We are inviting a dedicated, ministry minded individual to join our team as a Campus Admin Coordinator. This role carries hands-on responsibilities, ensuring the smooth running of campus operations and providing vital support to the pastors overseeing the campus and congregations. If you have a heart to serve, strong administrative gifting, and a passion for organisational excellence, we would love to meet you.
Why Join Us?
You will be part of a passionate team committed to serving God’s kingdom with excellence. Your work will create impact across generations, ministries, and the wider church community. If you find joy in building strong administrative foundations for ministry, this role is for you.
About the Role
As the Campus Admin Coordinator, you will be part of the Campus Admin Team managing campus wide administrative matters. You will support the Campus Admin-In-Charge in daily campus operations, coordinate logistics for services and events, and ensure seamless workflows across congregations. Your work directly contributes to creating an excellent environment for our church members to worship, connect, and grow.
Key Responsibilities
Campus & Ministry Support
- Support the Campus Admin-In-Charge in day-to-day operations and execution of ministry initiatives
- Assist in planning, organising and executing campus events and local camps
- Assist in planning, scheduling and recording minutes of various monthly campus meetings, follow-up and track updates on key action plans
- Support Grace Groups Administration (First Time Guest assignments, attendance updates, leader appointments)
- Co-ordinate with congregation pastors and ministry staff to ensure efficient and effective processes/ workflows
- Assist in tracking and providing campus and congregation data for regular management reporting
- Manage campus office administration, pantry supplies, and inventories (e.g., communion emblems, special service gifts, café supplies)
- Assist with church wide events such as Annual Business Meetings, special weekend services and special projects such as church retreats, governance, compliance, and PDPA matters
Pastoral & Member Care Administration
- Handle pastoral administrative support for life milestones: newborn gifts, wellness gifts, wreaths, and staff notifications for funerals, hospitalisations, and newborns
- Organise water baptism and membership services; prepare certificates and maintain membership records
Weekend & Event Operations
- Oversee weekend and event logistics, including altar trolley preparation and First Time Guest hospitality
- Coordinate wedding venue bookings, site walkthroughs, logistics, and related finance matters
Finance & Systems
- Assist in tracking and managing Campus budgets (annual and reforecast), variances and reimbursement
- Provide admin support for congregation pastors’ and ministers’ claims
Who We’re Looking For
- Someone who is responding to a full-time ministry call, willing to serve on weekends
- Diploma or Degree in Administration or related field
- Dependable, positive, resourceful, and able to work independently
- A strong team player with a servant’s heart
- Excellent communication skills, especially minutes writing
- Able to build strong relationships across teams and leadership levels
- Strong organisational and administrative skills; able to multi-task effectively
- Proficient in Microsoft Office; familiar or willing to learn systems like Business Central
- Ability to use AI tools to improve productivity and efficiency would be advantageous
- A desire to pursue excellence and not settle for the status quo
