Total 7 job vacancies by Fortyfourman Pte. Ltd.

Job Summary

We are seeking a motivated and organised Business Operations & Executive Support Associate to assist management with daily operations, coordination, and internal activities. This entry-level role offers exposure to business processes and the development of organisational and communication skills.

Responsibilities

• Assist management in executing daily business operations and coordinating activities to support smooth workflows
• Maintain organised records and documentation to ensure accurate information management
• Manage schedules, appointments, and meeting arrangements to optimise time and resource use
• Prepare basic reports, spreadsheets, and presentation materials to support business communication
• Update and maintain internal databases and records for operational accuracy
• Liaise effectively with internal teams, vendors, and external stakeholders to facilitate communication and task completion
• Coordinate company events, meetings, and training sessions to ensure successful execution
• Follow up on assigned tasks and timelines to support project progress
• Provide ad-hoc support for general business and operational tasks as directed by management
• Support recruitment coordination and onboarding activities when required

Required competencies and certifications

• Strong organisational and coordination skills demonstrated through managing schedules and supporting workflows
• Proficiency in Microsoft Office and Google Workspace applications to prepare reports and manage data
• Effective communication skills to liaise with teams and stakeholders
• Responsible, detail-oriented approach with a proactive attitude to learning and task completion

Preferred competencies and qualifications

• Basic skills in Canva or presentation design to enhance visual communication materials

We are seeking a highly organised, proactive, and dependable Personal Assistant to provide comprehensive administrative and coordination support. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities with discretion and professionalism.

In this role, you will play a key part in ensuring the smooth management of daily schedules, communications, and operational matters, enabling the individual you support to focus on strategic priorities and high-value activities.

Key Responsibilities:

• Manage calendars, appointments, and meeting schedules efficiently.
• Screen and manage emails, phone calls, and other correspondence.
• Prepare meeting materials, presentations, reports, and documentation when required.
• Handle administrative tasks, including filing, data entry, expense tracking, and record maintenance.
• Conduct research and gather information to support decision-making and ongoing projects.
• Monitor deadlines, follow up on action items, and ensure timely completion of tasks.
• Provide ad-hoc support and assist with special projects as assigned.

Requirements:

• Excellent organisational and time management skills, with the ability to prioritise effectively.
• Strong verbal and written communication skills.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Proficient in Microsoft Office and/or Google Workspace applications.
• Self-motivated, adaptable, and able to work independently in a fast-paced environment.

Role Overview

We are looking for a highly motivated Computer Science / AI Intern who is keen to apply technology to real-world business challenges. This role focuses on building practical AI tools, automations, and data solutions to improve productivity, recruitment, and sales performance within a financial consulting environment.

Key Responsibilities

1. AI & Automation Development

• Design and build simple AI tools (e.g. ChatGPT workflows, prompt systems, internal assistants)
• Automate repetitive workflows (report generation, tracking, scheduling, follow-ups)
• Integrate AI tools into daily operations (Google Sheets, CRM, WhatsApp workflows where applicable)

2. Data & Dashboarding

• Structure and clean data from internal sources (sales, recruitment, performance tracking)
• Build dashboards for real-time tracking (e.g. MDRT progress, team performance)
• Support reporting and insights generation for management

3. Process Improvement

• Identify inefficiencies in current workflows and propose tech-enabled solutions
• Work with team leaders to digitize manual processes
• Implement scalable systems for tracking and reporting

4. Experimentation & Prototyping

• Test new AI tools, APIs, and platforms relevant to the business
• Rapidly prototype solutions and iterate based on feedback
• Stay updated on latest AI trends and suggest practical use cases

Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and operational support. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments to ensure effective time management
• Send timely reminders and prepare relevant materials in advance of meetings

2. Administrative Support

• Manage emails, phone calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials with accuracy and efficiency
• Maintain well-organized filing systems, both digital and physical

3. Meeting & Event Coordination

• Coordinate internal and external meetings, including venue booking, logistics, and materials preparation
• Take accurate meeting minutes and track follow-up action items
• Support the planning and execution of team events, client sessions, and workshops

4. Client & Stakeholder Coordination

• Serve as a key point of contact for clients and internal stakeholders
• Ensure clear communication and timely follow-ups across all parties
• Uphold a high level of professionalism, discretion, and confidentiality

5. Task & Project Support

• Assist in monitoring ongoing projects, timelines, and deliverables
• Coordinate across teams to ensure deadlines and objectives are met
• Handle ad-hoc tasks and provide problem-solving support as required

Overview

We are seeking a proactive and resourceful Recruitment Officer to drive talent acquisition efforts and support the company’s growth. The role focuses on sourcing, attracting, and onboarding quality candidates while ensuring a smooth and professional hiring experience.

Key Responsibilities

1. Talent Sourcing & Acquisition

• Identify and source potential candidates through various channels (job portals, social media, referrals, and networking)
• Develop and maintain a strong pipeline of candidates for current and future hiring needs
• Actively reach out to passive candidates and build long-term talent relationships

2. Screening & Selection

• Conduct initial screening calls to assess candidates’ suitability
• Coordinate and schedule interviews with hiring managers
• Support the selection process, including shortlisting and evaluation of candidates

3. Employer Branding & Outreach

• Promote the company’s brand and career opportunities through social platforms and events
• Participate in career fairs, networking events, and recruitment drives
• Create engaging content to attract potential candidates

4. Candidate Experience & Onboarding

• Ensure a positive candidate experience throughout the recruitment process
• Manage communication and follow-ups with candidates
• Assist in onboarding coordination for new hires

5. Administrative & Reporting

• Maintain accurate recruitment records and databases
• Track recruitment metrics (e.g., time-to-hire, conversion rates)
• Prepare recruitment reports and updates for management

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required