Key Responsibilities:
Executive Support
Act as the primary point of contact between the CEO & VP and internal/external stakeholders, ensuring timely and courteous communication.
Prepare documents, reports, presentations, and correspondence; ensure accuracy, confidentiality, and professional formatting.
Support the CEO & VP in meeting preparation — including agenda coordination, briefings, and follow-up action tracking.
Draft and review correspondence and business communications on behalf of the CEO & VP.
Manage and maintain the CEO & VP’s calendar, appointments, and travel arrangements (domestic and international). Participate in work trips with the CEO & VP, if required.
Administrative & Operational Coordination
Liaise with senior management, clients, suppliers, and partners from different countries and timezones.
Assist in monitoring project timelines, business activities, and key management deliverables.
Coordinate logistics for board meetings, industry events, and international business trips.
Maintain organized filing systems (digital and physical) for corporate records, contracts, and communications.
Oversee certain personal or household administrative matters for the CEO & VP, as required.
Perform any other work related functions as deemed necessary and appropriate by CEO & VP.
Qualifications & Requirements:
Diploma in Business Administration, Communications or related field.
Minimum 2 years of experience supporting C-suite executives, preferably in trading, energy, manufacturing, or related industries.
Excellent written and verbal communication skills in English and Mandarin. Mandarin proficiency is a requirement to manage Chinese clients.
Strong organizational, time-management, and multi-tasking abilities with attention to detail.
Proficiency in Microsoft Office 365, document management, and virtual meeting tools.
Self-motivated, trustworthy and resourceful individual who is able to handle confidential or sensitive information with discretion.
What We Offer:
Please send your resume to admin@festoil.com.sg & indicate on your resume:
We regret to inform that only shortlisted candidates will be notified.
