ensure timely reporting of stock variances.

Documentation

·      Coordinate with relevant departments to ensure inventory records are updated correctly.

·      Maintain proper operational records for transfers, sampling, stock take, and inventory reconciliation.

Safety, Health & Environment

·      Ensure all coordination activities comply with company safety requirements and Singapore regulations.

·      Promote safe work practices during transfer, sampling, and stock take activities.

·      Participate in incident investigations and support corrective action implementation when required.

Continuous Improvement

·      Identify opportunities to improve transfer coordination, inventory accuracy, and operational efficiency.

·      Support initiatives to reduce production delays caused by material or tank availability issues.

·      Participate in process improvement and operational optimization activities.

Requirements

Education & Experience

·      NITEC / Diploma in Engineering, Manufacturing, Operations, or related field

·      Minimum 3–5 years of experience in lubricant, chemical, or process manufacturing operations.

·      Experience in tank farm operations, inventory coordination, or production support is preferred.

Skills & Competencies

·      Good understanding of tank farm operations, liquid transfer systems, and inventory control.

·      Strong coordination, communication, and problem-solving skills.

·      Ability to work closely with cross-functional teams in a fast-paced manufacturing environment.

·      Good analytical and organizational capability.

·      Knowledge of safety practices related to bulk liquid handling and chemical operations.

The Administrator provides comprehensive administrative support to the Human Resources team while also overseeing the efficient operation of the Singapore office. This multifaceted role combines office management and human resources support responsibilities. The incumbent will perform a diverse array of administrative services, ensuing seamless office functioning and exceptional support to leadership and associates.

Human Resource Administration

·      Provide logistical support in new hires onboarding. (Staff pass, uniform, PPE, corporate gifts etc.)

·      Onboard new hires and provide basic training on office procedures and systems, when necessary.

·      Assist in the administration of all learning and development, retention and compensation & benefits programs.

·      Main liaison person for canteen vendor on food quality, hygiene and menu.

·      Manage dormitory administration.

·      In charge of company transport management.

·      Support employee engagement activities and contribute to their execution.

·      Actively contribute to company-wide projects and HR initiatives as assigned.

·      Support the organization of company events, meetings, off-site retreats and provide logistical assistance.

Office administration

·      Oversee office supplies inventory, pantry management, place orders and maintain office equipment in optimal working condition. 

·      Coordinate with security on visitors and carpark arrangements.

·      Liaise with cleaning vendors and ensure office environment is well-maintained.

·      Manage incoming and outgoing mail, package deliveries, and maintain efficient record keeping systems.

·      Administer travel requests, including booking hotel accommodations, land, and air transportation as needed.

·      Coordinate with IT on any system or technical requests.

·      Update and maintain office organizational charts, directory and support communication efforts.

Any other ad-hoc tasks when assigned.

Responsibilities:

• Coordinate and maintain billings and reports, verify all billings are complete and reconciled to the general ledger.
• Manage and monitor customer payments, including posting incoming funds, preparing AR ageing reports, send out SOA.
• Manage and maintain customer master data in the system, ensuring all required approvals and supporting documentations are properly submitted
• Coordinate and liaise with internal parties to support intercompany activities.
• Coordinate and liaise with auditors on AR related matters.
• Ensure compliance with financial reporting standards and GST regulations.
• Perform any other duties as assigned

Requirements:

• Diploma or Degree in Accountancy, Finance or equivalent.
• Minimum 5 years’ related work experience, preferably with previous audit background.
• Proficient in MS Word, Excel and PowerPoint.
• Experience with SAP is an added advantage.
• Experience – 2 to 3 years’ experience in manufacturing company preferred
• Experience in finance shared services is preferred
• Good communication and organizational skills.

To provide exceptional customer service through efficient order management, effective communication, and seamless coordination across internal teams. This role ensures customer satisfaction, accuracy in order processing, and compliance with company standards, supporting overall business growth and operational excellence.

Order Management

- Manage the end-to-end order fulfilment process, from order receipt to delivery and invoicing.

- Ensure accuracy in processing customer purchase orders, sales contracts, and related documentation.

- Monitor order status proactively and keep customers updated on delivery timelines.

Customer Relationship Management

- Act as the first point of contact for customers, addressing inquiries, complaints, and service issues.

- Build strong relationships with key accounts and distributors to enhance customer satisfaction.

- Collaborate with sales and supply chain teams to align customer needs with plant capability.

Logistics & Coordination

- Coordinate with production planning, warehouse, and logistics teams to ensure on-time delivery (OTIF).

- Track shipments, resolve transport issues, and ensure all export/import documentation complies with regulatory requirements.

- Liaise with freight forwarders and third-party logistics providers when needed.

Reporting & Process Improvement

- Prepare regular reports on customer service KPIs such as OTIF, order accuracy, and complaint resolution.

- Support continuous improvement initiatives to streamline order management and enhance customer satisfaction.

- Assist in developing and implementing standard operating procedures for customer service excellence.

Education & Qualifications

- Diploma/Degree in Business, Supply Chain, or related field.

- 4 to 7 years of experience in customer service, preferably in lubricants, chemicals, or FMCG industries.

- Experience in order management, exports/imports, and documentation (e.g., LC, shipping, customs).

- Strong knowledge of ERP systems (SAP/Oracle or equivalent) and Microsoft Office.

- Excellent communication and interpersonal skills.

- Ability to work independently under pressure and manage multiple priorities.

Technical Skills

- Customer-Centric Mindset

- Problem-Solving & Escalation Handling

- Strong Organizational & Multi-tasking Skills

- Collaboration & Teamwork

- Attention to Detail & Accuracy

- Proficiency in ERP / O2C Systems

We are looking for an Operations Executive to support terminal, marine, and white-label logistics operations involving petroleum products, lube oils, and packaged goods. This role sits at the heart of daily operations and requires strong coordination across terminals, barges, transporters, customers, and internal teams.

You will manage order execution, inventory, documentation, and billing, while supporting 24/7 operational requirements in a fast moving environment with tight lead times and high service expectations.

Key Responsibilities

• Execute customer orders and coordinate deliveries via terminal, barge, truck, and warehouse operations

• Manage daily operational activities for base oil, diesel, LSMGO, lube oil, and white label products

• Coordinate closely with terminal operators, loading masters, barge operators, transporters, and warehouse teams

• Monitor inventory levels and ensure accurate stock reconciliation

• Handle operational documentation and billing, including storage charges, handling charges, and related cost items

• Prepare and verify shipping, delivery, and commercial documents & other adhoc duties

• Apply and manage export and import permits in compliance with Singapore regulations

• Support urgent and short lead-time customer requests, including after-hours coordination when required

• Act as a key contact point for customer enquiries related to orders, deliveries, and schedules

• Maintain accurate records in SAP and ensure master data is set up correctly for new products or customers

Core Skills & Competencies

• Strong coordination skills – able to manage multiple stakeholders and moving parts simultaneously

• Operationally hands-on – comfortable dealing with day-to-day execution, last-minute changes, and urgent escalations

• Attention to detail – especially for inventory tracking, documentation, and billing accuracy

• Commercial awareness – understands contracts, storage charges, and cost recovery

• System-savvy – working knowledge of SAP (SD/MM) or similar ERP systems

• Communication skills – able to liaise clearly with customers, vendors, terminal staff, and internal teams

• Problem-solving mindset – able to troubleshoot operational issues calmly in time-sensitive situations

Work Style & Attributes

• Comfortable supporting 24/7 / after-hours operations on a rotational or on-call basis

• Able to perform in a fast-paced, high-pressure environment with short lead times

• Proactive, reliable, and takes ownership of tasks through to completion

• Team player with a practical and solutions-oriented approach

Essential Criteria

• Diploma or Degree in Supply Chain, Logistics, Maritime Studies, Business, or related field

• 2–5 years of operational experience in terminal operations, marine logistics, petroleum, chemicals, or manufacturing supply chains

• Prior exposure to terminal, vessel, or tank storage operations is highly advantageous

Why Join Us?

• Exposure to marine, terminal, and petroleum logistics operations

• Hands-on operational role with end-to-end visibility

• Opportunity to work with multiple stakeholders across the supply chain

• Suitable contract role for professionals who enjoy dynamic, operations-driven environments

A. Strategic Procurement & Category Management

• Lead end‑to‑end procurement activities (RFQ/RFP, supplier evaluation, negotiations, award recommendation) for indirect materials, consumables, packaging components, and services.

• Apply Total Cost of Ownership (TCO) and risk‑based sourcing methodologies aligned with Singapore’s procurement governance expectations.

• Develop category strategies, including supplier rationalisation, dual‑sourcing models, contract frameworks, and cost‑reduction initiatives.

• Identify and execute measurable savings programs, benchmarking against regional market indices and global commodity trends.

• Ensure full compliance with company procurement policies, audit requirements, and MAS/regulatory expectations where applicable.

• Material sourcing based on sustainability goals and direction of company

B. Supplier & Vendor Management

• Manage day‑to‑day supplier engagement, performance monitoring, and issue resolution.

• Drive supplier development initiatives, including lead‑time improvements, cost and waste reduction, and quality enhancement.

• Support vendor onboarding including due‑diligence checks, certifications, sustainability requirements (e.g., ISO, ESG commitments).

• Participate in contract and SLA discussions to ensure robustness of commercial terms, risk management, and service levels.

• supplier management and score rating

C. Inventory, Materials & Operational Support

• Analyse usage trends, safety stock levels, and planning parameters to forecast consumable requirements.

• Collaborate with warehouse, operations, and QC to ensure supply continuity and mitigate shortages.

• Support coordination of hazardous/regulated waste collection (e.g., drums, IBCs) in compliance with NEA and local regulations.

• Monitor slow‑moving inventory and work with cross‑functional teams on mitigation actions.

D. Packaging & Regulatory Documentation

• Liaise with suppliers on packaging specifications, artwork accuracy, quality standards, and cost proposals.

• Create, update, and validate product labels in compliance with regulatory standards and customer requirements.

• Manage Safety Data Sheet (SDS) submissions and coordinate with logistics partners (e.g., DHL) to meet export documentation requirements.

• Prepare FTA, COO, and customs documents, ensuring compliance with Singapore Customs and international trade regulations.

E. Continuous Improvement & Digital Enablement

• Identify opportunities to automate procurement workflows and enhance visibility through SAP dashboards and procurement analytics.

• Participate in Supply Chain transformation projects including digitalization, sustainability, and vendor risk assessments.

• Support internal audits, ISO requirements, and compliance reviews as required

Key Skills and Personal Attributes
- At least 5+ years of procurement or supply chain experience in manufacturing, chemicals, lubricants, FMCG, or related sectors.

- Excellent communication skills with the ability to work with both internal stakeholders and external suppliers.

- Strong planning, coordination, and multitasking abilities.

- High attention to detail and strong follow through.

- Collaborative team player with a proactive, solution oriented mindset.

- Ability to work independently with minimal supervision while managing day to day procurement operations.

Essential Criteria
- Diploma or Bachelors degree in supply chain (or equivalent).

- Experience in a similar position is desired

- Must have experience in customer relationship development.

- Able to demonstrate an overall understanding of the contract negotiation process (i.e., how negotiations are set up, who participates, what issues are discussed); knows a variety of effective negotiation techniques

- Capability to translate customer requirements into business opportunities