We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.
An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.
Responsibilities
- Maintain files and records so they remain updated and easily accessible
- Assist to reception customer contact .
- Simple paperworks ( form filling and write letters).
- Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
- Picking up or delivery documents from/to clients or partner corporations.
- Answer the phone to take messages or redirect calls to appropriate colleagues
- Assist managers to arrange daily schedules and accompany go out if necessary.
- Basic documents Ch-En translations.
- Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
- Undertake basic bookkeeping tasks and issue invoices, checks etc.
- Take minutes of meetings and dictations
- Assist in office management and organization procedures
- Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
- Assist in making travel arrangements and booking flight tickets or venues for conferences and events
- Perform other office duties as assigned
Requirements
- Well language skills with both English and Chinese
- Proven experience as office clerk or other clerical position
- Familiarity with office procedures and basic accounting principles
- Working knowledge of office devices and processes
- A fast typist with knowledge in stenography and taking dictations
- Very good knowledge of MS Office
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- High school diploma
