Total 3 job vacancies by Casa Raudha Ltd.

Job Summary

We are seeking a dynamic and experienced Programmes & Events Executive with a background in Mass Communication to provide maternity cover for the Assistant Manager (Prevention & Restoration) role. The incumbent will be responsible for planning, coordinating, and executing key programmes, outreach campaigns, and events that align with our mission to promote community awareness, empowerment, and support services. This role requires a balance of hands-on event management, stakeholder engagement, and communication strategy, ensuring programme continuity and visibility during the cover period.

Key Responsibilities

Programme & Event Coordination

- Plan, organize, and execute community programmes, workshops, and outreach events under the Prevention & Restoration pillars.
- Work closely with internal teams and external partners to ensure smooth implementation and alignment with programme objectives.
- Oversee event logistics, vendor coordination, and budget tracking.
- Prepare post-event reports, feedback summaries, and recommendations for continuous improvement.

Communication & Public Engagement

- Develop and execute communication materials (press releases, social media posts, and event collaterals) to enhance public engagement.

Stakeholder & Volunteer Management

- Maintain relationships with programme partners, sponsors, and vendors.
- Engage and coordinate volunteers for community activities and events.
- Support the documentation of partner deliverables and engagement outcomes.

- Engage with key community leaders, policymakers, non-profit partners, and funders to promote programme goals and secure support and funding.

- Negotiate with service providers and vendors to ensure high-quality resources are obtained at cost-effective prices.

Monitoring & Reporting

- Track project timelines, deliverables, and outcomes to ensure programme milestones are achieved.
- Prepare and submit progress updates, financial summaries, and impact reports to management.

Compliance and Reporting

- Oversee the compliance of programmes with all applicable laws, regulations, and grant/funding requirements.

- Develop comprehensive reports detailing programme progress, outcomes, and metrics for internal and external audiences, including regulatory bodies and funding agencies.

- Implement robust systems for data collection and analysis to ensure accurate reporting and inform ongoing programme adjustments

Innovation & Improvement

- Contribute creative ideas for improving programme design, event engagement, and outreach impact.
- Propose new approaches for digital storytelling and awareness campaigns leveraging your Mass Communication background.

Requirements

- Degree in Mass Communication, Events Management, or its equivalent.
- At least 3 years of experience in programme coordination, events management, or public engagement.
- Strong communication and interpersonal skills with the ability to manage multiple stakeholders.
- Proficient in Microsoft Office and familiar with event management tools or social media platforms.
- Creative thinker with attention to detail and the ability to work under tight timelines.

Role Overview – Admin Officer (Operations)

The Admin Officer (Operations) provides administrative and operational support to ensure the smooth and effective running of Casa Raudha’s residential services and operational functions. This role supports daily operations, documentation, reporting, and coordination across teams to maintain compliance and service quality.

Key Responsibilities

1. Administrative & Operational Support

• Maintain, organise, and safeguard resident management records, facilities reports, and operational documentation.

• Provide administrative support to the Operations team, including handling incoming calls and maintaining call logs related to referrals, admissions, and discharges.

• Manage and maintain accurate client records and resident documentation in accordance with organisational requirements.

• Support admission and discharge processes, including preparation, verification, and filing of required paperwork.

• Assist with the submission of Programme Administration Forms (PAF) and resident sponsorship documentation.

2. Reporting & Compliance

• Assist in the preparation of internal and external reports, including operational, management, and compliance reports.

• Support the monthly submission of KPIs and statistics to the Ministry of Social and Family Development (MSF).

• Ensure all documentation and reporting are timely, accurate, and compliant with organisational policies and regulatory requirements.

3. Meetings & Governance Support

• Coordinate and schedule Operations meetings, including preparation of meeting agendas.

• Take accurate minutes of meetings and follow up on action items as required.

• Assist in the preparation, collation, and formatting of Board papers and governance-related materials.

4. Coordination & Liaison

• Act as a liaison between the Social Work team and Operations team to facilitate effective communication and coordination.

• Support cross-functional collaboration to ensure smooth operational workflows.

• Perform Covering Officer duties, including shift work, when required.

Requirements & Qualifications

Education

• Diploma or Higher Nitec in Business Administration, Social Services, or a related field.

Skills & Competencies

• Proficient in Microsoft Office Suite and/or Google Workspace.

• Familiarity with online tools and Adobe applications is an advantage.

• Strong written and verbal communication skills.

• Good organisational and time-management skills with strong attention to detail.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Able to handle confidential and sensitive information with discretion and professionalism.

Personal Attributes

• Meticulous, organised, and dependable.

• Good interpersonal skills with the ability to work collaboratively across teams.

• Proactive, adaptable, and willing to support operational needs as required.

Role Overview

The Finance & Corporate Executive provides finance, governance, and administrative support to ensure sound financial management, strong corporate governance, and efficient organisational operations. The role supports accounting functions, grant administration, procurement, compliance, and internal processes, working closely with internal teams, Board members, and external stakeholders.

Key Responsibilities

Finance & Accounting

• Maintain full sets of accounts and accurate financial records, including Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL), and Fixed Assets.

• Support budget monitoring, expense tracking, and audit preparation.

• Ensure timely and proper documentation of financial records within accounting systems and shared drives (e.g. Google Drive).

• Assist with grant financial tracking, reconciliation, and reporting to ensure appropriate utilisation of funds.

• Liaise with auditors, vendors, finance partners, and relevant authorities as required.

Corporate Support & Governance

• Support the development, documentation, review, and maintenance of organisational policies and Standard Operating Procedures (SOPs).

• Assist with compliance monitoring and preparation of governance documentation.

• Maintain contracts, statutory records, regulatory filings, and compliance calendars.

• Support organisation-wide grant administration, including tracking, documentation, and reporting requirements.

Procurement & Administration

• Assist with sourcing quotations, vendor coordination, and purchasing processes in line with organisational policies.

• Track and maintain records of organisational subscriptions, systems, licences, and related documentation.

• Provide general office administration support and assist with corporate and cross-functional projects as required.

Stakeholder & Staff Support

• Prepare Board and committee materials, including agendas, reports, presentations, and meeting papers.

• Coordinate Board and committee meetings, including scheduling, logistics, and document circulation.

• Attend meetings as required and accurately record minutes, resolutions, and action items.

• Maintain organised and up-to-date Board, governance, and stakeholder records.

• Support staff onboarding administration, including documentation and records management.

• Liaise with internal teams, Board members, and external stakeholders to ensure effective communication and follow-up.

• Support continuous improvement of digital documentation, workflows, and internal processes.
  

  Requirements

  Qualifications & Experience

  • Degree in Accounting, Finance, Business Administration, or a related field.

  • 1–3 years of relevant experience in finance, accounting, or corporate support roles preferred.

  • Familiarity with accounting systems such as QuickBooks or Xero is an advantage.

  • Ability to support Data Protection Officer (DPO) responsibilities, with basic IT and systems knowledge.

  Skills & Attributes

  • Strong organisational and time-management skills with high attention to detail.

  • High standards of integrity, confidentiality, and professionalism.

  • Proactive, dependable, and able to work independently and collaboratively.

  • Strong written and verbal communication and interpersonal skills.