Job Summary
We are looking for ameticulous and proactive HR & Administration Executive to support the full spectrum of human resource, administration, employee engagement, and regulatory support functions. The ideal candidate will be highly organised, detail-oriented, and comfortable handling confidential information while working closely with management, employees, external vendors, and professional advisers.
Key Responsibilities
- Manage day-to-day HR operations, including recruitment coordination, onboarding, confirmation, transfers, offboarding, and employee documentation.
- Prepare HR-related letters and documents, including employment contracts, confirmation letters, promotion letters, and other employee correspondence.
- Maintain accurate employee records, personnel files, attendance records, leave records, claims, benefits, and training documentation.
- Support monthly payroll preparation, CPF contributions, statutory submissions, and employee benefits administration.
- Coordinate recruitment activities, including job postings, candidate sourcing, interview arrangements, reference checks, internship programmes, and graduate hiring initiatives.
- Organise employee engagement activities, welfare programmes, company events, annual dinners, team-building activities, CSR initiatives, and related event logistics.
- Assist with government grant applications, claims, supporting documentation, compliance tracking, and liaison with relevant agencies, consultants, and vendors.
- Process intercompany claims, expense reimbursements, allocations, chargebacks, and supporting records in coordination with Finance.
- Support regulatory and compliance administration, including staff declarations, compliance attestations, training records, audit documentation, and regulatory reporting where required.
- Coordinate corporate secretarial and regulatory administration matters, including documentation for annual filings, board approvals, audits, and external adviser coordination.
- Manage general office administration, including procurement, office supplies, vendor coordination, facility maintenance, service agreements, and travel arrangements where required.
- Prepare HR, administration, recruitment, training, headcount, turnover, and other management reports, and support ad hoc projects as assigned.
Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
- Minimum 2 to 3 years of relevant experience in HR operations, office administration, payroll support, or a similar role.
- Good knowledge of Singapore employment practices, CPF matters, statutory requirements, and HR documentation.
- Experience supporting payroll, recruitment, employee records, government claims, and office administration will be an advantage.
- Proficient in Microsoft Office applications, especially Word, Excel, Outlook, and PowerPoint.
- Strong organisational, communication, interpersonal, and time-management skills.
- Meticulous, responsible, discreet, and able to handle confidential information professionally.
- Able to work independently, manage multiple priorities, and collaborate effectively with internal and external stakeholders.
What We Are Looking For
- A reliable team player with a positive attitude and strong sense of ownership.
- Someone who enjoys both HR operations and hands-on administrative coordination.
- A detail-oriented individual who can manage documentation, follow through on tasks, and maintain accurate records.
- A good communicator who can liaise professionally with employees, management, vendors, consultants, and external parties.
Only shortlisted candidates will be contacted.
